DOE O 5100.4, Internal Review Budget Process

5100.4 INTERNAL REVIEW BUDGET PROCESS DOE-5100.4 INTERNAL REVIEW BUDGET PROCESS U.S. Department of Energy ORDER Washington, D.C. DOE 5100.4 10-31-84 SUBJECT: INTERNAL REVIEW BUDGET PROCESS 1. PURPOSE. To provide policies and procedures for the preparation and submission of internal review budget material that is required by the Department of Energy (DOE) for the subsequent preparation of the annual budget submission to the Office of Management and Budget (OMB). 2. REFERENCES. a. DOE 1360.1, ACQUISITION AND MANAGEMENT OF AUTOMATED DATA PROCESSING EQUIPMENT AND RESOURCES, of 8-9-78, which establishes policies and procedures for the acquisition and management of automatic data processing (ADP) equipment and resources. b. DOE 2200.1, ACCOUNTING POLICY AND PRACTICES, of 11-9-79, which establishes the accounting policy, principles, and objectives, and responsibilities for DOE. c. DOE 3220.2, EQUAL OPPORTUNITY IN OPERATING AND ONSITE SERVICE CONTRACTOR FACILITIES, of 4-1-81, which provides revised policies, and procedures, and assigns responsibilities and authorities for the management of equal opportunity and affirmative action at DOE operating and onsite service contractor facilities. d. DOE 4300.1A, REAL ESTATE (REAL PROPERTY) MANAGEMENT, of 7-7-83, which establishes Departmental policies and procedures for the acquisition, use, and disposal of real estate (real property) or interests therein. e. DOE 5100 series which establishes the policy, procedures, and responsibilities of DOE for budget formulation, execution, review, and analysis in accordance with executive, legislative, and internal management requirements. f. DOE 5100.1A, PROGRAMMING, BUDGETING AND ACCOUNTING FOR THE ACQUISITION OF LOW VALUE CAPITAL EQUIPMENT, of 10-18-84, which defines capital equipment, low value capital equipment, and object class 31 equipment, and sets forth the policy of DOE for programming, budgeting, accounting for, and funding low value capital equipment acquisition. g. DOE 5440.1B, IMPLEMENTATION OF THE NATIONAL ENVIRONMENTAL POLICY ACT, of 5-14-82, which revises previous procedures implementing the National Environmental Policy Act of 1969. h. DOE 5700.3B, MAJOR SYSTEM ACQUISITION PROCEDURES, of 9-8-83, which establishes procedures for implementing OMB Circular A-109, DOE 5700.1C, and other guidance on major system acquisitions and establishes the project management system for major system acquisitions and projects. i. DOE 5700.4A, PROJECT MANAGEMENT SYSTEM, of 11-17-83, which establishes the DOE project management system; and sets forth governing principles and requirements, including the execution of DOE's outlay program acquisitions. BY ORDER OF THE SECRETARY OF ENERGY: WILLIAM S. HEFFELFINGER Director of Administration DOE-5100.4/TOC TABLE OF CONTENTS ISSUE DATE: 10-31-84 LAST CHANGE: CHANGE DATE: DOE-5100.4 INTERNAL REVIEW BUDGET PROCESS TABLE OF CONTENTS

CHAPTER I - INTRODUCTION AND GENERAL INSTRUCTIONS Page 1. Introduction .................................................. I-1 2. Definitions ................................................... I-1 a. Decision Unit ............................................. I-1 b. Program Planning Level .................................... I-2 c. OMB Target Level .......................................... I-2 d. Decremental Funding ....................................... I-2 3. Internal Review Budget Structure .............................. I-2 4. Control Totals and Escalation ................................. I-2 Figure I-1 - Proposed Redistribution of Program Planning Allowance ............................... I-3 5. Ranking ....................................................... I-4 6. Program Overview .............................................. I-4 Figure I-2 - Ranking Sheet ............................. I-5 Figure I-3 - Program Overview .......................... I-6 7. Lead Table .................................................... I-7 8. Summary of Changes ............................................ I-7 Figure I-4 - Lead Table ................................ I-8 Figure I-5 - Summary of Changes ........................ I-9 9. Analysis of Budget by Object Class ............................ I-10 10. Analysis of Outyear Impact .................................... I-10 11. Narrative Justification ....................................... I-10 a. General ................................................... I-10 Figure I-6 - Analysis of Budget by Object Class ........ I-11 Figure I-7 - Analysis of Outyear Impact ................ I-12 b. OMB Target Level Funding .................................. I-14 c. Decremental Level Funding ................................. I-14 12. Automatic Data Processing (ADP) Budget Data ................... I-15 a. Major Items of ADP Equipment .............................. I-15 b. ADP Reporting Requirements of OMB Circular A-11 ........... I-16 Figure I-8 - Major Computer Requirements ............... I-17 13. Construction Project Data Sheets .............................. I-19 a. Key Concepts, Budgeting for Plant Acquisition and Construction and Capital Equipment Not Related to Construction versus Operating Expenses .................... I-19 b. General ................................................... I-20 c. Preparation of Construction Project Data Sheets ........... I-21 Figure I-9 - Financial Schedule - Construction Projects I-25 Figure I-10 - Financial Schedule - General Plant Projects ................................. I-25 Figure I-11 - Construction Project Data Sheets - Plant and Capital Equipment .................... I-42 Figure I-12 - Construction Project Data Sheets Operating Expenses Funded Project Data Sheet ....... I-49 CHAPTER II - SPECIAL PURPOSE AND CROSSCUT MATERIALS

1. Special Purpose and Crosscut Materials ......................... II-1 2. Supporting Schedules/Analysis .................................. II-1 3. Regulatory Reform Analysis ..................................... II-2 4. Safeguards and Security Estimates .............................. II-3 Figure II-1 - Safeguards and Security Estimates ....... II-6 Figure II-2 - Summary of General Plant Projects ....... II-8 Figure II-3 - Summary of General Purpose Facilities ... II-9 5. Instructions for Motor Vehicle and Aircraft Statement .......... II-10 Figure II-4 - Motor Vehicle and Aircraft Statement for FY 19BY ................................. II-13 6. Estimated Obligations for Consultant and Related Services ...... II-14 Figure II-5 - Estimated Obligations for Consultant and Related Services ........................ II-15 7. Summary of Personnel Resources ................................. II-16 Figure II-6 - Summary of Personnel Resources .......... II-17 Figure II-7 - Naval Petroleum and Oil Shale Reserves Production and Revenue Report ........... II-18 Figure II-8 - Uranium Enrichment, Sales/Revenue Report II-19 Figure II-9 - Uranium Enrichment, Production and Power Cost Report ............................. II-20 Figure II-10 - Power Marketing Administration, Revenues and Receipt Report ...................... II-21 8. Strategic Petroleum Reserve Internal Review Budget Data Requirements .................................................. II-23 Figure II-11 - Strategic Petroleum Reserve Fill Rates .. II-24 Figure II-12 - Strategic Petroleum Reserve Budget Summary ................................. II-25 Figure II-13 - Strategic Petroleum Reserve - Storage Facilities Development Detail and Summary Sheet ................................... II-26 Figure II-14 - SPR Permanent Capacity .................. II-27 Figure II-15 - SPR Oil Acquisition and Transportation .. II-28 Figure II-16 - SPR Facility Development ................ II-29 Figure II-17 - SPR Non-Phase Specific Funding by Function ................................ II-30 CHAPTER III - MANPOWER (To be Issued) NOTE: Extensive changes in manpower reporting requirements have recently occurred. Consequently, Chapter III, which previously provided manpower reporting requirements for the Internal Review Budget (IRB) process has been deleted. Revised interim manpower guidelines for the IRB process will be issued separately by the Office of Organization and Management Systems (MA-21). DOE-5100.4/CI CHAPTER I - INTRODUCTION AND GENERAL INSTRUCTIONS ISSUE DATE: 10-31-84 LAST CHANGE: CHANGE DATE: DOE-5100.4 INTERNAL REVIEW BUDGET PROCESS CHAPTER I INTRODUCTION AND GENERAL INSTRUCTIONS 1. INTRODUCTION. a. The Internal Review Budget (IRB) process converts the Department's planning and programming decisions into a budget which is reviewed by the Department and will ultimately be submitted to the Office of Management and Budget. The format for this budget reflects a modification of the congressional budget approach.

b. Each Departmental organization shall submit its budget request in the structure contained in the annual call letter. Budget submissions address three levels of funding: the program planning level; the OMB target level; and a decremental level. The program planning level reflects decisions made as part of the strategic program planning process or, in absence of such decisions, reflects program desired level of funding. There is no incremental level above the program planning level. If events subsequent to Secretarial decisions in the strategic program planning cycle would indicate that an adjustment to the program planning level is necessary, organizations must seek prior approval through the Office of Budget. c. The format for the IRB submission is similar to that used in the congressional justifications. The basic narrative will be written to justify the program planning level. In a separate section of the justification, organizations will explain the impact of funding at the OMB target level and, in another separate section, the impact of funding at a decremental level 10 percent below the OMB target. d. Organizations must rank the various funding levels for each decision unit above 90 percent of the OMB target. The ranking process is on page I-4, paragraph 5. e. Organizational submissions will be reviewed for consistency with the guidance contained in the allowance table and ongoing project reviews. Budgets will be evaluated to determine that funding and staffing levels are accurately priced in order that the program objectives may be most effectively achieved. 2. DEFINITIONS. The following definitions are to be used in the IRB process: a. Decision Unit. A program entity for which various funding requests may be developed. It represents a division of all of the activities for which managers are responsible into discrete elements. While the strategic program planning cycle allowance table will address the major activity level of detail, justifications should discuss a lower level of programmatic detail, as indicated in the structure accompanying the annual call letter. b. Decremental Funding. A reduced level of funding for a decision unit which, when added together with the other decremental levels of an organization's decision units, equals 90 percent of the OMB guidance for the organization. This does not mean that each and every decision unit must be reduced by 10 percent, rather some may be reduced by an amount less than 10 percent, and offset in another decision unit with a reduction greater than 10 percent, so that when all decremental levels of a given organization are added together, they total 90 percent of the OMB guidance for the organization. In making this reduction, organizations should not assume that funding for the reduced activities would be restored in subsequent years. c. OMB Target Level. This funding level is typically distributed by OMB to the decision unit level of detail. However, organizations may shift funds from one decision unit to another provided that they do not exceed the overall OMB allowance for the organization and do not reopen major issue items already the subject of Secretarial decisions.

d. Program Planning Level. The level of funding resulting from Secretarial decisions in the strategic program planning cycle. The main justifications are written to this level. If an organization proposes to redistribute this allowance within its overall total, an explanation and justification for the redistribution must be included in the IRB submission (see Figure I-1). Organizations not participating in the planning process or not receiving specific fiscal guidance based on planning decisions will not have a predetermined program planning level. 3. INTERNAL REVIEW BUDGET STRUCTURE. The budget structure is based upon the program structure which should be related to the outlay mission areas assigned to each organization. The structure is proposed to OMB for approval in the spring. This is done to facilitate the transition to the OMB submission phase of the budget cycle. The approved OMB structure is included in the annual call letter for the IRB. The justifications will address the levels of detail indicated for funding and manpower. 4. CONTROL TOTALS AND ESCALATION. The Office of Budget will provide control tables reflecting all three funding levels by decision unit. Construction project data sheets and the operating expense funded project data sheets must explicitly state the amount of escalation over fiscal year 19 calendar year (FY 19CY) included in the estimate and the assumption upon which the escalation is based. This should be indicated in items 5, 6, and 10 of the construction project data sheets and in the cost estimate section of the operating expense funded project data sheets. ____________________________________________________________________________ | DEPARTMENT OF ENERGY | | FY 19BY INTERNAL REVIEW BUDGET | | PROPOSED REDISTRIBUTION OF PROGRAM PLANNING ALLOWANCE | | ----------------------------------------------------- | | (In thousands of Dollars) | | | | Current Proposed | | Program Program | | Planning Planning | | Allowance Allowance Change Explanation | | --------- --------- ------ --------------------- | | Activity 1 $ 10,000 $ 12,000 $+2,000 (Explain all proposed | | 2 12,000 13,000 +1,000 changes to planning | | 3 15,000 12,000 -3,000 allowance) | | -------- -------- ------- | | Total $ 37,000 $ 37,000 $ --- | | | | | | NOTE: This exhibit may not be required for every IRB submission. | |__________________________________________________________________________| Figure I-1 Proposed Redistribution of Program Planning Allowance 5. RANKING.

a. Organizations must rank all requested budget authority (BA) and staffing levels above 90 percent of the OMB guidance in priority order. In other words, organizations must indicate at rank position one the first activity which would be funded if they received an allowance in excess of 90 percent of the OMB guidance. Rank position two would be the next activity the organization would fund if it received still another additional allowance. Organizations should proceed in this manner until they have ranked all of the activities for which they are requesting funds. For any decision unit, the add back of the decremental amount must be ranked ahead of the OMB target and program planning levels for the same decision unit. However, a program planning level for one decision unit may be ranked ahead of the decremental add back of another decision unit. b. A statement containing the rationale for the ranking must be submitted. Once an organization has ranked all of its levels, it is likely that it will be held to that ranking throughout the decision making process. Therefore the priority strategy employed and the potential impact of the rankings should be carefully considered. (See Figure I-2.) 6. PROGRAM OVERVIEW. The program overview is a brief narrative which gives a general description of the substantive direction of the program. It is intended to be more programmatic than budgetary in tone. The goals of the program, as well as past year accomplishments and current year expectations, should be included as background. This should lead to a discussion of the general direction the program will be taking in the budget year through the budget year plus 3 years. Include milestones to be met, benefits to be derived, and the cost of meeting those milestones in the 3 outyears. State significant long-term commitments that may be made this fiscal year which will impact future year resources. These may include long-lead procurements, lease of lands, fuels storage, insurance provisions, and project guarantees. To the extent possible, benefits derived from this particular course of action should be quantified. Figure I-3 is an example of a program overview. Program overviews will be prepared at the level of detail indicated by the program structure attached to the budget call letter. ____________________________________________________________________________ | DEPARTMENT OF ENERGY | | FY 19BY INTERNAL REVIEW BUDGET | | RANKING SHEET | | ORGANIZATION | | ------------ | | (in thousands of dollars) | | | | Cost This | | Activity Cumulative | | ------------ ----------- | | Decision Unit BA FTE 1/ BA FTE 1/ |

| -- --- - -- --- - | | Base Level (90% of OMB Guidance) 4,670,700 3,000 | | | | 1. Research, Development, and Testing | | (add back of decrement) +140,400 15 4,811,100 3,015 | | 2. Production and Surveillance | | (add back of decrement) +200,000 10 5,011,100 3,025 | | 3. Research, Development and Testing | | (OMB Target level) +50,000 5 5,061,100 3,030 | | 4. Internal Confinement | | (add back of decrement) +16,700 5 5,077,800 3,035 | | | | | | | | | | | | | | | | | | | | \ / \ / | | V V | | | | 15. Defense Nuclear Waste (Program +50,100 3 5,705,360 3,595 | | Planning level) | | 16. Security Investigations 3,200 5 5,707,560 3,600 | | | | ---------------------------------- | | Narrative explanation of rankings. | | | | 1/ Expressed in total FTE's. | |__________________________________________________________________________| Figure I-2 Ranking Sheet ____________________________________________________________________________ | DEPARTMENT OF ENERGY | | FY 19BY INTERNAL REVIEW BUDGET | | PROGRAM OVERVIEW | | ---------------- | | TITLE - ENTER TITLE FROM BUDGET | | STRUCTURE ATTACHED TO CALL LETTER | | --------------------------------- | | | | The goal of the XXXXXXXXXX Program is to | | provide alternative means of meeting the | | nation's energy demands by accelerating the | | use of renewable energy resources. The | | program supports mission YYYY and is | | Identify the specific structured to utilize the full resources of | | program by title and Government to remove economic, technical and | | clearly state its goal. institutional barriers; to foster the growth | | Provide a brief of a solar industry; to provide policies to | | description of the support the widespread use of solar energy. | | activities and mechanisms The mechanisms employed in the program are | | used to achieve the systems development, market and field tests, | | stated goals. financial incentives, and legislative and | | regulatory policies. |

| | | State in concise terms - Provided incentives background papers and | | the accomplishments option model analysis to domestic policy | | achieved in the present review support. | | (FY 19PY) year. Be | | specific and compre- - Installed training program implemented in | | hensive. 15 colleges. | | | | - Pilot program initiated to disseminated | | DOE-developed school curricula in selected | | school districts. | | | | Specific objectives for FY 19BY + 3, | | formulated in response to Public Laws are: | | | | State the specific - Conduct a directed research and technology | | program objectives for development program for substantially | | the budget year and the reducing solar heating and cooling system | | 3 out-years. Ensure that costs. | | these objectives are | | directly responsive to - Operate an information system to collect, | | the Public Law authorizing store, evaluate and disseminate user- | | the program. oriented, technical data relating to | | energy utilization. | | | | - Develop solar system performance standards | | and criteria for the production and | | installation of solar energy systems. | | State briefly the | | benefits that the Accomplishment of these specific objectives | | accomplishment of the will help meet the objectives of pertinent | | objective will produce. Public Laws; sustain the interest of private | | industry, participating Government agencies | | and the general public; and provide an | | alternative source for meeting the nation's | | energy needs. | |__________________________________________________________________________| Figure I-3 Program Overview 7. LEAD TABLE. a. Justifications prepared for each decision unit shall include a lead table in the format of Figure I-4. The table should include a breakout of each lower level of detail addressed in the narrative. Funding data included in the table must be consistent with control tables and the narrative justifications. The table shall include five columns, as follows: (1) FY 19 Prior Year (19PY) Appropriation. Reflects amounts appropriated to date including enacted supplementals made

comparable to the FY 19 budget year (19BY) structure. Comparability transfers should be footnoted. (2) FY 19CY Estimate. Should reflect the amounts contained in the President's budget, as amended, made comparable to the budget year. However, if there is an enacted appropriation or a conference report, funding provided in the appropriate congressional reports would be reflected. Comparability transfers should be footnoted. (3) FY 19BY Estimates. (a) Decremental level. (b) OMB target level. (c) Program planning level. b. Figure I-4 should be typed as illustrated. It may be necessary to reduce it on a photocopy machine in order to accomplish this. 8. SUMMARY OF CHANGES. a. A summary of changes, Figures I-5, shall follow each lead table in the justification material and be consistent. This table is an itemized list of the dollar changes which occur among the FY 19CY budget level, the decremental, OMB target, and program planning FY 19BY levels. The table is not intended to be a justification, but rather an identification of proposed changes. The relationship between the lead table and the summary of changes table is analogous to the same tables used in the congressional justification. b. The summary of change will be prepared for each decision unit and must agree with the preceding lead table. Increases will be identified for each sub-activity level shown in the lead table and discussed in the narrative justification. The stub should be constructed in such a way that the increases can be explained in one or two lines. ____________________________________________________________________________ | DEPARTMENT OF ENERGY | | FY 19BY INTERNAL REVIEW BUDGET | | LEAD TABLE | | DECISION UNIT | | ------------- | | | | Nuclear |

| Energy Supply Research and Development - Operating Expenses | | Energy Supply Research and Development - Plant and Capital Equipment | | (Tabular dollars in thousands. Narrative material in whole dollars) | | | | FY 19BY | | ------------------------------- | | Program | | FY 19PY FY 19CY Planning | | Appropriation Request Decremental OMB Target Level | | ------------- ------- ----------- ---------- -------- | | Conventional Reactor | | Systems (NE) | | High Temperature | | Reactor Technology | | Operating Expenses $ 23,900 $52,500 $ 51,200 $ 56,900 $ 62,600 | | Capital Equipment 0 500 600 600 600 | | -------- ------- -------- -------- -------- | | Subtotal $ 23,900 $53,000 $ 51,800 $ 57,500 $ 63,200 | | Light Water Reactor | | Systems | | Operating Expenses 39,500 0 0 0 0 | | Capital Equipment 2,500 0 0 0 0 | | -------- ------- -------- -------- -------- | | Subtotal 42,000 0 0 0 0 | | Three Mile Island | | (TMI) | | Examination Activities | | Operating Expenses 0 1/ 8,500 9,000 10,000 10,000 | | Capital Equipment 0 0 0 0 0 | | -------- ------- -------- -------- -------- | | Subtotal 0 8,500 9,000 10,000 10,000 | | Advanced Reactor | | Systems | | Operating Expenses 4,000 5,400 5,400 5,400 5,400 | | Capital Equipment 100 2/ 300 300 300 300 | | -------- ------- -------- -------- -------- | | Subtotal 4,100 5,700 5,700 5,700 5,700 | | Program Direction | | Operating Expenses 941 1,500 1,500 1,500 1,600 | | -------- ------- -------- -------- -------- | | Subtotal 941 1,500 1,500 1,500 1,600 | | Total | | Operating Expenses 68,341 67,900 67,100 73,800 79,600 | | Capital Equipment 2,600 800 900 800 900 | | -------- ------- -------- -------- -------- | | Conventional $ 70,941 $68,700 $ 68,000 $ 74,600 $ 80,500 | | Reactor Systems | | | | Staffing Total FTE's 18 19 13 19 20 | | ------------------------------------------------------------------------ | | Authorization: Section 31, P.L. 83-703 | | ------------------------------------------------------------------------ | | 1/ Excludes a pending supplemental request of $7,000,000 operation | | expenses. |

| 2/ Excludes a pending supplemental request of $2,500,000 capital | | equipment. | |__________________________________________________________________________| Figure I-4 Lead Table ____________________________________________________________________________ | DEPARTMENT OF ENERGY | | FY 19BY INTERNAL REVIEW BUDGET | | | | SUMMARY OF CHANGES | | DECISION UNIT TITLE | | ------------------- | | (In thousands of dollars) | | | | FY 19CY budget request $ 68,700 | | | | High temperature reactor technology | | - Reduce scope of experiment -1,200 | | by eliminating one test | | | | TMI | | - Increase number of inspections +500 | | -------- | | Decremental level $ 68,000 | | High temperature reactor technology | | - Expand number of experiments +5,700 | | | | TMI | | - Expand program to include core | | removal +1,000 | | -------- | | OMB target level $ 74,700 | | | | High temperature reactor technology | | - Conduct temperature test +5,700 | | | | Program direction | | - Increase FTE by 3 positions +100 | | in quality control monitoring -------- | | Program planning level $ 80,500 | |__________________________________________________________________________| Figure I-5 Summary of Changes 9. ANALYSIS OF BUDGET BY OBJECT CLASS. Program organizations must prepare an analysis by object class (Figure I-6) for each funding level requested for each decision unit. The analysis should reflect total obligations for the 19CY and 19PY columns and total budget authority for each level of the 19BY columns.

10. ANALYSIS OF OUTYEAR IMPACT. a. Program organizations must prepare an analysis of outyear impact (Figure I-7) for each funding level requested for each decision unit. All outyear projections should be adjusted to reflect current escalation rates provided by OMB. The analysis will reflect budget authority, budget outlays, and staffing, stated in full-time equivalents, for each year from FY 19BY through FY 19BY + 4. Budget authority and outlays will be identified as to operating expenses, capital equipment, and construction. The program office should discuss significant contractual or programmatic long-term decisions which will commit the Government over this period of time. This may include contract closeout provisions, leases of land, insurance coverage, and project guarantees. b. Outyear projections developed during the internal review process will serve as the basis for the initial outyear submission to the OMB. Accordingly, it is important that program organizations pay close attention to the development of these estimates and assure that each is adequately supported with sound logic. For projections at the decremental level organizations may not assume that reduced funding in the budget year may be offset by increases in the outyears. For purposes of the outyear projections these reductions are assumed to be permanent. 11. NARRATIVE JUSTIFICATION. a. General. (1) The narrative justification provides a detailed, logical explanation of program goals and objectives, the best means for attaining them and the estimated resources required to do so. In the internal review budget, the narrative material should address the funding level consistent with the program planning level distributed with the annual call letter for the organization. It must explain and justify the FY 19BY amounts in the lead table in a consistent and organized fashion and should focus at whatever level of detail necessary to adequately support the funding and staffing request, but at least at the level indicated by the structure in the annual call letter. ____________________________________________________________________________ | DEPARTMENT OF ENERGY | | FY 19BY INTERNAL REVIEW BUDGET | | | | ANALYSIS OF BUDGET BY OBJECT CLASS | | ---------------------------------- |

| APPROPRIATION | | DECISION UNIT | | ------------- | | (In thousands of dollars) | | | | FY 19BY 2/ | | ----------------------------- | | 1/ 1/ OMB Program | | FY 19PY FY 19CY Decremental Target Planning | | ------- ------- ----------- ------ -------- | | Direct Funding: | | Personnel compensation: | | 11.1 Full-time permanent 1,000 1,000 900 1,000 1,100 | | 11.3 Other than full-time 100 100 90 100 110 | | permanent | | 11.5 Other personnel 10 10 --- 10 20 | | compensation ------- ------- ----------- ------ -------- | | 11.9 Total personnel 1,110 1,110 990 1,110 1,230 | | compensation | | 12.1 Personnel benefits: 100 100 90 100 110 | | Civilian | | 21.0 Travel and trans- 100 100 90 100 110 | | portation of | | persons | | 25.0 Other services 900 900 810 900 990 | | 31.0 Equipment 10 10 9 10 12 | | 32.0 Land and structure 10 20 --- --- --- | | 33.0 Investment and loans --- --- --- --- --- | | 99.0 Subtotal, direct ------- ------- ----------- ------ -------- | | obligations and 2,230 2,230 1,989 2,230 2,472 | | B/A ======= ======= =========== ====== ======== | | | | Reimbursables (if | | applicable) personnel | | compensation: | | 11.1 Full-time permanent 100 100 90 100 100 | | 11.3 Other than full-time 10 10 9 10 12 | | permanent | | 11.5 Other personnel 1 1 --- 1 2 | | compensation ------- ------- ----------- ------ -------- | | 11.9 Total personnel 111 111 99 111 124 | | compensation | | 12.1 Personnel benefits: 10 10 9 10 11 | | Civilian | | 21.0 Travel and trans- 10 10 9 10 11 | | portation of | | persons | | 25.0 Other services 50 50 45 50 55 | | 26.0 Supplies and 10 10 10 10 10 | | materials ------- ------- ----------- ------ -------- | | 99.0 Subtotal, 191 191 172 191 211 | | reimbursables ======= ======= =========== ====== ======== | | 99.9 Totals 2,421 2,421 2,161 2,421 2,683 | | ======= ======= =========== ====== ======== |

| | | 1/ Show obligation amounts in 19PY and 19CY columns. | | 2/ Show budget authority in 19BY columns. | |__________________________________________________________________________| Figure I-6 Analysis of Budget by Object Class ____________________________________________________________________________ | DEPARTMENT OF ENERGY | | FY 19BY INTERNAL REVIEW BUDGET | | ANALYSIS OF OUTYEAR IMPACT | | DECISION UNIT TITLE | | FY 19BY DECREMENTAL 1/ | | ------------------- - | | (In thousands of dollars) | | | | FY 19BY FY 19BY+1 FY 19BY+2 FY 19BY+3 FY 19BY+4 | | ------- --------- --------- --------- --------- | | Budget Authority | | ---------------- | | Operating Expenses 1,000 1,040 1,092 1,150 1,200 | | | | Capital Equipment 500 520 545 575 600 | | | | Construction 1,000 1,040 1,092 1,150 1,200 | | ----- ----- ----- ----- ----- | | Total, Budget 2,500 2,600 2,729 2,875 3,000 | | Authority | | | | Outlays | | ------- | | Operating Expenses 950 988 1,035 1,085 1,140 | | | | Capital Equipment 450 468 490 515 540 | | | | Construction 800 832 875 920 965 | | ----- ----- ----- ----- ----- | | Total, Outlays 2,200 2,288 2,400 2,520 2,645 | | | | Staffing | | -------- | | Total FTE 100 90 90 90 90 | | | | 1/ A separate exhibit shall be prepared for each funding level, | | i.e., Decremental, OMB Target, and Program Planning. Out-year | | projections should reflect the current OMB escalation rates. | |__________________________________________________________________________| Figure I-7 Analysis of Outyear Impact

(2) The merits of increases over the fiscal year 19CY funding must be fully explained and the policy rationale used in arriving at the increases described. Generally, the justification is arranged so that the first few pages highlight program goals and the components of change proposed in the budget request. The body of the justification is used to describe the existing program and the changes proposed to maintain and improve it. Finally, the budget request provides a variety of standards, financial and workload data, that may be helpful in understanding the characteristics of the organization or appropriation. (3) Be specific in formulating the narrative. Indicate initially the amount of the increase over the current year's budget authority. For example, "The FY 19BY budget request for the project is $30 million, a $10 million increase over the amount budgeted in FY 19CY." Indicate planned purchases, requested positions, and expected accomplishments. Identify projects of significant size, or of special interest. If some, or all, of the funds are not yet allocated or if no particular project is cited, indicate the unallocated amount as such and indicate that a competition will take place. (4) Prepare the narrative justification at least to the level shown in the program structure attached to the call letter. Typically, lower level breakdown strengthens the justification, and its use is encouraged. Initially, state the objectives and goals of the level of effort being justified. Explain how the attainment of these objectives supports the program objectives cited in the program overview. Orient the remainder of the justification toward the following: (a) State the reasons supporting both the particular dollars amount requested, and the specific number of personnel needed in order to meet the stated objectives. For example, explain why a requested $10 million is required to meet a project's objective as opposed to $11 million or $9 million. Provide comprehensive studies or detailed evaluations that have been completed and that have identified the amounts requested at the optimum level of commitment. Provide, also, supporting workload data. (b) Explain in detail the benefits to be realized at the particular level of funding and staffing in the request. State the benefits in terms of quantifiable data whenever possible. For example, use terms such as the number of barrels of oil to be saved at this level, as opposed to a higher or lower level of resource commitment. This narrative should address those programs mandated by law and how those programs were carried out in the past and what is proposed to be done in the budget year.

(5) In addition, provide in the first portion of the narrative, a discussion of the operating expenses portion of the program followed by the capital equipment and plant requirements. Although the funding for plant and capital equipment may be in a different appropriation, discuss it as part of the appropriate program. For example, capital equipment and construction items for the solar small power system are funded in the energy supply research and development-plant and capital equipment appropriation. The operating expenses for the solar small power systems are funded through the energy supply research and development-operating expenses appropriation. Regardless, all of the requirements for the solar small power systems should be discussed at the same physical location in the narrative justification. Use tabular data within the justification to lend clarity to the explanation of the program and to reduce the narrative. New initiatives (initiatives that have never been attempted before in a particular area) should be especially highlighted in the narrative. (6) Manpower requirements are to be justified at the program planning level by each organization. Manpower is to be identified for each decision unit to the level of detail indicated in the program structure attached to the budget call. All manpower requirements are to be expressed in terms of full-time equivalents. b. OMB Target Level Funding. In addition to the mainline justification which provides a detailed explanation of the funding at the program planning level, each justification must have a specific section which provides a brief description of the impact of funding at the OMB target level. The narrative should specifically identify reductions or increases and the impact that would have on the overall program. c. Decremental Level Funding. In another separate section, each justification must provide a description of funding at 90 percent of the OMB target level. A brief narrative should be included to specifically identify the activities proposed for reduction and to explain the impact the reduction of the activity would have on the overall program. This does not mean that each major activity must be reduced by 10 percent, rather that overall, the decision units of an organization must be reduced. An organization may choose to not apply any of the reduction against a particular decision unit and instead apply a 10 plus percent against another activity. Decremental manpower levels associated with decremental funding levels are to be identified if the reduced funding level has a direct impact on federal manpower levels. For organizations whose budgets are primarily comprised of personnel funding, decremented staffing levels are required. It is the responsibility of each organization to justify whether manpower levels are or are not reduced at the decremental level. When manpower reductions are identified they should be identified by decision unit and program as required and they should tie to the corresponding rankings.

12. AUTOMATIC DATA PROCESSING (ADP) BUDGET DATA. The Department has two principal requirements for budget data relating to ADP: the identification and justification for major items of ADP equipment; and information required to meet the ADP reporting requirements of OMB Circular A-11. a. Major Items of ADP Equipment. (1) A major item of ADP equipment is defined as a component or group of components having a total estimated purchase cost of $400,000 or more including related capitalizable costs. The determining factor for a major item of ADP equipment is the estimated purchase cost of the item irrespective of the type of funding used or whether the actual method of acquisition is purchase, lease, or some combination of the two. Thus, a leased item is a major item of ADP equipment if the estimated purchase cost is $400,000 or more, even if the annual lease cost is less than $400,000. (2) All major items of ADP equipment must be identified separately and justified in the appropriate budget narrative material of the funding or landlord program. This separate identification and justification pertains to all major items of ADP equipment proposed for the budget year regardless of whether they are proposed for lease or purchase or whether they are to be funded by operating, capital, or construction funds. (3) In cases where a single program obtains major items of ADP equipment using lease or lease to ownership arrangements, the total annual cost must be shown by the funding program. In those cases where major items of ADP equipment are acquired by multiple programs, the total annual cost of the lease, or lease to ownership, must be shown by the program having budget responsibility for general purpose equipment at that location. Where appropriate, however, it should be noted that the actual costs will be shared programmatically according to a charge-back plan based upon utilization. (4) In addition to the identification and justification of major item of ADP equipment in the main budget material, the Department prepares a crosscut summary computer table which specifically lists each major item of ADP equipment (excluding items funded from construction funds) utilizing and requiring funds during either the past year (PY), the current year (CY), or the budget year (BY). These cross-cut summaries are provided to OMB and Congress at the time of the Departmental budget submissions. (5) An example of the format to be used for the crosscut summary of major computer requirements is included (See Figure I-8). Each funding or landlord program having a major item of ADP equipment where the item requires budget authority (BA), incurs obligations (OB), or accrues costs (BO) during the PY, CY, or BY period is required to prepare a crosscut summary. This summary should be submitted directly to the Office of ADP Management, MA-24, with a copy to the Office of Budget, MA-301.31.

b. ADP Reporting Requirements of OMB Circular A-11. (1) Pursuant to OMB Circular A-11, the Department is required to report information on the acquisition, operation, or use of general management computer systems along with the Departmental budget submission to OMB. (General management computer systems are those not classified as either partially or fully exempt in the ADP reporting system of DOE 1360.1.) (2) These reporting requirements will be coordinated within the Department by the Office of ADP Management. A substantial portion of the information required will be prepared by MA-24 on the basis of information contained in individual ADP site plans prepared pursuant to the "Call for ADP and Data Communication Long Range Site Plans" issued annually by the Director of Administration. However, in order to complete the various ADP reports required by OMB, MA-24 will need assistance from Headquarters program offices. For example, one report requires the identification of acquisitions planned during the CY through BY+4 period. This report will be prepared initially by MA-24 on the basis of information contained in individual ADP site plans. Programmatic review and concurrence in this report is essential before it can be submitted to OMB as a consolidated Departmental submission. The Office of ADP Management will, therefore, submit this information to cognizant Headquarters program offices subsequent to the internal review and in sufficient time for review prior to the OMB submission.

____________________________________________________________________________ | DEPARTMENT OF ENERGY | | FY 19BY INTERNAL REVIEW BUDGET | | MAJOR COMPUTER REQUIREMENTS | | --------------------------- | | (In thousands of dollars) | | | | APPROPRIATION NAME: (e.g., GENERAL SCIENCE RESEARCH) | | DECISION UNIT: (e.g., HIGH ENERGY PHYSICS) | | | | FY 19PY Estimate FY 19CY Estimate | |Capital Equipement- Installation -------------------- --------------------| |Computer Acquisition Date B/A Obs. 1/ B/O B/A Obs. 1/ B/O | |-------------------- ----------- ------ ------ ------ ------ ------ ------| |E.g., Brookhaven | | National Laboratory | | | | Mass Storage December $1,000 $1,000 $1,000 $ --- $ --- $ ---| | Device 19PY ------ ------ ------ ------ ------ ------| | | | Stanford Linear | | Accelerator Center | | a/ | | Mass Storage October 2,000 --- --- --- 2,000 2,000| | Systems 19CY | | Class VI Computer February --- --- --- --- --- ---| | 19BY | | Administrative May 19BY --- --- --- --- --- ---| | Computer ------ ------ ------ ------ ------ ------| | | | Subtotal SLAC 2,000 --- --- --- 2,000 2,000| | ------ ------ ------ ------ ------ ------| | Total Capital Equipment $3,000 $1,000 $ --- $2,000 $2,000 $2,000| | ====== ====== ====== ====== ====== ======| | a/ FY 19PY Carryover | | | | Operating Expenses | | ------------------ | | 1. Show leasing costs for all major computer items. | | 2. Use same format and detail for acquisition (purchase) or major | | computer items. | | -----------------------------------------|

| Total Operating Expenses $ $ $ $ $ $ | | ====== ====== ====== ====== ====== ======| | | | 1/ Footnote any carry over and deferral amounts | | | | FY 19BY Estimate | | --------------------------------------------| | Instal- Decremental OMB Target Prog. Planning| |Capital Equipement- lation ------------- --------------- --------------| |Computer Acquisition Date B/A Obs. B/A Obs. B/A Obs. | |-------------------- -------- ------ ------ ------- ------- ------- ------| |E.g., Brookhaven | | National Laboratory | | | | Mass Storage December $ --- $ --- $ --- $ --- $ --- $ ---| | Device 19PY ------ ------ ------- ------- ------- -------| | | | Stanford Linear | | Accelerator Center | | | | Mass Storage October --- --- --- --- --- ---| | Systems 19CY | | Class VI Computer February 8,000 8,000 8,000 8,000 8,000 8,000| | 19BY | | Administrative May 19BY --- --- 6,000 6,000 6,000 6,000| | Computer ------ ------ ------- ------- ------- -------| | | | Subtotal SLAC 8,000 8,000 14,000 14,000 14,000 14,000| | ------ ------ ------- ------- ------- -------| | Total Capital Equipment $8,000 $8,000 $14,000 $14,000 $14,000 $14,000| | ====== ====== ======= ======= ======= =======| | a/ FY 19PY Carryover | | | | Operating Expenses | | ------------------ | | 1. Show leasing costs for all major computer items. | | 2. Use same format and detail for acquisition (purchase) or major | | computer items. | | ---------------------------------------------| | Total Operating Expenses $ $ $ $ $ $ | | ====== ====== ======= ======= ======= =======| | | | 1/ Footnote any carry over and deferral amounts | |__________________________________________________________________________| Figure I-8 Major Computer Requirements

____________________________________________________________________________ | | | NOTES: 1. A major computer item is defined as "an ADP equipment (ADPE) | | (computer) component or group of ADPE computer components | | (e.g., a computer system) having a total estimated cost of | | $400,000 or more including related capitalized costs." This | | includes leasing situations where the estimated purchase | | cost would be $400,000 or more. | | | | 2. Each major item of ADP equipment included in any budget | | schedule (other than construction), regardless of whether it | | is proposed for purchase or rental/lease, should be | | specifically identified in this computer schedule. | | | | 3. In those cases where major items of ADP equipment are funded | | by operating expenses for use by multiple programs, the | | total annual cost of lease, or lease to ownership expense, | | shall be shown against that item by the program having | | budgetary responsibility for general purpose equipment at | | that location. However, in such cases, the item will be | | footnoted to show that actual costs will be shared | | programmatically according to a charge-back plan based on | | utilization. The footnote must also contain a breakdown of | | estimated programmatic utilization by percentage. The | | appropriate percentages may be obtained from the current ADP | | long-range plan maintained by the Office of ADP Management | | (MA-24). | |__________________________________________________________________________| Figure I-8 Major Computer Requirements (Continued) 13. CONSTRUCTION PROJECT DATA SHEETS. a. Key Concepts, Budgeting for Plant Acquisition and Construction and Capital Equipment Not Related to Construction versus Operating Expenses. The budgets for operating expenses (OE), plant acquisition and construction (PL), and capital equipment not related to construction (CE) should be prepared so as to be consistent with the accounting treatment as prescribed in DOE 2200.1, ACCOUNTING POLICY AND PRACTICES, paragraph 4b, Chapters II and IV. Below are guidelines to be used in simplifying the determination as to where the acquisition of land, facilities, or equipment should be budgeted: (1) Items of capital equipment for which the Department will retain title, cost in excess of $3,000, have an expected service life of more than 1 year, and not required to complete a construction project, shall be budgeted for as capital equipment not related to construction. Low value capital equipment, $3,000 or less, may be budgeted from plant and capital equipment (P&CE) or operating expenses in accordance with the policy stated in DOE 5100.1A.

(2) Items of capital equipment not related to construction required for experimental projects shall be budgeted from operating expenses if the equipment will be destroyed during the experiment or will have no further value other than scrap upon completion of the experiment. (3) Budget plant and capital equipment funds for the following: (a) All land acquisition (fee or easement). (b) All constructed facilities and capital equipment necessary to provide a complete and operable facility. (c) Exception. Facilities or equipment which meet the definition of research and development, and which normally have an estimated life of less than 3 years may be budgeted for as operating expenses. (4) The leasing of facilities and equipment is permissible when it is in the best interest of the Government to do so. Lease payments are budgeted for as operating expenses: (a) Lease With Option to Purchase. When a lease contains an option to purchase, the lease payments are budgeted as operating expenses. However, if the option is exercised by the Government, the purchase price under the option will be budgeted for as plant and capital equipment not related to construction. (b) Lease Purchase Agreements. Agreements which provide for transfer of title at the end of the lease term, or for the transfer of title by exercise of an option at a nominal sum unrelated to the value of the property at the time the option is exercised, are considered installment purchases. Funds for the annual payments shall be budgeted under operating expenses. However, because the Department assumes all risks of ownership, the total amount of the annual payments shall be recorded as an item of DOE-owned property and capitalized. In the event the purchase is accelerated prior to the last year of the lease-to-ownership arrangement whereby the full amount of the remaining installments are paid at one time, then funds required to complete the purchase shall be budgeted for as plant and capital equipment not related to construction. Note that real property may not be acquired in this manner as the Department has no lease-purchase authority for real estate. (5) ADP Planning Documents. When ADP equipment is going into a rehabilitated location it should be capital equipment; in a new location it should be plant. b. General. (1) Construction project data sheets are used to explain and justify the need for construction projects. These documents are to be updated and submitted annually as part of the field budget submissions for all projects requesting DOE funding in FY 19BY. The data sheets shall be prepared as illustrated in Figure I-11, "Plant and Capital Equipment Funded" and Figure I-12, "Operating Expenses Funded," using the amount of space required for the presentation under each section. Continuation pages shall be used as necessary. The sample data sheets may not contain all of the elements described in the instructions.

(2) The review and validation of projects proposed for inclusion in the FY 19BY budget is an assigned responsibility of the Office of Project and Facilities Management (MA-22) as set forth in DOE 5700.3B and DOE 5700.4A, and the Controller's FY 19BY Field Budget Call. (a) In coordination with the Controller's FY 19BY Field Budget Call, the Office of Project and Facilities Management issues instructions to all outlay program Assistant Secretaries and the Directors of Energy Research and Civilian Radioactive Waste Management describing and scheduling the project reviews and validation process. (b) All outlay program Assistant Secretaries and Directors of Energy Research and Civilian Radioactive Waste Management shall coordinate the FY 19BY construction project data sheets with the Office of Project and Facilities Management prior to submission to the Controller. (3) Construction projects and operating expenses funded projects with a total estimated cost (TEC) over $25 million should be validated by the Office of Project and Facilities Management prior to submission of the internal review budget. (4) Construction project data sheets present the description, justification, and cost data for all construction projects budgeted and accounted for under plant and capital equipment and operating expenses appropriations. Include in the cost of a construction project, all costs in connection with the addition and or retirement of plant and equipment (including transferred equipment and materials), land, improvements to land, buildings (including permanently attached equipment), utilities, and initial movable equipment such as machine tools, laboratory and office furniture, and equipment necessary to outfit a building or group of buildings for operation. Exclude initial stocks of spare parts or other materials and supplies which are initially chargeable to inventories. Estimates for general plant projects (GPP's) shall provide only for work to be authorized during the fiscal year, since funds for this purpose are both authorized and appropriated annually. (5) General plant projects shall be assigned to outlay programs. The predominant program at any given site assumes budget responsibility for those GPP's which provide basic support for all functions at the site. GPP support for program specific work at the weapons activities multi-program laboratories will be funded by the program originating the request. c. Preparation of Construction Project Data Sheets. (1) DOE is required by law to obtain congressional authorization for the appropriation of funds. Insofar as practical, the development and review of the program to be submitted to the Congress for authorization will be undertaken as an integral part of the regular budget process, both internally and through OMB. Construction project data sheets shall be prepared and submitted for all projects requiring authorization or appropriation in the budget year.

(2) Construction project data sheets shall be prepared as follows: (a) A separate data sheet shall be submitted for each new plant or facility and for each alteration or addition involving the construction of a building, modification, alteration, or improvement which is estimated to cost more than $1 million. The construction of a number of similar or related units, under a specific program, may be submitted as a single project, i.e., the construction of a group of facilities for a specific reactor. (b) A single data sheet shall be submitted to include other projects on a consolidated basis, covering alterations, improvements, additional, or new construction as well as provision, where necessary, for construction items of an unpredictable or unforeseeable nature which is estimated to cost less than $1 million. These projects shall be titled "General Plant Projects." The data sheet shall be prepared to indicate the funds requested in the program planning estimate, and include a note to indicate which projects would be deleted to attain the target estimate and the decremental estimate as indicated in Figure I-12. (c) Data sheets for the multi-program general purpose facilities program will submitted for those projects selected by the multi-program general purpose facilities review committee. (d) A data sheet should be an objective document written from the standpoint of the Department as a whole rather than as one segment of the Department. Personal pronouns, building and area numbers, identification of staff personnel, and unsubstantiated value judgments should not be used. A data sheet should be self-sufficient. It should avoid the use of technical terms that have a special connotation in industry or science, and should not depend on the reader having access to other documents. (e) The scope of the project shall be set forth in the data sheets in detail sufficient to permit a careful review and evaluation of the project. The data sheet items should not, however, be stated so precisely as to preclude the exercise of appropriate latitude by the manager in the actual design and construction of the project, as described in the data sheet, after authorization and appropriation of the funds. (f) Information required by subparagraphs (3)(m) through (q) on pages I-35 through I-37 and information requested by subparagraphs (4)(o) through (s) on pages I-39 through I-40 should be presented on separate sheets as these data are removed before the submission to Congress. (3) The following detailed instructions govern the preparation of construction project data sheets, Figure I-9: (a) Item 1, Title and Location of Project.

1 Each project title must be unclassified. 2 Project titles shall be sufficiently short and descriptive to permit ready reference. 3 Project title should not include specific building or area numbers. 4 In typing project titles, an initial capital shall be used for the first word in the project title and for proper names. 5 The location of the project shall be given. (b) Item 2, Project Number. New project numbers shall be issued by the Budget Formulation Branch within each budget year, showing the year, the organizational code, the appropriation, and the sequential number of the project. (c) Items 3 and 3a, Date A-E Work Initiated and Date Physical Construction Starts. Insert the quarter and year in which A-E work began or is to be initiated and physical construction started or is to be started, respectively. Do not assume "start" of a budget year project prior to the start of FY 19BY. The most realistic dates possible should be shown based on the status of conceptual work, assuming availability funds at the beginning of the budget year. (d) Item 4, Date Construction Ends. Insert the quarter and year in which construction is expected to be completed. (e) Item 5, Previous Cost Estimate. 1 Insert the last total estimated cost of project which has previously been submitted to the Congress. The date on which that estimate was determined shall also be shown. Show amount of any escalation rate adjustments as appropriate. 2 If the project has not previously been submitted to Congress then the word "none" should be shown. (f) Item 6, Current Cost Estimate. Insert the current total estimated cost of the project and the date on which the estimate was prepared or reviewed and confirmed. If the current estimate differs from a previous cost estimate that has been submitted to Congress, explain the specific reason(s) for the change. The amount of any cost escalation changes should be clearly indicated. If plant engineering and design funds are included in the current cost estimate, indicate as follows: 1 Current Cost Estimate $27,350 2 Less amount for PE&D -350 3 Net Cost Estimate $27,000

(g) Item 7 Financial Schedules. For all construction projects, indicate by fiscal year, the amounts required for authorization, appropriation, obligations and costs. The total of these columns shall agree with item 6, "Current Cost Estimate" or "Net Cost Estimate", if PE&D is included. The tabulation should be consistent with the project schedule dates as shown in items 3, 3a, and 4. Where the totals of these columns are at variance with item 6, an explanation footnote should be provided. Financial schedules should reflect all funding for the project from its beginning. Where an authorization bill was not enacted, authorization data should reflect the amounts appropriated to the extent necessary to bring authorizations to date in line with appropriations to date. Programs should seek sufficient authorization to cover budget year appropriations only. The Department will no longer request authorization of the total estimated project cost in advance of the appropriation requirements. 1 The following is a financial schedule as required for all construction projects: ___________________________________________________________________ | Fiscal Year Authorizations Appropriations Obligations Costs | | ----------- -------------- -------------- ----------- ------- | | Prior Years $50,000 $30,000 $30,000 $ 5,000 | | 19CY --- $20,000 $20,000 $ 7,000 | | 19BY $15,000 $15,000 $15,000 $13,000 | | 19BY+1 $15,000 $15,000 $15,000 $20,000 | | 19BY+2 $20,000 | | after 19BY+3 $14,400 | | | |_________________________________________________________________| Figure I-9 Financial Schedule - Construction Projects 2 In addition, general plant projects shall show, for purpose of comparison, the obligations and costs incurred for similar work in the two preceding years. This data shall be reported as in the following example: _______________________________________________________________________ | Costs | | --------------------------------- | | Fiscal Year Obligations FY 19PY FY 19CY FY 19BY After | | ------------------ ----------- ------- ------- --------------- | | FY 19PY-1 Projects $ --- 1/ $1,000 $ 500 $ --- $ --- | | FY 19PY Projects 5,000 3,000 1,000 1,000 --- | | FY 19CY Projects 6,000 --- 4,000 1,000 1,000 | | FY 19BY Projects 7,000 --- --- 4 000 3,000 | | ------ ------ ------ ------ ------ | | $4,000 $5,500 $6,000 $4,000 | | | | 1/ FY 19PY-1 or prior projects shall be shown only if costs are | | incurred in FY 19PY, 19CY, or 19BY. Costs prior to FY 19PY | | shall not be shown for such projects. | |_____________________________________________________________________| Figure I-10 Financial Schedule - General Plant Projects

(h) Item 8, Brief Physical Description of Project. This item should state clearly, but concisely, the essential features of the project, indicating whether it is a new facility, alteration of existing facilities, or addition to existing facility. In describing facilities, code words, if used, should be identified as such. Any unusual technical terms should be explained when used in project descriptions. Describe the following physical aspects as applicable. The description should read such that easy correlation can be made with the cost estimate given in item 10. 1 Describe improvements to land and, where this item constitutes a major portion of the project, include information such as the approximate length, width, and type of roadways, approximate capacities of parking areas, and any proposed drainage structures and fencing. 2 Describe each building or building addition, including approximate floor plan dimensions, gross area, number of stories, story heights, and basement, if provided; types of construction and reason for using such if not obvious; types of heating and air-conditioning; capacities of cranes and any design, fabrication, or construction features which are unusual or specialized and have a significant impact on the cost estimate, such as shielding, protective construction, hot cells, or special ventilation systems, environmental protection systems, and fire protection systems. 3 Describe other structures, such as pits, tunnels, towers, bunkers, stacks, and other enclosures not included in subparagraph 2 above. 4 Describe any special facilities, such as accelerator components, movable shielding, vacuum systems, processing piping, power or controls, reactor vessels, inert gas, hydrogen or purging systems, or cryogenic systems. 5 Describe types of utilities to be provided, such as water, sewer, and power, and where this item constitutes a major portion of the project, include information such as the length and size of the utility lines. 6 Describe any standard equipment included in this project such as office and laboratory furniture and equipment, hoists, and machine tools. 7 Describe any computer system or component of a computer system having a total estimated purchase cost of $400,000 or more including related capitalizable costs. The types of related capitalizable costs and an estimate of each cost shall be provided. A brief justification and explanation of the rationale for utilizing construction funds shall be provided.

8 For those projects not receiving full appropriation in this year's budget, provide a brief description of that portion of the scope to be accomplished with this year's appropriation. 9 For those facilities where nuclear contamination will occur, identify the tentative method of decommissioning the facility at the end of its useful life, indicate the expected useful life of the facility and include a cost estimate for decommissioning. The cost estimate should be developed using constant year dollars. (See page I-34, subparagraph (1,b,iii). Indicate that the estimate is in constant year dollars and the reference year. Identify the approximate year when the final decommissioning method will be selected and the final cost estimate for decommissioning will be developed. This information will be used as a baseline for an authorization request for a construction project where the decommissioning will be a significant project. 10 Projects for GPP may be described in more general terms by identifying the contractor and other installations covered by the project and stating the nature of the various types of alterations, modifications, improvements, or new construction to be undertaken. For GPP requirements on nongovernment-owned or -controlled land, however, the specific project description, cost, and ownership arrangements should be identified in a GPP data sheet. (i) Item 9, Purpose, Justification of Need, and Scope of Project. This item should state clearly and concisely the primary reason for proposing the project. The narrative justification shall also include the following elements as applicable: 1 Describe the research, development, or production program which is underway or planned, including the relationship of the proposed facility (both as to need and timing) to the program objectives and schedules. 2 State the criteria which determined the size or scope of the project, such as volume of production, storage capacity, number of persons to be housed, and space requirements for research. 3 To the maximum extent feasible within security limitations, data sheets for projects involving production increases should indicate the present production rate or capacity and the change proposed. If the project is deemed to be an intermediate phase of a long-range program, indicate its relationship to the

foreseeable planned capacity. If a production facility, state annual capacity and basis therefore, i.e., 1-shift, 2-shift operation, 5-day week, 6-day week. When inclusion of capacity involves "Top Secret" data, indices shall be used therefore to the maximum extent practicable, or, if not practicable, the information shall be submitted separately to the program organization concerned. 4 If the purpose of the project is for replacement of existing facilities, explain fully the circumstances which make replacement necessary and the disposition to be made of the replaced facilities. 5 Indicate that existing facilities have been reviewed to determine that the need cannot be met by modification of existing facilities. This is of particular importance in the case of radioactively contaminated facilities where decontamination and decommissioning costs are factors. 6 State the reasons for the proposed timing of the completion of the project and the effect on the program if the project is deferred or not authorized. 7 To the maximum extent practicable, justifications should contain data on the economics of the project including the basis for calculating savings and payout. In computing savings, comparative cost estimates shall include the cost of depreciation of the facility. Justifications can often be strengthened by reference to alternatives and to the consequences of disapproval. 8 If the data sheet shows both a previous cost estimate and a current cost estimate on line 5 and 6 of Figure I-11, explain the factors involved in determining the revised estimate. 9 If construction costs include overhead of an offsite contract laboratory operated by a university or other institution, the reasons for including such overhead and the method by which the amount of such overhead was determined shall be stated. 10 The construction project data sheet shall state the estimated gross annual cost (excluding depreciation) for operating the facilities upon completion, less any off-setting reductions which are applicable. In the case of replacement facilities, include comparative data for the facilities being replaced. a For production type facilities or power producing facilities both the first full year's operating costs, maintenance costs, and the annual costs at equilibrium should be set forth. Gross annual costs, revenues, or other offsetting reductions, and new annual costs should be shown.

b For research or development facilities, including new research machines, show separately: the operating costs; maintenance costs; total cost of the research or development program to be carried out; and the incremental program cost related to occupation of the new building. c In all cases, the basis for these estimates of annual cost for operations and maintenance should be included. 11 For any construction project which requires the conduct of a research and development program directly prerequisite to its specific design and construction features and for which R&D funds are included in the operating expenses appropriation request, the total estimated costs for the budget year and for each future year of such R&D will be included for such project. The justification for GPP shall set forth major known sub-projects and examples of cost, a brief physical description, and a concise narrative justification. (j) Item 10, Detail of Cost Estimate. 1 This section of the data sheet consists of an estimate for each of the account classifications listed in subparagraph 3 below. Under each of the classifications give a break-down of the costs, indicating significant units and costs, wherever possible. Include only those classifications that are applicable to the project. All costs should be presented in current year dollars. 2 General administrative and other indirect costs, properly charged to the project, shall not be shown as a line item but shall be prorated among the various elements of construction costs. Also the estimated costs of construction management services by private firms shall be similarly prorated among the various elements of construction costs. However, if it has been determined that the project will be administered under an "offsite" contract with a university or other institution, and that the institution will be reimbursed for overhead in connection with such administration, a memorandum entry shall be included indicating the estimated amount of such overhead. The costs for preparing system design descriptions or any comparable technical documentation are to be budgeted for and costed to the operating or plant and capital equipment appropriations consistent with the treatment of related expenditures e.g., documents which are accomplished for conceptual design are charged to operating cost while those performed for Title I and II are charged to plant and capital equipment. The costs for preparing environmental documentation shall be budgeted for and costed to operating expenses.

3 The account classifications to be used, together with explanatory notes, are provided below: a Engineering Design and Inspection Costs at the Approximate Percent of Construction Costs. i Compute costs and indicate as approximate percentage of total construction costs rounding off to the nearest percent. Include costs for safety analysis reviews made after selection of the site. ii A statement shall be included as a footnote identifying the cost of engineering design accomplished with plant engineering and design (PE&D) funds. b Land and Land Rights. Provide a breakdown identifying each site to be acquired, the acreage or square miles involved, unit cost, and total cost or the cost of each land right acquired. See DOE 4300.1A, REAL ESTATE (REAL PROPERTY) MANAGEMENT, for regulations concerning the acquisition of real property. c Construction Costs. i Improvements to Land. Indicate the types of improvements to be made and total cost. Where this subitem constitutes a major portion of the project, it should be expressed in terms of units, unit costs, and total cost, such as ____ miles of road at $____ per mile. ii Buildings. List and identify each building or building addition to be constructed, or existing building to be modified, showing gross square feet, unit cost, and total cost. If the unit cost is unusually high, provide a footnote explanation. iii Other Structures. List and provide costs for each major other structure described on page I-26, subparagraph (h) 3. iv Special Facilities. Identify major engineering equipment, and special systems, as described on page I-26, subparagraph (h) 4. Where major equipment components identified under "Special Facilities" appear to be standard in nature but are listed as special because, for example, they actually require special engineering and/or fabrication to meet requirements, an explanation of the special nature of the equipment should be included. v Utilities. List the types of utilities described on page I-26, subparagraph (h) 5, and the total cost. Where this subitem constitutes a major portion of the project, units, unit costs, and total costs should be shown.

d Construction Management Costs. Identify complete costs and indicate as approximate percentage of total construction cost rounded to nearest whole percent. e Standard Equipment. List and provide costs for the major items of "off-the-shelf" equipment and furnishings, requiring a nominal engineering effort, as described on page I-26, subparagraph (h) 6. Costs shall include any engineering effort required. f Major Computer Items. List and provide costs for each major computer item as described on page I-26, subparagraph (h) 7. g Removal Cost Less Salvage. Include removal costs less salvage incident to the replacement of plant and equipment applicable to the project. Separate projects shall be established to budget and account for removal costs and salvage incident to the retirement of plant and equipment which is not to be replaced. h Contingency at Approximate Percentage of Above Costs. Compute and indicate a contingency amount as a percentage of all above costs, rounding to the nearest percent. This contingency is provided to cover unforeseen and unpredictable situations and shall not provide for increasing the scope of the project. The amount of contingency will depend on the status of design and complexity of the project. i Computed Unit Costs. Unit cost per square foot or cubic foot for buildings or other construction shall be computed on the basis of gross areas and shall exclude the amount included in the estimate for contingencies. Unit costs should not be more precise than warranted by the status of design. j Include and Explain all TEC Elements. The items to be shown in this section of the data sheet should include all pertinent data on quantities and unit costs, even if this repeats some data reported in items 8 or 9. Unusual unit cost, engineering design, and inspection or contingency rates should be explained in footnotes. The total estimated cost shall agree with item 6. k Basis for Estimate. A statement should be included as a footnote at the end of the estimate to show the basis for the estimate, e.g., "conceptual design is complete, and Title 1 design is 25 percent complete".

l Cost Data Format. The items to be shown in this section of the data sheet shall be listed in tabular form, wherever practicable, so that the cost data may stand out in the presentation. If explanatory notes for any of the items listed are necessary, they will be provided as a footnote to the section. Explanatory notes shall be provided to indicate reasons why certain unit costs may be out of the normal range; cost allowances made for isolation; costs related to speedup of construction showing hours per week on which estimate is based; and factors affecting the contingent amount. The method to be used in showing these footnotes is noted in Figure I-11. m Rounding. Normally costs should be rounded off to the nearest $10,000 for item costs and to the nearest $100,000 for total costs. n Escalation Rates. Escalation rates should be explicitly stated and when the rates are significantly different than the guidance provided in the budget call, a thorough explanation should be provided. (k) Item 11, Method of Performance. Indicate the type of contracting arrangements contemplated, using the following paragraphs or combinations of parts of these paragraphs as a guide: 1 Design and inspection will be performed under a negotiated architect or engineer contract. Construction and procurement will be accomplished by fixed price contracts awarded on the basis of competitive bidding. 2 Design and inspection will be performed by the operating contractor. To the extent feasible, construction and procurement will be accomplished by fixed price contracts and subcontracts awarded on the basis of competitive bidding. 3 Construction management services will be performed under a (negotiated, fixed price, or other) professional services contract. (l) Items 12 and 13. All projects which have a total estimated cost of $5 million or more, and for projects with a less than $5 million where there are significant "other direct project costs" or when there are exceptionally large "other related costs," will contain an item 12 and an item 13. Item 12 will contain the financial schedule and item 13 will contain the narrative material associated with the financial schedule. These items are used to explain and justify construction projects on a total cost basis. Items 12 and 13 shall be prepared as illustrated in on pages I-46 and I-47, the Figure I-12, using the amount of space as required for presentation under each section. If items 12 and 13 are not required, so indicate on the data sheet "item 12 and 13 are not required."

(m) Detailed Instructions In Completing Items 12 and 13. The cost estimates in items 12 are to be developed using the general guidance provided below. Item 13 will parallel the costs detailed in item 12 with a narrative justification and explanation. The narrative shall include a brief description of each item in 12, its cost, the basic for operating expense funding and a schedule for accomplishment of the item. It should include the estimated start and completion dates and relevant project interface dates. 1 Total Project Cost. a Total Facility Cost. This section shall contain all those costs which are directly related to construction of the facility. i The construction line item costs must agree with those costs contained in prior sections of the data sheet. ii Plant Engineering and Design (PE&D) costs shall be shown in the proper year to agree with data sheet. iii Operating Expense Funded Equipment. Any equipment, system, component, or other item which is funded from the operating expenses appropriation for the direct use of the construction project or is required to make the facility or experiment complete and operable should be included. A narrative justification should be included to explain the reasons for expenses funded items and examples of items to be funded in this manner. iv Inventories. Any inventories which are necessary to put the facility into use should be included. b Other Project Costs. i R&D Necessary to Complete Construction. Any construction project which requires the conduct of a research and development program directly prerequisite to its specific design and construction features and for which R&D funds are included in the operating expenses appropriation request, the total estimated cost by fiscal year for such R&D will be included. Funds used for conceptual design should be included. ii Conceptual Design. Include the cost of conceptual design and the amount included should be escalated to the year of expenditure. iii Other Project Related Costs. Any other costs directly related to the project that occur on a one time basis, such as startup costs, training, and decommissioning cost, should be listed and a narrative explaining and justifying each cost should be provided.

iv All costs under subparagraphs i and iii shall be escalated to the year of expenditure. 2 Other Related Funding Requirements. This section should include the ongoing costs directly associated with the operation of the facility and the programmatic effort to be conducted using the facility which is not appropriate for inclusion in total project cost. An estimate of the annual costs and a narrative explanation should be included. In this portion of the data sheet, the narrative explanation will take precedence over the cost estimates. Any significant variances in the annual cost estimates should be explained in the narrative. For example, there may be the planned purchases of a major item of equipment which will substantially change the annual costing rate or make a significant change in the mode of operation. Indicate the estimated useful life of the project (years). a A facility operating cost estimate should include the annual costs to operate and maintain the facility including cost of utilities, labor, and materials. Indicate the man-years of efforts required to operate the facility. b Include programmatic effort which relies upon the direct and primary use of the facility. Provide a yearly estimate and narrative justification. c An estimate of annual capital equipment needs not related to construction but related to the programmatic effort included in subparagraph 2 should be included. The accompanying narrative should explain any expected installations of new programmatic related capital equipment. d Include a yearly cost estimate and narrative justification of GPP or other expected construction related to programmatic effort included in subparagraph b, above. Include the man-years of effort required to maintain and repair the facility. e Any other expected annual costs should be listed with an accompanying narrative. 3 Any significant variations in the annual costing rates for the preceding items should be footnoted. For example, the procurement of a new nuclear reactor core on a very infrequent basis would greatly increase the annual capital equipment cost rate for a facility. These deviations in costs should be segregated from the annual cost rates.

(n) Item 14, Incorporation of Fallout Shelters in Future Federal Buildings. For all suitable buildings the total estimated cost shall include fallout shelter space conforming to the design requirements. The existence of adequate fallout shelter space in the vicinity or the location of this facility in a security area should not necessarily prevent the consideration of providing shelter space in new facilities. For purposes of this item, one of the following statements should be used: 1 Efforts will be made through the use of slanting techniques in design of this building to provide additional shelter space at little or no additional costs. 2 If fallout shelters are not provided, indicate the reason, i.e., sufficient space available and deficiency programmed in another project. 3 The building to be constructed as a part of this project is not suitable for use as a fallout shelter because... (The reason may be type of construction, such as prefabricated metal buildings, or type of work to be performed in the facility, such as the handling of explosives or radioactive material.) 4 This project does not include the construction of new buildings or building additions. Therefore, the provision for fallout shelters is not applicable. (o) Item 15, Federal Compliance with Pollution Control Standards. This section of the data sheet should contain a statement indicating that the total estimated cost of the project includes the cost of those measures which may be necessary to assure that the facility or building will meet the requirements of Executive Order 12088, "Federal Compliance with Pollution Control Standards." A brief statement of those controls provided which assure compliance with the foregoing should also be provided for each type of pollutant. This section should normally contain one of the following paragraphs: 1 The total cost of this project includes the costs of those measures necessary to assure compliance with Executive Order 12088. Sanitary waste will be discharged into existing sewers connected to adequate sewage treatment facilities. Airborne contaminants will be collected and filtered before being released to the atmosphere. (This paragraph should be modified to reflect the type of pollutants produced by each particular project.) 2 The performance of this project will inherently assure compliance with the requirements of Executive Order 12088. (To be used for projects specifically for pollution control.)

3 As presently conceived, operation of this project will not generate any environmental pollutants; therefore, the requirements of Executive Order 12088 are not applicable. (p) Item 16, Evaluation of Flood Hazards. This section of the data sheet should contain a statement with regard to the evaluation and consideration of flood hazards in accordance with the requirements of Executive Order 11988, "Evaluation of Flood Hazard in Locating Federally Owned or Financed Buildings, Roads, and Other Facilities, and in Disposing of Federal Lands and Properties." Section 4 of the Executive order requires that, "Any requests for appropriations for Federal construction of new buildings, structures, roads or other facilities... shall be accompanied by a statement by the head of the agency on the findings of his agency's evaluation and consideration of flood hazards in the development of such requests." Reference is made to the Flood Hazard Evaluation Guidelines for Federal Executive Agencies, published by the Water Resources Council, of 5-72. If it is determined that the project site is not subject to the defined hazards, it is recommended that the following statement be used: "This project will be located in an area not subject to flooding determined in accordance with Executive Order 11988." (q) Item 17, Compliance with the National Environmental Policy Act, Floodplains/Wetlands Environmental Review Requirements, and Other Related Environmental Statutes. This section of the data sheet should present information on planning for compliance with the National Environmental Policy Act, DOE 5440.1B, the Council on Environmental quality Regulation (40 CFR 1500-1508), DOE's NEPA guidelines (45 FR 20694, as amended), DOE's regulation 10 CFR 1022, and other related statutes including but not limited to the Clean Air Act, the Clean Water Act, the National Historic Preservation Act, and the Endangered Species Act. Examples of such information include: if a NEPA document has been completed for the proposed project, reference to that document should be made; if a NEPA document is currently under preparation for a proposed project, reference should be to that document, its status, and its scheduled completion date; and, if a determination on the level of NEPA documentation has not been made for a proposed project, indicate when information will be provided for Headquarters use in determining the need for further documentation for those actions still requiring Headquarters determinations. In all cases, state whether or not the proposed project is located in a floodplain/ wetland.

(r) Item 18, Accessibility for the Handicapped. Provide a statement indicating that the project will be accessible to the handicapped in accordance with the Architectural Barriers Act, P.L. 90-480, and implementing instructions in the Federal Property Management Regulations (41 CFR 101-91.6). Note: Section 501 of the Rehabilitation Act of 1973 (Public Law 93-112), as amended, requires the development of an affirmative action plan for employment of the handicapped by Federal agencies. Affirmative action plans are also required by 41 CFR 60-250, Affirmative Action Obligations of Contractors and Subcontractors for Disabled Veterans and Veterans of the Vietnam Era, 41 CFR 60-741, Affirmative Action Obligations of Contractors and Subcontractors for Handicapped Workers, and DOE 3220.2, EQUAL OPPORTUNITY IN OPERATING AND ONSITE SERVICE CONTRACTOR FACILITIES. (4) The following instructions govern the preparation of Operating Expenses Funded Project Data Sheets, Figure I-12. This figure should be prepared only if the project is in procurement, fabrication, or construction phases in the FY 19BY and the total cost is estimated to be $5 million or more. This includes projects to be jointly funded by the end of the FY 19BY. The schedule is not required if the project is still in the conceptual design stage in the FY 19BY. The Figure I-12 contains the following information: (a) Project Title. The title should be short and descriptive. (b) Total Estimated Cost (TEC). The TEC should be only the total cost of construction as if the project were a line item construction project, i.e., the cost to build an operable facility or experiment. (c) Operating Expenses (OE). For the items listed below and items 4 through 7 in Figure I-12, provide the cumulative obligations for prior (before FY 19PY) year, the B/A, Obligations and B/O for the FY 19PY, the B/A and B/O for the FY 19CY and FY 19BY, and an estimate of future year requirements (BA/BO) through completion of the project. 1 Design and Construction. This is the cost of constructing the facility. These costs should include engineering, design, inspection, physical construction costs, standard equipment, and contingency. 2 R&D Related to Construction. Includes conceptual design and any other R&D related to the construction of the facility. 3 Facility Operations. Includes all costs associated with the programmatic use and operation and maintenance of the facility and the number of years estimated for operation.

4 Direct Project Related Support Costs. Includes all other operating expense funds such as inventories and training. 5 Capital Equipment. Includes equipment to be used in the construction of the facility or for facility operations. 6 Total Operating Expenses. Summation of subparagraphs 1 through 5 above. (d) Other DOE Costs. Includes all other DOE funding related to the program/project activity (i.e., PE&D and line-item). (e) Total DOE Cost. Total of subparagraphs (b) and (c). (f) Non-DOE Cost. Includes identification of all non-DOE funding. The basis for the non-DOE funding should be identified (i.e., signed contract and contractor proposal). 1 Design and construction. 2 Facility operations and maintenance. 3 Other. 4 Total non-DOE funding. (g) Total Project Cost. Summation of subparagraphs (b) through (f) above. (h) Description, Objective, and Justification. Provide a clear and concise description of the project indicating in general terms the technical features of the project. State the objectives of the project and how they relate to the overall mission of the program and the Department. Also state why this project will meet the objective stated above. (i) Schedule of Planned Activities. Provide a schedule indicating quarter and fiscal year of the start and completion of major activities. At a minimum, include schedule for conceptual design, detailed design, long lead procurement, construction and startup/operations. Include explanatory notes to highlight and clarify the schedule (i.e., the reason that long lead procurement must be initiated). (j) Management and Contracting Plan. This plan is required to identify overall program or project strategy regarding the procurement approach, anticipated participation by industry or other government agencies, program or project management location, and general approach to management organization contemplated. (k) Prior Year Achievements. Provide a narrative description of achievements relating to the development of the project in prior years. (l) CY Achievements. Refer to subparagraph (k) above. (m) Reasons for Increases or Decreases. Indicate the reason for an increase or decrease in funding requirements as related to the last budget request approved by Congress. Also indicate the fiscal year of the last approved budget request. (n) Construction Cost Estimate. Refer to page I-29, subparagraph (j).

(o) Incorporation of Fallout Shelters in Future Federal Buildings. Refer to page I-36, subparagraph (m). Judgement should be exercised in locating fallout protection in operating expenses funding facilities which have a useful life of 3 years or less. (p) Federal Compliance with Pollution Control Standards. Refer to page I-35, subparagraph (n). (q) Evaluation of Flood Hazards. Refer to page I-36, subparagraph (o). (r) Compliance with the National Environmental Policy Act and Related Statutes. Refer to page I-37, subparagraph (p). (s) Accessibility for the Handicapped. Refer to page I-37, subparagraph (q). ____________________________________________________________________________ | DEPARTMENT OF ENERGY | | FY 19BY INTERNAL REVIEW BUDGET | | CONSTRUCTION PROJECT DATA SHEETS | | ATOMIC ENERGY DEFENSE ACTIVITIES - PLANT AND CAPITAL EQUIPMENT | | ATOMIC ENERGY DEFENSE ACTIVITIES | | DECISION UNIT | | ------------- | | (Tabular dollars in thousands. Narrative material in whole dollars.) | | ________________________________________________________________________ | | 1. Title and location of project: 2. Project No. 80-AE-3 | | Steam generation facilities, | | Idaho Fuels Processing Facility, | | Idaho | | ________________________________________________________________________ | | 3. Date A-E work initiated: 4th Qtr. 5. Previous cost | | FY 1979 (PE&D) Funds) estimate: $24,000 | | Less amount for 500 | | 3a. Date physical construction PE&D: ------- | | starts: 2nd Qtr. FY 1982 Net cost estimate: $23,500 d/| | Date: 1/80 | | 4. Date construction ends: 3rd Qtr. | | FY 1984 a/ 6. Current cost | | estimate: $29,000 | | Less amount for 500 | | PE&D (FY 79): ------- | | Net cost estimate: $28,500 a/| | Date: 12/80 d/| | ________________________________________________________________________ | | 7. Financial Schedule: | | ------------------- | | Fiscal Year Authorization Appropriations Obligations Costs | | ----------- ------------- -------------- ----------- ----- | | 1980 $23,500 $10,000 $ 7,000 b/ $ 0 | | 1981 -- 8,500 11,500 c/ 10,000 | | 1982 5,000 10,000 10,000 9,500 | | 1983 -- -- -- 8,000 | | 1984 -- -- -- 1,000 | | _____________________________ | | a/ The increased TEC reflects the addition of a cogenerator capability, | | delays caused by studies on alternative energy sources such as | | geothermal and natural gas, and revisions in the funding schedule in | | FY 1980 and FY 1981. | | b/ Reflects Congressional deferrals of $3,000,000 to FY 1981. | | c/ Reflects Congressional reduction of $5,000,000. | | d/ The amount of cost escalation over 19CY must be explicitly stated as | | part of new estimate totals (footnoting these amounts is acceptable). | |__________________________________________________________________________| Figure I-11 Construction Project Data Sheets - Plant and Capital Equipment Funded

____________________________________________________________________________ | CONSTRUCTION PROJECT DATA SHEETS | | -------------------------------- | | ________________________________________________________________________ | | 1. Title and location of project: Steam 2. Project No. 80-AE-3 | | generation facilities, Idaho Fuels | | Processing Facility, Idaho | | ________________________________________________________________________ | | 8. Brief Physical Description of Project | | ------------------------------------- | | This project provides for the design, procurement, and construction | | of a coal-fired steam generator facility to meet present and | | projected steam requirements for projects planned at IFPF through FY | | 1985. The facility will be designed for a 25-year life, will be | | steel frame construction with insulated metal panels and be | | approximately 125' x 132'. The project will include: (a) facilities | | for coal receiving, handling, and storage; (b) two 67,500 lb/hr | | coal-fired boilers; (c) a 16,500 s.f. building to house the | | necessary equipment; (d) water treatment equipment; (e) air | | pollution control equipment; (f) solid waste disposal equipment; (g) | | liquid waste treatment equipment; (h) utility tunnel; (i) | | connections to existing utility systems; (j) railroad spur; (k) | | connecting roads; (l) parking facilities; (m) all ancillary features | | required for peak operating efficiency and safety; (n) capability to | | convert to cogeneration; and (o) a boiler stack. Funds requested | | will allow for the construction of the boiler house and stack, and | | will support installation of long lead procurement items such as the | | boilers and associated auxiliary equipment. | | | | 9. Purpose, Justification of Need for, and Scope of Project | | -------------------------------------------------------- | | The purpose of this project is to provide a coal-fired steam | | generation facility which will replace, in part, the existing | | oil-fired equipment and will provide expansion capacity for planned | | plant requirements and normal reserve capacity, plus capability to | | convert to cogeneration at some future date. | | | | The budget authority level requested in FY 1982 is for the | | continuance of facility design, equipment procurement and the | | initiation of construction. | | | | The Idaho Fuels Processing Facility (IFPF) was built in 1951 and has | | undergone a series of expansions and modifications which have | | increased steam requirements beyond the steam generation | | capabilities of the original installation. The present steam system | | will not provide for essential loads should one boiler go off-line. | | New production facilities are being designed and built which will | | further exceed the existing available steam generation capabilities. | | Without additional steam capacity, required production rates would | | not be achieved. | | | | Specific programs and projects are the driving force behind the need | | for increased steam generation capacity at IFPF. These projects and | | projected peak steam requirements are: (a) the New Waste Calcining | | Facility (NWCF), 19,440 lb/hr; (b) Fluorinel and Storage (FAST) | | Facility, 11,880 lb/hr; (c) Remote Analytical facility Upgrade and | | Expansion, 1,404 lb/hr; (d) a proposed Plant Process Chemistry | | Building, 22,097 lb/hr; (e) other GPP projects, 900 lb/hr; and (f) | | reserve capacity, steam plant load and distribution losses, 13,930 | | lb/hr for a total additional future requirement of approximately | |__________________________________________________________________________| Figure I-11 Construction Project Data Sheets - Plant and Capital Equipment Funded (Continued)

____________________________________________________________________________ | CONSTRUCTION PROJECT DATA SHEETS | | -------------------------------- | | ________________________________________________________________________ | | 1. Title and location of project: Steam 2. Project No. 80-AE-3 | | generation facilities, Idaho Fuels | | Processing Facility, Idaho | | ________________________________________________________________________ | | 9. Purpose, Justification of Need for, and Scope of Project (continued) | | -------------------------------------------------------------------- | | 69,651 lb/hr of steam. This, combined with the current base load of | | 65,550 lb/hr, will increase the total plant requirement to | | approximately 135,200 lb/hr. It will not be possible to accommodate | | additional loads from these facilities without expanding the | | existing steam generation system and adding reserve capacity. | | Without reserve capacity, several facilities could be forced into | | unplanned shutdown should be boiler malfunction during the winter | | months. Should this project be disapproved, curtailed operation of | | the above facilities would be required. | | | | National policy is to minimize the consumption of, and eventually to | | eliminate the use of, fuel oil. Implementation of this project will | | permit the IFPF to provide normal steam requirements from coal-fired | | sources. | | | | The scope of this project is determined by the volume and rate of | | steam generation, coal unloading rate and storage capacity. This | | facility will produce steam at a peak rate of 135,000 lb/hr | | including losses incurred from boiler breakdown, distribution, and | | feedwater heating. The new boilers will be designed to generate | | steam of a quality required for cogeneration and for process and | | plant heating purposes. | | | | The coal handling plant is sized for an unloading rate of 100 ton | | capacity receiving hopper. The dean storage area is sized to | | contain 6,400 tons of coal, which represents a 30 day supply for | | each boiler. Coal will be delivered in 70 to 90 ton capacity bottom | | dumping cars. Ten cars with 700 tons of coal will be sufficient for | | a three day capacity at a maximum rate of 135,000 lb/hr steam. | | | | A bucket elevator will transfer the coal from the receiving hopper | | to two live coal bunkers in the boiler house at a rate of 100 ton/hr.| | The live coal bunkers have a capacity of 135 tons of coal each, | | which represents 30 hours supply at maximum continuous rating. | | | | The delay in funding or at authorizing this project will have the | | following effect: | | | | (1) The existing steam-generation equipment for production | | activities is subject to failure causing loss of production. | | Many facilities will be operable with rigid administrative | | control of steam use. After 1983, Fluorinel fuel processing | | and operations of the New Waste Calcining Facility could not be | | conducted concurrently which would result in significantly | | reduced processing capacity for Fluorinel, severely increased | | cost per ton of fuel processed, and increased backlog of fuel | | being stored. | | | | (2) Progressive growth to meet projected production requirements |

| would be severely limited due to lack of steam. | | | | (3) Steam required to meet projected production requirements would | | be installed in a stepwise manner resulting in small units with | | a higher installation cost, higher operation cost, and | | substantially decreased energy efficiency. | | | | (4) Significantly increased overall cost to maintain and repair the | | existing aging system. | | | | (5) Annual operations and maintenance costs are approximately $1.3 | | million per year. | |__________________________________________________________________________| Figure I-11 Construction Project Data Sheets - Plant and Capital Equipment Funded (Continued) ____________________________________________________________________________ | CONSTRUCTION PROJECT DATA SHEETS | | -------------------------------- | | ________________________________________________________________________ | | 1. Title and location of project: Steam 2. Project No. 80-AE-3 | | generation facilities, Idaho Fuels | | Processing Facility, Idaho | | ________________________________________________________________________ | | 9. Purpose, Justification of Need for, and Scope of Project (continued) | | -------------------------------------------------------------------- | | Disapproval of new coal-fired steam generation equipment will mean | | complete dependence on oil as fuel and will incur a serious risk to | | IFPF operations should the current plant's capacity at be available | | for reasons of repair or maintenance. In any event the existing | | steam capacity will be inadequate after 1983. | | | | 10. Details of Cost Estimate a/ Item Cost Total Cost | | ------------------------ - --------- ---------- | | a. Engineering, design and inspection at 24% | | of construction costs, item b b/ $ 3,400 b/ | | b. Construction costs 16,500 - | | (1) Improvements to land including | | grading, landscaping, drainage | | diversion, paving, parking, fencing, | | lighting, and pedestrian access walks $ 200 | | (2) Buildings 1,600 | | (a) Coal boiler house, 16,500 sq. ft. | | at approximately $97/sq. ft. | | (3) Other structures includes boiler stack, | | ash burial pit, and underground tunnel 4,300 | | (4) Utilities, including electrical power, | | water, sanitary sewer lines, compressed | | air, fuel oil, condensate return lines, | | railroad spurs. etc. 1,600 | | (5) Special facilities includes coal | | handling equipment, air pollution |

| control equipment, ash handling | | equipment, water treatment equipment, | | and two coal fired boilers capable of | | cogeneration 8,800 | | c. Construction management costs 0 | | d. Standard equipment includes auxiliary | | equipment ($2,995), and office furniture ($) 3,000 | | e. Removal less salvage 0 | | ------- | | Subtotal 22,900 | | f. Contingency at approximately 24% of above 5,600 | | cost ------- b/c/| | Total estimated Costs $28,500 - - | | | | ---------------------- | | a/ The above estimates we based on conceptual design and feasibility | | studies which are 100% complete. | | | | b/ Excludes $500,000 of PE&D. | | | | c/ All cost have been escalated at the rate of 12% to current year costs | | based upon the methodology developed for ID. | |__________________________________________________________________________| Figure I-11 Construction Project Data Sheets - Plant and Capital Equipment Funded (Continued) ____________________________________________________________________________ | CONSTRUCTION PROJECT DATA SHEETS | | -------------------------------- | | ________________________________________________________________________ | | 1. Title and location of project: Steam 2. Project No. 80-AE-3 | | generation facilities, Idaho Fuels | | Processing Facility, Idaho | | ________________________________________________________________________ | | 11. Method of Performance | | --------------------- | | Contracting arrangements are as follows: | | | | a. Design, Procurement and Construction: Fixed-price contract | | awarded on the basis of competitive bidding. | | b. Title III Inspection: By Architect-Engineer contractor under | | operating contractor surveillance. | | | | 12. Funding Schedule of Project Funding and Other Related Funding | | Requirements | | ------------------------------------------------------------- | | Prior | | Years FY 1980 FY 1981 FY 1982 FY 1983 FY 1984 Total | | ----- ------- ------- ------- ------- ------- -------| | a. Total project | | costs | | 1. Total facility |

| costs | | (a) Construction | | line item $ 0 $ 0 $10,000 $ 9,500 $ 8,000 $ 1,000 $28,500| | (b) PE&D 500 0 0 0 0 0 500| | (c) Inventories 0 0 0 0 180 0 180| | ------ ------ ------- ------- ------- ------- -------| | Total $ 500 $ 0 $10,000 $ 9,500 $ 8,180 $ 1,000 $29,180| | direct costs | | 2. Other project | | costs | | (a) R&D necessary | | to complete | | construction $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0| | (b) Conceptual | | design costs 450 0 0 0 0 0 450| | (c) Other project | | related costs 200 0 440 540 470 300 1,950| | ------ ------ ------- ------- ------- ------- -------| | Total other $ 650 $ 0 $ 440 $ 540 $ 470 $ 300 $ 2,400| | project costs ------ ------ ------- ------- ------- ------- -------| | Total project $1,150 $ 0 $10,440 $10,040 $ 8,650 $ 1,300 $31,580| | costs Item ====== ====== ======= ======= ======= ======= =======| | 1 & 2) | | | | b. Other related annual costs (estimated life of project: 25 years) | | 1. Facility operating costs $ 1,300 | | 2. Programmatic operating expenses directly related | | to the facility 0 | | 3. Capital equipment not related to construction but | | related to the programmatic effort in the facility 130 | | 4. Maintenance, repair, GPP or other construction | | related to programmatic effort in the facility 100 | | ------- | | Total related annual costs $ 1,530 | | ======= | |__________________________________________________________________________| Figure I-11 Construction Project Data Sheets - Plant and Capital Equipment Funded (Continued) ____________________________________________________________________________ | CONSTRUCTION PROJECT DATA SHEETS | | ________________________________ | | ________________________________________________________________________ | | 1. Title and location of project: Steam 2. Project No. 80-AE-3 | | generation facilities, Idaho Fuels | | Processing Facility, Idaho | | ________________________________________________________________________ | | 13. Narrative Explanation of Total Project Funding and Other Related | | Funding Requirements | | ---------------------------------------------------------------- | | a. Total project funding | | |

| 1. Total Facility | | (a) Inventories - Inventories necessary to put the facility | | into use are estimated to cost $180,000. | | | | 2. Other project funding | | (a) R&D necessary to complete construction - Conceptual | | Design was completed at a cost of $450,000. | | (b) Other project related funding - Project support and | | startup are estimated to cost $1,950,000. | | | | b. Total related funding requirements - It is estimated the | | facility will be used 25 years for its programmatic purpose. | | | | 1. Facility operating costs - The major elements comprising the | | annual operating costs are coal costs, labor costs, and | | operating costs of boiler, fan systems and motors. | | | | The total delivery cost of coal to the steam plant will be | | approximately $25.45/ton based on 1977 dollars. This is | | equivalent to a price of $1.48/10 6 BTU. | | | | To operate the facility, three boiler plant operators and | | one coal yard operator on a three shift rotation basis will | | be required. Routine plant maintenance will be completed by | | the boiler plant operators. | | | | 2. Programmatic operating expenses directly related to the | | facility - The steam generated by the coal-fired boilers | | will be consumed by the following IFPF facilities: | | | | New Waste Calcining Facilities....................... 14% | | Remote Analytical Facility Upgrade and Expansion..... 1% | | Fluorinel and Storage Facility....................... 9% | | Remainder of Plant................................... 76% | | | | 3. Capital equipment not related to construction but related to | | the programmatic effort in the facility - Estimated cost is | | to cover the costs of dump trucks, inloader, bulldozer, etc. | | necessary to handle the coal over a 25 year period. | | | | 4. Maintenance, repair, GPP or Other Construction Related to | | Programmatic Effort - Estimated cost is based on experience | | with average cost for the replacement of lines, valves, pump | | and motor repairs per year. | |__________________________________________________________________________| Figure I-11 Construction Project Data Sheets - Plant and Capital Equipment Funded (Continued)

____________________________________________________________________________ | CONSTRUCTION PROJECT DATA SHEETS | | ________________________________ | | ________________________________________________________________________ | | 1. Title and location of project: Steam 2. Project No. 80-AE-3 | | generation facilities, Idaho Fuels | | Processing Facility, Idaho | | ________________________________________________________________________ | | 14. Incorporation of Fallout Shelters: Indicate whether shelter space | | ---------------------------------- | | is included. If not, give the rationale why it is not included. | | | | 15. Federal Compliance with Pollution Control Standards: Indicate | | ---------------------------------------------------- | | measures taken if necessary, to control environmental pollutants and | | indicate that those costs we included in the TEC. | | | | 16. Evaluation of Flood Hazards: Indicate whether or not flood hazards | | ---------------------------- | | have been considered. If located in a flood plain, indicate | | mitigating action planned. | | | | 17. Environmental Impact: Indicate status of compliance with the | | --------------------- | | National Environmental Policy Act and if the project is located in | | a floodplain/wetland. | | | | 18. Accessibility for the Handicapped: Provide a statement indicating | | ---------------------------------- | | accessibility for the Handicapped in accordance with the | | Architectural Barriers Act (Public Law 90-480) and the Federal | | Property Management Regulations (41 CFR 101-19.6). | |__________________________________________________________________________| Figure I-11 Construction Project Data Sheets - Plant and Capital Equipment Funded (Continued)

____________________________________________________________________________ | DEPARTMENT OF ENERGY | | FY 19BY FIELD BUDGET PROCESS | | OPERATING EXPENSE FUNDED PROJECT DATA SHEET | | DEFENSE PROGRAMS | | ---------------- | | | | Atomic Energy Defense Activities Construction | | Atomic Energy Defense Activities | | Defense Nuclear Waste | | | | (Tabular dollars in thousands. Narrative material in whole dollars.) | | | | Reedy Creek Utilities Demonstration Plant | | Idaho Operations Office | | | | Total Estimated Cost (TEC) $14,945,000 | | (For Design and Construction) | | | | | |__________________________________________________________________________| Figure I-12 Construction Project Data Sheets - Operating Expenses Funded

____________________________________________________________________________ | Reedy Creek Utilities Demonstration Plant | | Idaho Operations Office | | | | Total Estimated Cost (TEC) $14,945,000 | | | | (Tabular dollars in thousands. Narrative material in whole dollars.) | | ------------------------------------------------------------------------ | | Cumulative FY 1981 | | Prior Years FY 1980 Actual Estimate | | ----------- ---------------------- -------------- | | Obs. B/A Obs. B/O B/A B/O | | ----------- ------ ------ ------ ------ ------ | | Operating expenses (DOE): | | ------------------------- | | Design and construction $ 85 $3,300 $3,300 $2,437 $8,745 $8,400 | | R&D related to 100 140 140 140 250 250 | | construction | | Facility operations 0 0 0 0 0 0 | | Direct project related 0 0 0 0 0 0 | | support costs | | Capital equipment 0 0 0 0 0 0 | | ----- ------ ------ ------ ------ ------ | | Total operating expenses 185 3,440 3,440 2,577 8,995 8,650 | | | | Other DOE funding: | | ------------------ | | Activity - Conservation 0 575 575 575 400 400 | | and Solar Energy ----- ------ ------ ------ ------ ------ | | | | Total DOE funding: 185 4,015 4,015 3,152 9,395 9,050 | | ------------------ | | | | Non-DOE funding: | | ---------------- | | Design and construction 0 0 0 0 500 500 | | ----- ------ ------ ------ ------ ------ | | Total Project funding $ 185 $4,015 $4,015 $3,152 $9,895 $9,550 | | --------------------- | |__________________________________________________________________________| Figure I-12 Construction Project Data Sheets - Operating Expenses Funded (Continued) ____________________________________________________________________________ | Reedy Creek Utilities Demonstration Plant | | Idaho Operations Office | | |

| Total Estimated Cost (TEC) $14,945,000 | | | | (Tabular dollars in thousands. Narrative material in whole dollars.) | | ------------------------------------------------------------------------ | | FY 1982 Estimate Total Cost | | ---------------- ---------- | | B/A B/O B/A | | ---------------- ---------- | | Operating expenses (DOE): | | ------------------------- | | Design and construction $1,340 $2,548 $13,470 | | R&D related to construction 0 0 490 | | Facility operations 370 370 370 | | Direct project related support 0 0 50 | | costs | | Capital equipment 30 30 30 | | ------ ------ ------- | | Total operating expenses $1,740 $2,948 $14,410 | | | | Other DOE costs | | --------------- | | Activity - Conservation and | | Solar Energy, design and | | construction 0 0 975 | | ------ ------ ------- | | Total DOE costs $1,740 $2,948 $15,385 | | --------------- | | | | Non-DOE costs | | ------------- | | Design and construction 0 0 500 | | ------ ------ ------- | | Total Project costs $1,740 $2,948 $15,885* | | ------------------- | | | | *To reconcile with the TEC of $14,945,000 delete $940,000 associated | | with "Direct project related support costs." | |__________________________________________________________________________| Figure I-12 Construction Project Data Sheets - Operating Expenses Funded (Continued)

____________________________________________________________________________ | Reedy Creek Utilities Demonstration Plant | | Idaho Operations Office | | | | Total Estimated Cost (TEC) $14,945,000 | | | | (Tabular dollars in thousands. Narrative material in whole dollars.) | | ------------------------------------------------------------------------ | | Description, Objective and Justification | | ---------------------------------------- | | Conceptual design is complete for a Transuranic (TRU) Waste Treatment | | Facility (TWTF) at the Idaho National Engineering Laboratory (INEL). | | Its objective is to process (chemically and physically treat and | | immobilize) the retrievable stored INEL TRU waste and have the | | capability to process buried TRU waste. The Reedy Creek Utilities | | Demonstration Plant, located at Lake Buena Vista, Florida, is being | | undertaken as a cold (non-radioactive) pilot demonstration plant. | | | | A promising technology for immobilizing the TRU waste it the INEL is the | | slagging pyrolysis incinerator. Rights to this incinerator are held by | | Andco, Inc. of Buffalo, New York. While the "slagger" is based on "old" | | blast furnace technology, it has not been used is a nuclear waste | | incinerator. There is limited experience with this technology in the | | United States and none in DOE. Development and testing it the Mol, | | Belgium slagging incinerator will be useful to characterize the end | | product, however, this incinerator his a different design and scale. | | Identical scale tests are necessary to confirm how the slagging | | incinerator will perform with simulated INEL transuranic waste. | | | | Reedy Creek Utilities Company Incorporated (RCUC), a wholly-owned | | subsidiary of Walt Disney Enterprises, submitted an unsolicited proposal | | for a joint project to build an exact scale demonstration incinerator | | that will support the Idaho project: (a) a slagging pyrolysis | | incinerator would be designed, constructed, and tested in time to | | confirm or impact design before construction starts on the Idaho unit; | | (b) the capacity will be identical to Idaho's at approximately 100 | | tons/day gross throughout; (c) DOE will have unlimited use of the | | facility for the first year of operation and 30 days per year for the | | next 10 years; (d) additional use can be purchased at the pleasure of | | the Government; and (e) title will transfer to RCUC after the full year | | of exclusive use by DOE. If the incinerator meets RCUC performance | | expectations, the U.S. Government (Treasury) will recapture a | | substantial part of its investment around 1985. | | | | By constructing a cold pilot plant, DOE will gain early design, |

| construction, and operating experience before the commitment to | | construct a major radioactive waste processing facility at the INEL. | | The demonstration incinerator will verify the designing of the INEL | | incinerator at the same scale. By operating the demonstration plant | | with simulated INEL feed, valuable operating and technical data will be | | gained. The cold demonstration plant may indicate design changes that | | may be required in the radioactive waste incinerator. Such changes | | could then be incorporated before construction rather than by retrofit | | during construction or after startup. | | | | (a) Schedule of Planned Activities | | ------------------------------ | | The following table presents the total program broken down by | | primary tasks. | | | | Activity Start Complete | | --------------------------- ---------- ---------- | | Procurement and Fabrication 1Q FY 1980 4Q FY 1981 | | Facility Construction 4Q FY 1980 1Q FY 1982 | | Facility Startup 1Q FY 1982 2Q FY 1982 | | Test Program 2Q FY 1982 2Q FY 1983 | |__________________________________________________________________________| Figure I-12 Construction Project Data Sheets - Operating Expenses Funded (Continued)

____________________________________________________________________________ | Reedy Creek Utilities Demonstration Plant | | Idaho Operations Office | | | | Total Estimated Cost (TEC) $14,945,000 | | | | (Tabular dollars in thousands. Narrative material in whole dollars.) | | ------------------------------------------------------------------------ | | (b) Management and Contracting | | -------------------------- | | The RCUC will design and construct the total facility with the | | support of appropriate subcontractors. DOE approval will be | | required for the preliminary design, the final design, and | | initiation of procurement of long lead items. Operation of the | | facility will be the sole responsibility of RCUC. | | | | Technical decision on the management of the facility, during DOE's | | dedicated operating periods, will be made jointly by representatives | | of RCUC and the Department of Energy. RCUC will monitor daily | | operation and collect date. | | | | The RCUC stresses quality control and quality assurance in all | | aspects of its operation. Quality assurance programs are designed | | into every facet of the RCUC's operation and are highly successful | | in providing utilities for up to 80,000 visitors per day plus a base | | population of 35,000 people at Walt Disney World. Quality assurance | | at Walt Disney World results primarily from emphasis on planning and | | the employment of competent professionals and technicians. These | | procedures, coupled with strong management and administrative | | control, will provide the same high level of quality assurance in | | constructing and operating the cold demonstration facility as in the | | other utilities operated by the company. | | | | (c) Prior Year Achievements | | ----------------------- | | Engineering design for the facility and the process were completed | | and construction started. | | | | (d) CY Achievements | | --------------- | | Civil/structural (building, site, and utilities) were completed. | | Installation of process equipment was started. Process equipment | | checkout was started. | | | | (e) Reasons for Increases and Decreases | | ----------------------------------- | | The TEC for this project has increased by $5,085,000 from the data |

| sheet which supported the FY 19BY Budget Request because: | | | | o The original estimate was parametric, we now have fixed-price | | bids (1-1/2 years later). | | o Scope changes have been made including building, adding a second | | overhead crane, and a redundant induced draft fan. | | o Escalation. | | | | o Project start delayed 5 months due to difficult agreement | | negotiations. | | o Design/construction schedule had to be extended by 5 months. | |__________________________________________________________________________| Figure I-12 Construction Project Data Sheets - Operating Expenses Funded (Continued) ____________________________________________________________________________ | Reedy Creek Utilities Demonstration Plant | | Idaho Operations Office | | | | Total Estimated Cost (TEC) $14,945,000 | | | | (Tabular dollars in thousands. Narrative material in whole dollars.) | | ------------------------------------------------------------------------ | | (f) Cost Estimate | | ------------- | | The costs shown are based on RCUC's final design, appropriately 20% | | of construction complete, and fixed-price contracts for the bulk of | | remaining work. The DOE funding outlined in this schedule is | | limited to the actual design, construction, and checkout periods. | | The operation of the facility will be the sole responsibility of | | RCUC with the first year to be devoted exclusively to DOE testing. | | DOE funding for the Ready Creek testing program is at included in | | this schedule. | | Item Cost Total Cost | | --------- ---------- | | 1. Engineering, design, and inspection, and | | project management at 34% of construction | | costs, Item 2 $ 3,770 | | | | 2. Construction costs 11,020 | | (a) Improvements to land $ 450 | | (b) Buildings and structures 3,570 | | (c) Process equipment 5,950 | | (d) Utilities 550 | | (e) Startup 500 _______ | | Subtotal 14,790 | | | | 3. Contingency @ approximately 1% of above costs 155 | | | | Total Estimated Cost $14,945 a/| | ======= - | | -------------------------------- |

| a/ Facility construction will be accomplished by fixed-price contracts | | and procurements. Estimate is based on fixed-price bids and quotes | | now in hand. Escalation is at separately identified in these | | fixed-price commitments. | |__________________________________________________________________________| Figure I-12 Construction Project Data Sheets - Operating Expenses Funded (Continued) ____________________________________________________________________________ | CONSTRUCTION PROJECT DATA SHEETS | | ________________________________ | | ________________________________________________________________________ | | 1. Title and location of project: Steam 2. Project No. 80-AE-3 | | generation facilities, Idaho Fuels | | Processing Facility, Idaho | | ________________________________________________________________________ | | 15. Incorporation of Fallout Shelters: Indicate whether shelter space | | ---------------------------------- | | is included. If not, give the rationale why it is not included. | | | | 16. Federal Compliance with Pollution Control Standards: Indicate | | ---------------------------------------------------- | | measures taken, if necessary, to control environmental pollutants | | and indicate that those costs are included in the TEC. | | | | 17. Evaluation of flood Hazards: Indicate whether or not flood hazards | | ---------------------------- | | have been considered. If located in a flood plain, indicate | | mitigating action planned. | | | | 18. Environmental Impact: Indicate status of compliance with the | | --------------------- | | National Environmental Policy Act and if the project is located in | | a floodplain/wetland. | | | | 19. Accessibility for the Handicapped: Provide a statement indicating | | ---------------------------------- | | accessibility for the Handicapped in accordance with the | | Architectural Barriers Act (Public Law 90-480) and the Federal | | Property Management Regulations (41 CFR 101-19.6). | |__________________________________________________________________________| Figure I-12 Construction Project Data Sheets - Operating Expenses Funded (Continued) DOE-5100.4/CII CHAPTER II - SPECIAL PURPOSE AND CROSSCUT MATERIALS ISSUE DATE: 10-31-84 LAST CHANGE: CHANGE DATE: DOE-5100.4 INTERNAL REVIEW BUDGET PROCESS CHAPTER II

SPECIAL PURPOSE AND CROSSCUT MATERIALS 1. SPECIAL PURPOSE AND CROSSCUT MATERIALS. In addition to the preceding materials, each organization should prepare and submit the following figures: a. Safeguards and Security Estimates, Figure II-1; b. Summary of General Plant Projects, Figure II-2; c. Summary of General Purpose Facilities, Figure II-3; d. Motor Vehicle and Aircraft Statement for FY 19BY, Figure II-4; e. Estimated Obligations for Consultant and Related Services, Figure II-5; and f. Summary of Personnel Resources, Figure II-6. 2. SUPPORTING SCHEDULES/ANALYSES. The following list of supporting schedules/analyses are required for submission with internal review budgets for only those programs listed below. See the following figures for content and format of these requirements: a. Naval Petroleum and Oil Shale Reserve, Production/Revenue Report, Figure II-7; b. Uranium Enrichment Sale/Revenue Report, Figure II-8; c. Uranium Enrichment Production and Power Cost Report, Figure II-9; d. Power Marketing Administrations Revenue and Receipts Report, Figure II-10; e. Strategic Petroleum Reserve Fill Rates, Figure II-11; f. Strategic Petroleum Reserve Budget Summary, Figure II-12; g. Strategic Petroleum Reserve Storage Facilities Development Detail and Summary Sheet, Figure II-13; h. Strategic Petroleum Reserve Permanent Capacity, Figure II-14; i. Strategic Petroleum Reserve Oil Acquisition and Transportation, Figure II-15; j. Strategic Petroleum Reserve Facilities Development, Figure II-16; and k. Strategic Petroleum Reserve Non-phase Specific Funding, Figure II-17. 3. REGULATORY REFORM ANALYSIS. Each Departmental Element will supply a list of all planned regulatory actions contemplated in the budget year. This list will include all actions which may affect the Code of Federal Regulations (CFR) or legal interpretations relating to sections of the code. For each entry, the information listed below will be provided. These actions may relate to deregulation, changes to procedures, and additional regulations. a. CFR citation(s); b. Short name of action or regulation; c. Description of action or regulation; d. Governmental entities affected by this action; e. Effective date of action; f. Summary regulatory impact statement; g. Authority for action/source of request; and h. Budgetary impact of action (addition or deletion of manpower and data processing systems). 4. SAFEGUARDS AND SECURITY ESTIMATES. a. Purpose. The purpose of Figure II-1 is to provide total safeguards and security budgetary information for all DOE programs which protect classified information, nuclear weapons, nuclear materials, and DOE facilities against theft and sabotage. Included are the safeguards and security activities associated with the research, development, and production of nuclear weapons and special nuclear materials (SNM); other critical U.S. energy resources; and international nonproliferation. This information allows a systematic overview and evaluation of safeguards and security at all DOE facilities. b. Guidance for Completing.

(1) All safeguards and security budgetary information should be allocated to operating, capital equipment, or construction (Figure II-1). Budget authority and budget outlays for each of 3 years are needed (19PY, 19CY, and 19BY). (2) As part of Figure II-1, indicate the percentage of the safeguards and security funding at each location that deals with the protection of nuclear weapons and special nuclear materials. (3) A financial schedule for all safeguards and security construction projects should be provided in Figure II-1, Part A. (4) In Figure II-1, Part B, safeguards and security general plant projects should show, for comparison purposes, the obligations and costs incurred for similar work in the 2 preceding years. (5) Copies of current Construction Project Data Sheets, should be provided as backup. c. Descriptions of Safeguards and Security Activities. (1) Research and Development. Includes research and development for safeguards and security activities related to those indicated in subparagraphs (2) through (6) below. (a) Analysis and evaluation of existing systems, and development of improved or new systems. (b) Improved or new research and development technology. (c) Test and demonstration of prototype equipment and systems in the operating environment. (d) Provision of expert field assistance in the implementation of proven systems and equipment. (e) Work accomplished in support of international nonproliferation activities. (2) Facility Security for Special Nuclear Materials Classified Matter, Property. Protection of Departmental and contractor sites against sabotage, unauthorized entry and exit (except for those activities reported under nuclear control and accountability), damage, destruction, or theft of property or classified matter. (Replaces previous "plant protection".) (3) Communications. (a) Communication systems for monitoring DOE-owned materials/property. (b) Systems for monitoring shipments of DOE-owned material (special nuclear materials and other) when integrated with secure transportation facilities below. (c) Voice or digital communications between vehicles. (d) Escorts, central stations, and local law enforcement agencies. (e) Other safeguards and security communications equipment and devices installed and operational within and between DOE fixed sites. (4) Transportation. Transportation of weapons, components, special nuclear materials and other materials, and DOE-owned nuclear materials. (5) Nuclear Material Control and Accountability. (a) Exit monitoring of personnel, packages, and vehicles to detect covert special nuclear materials removal. (b) Escorts, tamper-indicating seals, and administrative controls to monitor authorized special nuclear materials removals.

(c) Instrumentation and stationary special nuclear materials detectors, hand-held portable detector equipment, and additional personnel as necessary. (d) Accountability systems for supervised control and accountancy based on measurement or validation of prior measurement of all nuclear material flows and inventories. (e) Provisions for or modifications to provide substructure material balance areas and consequent process control equipment and instrumentation. (f) Custodians for material balance areas and storage vaults. (g) Assay instrumentation and selected internal controls for batch by batch and shift by shift control of material to provide timely nuclear material alarm capability along previously identified diversion paths. (6) Emergency Response and Recovery Capability. (a) Detection and recovery of special nuclear m