Organizations not using the Department’s primary automated alert and notification system primary alert and notification system (i.e., DOE AWARe as of January 2021) are requested to submit Personnel Accountability Reports during certain drills, exercises, and real-world events. The reports are to include the number of Federal and Contractor staff in each of the following categories for each Headquarters Office, Field Element, and M&O contractor. Two possible approaches for submitting Personnel Accountability Reports include the following:
a. M&O contractors provide Personnel Accountability Reports for the M&O’s own staff (including initial reports and updates, if applicable) to the Field Element to transmit to the DOE Office of the Chief Human Capital Officer (HC) upon request and to NNSA’s Management and Budget (NA-MB) office, if applicable. Elements of Personnel Accountability Reports include the items listed in paragraphs 1 through 9 below.
b. Field Elements and M&O contractors coordinate with one another and the M&O contractor submits a personnel accountability report for both the Field Element and the M&O contractor. Elements of Personnel Accountability Reports include the items listed in paragraphs 1 through 9 below.
(1) Total Personnel
(2) Personnel Reporting to the DOE Facility/Site
(3) Personnel Working Remotely/Teleworking
(4) Personnel on Travel or Training
(5) Personnel on Leave or Regular Day Off
(6) Total Personnel Not Accounted for at this Time
(7) Total Personnel Accounted for via DOE AWARe (if applicable)
(8) Total Personnel Organization Accounted for Outside DOE AWARe (by other system or organization contact)
(9) Percentage of Total Personnel Accounted for at this Time