DOE O 5100.3, Field Budget Process

5100.3 FIELD BUDGET PROCESS DOE-5100.3 FIELD BUDGET PROCESS U.S. Department of Energy ORDER Washington, D.C. DOE 5100.3 8-23-84 SUBJECT: FIELD BUDGET PROCESS 1. PURPOSE. To provide requirements and procedures for the preparation and submission of field budget material required for preparation of the Department of Energy (DOE) budget. 2. REFERENCES. a. DOE 2200.1, ACCOUNTING POLICY AND PRACTICES, of 11-9-79, which establishes the accounting policy, principles, objectives, and responsibilities for DOE. b. DOE 3220.2, EQUAL OPPORTUNITY IN OPERATING AND ONSITE SERVICE CONTRACTOR FACILITIES, of 4-1-81, which provides revised policies and procedures, and assigns responsibilities and authorities for the management of equal opportunity and affirmative action at DOE operating and onsite service contractor facilities. c. DOE 4300.1A, REAL ESTATE (REAL PROPERTY) MANAGEMENT, of 7-7-83, which establishes Departmental policies and procedures for the acquisition, use, and disposal of real estate (real property) or interests therein. d. DOE 5100 series which establishes the policy, procedures, and responsibilities of DOE for budget formulation, execution, review, and analysis in accordance with executive, legislative, and internal management requirements. e. DOE 5100.1, PROGRAMMING, BUDGETING AND ACCOUNTING FOR THE ACQUISITION OF LOW VALUE CAPITAL EQUIPMENT, of 1-18-80, which defines capital equipment, low value capital equipment, and object class 3 equipment, and sets forth the policy of DOE for programming, budgeting, accounting for, and funding low value capital equipment acquisition. f. DOE 5100.5, OFFICE OF MANAGEMENT AND BUDGET - BUDGET PROCESS, of 7-21-83, which outlines requirements and procedures for the preparation and submission of DOE budget for the Office of Management and Budget. g. DOE 5440.1B, IMPLEMENTATION OF THE NATIONAL ENVIRONMENTAL POLICY ACT, of 5-14-82, which revises previous procedures implementing the National Environmental Policy Act of 1969. h. DOE 5700.3B, MAJOR SYSTEM ACQUISITION PROCEDURES, 9-8-83, which establishes procedures for implementing provisions of OMB Circular A-109, and establishes a single project management system for major acquisitions and projects. i. DOE 5700.7A, FIELD WORK PACKAGE PROPOSAL AND AUTHORIZATION SYSTEMS, of 6-9-83, which establishes a formal process for budget development, authorization, and monitoring of DOE funded work performed at specified contractor facilities. j. DOE 5700.8, PRICE CHANGE FORECASTING, of 5-27-81, which establishes DOE policy, procedures, and responsibilities for constructing and using price change forecasts in developing estimates and budget. 3. BACKGROUND. To facilitate the publication and use of budget policies and procedures, budget instructions are being separated into individual Orders covering the various phases of the budget cycle. The Orders are to be published in the DOE 5100 series and numbered sequentially beginning with the planning, programming, and budgeting system. The subject directive covers one phase of the budget cycle.

BY ORDER OF THE SECRETARY OF ENERGY: WILLIAM S. HEFFELFINGER Director of Administration DOE-5100.3/TOC TABLE OF CONTENTS ISSUE DATE: 08-23-84 LAST CHANGE: CHANGE DATE: DOE-5100.3 FIELD BUDGET PROCESS FIELD BUDGET PROCESS TABLE OF CONTENTS PAGE CHAPTER I - INTRODUCTION AND OVERVIEW 1. Introduction.................................................... I-1 2. Overview of the Primary Budget Request Documentation............ I-1 a. Summary of Estimates Table.................................. I-1 b. Narrative Overview.......................................... I-2 c. Back-up Documents........................................... I-2 3. Telecommunication Budget Requirements........................... I-3 4. ADP Budget Requirements......................................... I-3 5. Overview of Special Purpose and Crosscut Documents.............. I-3 a. Escalation.................................................. I-3 b. Costs and Outlays........................................... I-3 c. General Plant Projects, General Purpose Equipment, and General Purpose Facilities................................ I-4 d. Common Use Stores Inventories and Other Special Materials... I-4 Figure I-1 - Program Funding Responsibilities for GPP, GPE and GPF.................................. I-5 Figure I-2 - Program Funding Responsibilities for Common Use Stores and Selected Other Special Materials Inventories........................ I-8 Figure I-3 - Specially Assigned Inventories Excluded From Landlord Programs............................ I-10 CHAPTER II - DETAILED INSTRUCTIONS FOR PREPARING BUDGET ESTIMATES 1. Summary of Estimates Tables..................................... II-1 2. Narrative Overview.............................................. II-2 Figure II-1 - Consolidated Summary of Estimates............. II-3 Figure II-2 - Summary of Estimates.......................... II-4 3. Field Work Package Proposal and Authorization System and Alternative Format Requirements............................. II-6 4. Summary of Obligations and Costs for Construction Projects...... II-6 Figure II-3 - Alternative Detailed Request Format........... II-7 Figure II-4 - Summary of Obligations and Costs for Construction Projects......................... II-8 5. Construction Project Data Sheets................................ II-9 Figure II-5 - Financial Schedule - Construction Projects.... II-14 Figure II-6 - Financial Schedule - General Plant Project.... II-14 Figure II-7 - Construction Project Data Sheets - Plant and Capital Equipment Funded...................... II-30 Figure II-8 - Construction Project Data Sheets - Operating Expenses Funded............................... II-37 6. Impact Summary of Activities Funded in Prior Years From Operating or Capital Equipment (Not Related to Construction) Funds....................................................... II-43 Figure II-9 - Impact Summary of Activities Funded in Prior Years......................................... II-44

CHAPTER III - SPECIAL PURPOSE AND CROSSCUT MATERIALS 1. Special Purpose and Crosscut Materials.......................... III-1 2. Store Inventory................................................. III-2 Figure III-1 - Stores Inventory............................. III-3 3. Fuel Fabrication Costs Inventory................................ III-4 Figure III-2 - Fuel Fabrication Costs Inventory............. III-5 4. Analysis of Special Reactor Materials Inventory Transactions.... III-6 Figure III-3 - Analysis of Special Reactor Materials Inventory Transactions....................... III-7 5. Other Special Materials Inventory............................... III-8 Figure III-4 - Other Special Materials Inventory............ III-9 6. Analysis of Isotopes Inventory Transactions..................... III-10 Figure III-5 - Analysis of Isotopes Inventory Transactions.. III-11 7. Safeguards and Security Estimates............................... III-12 Figure III-6a - Safeguards and Security Estimates........... III-15 Figure III-6b - Safeguards and Security Estimates -- Construction Projects and Subprojects....... III-16 8. Motor Vehicle and Aircraft Statement for FY 19BY................ III-17 Figure III-7 - Motor Vehicle and Aircraft Statement for FY 19BY...................................... III-20 9. Cost of Work for Others and Revenues............................ III-21 Figure III-8 - Analysis of Operating Expenses by Program and Contractor for Cost of Work for Others and Revenues................................. III-22 10. Reimbursable Work for Other Federal Agencies.................... III-26 Figure III-9 - Reimbursable Work for Other Federal Agencies. III-27 11. Field Office Requirements Funded by Departmental Administration. III-29 Figure III-10a - Analysis of Budget by Object Class......... III-30 Figure III-10b - Communications, Utilities and Other Rent... III-31 Figure III-10c - Other Services............................. III-32 Figure III-10d - Estimate of Standard Level of User Charges (SLUC)..................................... III-33 Figure III-10e - Estimate of Telecommunications............. III-34 12. Real Property Maintenance and Repair-Budget Overview............ III-35 Figure III-11a - Real Property Maintenance and Repair -- Budget Overview............................ III-39 Figure III-11b - Real Property Maintenance and Repair -- Budget Overview............................ III-40 Figure III-11c - Real Property Maintenance and Repair -- Budget Overview............................ III-41 13. Real Property Maintenance and Repair General Plant Projects (GPP)......................................................... III-42 Figure III-11d - Real Property Maintenance and Repair -- General Plant Projects (GPP)............... III-47 Figure III-11e - Real Property Maintenance and Repair -- General Plant Projects (GPP)............... III-48 14. Real Property Maintenance and Repair General Plant Equipment (GPE)........................................................... III-49 Figure III-11f - Real Property Maintenance and Repair -- General Plant Equipment(GPE)............... III-50

DOE-5100.3/CI CHAPTER I - INTRODUCTION AND OVERVIEW ISSUE DATE: 08-23-84 LAST CHANGE: CHANGE DATE: DOE-5100.3 FIELD BUDGET PROCESS CHAPTER I INTRODUCTION AND OVERVIEW 1. INTRODUCTION. a. The Field Budget Process represents the formal mechanism through which the Departmental Headquarters offices obtain uniform field office input to the budget formulation process. The various laboratories and other facilities, as required by the field operations offices, are to prepare their proposed budgets according to the following guidelines and submit them to the appropriate operations office. Field operations offices shall prepare budget request packages for other contractors as deemed necessary. Consolidated field budget requests shall then be forwarded directly to the appropriate Departmental Headquarters organizations with summary schedules submitted concurrently to the Director of Budget. Proposed projects contained in the field budget request will be reviewed and validated as required by DOE Order 5700.3B. b. The budget requests submitted by the operations offices must be consistent with the programmatic structure used in preparation of the FY 19CY Congressional Budget. The annual call letter specifies the latest budget requirements and policy to be followed in preparing annual field budget submissions. Fiscal guidance shall be issued immediately following the annual FY 19CY submission to Congress. The due date for submission of field budget materials shall be stated in the call letter. 2. OVERVIEW OF THE PRIMARY BUDGET REQUEST DOCUMENTATION. Each laboratory or other field facility shall prepare separate packages of material for each organizational component of the Department from which they request funding. Each primary budget request package shall consist of a summary of estimates table, narrative justification, and four back-up or support documents -- work package authorization documents, a summary of obligations and costs for construction projects, construction project data sheets, and an impact summary of activities funded in prior years. The data in the backup documents must support the data contained in the summary of estimates table. These various requirements are discussed below. a. Summary of Estimates Table. The summary of estimates tables represent a laboratory or field facility's funding requirement stated as total obligations and costs associated with current DOE requests, as well as with previous DOE funding received. A separate summary table is prepared for each organizational component from which a field facility is requesting funding and includes funding requirements for programs under the respective Assistant Secretary's cognizance. Each table shall include only funding requested from a specific organizational component and shall not reflect the total request of the field facility. Separate tables are necessary to facilitate distribution of materials at Headquarters. The DOE funding totals on the tables prepared for each organizational component must reflect the combined data detailed on the four back-up documents supporting each table.

In addition, a consolidated summary of estimates table is to be prepared for each field facility. This table shall include the total funding request for the field facility displayed, by organizational component. Funding shall be further split to reflect operating expenses (OE), capital equipment (CE), and plant. This table is to be placed at the beginning of the facility's budget submission. b. Narrative Overview. An overview narrative statement by organizational component should summarize the total FY 19BY request (as shown on the summary of estimates) and explain the assumptions upon which it is based. This narrative should also describe the overall general direction of the laboratory or facility and justify these plans in terms of the program guidance received. c. Backup Documents. The four documents described below provide additional supporting detail to the data in the summary of estimates table. (1) Field Work Package Proposal and Authorization System and Alternative Format Requirements. (a) Field Work Package Proposal/Agreements (WPAS). WPAS documents are required to be submitted by those facilities specified in DOE 5700.7A. WPAS supply information regarding work funded from the operating and capital equipment (not related to construction) activities. (b) Alternative Detailed Request Format. Those laboratories, facilities, or activities exempted from DOE 5700.7A must supply information which satisfies equivalent data requirements. The alternative detailed request format is to be used to provide this information for activities financed by operating or capital equipment (not related to construction) funds. (c) Questions regarding the preparation of Field Work Package Proposal/Agreements should be directed to the Office of Project and Facilities Management (MA-22). (2) Summary of Obligations and Costs for Construction Projects. The summary of obligations and costs for construction projects provides a distribution of obligations and costs to be incurred for each construction project for each of the fiscal years involved. Data are presented for all new construction projects requiring FY 19BY funding as well as all construction projects which have incurred obligations or costs in FY 19PY (prior year), FY 19CY (current year), and FY 19BY (budget year). There should be no overlap between the data presented on this document and the data depicted on the WPAS or the alternative detailed request format. (3) Construction Project Data Sheets. Construction project data sheets are required to explain and justify the need for construction project funding. There should be no overlap between the funding requested by these documents and the funding requests depicted on the WPAS documents. However, the summary of obligations and costs for construction projects incorporates the data presented on the construction project data sheets and, as such, only the summary document should be utilized when preparing the summary of estimates tables.

(4) Impact Summary of Activities Funded in Prior Years. The impact summary documents the obligation and cost impacts upon FY 19PY, FY 19CY, and FY 19BY that result from prior year DOE financing from operating or capital equipment (not related to construction) funds for those projects for which no DOE funding is being requested in FY 19BY. These effects are therefore not accounted for on the WPAS or alternative format documents. 3. TELECOMMUNICATIONS BUDGET REQUIREMENTS. Beginning with the FY 1986 budget cycle, field telecommunications budget data shall be separately requested and provided to the Director of Computer Services and Telecommunications Management (MA-25). 4. ADP BUDGET REQUIREMENTS. Beginning with the FY 1986 budget cycle, field ADP budget data will be separately requested and provided to the Office of ADP Management (MA-24). 5. OVERVIEW OF SPECIAL PURPOSE AND CROSSCUT DOCUMENTS. Field budget requests from each laboratory or other field facility must also include various special purpose and crosscut documents to facilitate the preparation of special analyses by Headquarters organizations. a. Escalation. (1) The annual field call letter shall indicate the current OMB escalation rates. Every submission which utilizes escalation factors other than the rates contained in the field call letter must explicitly state the rate of escalation included in the estimates and the assumptions upon which the escalation is based and supporting rationale. (2) Generic price change indices for construction projects will be published in accordance with DOE 5700.8. Organizations which use escalation factors differing from these rates must explicitly state the amount and rate of escalation included in the estimates, the assumptions upon which the escalation is based, and have had the methodology validated by the Director of Project and Facilities Management (MA-22). b. Costs and Outlays. Previously, the distinction between costs and outlays has been unclear. Prior instructions indicated that they should be considered to be synonymous. This has created serious difficulties since the concepts are different and both are used in the budget formulation process. Costs are based on an accrual concept which recognizes the actual or constructive receipt of goods or services at the time they are received, regardless of whether payment has been made. Outlays represent the actual disbursement of funds. For the field budget submission, most data requests are in terms of costs. However, when there are data requirements for outlays, field organizations should adhere to the above definition in arriving at their best estimates. c. General Plant Projects, General Purpose Equipment, and General Purpose Facilities.

(1) General Plant Projects (GPP). General plant projects are miscellaneous construction items at DOE-operated laboratories and facilities which cannot be specifically identified before-hand and whose total estimated costs do not exceed $1 million per project. GPP funds are intended to be used only for work undertaken in the year for which the funds are provided. For GPP which involve the construction of a building, the cost shall include all direct and indirect (e.g., extension of utility services) costs chargeable to the account 5011, "Buildings". Engineering, design, inspection, and contingencies shall be included within the $1 million limit for each GPP item. (2) General Purpose Equipment (GPE). General purpose equipment is equipment required to support general site needs or multiprogram capabilities of DOE laboratories and facilities. Examples of GPE are buses, mobile cranes, and typewriters, which are not program specific. (3) General Purpose Facilities (GPF). General purpose facilities are line item construction projects estimated to cost greater than $1 million and which are required to support the long-term administrative and technical needs of DOE-operated laboratories and facilities. Examples of GPF projects are light or heavy laboratories, administrative offices, machine shops, steam plants, electrical utilities, roads, railroads, and warehouses. Multiprogram general purpose facilities are restricted to GPF projects at the twelve multiprogram laboratories where no one program will use more than approximately 60 percent of the planned facility and, in addition, at the defense laboratories, where the requirement results from non-defense program work. (4) Program Budget Responsibility. The table presented as Figure I-1 reflects current program funding responsibilities for GPP, GPE, and GPF for DOE operated research, development, production, and test facilities. GPP support for program specific work at the weapons activities multiprogram laboratories will be funded by the program originating the request. d. Common Use Stores Inventories and Other Special Materials. Common use stores inventories consist of all supplies necessary to support large facilities and labor forces such as office, custodial, medical and electrical materials and supplies; motor vehicle accessories and repair parts; and heating fuels. Other special materials inventories consist of nonweapon gold, silver, and platiunum; radium, palladium, gallium, osmium, and rhodium. These precious metals are used in laboratory research and development work. The table presented as Figure I-2 reflects current program funding responsibilities for common use stores inventories and other special materials. The table presented as Figure I-3 reflects common use stores and selected other special materials inventories specifically excluded from landlord programs. An illustration of the stores inventory schedule with explanatory notes is in Chapter III, Special Purpose and Crosscut Figures.

____________________________________________________________________________ | DEPARTMENT OF ENERGY | | FY 19BY FIELD BUDGET REQUEST | | PROGRAM FUNDING RESPONSIBILITIES FOR GPP, GPE AND GPF | | | | RESEARCH AND DEVELOPMENT FACILITIES | | ----------------------------------- | | Program Landlord Facility Operator | | ---------------- -------- -------- | |Multi program Laboratories | |-------------------------- | |Basic Energy Sciences Ames Laboratory Iowa State University | |Breeder Reactor Systems Argonne National University of Chicago | | Laboratory Argonne Universities| | Association | | Hanford Engineering Westinghouse Hanford | | Development Laboratory Company | |Commercial Nuclear Waste Pacific Northwest Battelle Memorial | | Laboratory Institute | |Defense Waste Management Idaho National Exxon Nuclear Idaho, | | Engineering Laboratory Inc. and EG&G Idaho,| | Incorporation | |High Energy Physics Brookhaven National Associated | | Laboratory Universities, | | Incorporation | |Magnetic Fusion Energy Oak Ridge National Nuclear Division of | | Laboratory Union Carbide Corp. | |Materials Production Savannah River E.I. du Pont de | | Laboratory Nemours & Company | |Nuclear Physics Lawrence Berkeley University of | | Laboratory California | |Weapons Activities Lawrence Livermore University of | | National Laboratory California | | Los Alamos National University of | | Scientific Laboratory California | | Sandia National Western Electric |

| Laboratories Company | | | |Biological and Environmental Research | |------------------------------------- | |Health and Environmental Center for Energy and University of Puerto | | Research Environment Research Rico | | Environmental Measure- Federal | | ments Laboratory | | Inhalation Toxicology Lovelace Biomedical | | Research Institute and Environmental | | Research Institute | | Laboratory for Energy- University of | | Related Health Research California at Davis | | Laboratory for Nuclear University of | | Medicine and Radiation California | | Biology | | Laboratory of University of | | Radiobiology California at | | San Francisco | | Oak Ridge Associated Oak Ridge Associated | | Universities Universities | | Radiobiology Laboratory University of Utah | | Savannah River Ecology University of | | Laboratory Georgia | | University of Rochester University of | | Biomedical Laboratory Rochester | |__________________________________________________________________________| Figure I-1 (1 of 3) Program Funding Responsibilities for GPP, GPE, and GPF ____________________________________________________________________________ | DEPARTMENT OF ENERGY | | FY 19BY FIELD BUDGET REQUEST | | PROGRAM FUNDING RESPONSIBILITIES FOR GPP, GPE AND GPF (CONTINUED) | | | | RESEARCH AND DEVELOPMENT FACILITIES | | ----------------------------------- | | Program Landlord Facility Operator | | ---------------- -------- -------- | |Program Dedicated Facilities | |---------------------------- | |Basic Energy Sciences Courant Mathematics and New York University | | Computer Laboratory | | MSU-DOE Plant Research Michigan State | | Laboratory University | | Notre Dame Radiation University of Notre | | Laboratory Dame | |Breeder Reactor Systems Energy Technology Rockwell International| | Engineering Center Corp. | |Fossil Energy Bartlesville Project Federal | | Office | | Grand Forks Project Federal |

| Office | | Laramie Project Office Federal | | Morgantown Energy Federal | | Technology Center | | Pittsburgh Energy Federal | | Technology Center | |High Energy Physics Fermi National University Research | | Accelerator Laboratory Association, Inc. | | Stanford Linear Stanford University | | Accelerator Center | |Magnetic Fusion Energy Fusion Plasma Research University of Texas | | Facility | | General Atomic General Atomic Company| | Princeton Plasma Princeton University | | Physics Laboratory | |Naval Reactors Bettis Atomic Power Westinghouse | | Development Laboratory Electric Corporation | | Knolls Atomic Power General Electric | | Laboratory Corporation | |Nuclear Physics Bates Linear Accelerator Massachusetts | | Facility Institute of | | Technology | | Los Alamos Meson Physics University of | | Facility California | | Nuclear Physics University of | | Laboratory Washington | | Wright Nuclear Struc- Yale University | | tures Laboratory | |Safeguards and Security New Brunswick Laboratory Federal | |Solar Energy Solar Energy Research Midwest Research | | Institute Institute | |Uranium Resource Grand Junction Bendix Field | | Assessment Engineering | | Corporation | |__________________________________________________________________________| Figure I-1 (2 of 3) Program Funding Responsibilities for GPP, GPE, and GPF ____________________________________________________________________________ | DEPARTMENT OF ENERGY | | FY 19BY FIELD BUDGET REQUEST | | PROGRAM FUNDING RESPONSIBILITIES FOR GPP, GPE AND GPF (CONTINUED) | | | | PRODUCTION AND TEST FACILITIES | | ------------------------------ | | Program Landlord Facility Operator | | ---------------- -------- -------- | |Uranium Enrichment Facilities | |----------------------------- | |Uranium Enrichment Oak Ridge Gaseous Union Carbide | | Diffusion Plant Corporation | | Paducah Gaseous Union Carbide |

| Diffusion Plant Corporation | | Portsmouth Gaseous Goodyear Atomic | | Diffusion Plant Corporation | | | |Defense Materials Production Facilities | |--------------------------------------- | |Materials Production Ashtabula Feed Reactive Metals, Inc. | | Materials Plant Inc. | | Feed Materials National Lead Co. of | | Production Center Ohio | | Hanford Production United Nuclear | | Operations Industries | | Idaho Chemical Exxon Nuclear Idaho, | | Processing Plant Inc. | | Savannah River Plant E.I. duPont Nemours | | and Co. | |Defense Nuclear Waste Hanford Reservation 1/ Rockwell Hanford | | Operations | | New Waste Calcining Exxon Nuclear Idaho, | | Facility Inc. | | Radioactive Waste EG&G Idaho, Inc. | | Management Complex | | | |Weapons Testing and Fabrication Complexes | |----------------------------------------- | |Weapons Activities Kansas City Plant Bendix Corporation | | Mound Facility Monsanto Research | | Corporation | | Nevada Test Site Reynolds Electrical | | and Engineering Co.,| | Inc. | | Pantex Plant Mason and Hanger-- | | Silas Mason Co., | | Inc. | | Pinellas Plant General Electric | | Company | | Rocky Flats Rockwell International| | Y-12 Plant Nuclear Division of | | Union Carbide | | Corporation | | | | 1/ Hanford Reservation excluding HEDL, PNL, and Hanford Production | | Operations | |__________________________________________________________________________| Figure I-1 (3 of 3)

Program Funding Responsibilities for GPP, GPE, and GPF ____________________________________________________________________________ | DEPARTMENT OF ENERGY | | FY 19BY FIELD BUDGET REQUEST | | PROGRAM FUNDING RESPONSIBILITIES FOR COMMON USE | | | | STORES AND SELECTED OTHER SPECIAL MATERIALS INVENTORIES | | ------------------------------------------------------- | | PROGRAM LANDLORD SITE/CONTRACTOR OPERATOR/CONTRACTOR | | ---------------- --------------- ------------------- | |Defense Programs | |---------------- | |Weapons Activities | | Research, Development | | and Testing Los Alamos National Lab. University of | | California | | Lawrence Livermore University of | | National Laboratory California | | Nevada Test Site Reynolds Electrical | | and Engineering | | Co. Inc. | | Sandia National Lab. Western Electric Co. | | Zia Company Zia Company | | Pacific Area Support Holmes and Narver, | | Inc. (Pacific) | | Nevada Operations Federal | | | |Production & Surveillance Kansas City Plant Bendix Corporation | | Pinellas Plant General Electric | | Company | | Amarillo (Pantex) Plant Mason and Hanger- | | Silas Mason Co. Inc.| | Mound Facility Monsanto Research | | Corp. | | Rocky Flats Weapons Rockwell International| | Plant Corp. | | Y-12 Plant Union Carbide | | Corporation | | Albuquerque Operations Federal | | | |Materials Production Fernald Feed Materials National Lead Company | | Production Center of Ohio | | Hanford Production United Nuclear | | Operations Industries, Inc. | | Savannah River Plant E.I. dupont de Nemours| | and Laboratory and Company | | Idaho Fuels Processing Exxon Nuclear Idaho, | | Facility Inc. | | Oak Ridge Operations Federal | | Savannah River Federal and Company | | Operations | | | |Defense Waste By-Products Idaho National EG&G, Inc., Idaho | | Management Engineering Laboratory | | Hanford Production Rockwell-Hanford | | Operations Operations | | Hanford Environmental Hanford Environmental | | Health Foundation Health Foundation, | | Inc. | | Richland Operations Federal |

|__________________________________________________________________________| Figure I-2 (1 of 2) Program Funding Responsibilities for Common Use Stores and Selected Other Special Materials Inventories ____________________________________________________________________________ | DEPARTMENT OF ENERGY | | FY 19BY FIELD BUDGET REQUEST | | PROGRAM FUNDING RESPONSIBILITIES FOR COMMON USE | | | | STORES AND SELECTED OTHER SPECIAL MATERIALS INVENTORIES (CONTINUED) | | ------------------------------------------------------------------- | | PROGRAM LANDLORD SITE/CONTRACTOR OPERATOR/CONTRACTOR | | ---------------- --------------- ------------------- | |Nuclear Energy | |-------------- | |Breeder Reactor Systems Argonne National University of Chicago | | Laboratory | | Fast Flux Test Facility Westinghouse Hanford | | Co. | | Energy Technology Rockwell International| | Engineering Center Corp. | | Shippingport Atomic Duquesne Light Company| | Power Laboratory | | | |Uranium Enrichment Paducah Gaseous Union Carbide | | Diffusion Plant Corporation | | Oak Ridge Gaseous Union Carbide | | Diffusion Plant Corporation | | Portsmouth Gaseous Goodyear Atomic Corp. | | Diffusion Plant Stone and Webster | | Engineering Corp. | | Grand Junction Bendix Field | | Engineering | | Corporation | | Oak Ridge Operations Rust Engineering Corp.| |Naval Reactors Knolls Atomic Power Lab. General Electric Corp.| | Development | | Bettis Atomic Power Lab. Westinghouse Electric | | Corporation | |Commercial Nuclear Waste Pacific Northwest Lab. Battelle Memorial | | Inst. | |Fossil Energy | |------------- | |Coal Pittsburgh Energy Federal | | Technology Center | |Energy Research | |--------------- | |High Energy Physics Brookhaven National Lab. Associated | | Universities, Inc. | | Fermi National University Research | | Accelerator Laboratory Assoc. Inc. | | Stanford Linear Stanford University |

| Accelerator Facility | | | |Basic Energy Sciences Ames Laboratory Iowa State University | | | |Magnetic Fusion Oak Ridge National Lab. Union Carbide Corp. | | Chicago Operations Federal | | San Francisco Operations Federal | | | |Environmental R&D Laboratory for Nuclear University of | | Medicine California | | Oak Ridge Associated Oak Ridge Associated | | Universities Universities, Inc. | | Comparative Animal University of | | Research Laboratory Tennessee | | Washington Office Federal | | Lawrence Berkeley Lab. University of | | California | |__________________________________________________________________________| Figure I-2 (2 of 2) Program Funding Responsibilities for Common Use Stores and Selected Other Special Materials Inventories ____________________________________________________________________________ | DEPARTMENT OF ENERGY | | FY 19BY FIELD BUDGET REQUEST | | | | SPECIALLY ASSIGNED INVENTORIES EXCLUDED FROM LANDLORD PROGRAMS | | -------------------------------------------------------------- | | BALANCE | | SHEET FINANCIAL ASSIGNED ASSIGNED | | CODE ASSET DESCRIPTION PLAN B&R APPROPRIATION| | ------- ----- ----------- --------- -------- -------------| | 1661 Radioisotopes all HB0281011 89K0222 | | | | 1662 Stable Isotope all HB0281012 89K0222 | | | | 1671 031 Beryllium all GB0381041 89K0220 | | | | 1671 032 Boron-10 all GB0381042 89K0220 | | | | 1671 033 Zirconium PM or ST AJ0581030 89K0220 | | | | 1671 033 Zirconium Not PN or ST GE0381045 89K0220 | | | | 1671 034 Hafnium all AJ0581030 89K0220 | | | | 1671 035 Heavy Water all G10381044 89K0220 | | | | 1681 047 Iridium all AE2081050 89K0224 | | | | 1681 050 Americium-241 all BE0381054 89K0220 | | |

| 1681 051 Protactinium-231 all KC0281030 89K0244 | | | | 1681 052 Neptunium-237 all GE0381054 89K0220 | | | | 1681 053 Barrier Tubes all CD1081052 89K0226 | | | | 1681 054 Nickel Powder all CD1081052 89K0226 | | | | 1681 055 Throium-230 all KC0281030 89K0224 | | | | 1681 056 Uranium-234 all GE0381054 89K0220 | | | | 1681 057 Thorium-231 all KC0281030 89K0224 | | | | 1682 all Fuel Fabrication all (various) (various) | | | | 1691 017 Special Process all (various) (various) | | Spares | | 1711 017 Allowance for Loss all (various) (various) | | -- Special | | Process Spares | |__________________________________________________________________________| Figure I-3 Specially Assigned Inventories Excluded From Landlord Programs DOE-5100.3/CII CHAPTER II - DETAILED INSTRUCTIONS FOR PREPARING BUDGET ESTIMATES ISSUE DATE: 08-23-84 LAST CHANGE: CHANGE DATE: DOE-5100.3 FIELD BUDGET PROCESS CHAPTER II DETAILED INSTRUCTIONS FOR PREPARING BUDGET ESTIMATES 1. SUMMARY OF ESTIMATES TABLES. a. General. Every laboratory or other field facility must prepare a consolidated summary of estimates table (Figure II-1) covering the facility's entire FY 19BY budget request. This table should be arrayed at the organizational component level of detail broken down by operating expenses, capital equipment, and plant. In addition, separate, more detailed summary of estimates tables must be prepared for each organizational component from which FY 19BY funding is requested. These tables present data by decision unit and major activities below the decision unit level of detail (Figure II-2). The summary of estimates tables (Figures II-1 and II-2) represent a laboratory or field facility's total budget request for DOE funding stated as total obligations and costs associated with current requests, as well as with previous funding received. Obligations and costs should tie to the amounts in the field organizations' approved funding programs as of the 12-31 cut-off. A footnote should be utilized to indicate year end estimates. Thus, the funding totals on the summary of estimates tables must equate with the combined totals of the updated field work package proposal (WPAS) or equivalent documents, the summary of obligations and costs for construction projects and the impact summary tables. The summary of estimates tables should appear in the order described below. The consolidated summary of estimates table for a laboratory or other field facility in its entirety should be the first document presented in the budget submission. The summary of estimates table for each organizational component should appear at the beginning of the budget request package for that particular component, followed by the narrative justification, WPAS, summary of obligations and costs for construction projects, construction project data sheets, and impact summary documents.

b. Financial Data. The summary of estimates tables include DOE funding information for FY 19PY, FY 19CY, and FY 19BY as described below: (1) FY 19PY. (a) Obligations (Obs). Reflects the current estimate of obligations, regardless of when the funds were appropriated. (b) Costs. Reflects current cost estimates. (2) FY 19CY. (a) Obligations. Reflects the current estimate of obligations, regardless of when the funds were appropriated. (b) Costs. Reflects current cost estimates. (3) FY 19BY. (a) Obligations. Reflects the total amount of DOE funding requested. (b) Costs. Reflects current cost estimates. c. Structural Detail (Figure II-2). For each major activity below the decision unit level of detail, operating expense (OE), capital equipment (CE), and plant data are to be identified separately. Decision unit data are to be summarized by OE, CE, plant, and total obligations and costs for each generic appropriation (e.g., energy supply, general science). Final DOE obligation and cost funding totals are to be shown by OE, CE, and plant for each organizational element. 2. NARRATIVE OVERVIEW. The narrative overview is a summary statement of a field organization's budget request to an organizational element of the Department. The focus should be upon how the request relates to the overall direction of the installation and how the request achieves DOE program goals and objectives. The narrative is not intended to be a detailed justification. Its purpose is to tie the various detailed documents into a meaningful whole. The narrative should correspond with and complement the preceding summary of estimates table. Tabular data may be used as appropriate. ____________________________________________________________________________ | DEPARTMENT OF ENERGY |

| FY 19BY FIELD BUDGET REQUEST | | CONSOLIDATED SUMMARY OF ESTIMATES | | (In thousands of dollars) | | | | LABORATORY | | ---------- | | FY 19PY FY 19CY FY 19BY | | Obs Costs Obs Costs Obs Costs | | --- ----- --- ----- --- ----- | | Assistant Secretary for Defense | | Programs | | OE 500 500 600 600 800 800 | | CE 500 500 600 600 800 800 | | Plant 100 100 200 200 300 300 | | TOTAL, Assistant Secretary for ----- ----- ----- ----- ----- ----- | | Defense Programs 1,100 1,100 1,400 1,400 1,900 1,900 | | | | Director of Energy Research | | OE 500 500 600 600 800 800 | | CE 500 500 600 600 800 800 | | Plant 100 100 200 200 300 300 | | TOTAL, Director of Energy ----- ----- ----- ----- ----- ----- | | Research 1,100 1,100 1,400 1,400 1,900 1,900 | | | | Assistant Secretary for Nuclear | | Energy | | OE 500 500 600 600 800 800 | | CE 500 500 600 600 800 800 | | Plant 100 100 200 200 300 300 | | TOTAL, Assistant Secretary for ----- ----- ----- ----- ----- ----- | | Nuclear Energy 1,100 1,100 1,400 1,400 1,900 1,900 | | | | Department of Energy | | OE 1,500 1,500 1,800 1,800 2,400 2,400 | | CE 1,500 1,500 1,800 1,800 2,400 2,400 | | Plant 300 300 600 600 900 900 | | ----- ----- ----- ----- ----- ----- | | TOTAL, Department of Energy 3,300 3,300 4,200 4,200 5,700 5,700 | | | |__________________________________________________________________________| Figure II-1 Consolidated Summary of Estimates

____________________________________________________________________________ | DEPARTMENT OF ENERGY | | FY 19BY FIELD BUDGET REQUEST | | SUMMARY OF ESTIMATES | | (In thousands of dollars) | | | | LABORATORY/ORGANIZATIONAL ELEMENT | | --------------------------------- | | ASSISTANT SECRETARY 1/ | | ------------------- - | | FY 19PY FY 19CY FY 19BY | | Obs Costs Obs Costs Obs Costs | | --- ----- --- ----- --- ----- | | Appropriation Decision Unit | | --------------------------- | | Major Activity | | -------------- | | Atomic Energy Defense Activities | | | | I. Weapons activities | | A. Research & Development, | | and Testing | | OE 50 50 60 60 80 80 | | CE 50 50 60 60 80 80 | | Plant 10 10 20 20 30 30 | | --- --- --- --- --- --- | | TOTAL 110 110 140 140 190 190 | | | | B. Inertial Confinement | | Fusion | | OE 50 50 60 60 80 80 | | CE 50 50 60 60 80 80 | | Plant 10 10 20 20 30 30 | | --- --- --- --- --- --- | | TOTAL 110 110 140 140 190 190 | | | | C. Production & Surveillance | | | | II. Verification and Control | | Technology | | | | TOTAL, Assistant Secretary for | | Defense Programs | | OE 500 500 600 600 800 800 | | CE 500 500 600 600 800 800 | | Plant 100 100 200 200 300 300 | | ----- ----- ----- ----- ----- ----- | | TOTAL 1,100 1,100 1,400 1,400 1,900 1,900 | | | |1/ As illustrated here and on page 2 of Figure II-2, each field location | | should prepare a separate detailed summary schedule showing OE, CE, | | and Plant funding at the major activity level for each Headquarters | | organization providing funding. | |__________________________________________________________________________| Figure II-2 Summary of Estimates (Page 1 of 2)

____________________________________________________________________________ | DEPARTMENT OF ENERGY | | FY 19BY FIELD BUDGET REQUEST | | SUMMARY OF ESTIMATES | | (In thousands of dollars) | | | | LABORATORY/ORGANIZATIONAL ELEMENT | | --------------------------------- | | ASSISTANT SECRETARY 1/ | | ------------------- - | | FY 19PY FY 19CY FY 19BY | | Obs Costs Obs Costs Obs Costs | | --- ----- --- ----- --- ----- | | Energy Supply Research and | | -------------------------- | | Development | | ----------- | | I. Magnetic Fusion | | A. Confinement Systems | | OE 50 50 60 60 80 80 | | CE 50 50 60 60 80 80 | | Plant 10 10 20 20 30 30 | | --- --- --- --- --- --- | | TOTAL 110 110 140 140 190 190 | | | | B. Development and Technology | | OE 50 50 60 60 80 80 | | CE 50 50 60 60 80 80 | | Plant 10 10 20 20 30 30 | | --- --- --- --- --- --- | | TOTAL 110 110 140 140 190 190 | | | | Subtotal, Magnetic Fusion | | OE 150 150 180 180 240 240 | | CE 150 150 180 180 240 240 | | Plant 30 30 60 60 90 90 | | --- --- --- --- --- --- | | TOTAL, Magnetic Fusion 330 330 420 420 570 570 | | | | II. Biological and Environmental | | Research | | A. Biological and Environmental | | Research | | OE 50 50 60 60 80 80 | | CE 50 50 60 60 80 80 | | Plant 10 10 20 20 30 30 | | --- --- --- --- --- --- | | TOTAL 110 110 140 140 190 190 | | | | B. Program Direction | | OE 50 50 60 60 80 80 | | --- --- --- --- --- --- | | TOTAL 50 50 60 60 80 80 | | | | Subtotal, Biological and | | Environmental Research | | OE 100 100 120 120 160 160 | | CE 50 50 60 60 80 80 | | Plant 10 10 20 20 30 30 | | --- --- --- --- --- --- | | TOTAL, Biological and 160 160 200 200 270 270 |

| Environmental Research | | | | Subtotal, Energy Supply | | Research and Development | | OE 300 300 380 380 500 500 | | CE 250 250 320 320 430 430 | | Plant 50 50 100 100 170 170 | | --- --- --- --- ----- ----- | | TOTAL, Energy Supply 600 600 800 800 1,100 1,100 | | Research and Development | | | | Subtotal, Office of Energy | | Research | | OE 500 500 600 600 800 800 | | CE 500 500 600 600 800 800 | | Plant 100 100 200 200 300 300 | | ----- ----- ----- ----- ----- ----- | | TOTAL, Office of Research 1,100 1,100 1,400 1,400 1,900 1,900 | |__________________________________________________________________________| Figure II-2 Summary of Estimates (Page 2 of 2) 3. FIELD WORK PACKAGE PROPOSAL AND AUTHORIZATION SYSTEM AND ALTERNATIVE FORMAT REQUIREMENTS. a. Field Work Package Proposal/Agreements. DOE 5700.7A establishes a formal process for budget development, authorization, and monitoring of DOE funded work at specified contractor facilities. The WPAS process applies to research development and demonstration (RD&D) work financed from either operating or capital equipment funds (not related to construction activities) which is performed by the contractors at the specified facilities. These laboratories and other field installations are required to submit updated WPAS annually at the time of the field budget submission for all activities requesting DOE funding in FY 19BY. DOE 5700.7A should be referred to for guidance in compiling these documents. b. Alternative Detailed Request Format. (1) General. Those functions exempted from DOE 5700.7A must supply information which satisfies equivalent data requirements. Figure II-3, Alternative Detailed Request Format, is to be utilized for those exempted activities to document operating and capital equipment (not related to construction) fund requests. Narrative justifications for these requests are to be provided as part of this document. (2) Structural Detail. For each major activity within a decision unit, operating expense (OE) and capital equipment (CE) data are to be identified separately. The total associated obligations and costs are also to be shown for each major activity. Cumulative totals are to be developed as appropriate.

4. SUMMARY OF OBLIGATIONS AND COSTS FOR CONSTRUCTION PROJECTS. This document, as shown in Figure II-4, provides a distribution of obligations and costs incurred for each construction project for each of the fiscal years involved. The submission will include data for new projects for which appropriations or authorizations are requested in the budget year as well as all other active construction projects. Data are presented for any project which has incurred obligations or costs in FY 19PY, FY 19CY, or FY 19BY. Each laboratory or other field facility shall prepare a separate summary schedule for each program element in the submission. ____________________________________________________________________________ | DEPARTMENT OF ENERGY | | FY 19BY FIELD BUDGET REQUEST | | ALTERNATIVE DETAILED REQUEST FORMAT | | (In thousands of dollars) | | | | LABORATORY/ORGANIZATIONAL ELEMENT | | --------------------------------- | | | | Beginning Ending | | Uncosted FY 19PY FY 19CY FY 19BY Uncosted| | Obs Obs Costs Obs Costs Obs Costs Obs | | --------- ----- ----- ----- ----- ----- ----- --------| | | | Energy Supply Research | | ---------------------- | | and Development | | --------------- | | I. Magnetic Fusion | | A. Confinement Systems | | OE 50 50 50 50 50 50 50 50 | | CE 50 50 50 50 50 50 50 50 | | --- --- --- --- --- --- --- --- | | TOTAL 100 100 100 100 100 100 100 100 | | | | Subtotal, Magnetic Fusion | | OE 200 200 200 200 200 200 200 200 | | CE 200 200 200 200 200 200 200 200 | | TOTAL, --- --- --- --- --- --- --- --- | | Magnetic 400 400 400 400 400 400 400 400 | | Fusion | | | | Subtotal, Energy Supply Research | | and Development |

| OE 500 500 500 500 500 500 500 500 | | CE 500 500 500 500 500 500 500 500 | | TOTAL, ----- ----- ----- ----- ----- ----- ----- ----- | | Energy 1,000 1,000 1,000 1,000 1,000 1,000 1,000 1,000 | | Supply Research | | and Development | | | | Subtotal, Director of Energy | | Research | | OE 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 | | CE 1,500 1,500 1,500 1,500 1,500 1,500 1,500 1,500 | | Total, ----- ----- ----- ----- ----- ----- ----- ----- | | Director 3,000 3,000 3,000 3,000 3,000 3,000 3,000 3,000 | | of Energy | | Research | | | | _______________________ | | NARRATIVE JUSTIFICATION | |__________________________________________________________________________| Figure II-3 Alternative Detailed Request Format ____________________________________________________________________________ | DEPARTMENT OF ENERGY | | FY 19BY FIELD BUDGET REQUEST | | SUMMARY OF OBLIGATIONS AND COSTS FOR | | CONSTRUCTION PROJECTS | | (In thousands of dollars) | | | | LABORATORY/ORGANIZATIONAL ELEMENT | | --------------------------------- | | Total | | Prior | |PROJECT Years FY 19PY FY 19CY FY 19BY | |TITLE AND ------------ ----------- ----------- ----------- | |NUMBER TEC OBS COSTS OBS COSTS OBS COSTS OBS COSTS | |--------- --- --- ----- --- ----- --- ----- --- ----- | |80-AA-100 25,000 18,000 7,000 4,000 6,000 3,000 6,000 --- 4,000 | | | |81-AB-101 20,000 --- --- 8,000 6,000 8,000 6,000 2,000 6,000 | | | |82-AC-102 15,000 3,000 1,000 3,000 2,000 3,000 2,000 3,000 2,000 | | | | | |86-AM-112 20,000 --- --- --- --- --- --- 10,000 5,000 | | | | ________ _______ ______ ______ ______ ______ ______ ______ ______ ______ | | Totals 150,000 30,000 25,000 30,000 25,000 30,000 20,000 30,000 15,000 | | | | Total | | Outyears | | PROJECT TITLE ------------- | | AND NUMBER OBS COSTS | | ------------- --- ----- |

| 80-AA-100 --- 3,000 | | | | 81-AB-101 2,000 2,000 | | | | 82-AC-102 3,000 8,000 | | | | | | 86-AM-112 10,000 15,000 | | | | _________ ______ ______ | | Totals 30,000 65,000 | |__________________________________________________________________________| Figure II-4 Summary of Obligations and Costs for Construction Projects 5. CONSTRUCTION PROJECT DATA SHEETS. a. Key Concepts: Budgeting for Plant Acquisition and Construction and Capital Equipment Not Related to Construction Versus Operating Expenses. The budgets for operating expenses (GE), plant acquisition and construction (PL), and capital equipment not related to construction (CE) should be prepared so as to be consistent with the accounting treatment as prescribed in DOE 2200.1, ACCOUNTING POLICY AND PRACTICES, paragraph 4b, Chapter VI. Below are guidelines to be used in simplifying the determination as to where the acquisition of land, facilities or equipment should be budgeted: (1) Items of capital equipment for which the Department will retain title, which cost in excess of $3,000, have an expected service life of more than 1 year, and are not required to complete a construction project, shall be budgeted for as capital equipment not related to construction. Low value capital equipment, $3,000 or less, may be budgeted from plant and capital equipment (P&CE) or operating expenses in accordance with the policy stated in DOE 5100.1. (2) Items of capital equipment not related to construction required for experimental projects shall be budgeted from operating expenses if it is expected that the equipment will be destroyed during the experiment or will have no further value other than scrap upon completion of the experiment. (3) Budget plant and capital equipment funds for the following: (a) All land acquisition (fee or easement). (b) All constructed facilities and capital equipment necessary to provide a complete and operable facility. (c) Exception. Facilities or equipment which meet the definition of research and development, and which normally have an estimated life of less than 3 years may be budgeted for as operating expenses. 1/ (4) The leasing of facilities and equipment is permissible when it is in the best interest of the Government to do so. Lease payments are budgeted for as operating expenses:

(a) Lease With Option to Purchase. When a lease contains an option to purchase, the lease payments are budgeted as operating expenses. However, if the option is exercised by the Government, the purchase price under the option will be budgeted for as plant and capital equipment not related to construction. 1/ Regardless of the budget source or classification of funds R&D facilities and equipment that meet the capitalization criteria contained in chapter VI of the Accounting Practices and Procedures Handbook shall be capitalized. (b) Lease Purchase Agreements. Agreements which provide for transfer of title at the end of the lease term or for the transfer of title by exercise of an option at a nominal sum unrelated to the value of the property at the time the option is exercised, are considered installment purchases. Funds for the annual payments shall be budgeted under operating expenses. However, because the Department assumes all risks of ownership, the total amount of the annual payments shall be recorded as an item of DOE-owned property and capitalized. In the event the purchase is accelerated prior to the last year of the lease-to-ownership arrangement whereby the full amount of the remaining installments are paid at one time, then funds required to complete the purchase shall be budgeted for as plant and capital equipment not related to construction. Note that real property may not be acquired in this manner as the Department has no lease-purchase authority for real estate. (5) For additional clarification, refer to the definitions for Budget and Reporting classifications 35, Capital Equipment Not Related to Constructions, and 39, Plant Acquisition and Construction. b. General. (1) Construction project data sheets are used to explain and justify the need for construction projects. These documents are to be updated and submitted annually as part of the field budget submissions for all projects requesting DOE funding in FY 19BY. The data sheets shall be prepared as illustrated in Figure II-7, "Plant and Capital Equipment," and Figure II-8, "Operating Expenses Funded," using the amount of space required for the presentation under each section. Continuation pages shall be used as necessary. The sample data sheets may not contain all of the elements described in the instructions.

(2) Construction project data sheets present the description, justification, and cost data for all construction projects budgeted and accounted for under plant and capital equipment and operating expenses appropriations. Include in the cost of a construction project, all costs in connection with the addition and or retirement of plant and equipment (including transferred equipment and materials), land, improvements to land, buildings (including permanently attached equipment), utilities, and initial movable equipment such as machine tools, laboratory and office furniture, and equipment necessary to outfit a building or group of buildings for operation. Exclude initial stocks of spare parts or other materials and supplies which are initially chargeable to inventories. Estimates for general plant projects shall provide only for work to be authorized during the fiscal year, since funds for this purpose are both authorized and appropriated annually. (3) Each construction project shall be assigned to the appropriate organizational component. (4) All general plant projects shall be assigned to the appropriate organizational components. The predominant program at any given site normally assumes budget responsibility for those general plant projects which provide basic support for all functions at the site. GPP support for program specific work at a weapons activities multiprogram laboratory will be funded by the program originating the request. c. Preparation of Construction Project Data Sheets. (1) DOE is required by law to obtain congressional authorization for the appropriation of funds. Insofar as practical, the development and review of the program to be submitted to the Congress for authorization will be undertaken as an integral part of the regular budget process, both internally and through OMB. Construction project data sheets shall be prepared and submitted for all projects requiring authorization or appropriation in the budget year. (2) Construction project data sheets shall be prepared as follows: (a) A separate data sheet shall be submitted for each new plant or facility and for each alteration or addition involving the construction of a building, modification, alteration or improvement which is estimated to cost more than $1,000,000. The construction of a number of similar or related units, under a specific program, may be submitted as a single project, i.e., the construction of a group of facilities for a specific reactor. (b) A single data sheet shall be submitted to include other projects on a consolidated basis, covering alterations, improvements, additional, or new construction as well as provision, where necessary, for construction items of an unpredictable or unforeseeable nature which are estimated to cost less than $1 million. These projects shall be titled "General Plant Projects." The data sheet shall be prepared to indicate the funds requested in the program planning estimate, and include a note to indicate which projects would be deleted to attain the target estimate and the decremental estimate.

(c) Data sheets for the multiprogram general purpose facilities program will be submitted for those projects selected by the multiprogram general purpose facilities review committee. (d) A data sheet should be an objective document written from the standpoint of the Department as a whole rather than as one segment of the Department. Personal pronouns, building and area numbers, identification of staff personnel, and unsubstantiated value judgements should not be used. A data sheet should be self-sufficient. It should avoid the use of technical terms that have a special connotation in industry or science, and should not depend on the reader having access to other documents. (e) The scope of the project shall be set forth in the data sheets in detail sufficient to permit a careful review and evaluation of the project. The data sheet items should not, however, be stated so precisely as to preclude the exercise of appropriate latitude by the manager in the actual design and construction of the project, as described in the data sheet, after authorization and appropriation of the funds. (f) Information required by subparagraphs c.(3)(n) through (r) and c.(4)(o) through (s) should be presented on separate sheets as these data are removed, from the figures for the submission to Congress. (3) The following detailed instructions govern the preparation of construction project data sheets, Figure II-7: (a) Item 1, Title and Location of Project. 1 Each project title must be unclassified. 2 Project titles shall be sufficiently short and descriptive to permit ready reference. 3 Project title should not include specific building or area numbers. 4 In typing project titles, an initial capital shall be used for the first word in the project title and for proper names. 5 The location of the project shall be given. (b) Item 2, Project Number. New project numbers shall be issued by the Budget Formulation Branch within each budget year, showing the year, the organizational code, the appropriation, and the sequential number of the project. (c) Items 3 and 3a, Date A-E Work Initiated and Date Physical Construction Starts. Insert the quarter and year in which A-E work began or is to be initiated and physical construction started or is to be started, respectively. Do not assume "start" of a budget year project prior to the start of FY 19BY. The most realistic dates possible should be shown based on the status of conceptual work, assuming availability funds at the beginning of the budget year. (d) Item 4, Date Construction Ends. Insert the quarter and year in which construction is expected to be completed.

(e) Item 5, Previous Cost Estimate. 1 Insert the last total estimated cost of project which has previously been submitted to the Congress. The date on which that estimate was determined shall also be shown. 2 If the project has not previously been submitted to Congress then the word "none" should be shown. (f) Item 6, Current Cost Estimate. Insert the current total estimated cost of the project and the date on which the estimate was prepared or reviewed and confirmed. If plant engineering and design funds are included in the current cost estimate, indicate as follows: 1 Current Cost Estimate: $27,350 2 Less amount for PE&D 350 3 Net Cost Estimate $27,000 (g) Item 7, Financial Schedules. For all construction projects, indicate, by fiscal year, the amounts required for authorization appropriation, obligations and costs. The total of these columns shall agree with item 6, "Current Cost Estimate" or "Net Cost Estimate", if PE&D is included. The tabulation should be consistent with the project schedule dates as shown in items 3, 3a, and 4. Where the totals of these columns are at variance with item 6, an explanation footnote should be provided. Financial schedules should reflect all funding for the project from its beginning. Where an authorization bill was not enacted, authorization data should reflect the amounts appropriated to the extent necessary to bring authorizations to date in line with appropriations to date. Programs should seek sufficient authorization to cover budget year appropriations only. The Department will no longer request authorization of the total estimated project cost in advance of the appropriation requirements. 1 The following is a financial schedule as required for all construction projects: _____________________________________________________________________ | Fiscal Year Authorizations Appropriations Obligations Costs | | ----------- -------------- -------------- ----------- ----- | | Prior Years $50,000 $30,000 $30,000 $ 5,000 | | 19CY --- $20,000 $20,000 $ 7,000 | | 19BY $15,000 $15,000 $15,000 $13,000 | | 19BY+1 $15,000 $15,000 $15,000 $20,000 | | 19BY+2 $20,000 | | after 19BY+3 $14,400 | |___________________________________________________________________| Figure II-5 Financial Schedule - Construction Projects 2 In addition, General Plant Projects shall show, for purposes of comparison, the obligations and costs incurred for similar work in the two preceding years. This data shall be reported as in the following example:

_________________________________________________________________________ | Costs | | ----------------------------------- | | Fiscal Year Obligations FY 19PY FY 19CY FY 19BY After | | ------------------ ----------- ------- ------- --------------- | | FY 19PY-1 Projects $ 0 1/ $1,000 $ 500 $ 0 $ 0 | | FY 19PY Projects 5,000 3,000 1,000 1,000 0 | | FY 19CY Projects 6,000 0 4,000 1,000 1,000 | | FY 19BY Projects 7,000 0 0 4,000 3,000 | | ------ ------ ------ ------ | | $4,000 $5,500 $6,000 $4,000 | | | | 1/ FY 19PY-1 or prior projects shall be shown only if costs are | | incurred in FY 19PY, 19CY, or 19BY: Costs prior to FY 19PY | | shall not be shown for such projects. | |_______________________________________________________________________| Figure II-6 Financial Schedule - General Plant Project (h) Item 8, Brief Physical Description of Project. This item should state clearly, but concisely, the essential features of the project, indicating whether it is a new facility, alteration of existing facilities, or addition to existing facility. In describing facilities, code words, if used, should be identified as such. Any unusual technical terms should be explained when used in project descriptions. Describe the following physical aspects as applicable. The description should read such that easy correlation can be made with the cost estimate given in item 10. 1 Describe improvements to land and, where this constitutes a major portion of the project, include information such as the approximate length, width, and type of roadways, approximate capacities of parking areas, and any proposed drainage structures and fencing. 2 Describe each building or building addition, including approximate floor plan dimensions, gross area, number of stories, story heights, basement, if provided; types of construction and reason for using such if not obvious; types of heating and air-conditioning; capacities of cranes and any design, fabrication, or construction features which are unusual or specialized and have a significant impact on the cost estimate, such as shielding, protective construction, hot cells, or special ventilation systems, environmental protection systems, and fire protection systems. 3 Describe other structures, such as pits, tunnels, towers, bunkers, stacks, and other enclosures not included in subparagraph 2 above.

4 Describe any special facilities, such as accelerator components, movable shielding, vacuum systems, processing piping, power or controls, reactor vessels, inert gas, hydrogen or purging systems, or cryogenic systems. 5 Describe types of utilities to be provided, such as water, and power, and where this item constitutes a major portion of the project, include information such as the length and size of the utility lines. 6 Describe any standard equipment included in this project such as office and laboratory furniture and equipment, hoists, and machine tools. 7 Describe any computer system or component of a computer system having a total estimated purchase cost of $400,000 or more including related capitalizable costs. The types of related capitalizable costs and an estimate of each cost shall be provided. A brief justification and explanation of the rationale for utilizing construction funds shall be provided. 8 For those projects not receiving full appropriation in this year's budget, provide a brief description of that portion of the scope to be accomplished with this year's appropriation. 9 Projects for GPP may be described in more general terms by identifying the contractor and other installations covered by the project and stating the nature of the various types of alterations, modifications, improvements, or new construction to be undertaken. (i) Item 9, Purpose, Justification of Need, and Scope of Project. This item should lead off with a sentence stating clearly and concisely the primary reason for proposing the project. The narrative justification shall also include the following elements as applicable: 1 Describe the research, development, or production program which is underway or planned, including the relationship of the proposed facility (both as to need and timing) to the program objectives and schedules. 2 State the criteria which determined the size or scope of the project, such as volume of production, storage capacity, number of persons to be housed, and space requirements for research. 3 To the maximum extent feasible within security limitations, data sheets for projects involving production increases should indicate the present production rate or capacity and the change proposed. If the project is deemed to be an intermediate phase of a long-range program, indicate its relationship to the foreseeable planned capacity. If a production facility, state annual capacity and basis therefore, i.e., 1-shift, 2-shift operation, 5-day week, 6-day week. When inclusion of capacity involves "Top Secret"

data, indices shall be used therefore to the maximum extent practicable, or, if not practicable, the information shall be submitted separately to the program division concerned. 4 If the purpose of the project is to replace existing facilities, explain fully the circumstances which make replacement necessary and the disposition to be made of the replaced facilities. 5 Indicate that existing facilities have been reviewed to determine that the need cannot be met by modification of existing facilities. This is of particular importance in the case of radioactively contaminated facilities where decontamination and decommissioning costs are factors. 6 State the reasons for the proposed timing of the completion of the project and the effect on the program if the project is deferred or not authorized. 7 To the maximum extent practicable, justifications should contain data on the economics of the project including the basis for calculating savings and payout. In computing savings, comparative cost estimates shall include the cost of depreciation of the facility. Justifications can often be strengthened by reference to alternatives and to the consequences of disapproval. 8 If the data sheet shows both a previous cost estimate and a current cost estimate in lines 5 and 6 of Figure II-7, explain the factors involved in determining the revised estimate. 9 If construction costs include overhead of an offsite contract laboratory operated by a university or other institution, the reasons for including such overhead and the method by which the amount of such overhead was determined shall be stated. 10 The construction project data sheet shall state the estimated gross annual cost (excluding depreciation) for operating the facilities upon completion, less any offsetting reductions which are applicable. In the case of replacement facilities, include comparative data for the facilities being replaced. a For production type facilities and power producing facilities, the first full-year's operating costs, maintenance costs, and the annual costs at equilibrium should be set forth. Gross annual costs, revenues, or other offsetting reductions, and new annual costs should be shown. b For research or development facilities, including new research machines, show separately the operating costs, maintenance costs, the total cost of the research or development program to be carried out, and the incremental program cost related to occupation of the new building.

c In all cases, the basis for these estimates of annual cost for operations and maintenance should be included. 11 For any construction project which requires the conduct of a research and development program directly prerequisite to its specific design and construction features and for which R&D funds are included in the operating expenses appropriation request, the total estimated costs for the budget year and for each future year of such R&D will be included for such project. (See Chapter II, page 34, Figure II-7, subparagraph 12.) 12 The justification for GPP shall set forth major known subprojects and examples of cost, a brief physical description, and a concise narrative justification. (j) Item 10, Detail of Cost Estimate. 1 This section of the data sheet consists of an estimate for each of the account classifications listed in subparagraph 3 below. Under each of the classifications give a breakdown of the costs, indicating significant units and costs wherever possible. Include only those classifications that are applicable to the project. All costs should be presented in current year dollars. 2 General administrative and other indirect costs, properly charged to the project, shall not be shown as a line item but shall be prorated among the various elements of construction costs. Also the estimated costs of construction management services by private firms shall be similarly prorated among the various elements of construction costs. Only the account classifications applicable to the project need be listed. However, if it has been determined that the project will be administered under an "offsite" contract with a university or other institution, and that the institution will be reimbursed for overhead in connection with such administration, a memorandum entry shall be included indicating the estimated amount of such overhead. The costs for preparing system design descriptions or any comparable documentation are to be budgeted for and costed to the operating or plant and capital equipment appropriations consistent with the treatment of related expenditures, e.g., documents which are accomplished for conceptual design are charged to operating cost while those performed for Title I and II are charged to plant and capital equipment. The costs for preparing environmental documentation shall be budgeted for and costed to operating expenses. 3 The account classifications to be used, together with explanatory notes, are provided below:

a Engineering Design and Inspection Costs as the Approximate Percent of Construction Costs. Compute costs and indicate as approximate percentage of total construction costs rounding off to the nearest percent. Include costs for safety analysis reviews made after selection of the site. b Land and Land Rights. Provide a breakdown identifying each site to be acquired, the acreage or square miles involved, unit cost, and total cost or the cost of each land right acquired. See DOE 4300.1A, REAL ESTATE MANAGEMENT, for regulations concerning the acquisition of real property. c Construction Costs. i Improvements to Land. Indicate the types of improvements to be made and total cost. Where this subitem constitutes a major portion of the project, it should be expressed in terms of units, unit costs, and total cost, such as ____ miles of road at $____ per mile. ii Buildings. List and identify each building or building addition to be constructed or existing building to be modified, showing gross square feet, unit cost, and total cost. If the unit cost is unusually high, provide a footnote explanation. iii Other structures. List and provide costs for each major other structure described on page II-15, subparagraph 3. iv Special Facilities. Identify major engineered equipment, and special systems, as described on page II-15, subparagraph 4. Where major equipment components identified under "special facilities" appear to be standard in nature but are listed as special because, for example, they actually require special engineering and/or fabrication to meet requirements, an explanation of the special nature of the equipment should be included. v Utilities. List the types of utilities described on page II-15, subparagraphs and the total cost. Where this subitem constitutes a major portion of the project, units, unit costs, and total costs should be shown. d Standard Equipment. List and provide costs for the major items of "off-the-shelf" equipment and furnishings, requiring a nominal engineering effort, as described on page II-15, subparagraph 6. Costs shall include any engineering effort required.

e Major Computer Items. List and provide costs for each major computer item as described on page II-15, subparagraph 7. f Removal Cost Less Salvage. Include removal costs less salvage incident to the replacement of plant and equipment applicable to the project. Separate projects shall be established to budget and account for removal costs and salvage incident to the retirement of plant and equipment which is not to be replaced. g Contingency at Approximate Percentage of Above Costs. Compute and indicate a contingency amount as a percentage of all above costs, rounding to the nearest percent. This contingency is provided to cover unforeseen and unpredictable situations and shall not provide for increasing the scope of the project. The amount of contingency will depend on the status of design and complexity of the project. h Unit cost per square foot or cubic foot for buildings or other construction shall be computed on the basis of gross areas and shall exclude the amount included in the estimate for contingencies. Unit costs should not be more precise than warranted by the status of design. i The items to be shown in this section of the data sheet should include all pertinent data on quantities and unit costs, even if this repeats some data reported in item 8 or 9. Unusual unit cost, engineering design, and inspection or contingency rates should be explained in footnotes. The total estimated cost shall agree with item 6. j A statement should be included as a footnote at the end of the estimate to show the basis for the estimate, e.g., "conceptual design is complete, Title 1 design is 25 percent complete." k The items to be shown in this section of the data sheet shall be listed in tabular form, wherever practicable, so that the cost data may stand out in the presentation. If explanatory notes for any of the items listed are necessary, they will be provided as a footnote to the section. Explanatory notes shall be provided to indicate reasons why certain unit costs may be out of the normal range; cost allowances made for isolation; costs related to speedup of construction showing hours per week on which estimate is based; factors affecting the contingent amount. The method to be used in showing these footnotes is noted in Figure II-7.

l Normally costs should be rounded off to the nearest $10,000 for item costs and to the nearest $100,000 for total costs. m Escalation rates should be explicitly stated and when the rates are significantly different from the guidance provided in the budget call, a thorough explanation should be provided. (k) Item 11, Method of Performance. Indicate the type of contracting arrangements contemplated, using the following paragraphs or combinations of parts of these paragraphs as a guide: 1 Design and inspection shall be performed under a negotiated architect or engineer contract. Construction and procurement shall be accomplished by fixed price contracts awarded on the basis of competitive bidding. 2 Design and inspection shall be performed by the operating contractor. To the extent feasible, construction and procurement shall be accomplished by fixed price contracts and subcontracts awarded on the basis of competitive bidding. (l) Items 12 and 13. All projects which have a total estimated cost (TEC) of $5 million or more and projects with a TEC of less than $5 million which have significant "other direct project costs" or which have exceptionally large "other related costs," shall contain an item 12 and an item 13. Item 12 shall contain the financial schedule and item 13 shall contain the narrative material associated with the financial schedule. These items are used to explain and justify construction projects on a total cost basis. Items 12 and 13 shall be prepared as illustrated in the sample Figure II-7, using the amount of space required for presentation under each section. If items 12 and 13 are not required, write on the data sheet "items 12 and 13 are not required." (m) Detailed Instructions In Completing Items 12 and 13. The cost estimates in item 12 are to be developed using the general guidance-provided below. Item 13 shall parallel the costs detailed in item 12 with a narrative justification and explanation. The narrative shall include a brief description of each item in 12, its cost, the basis for operating expense funding and a schedule for accomplishment of the item. It should include the estimated start and completion dates and relevant project interface dates. 1 Total Project Cost. a Total Facility Cost. This section shall contain all those costs which are directly related to construction of the facility. i The construction line item costs must agree with those costs contained in prior sections of the data sheet.

ii Plant Engineering and Design (PE&D) costs shall be shown in the proper year to agree with data sheet. iii Operating Expense Funded Equipment. Any equipment, system, component, or other item which is funded from the operating expenses appropriation for the direct use of the construction project or is required to make the facility or experiment complete and operable should be included. A narrative justification should be included to explain the reasons for such items and examples of items to be funded in this manner. iv Inventories. Any inventories which are necessary to put the facility into use should be included. b Other Project Costs. i R&D Necessary to Complete Construction. Any construction project which requires the conduct of a research and development program directly prerequisite to its specific design and construction features and for which R&D funds are included in the operating expenses appropriation for such R&D will be included. Funds used for conceptual design should be included. ii Conceptual Design. Indicate the cost of conceptual design, escalated to the year of expenditure. iii Other Project Related Costs. Any other costs directly related to the project that occur on a one time basis, such as startup costs, training, and decommissioning cost, should be listed along with a narrative explaining and justifying each cost. iv All costs under (i) and (iii) shall be escalated to the year of expenditure. 2 Other Related Funding Requirements. This section should include the ongoing costs directly associated with the operation of the facility and the programmatic effort to be conducted using the facility which is not appropriate for inclusion in total project cost. An estimate of the annual costs and a narrative explanation should be included. In this portion of the data sheet, the narrative explanation shall take precedence over the cost estimates. Any significant variances in the annual cost estimates should be explained in the narrative. For example, there may be the planned purchases of a major item of equipment which shall substantially change the annual costing rate or make a significant change in the mode of operation. Indicate the estimated useful life of the project (years).

a A facility operating cost estimate should include the annual costs to operate and maintain the facility including cost of utilities, labor, and materials. Indicate the man-years of effort required to operate the facility. b Include programmatic effort which relies upon the direct and primary use of the facility. Provide a yearly estimate and narrative justification. c An estimate of annual capital equipment needs not related to construction but related to the programmatic effort included in subparagraph ii, above, should be included. The accompanying narrative should explain any expected installations of new programmatic related capital equipment. d Include a yearly cost estimate and narrative justification of GPP or other expected construction related to programmatic effort included in subparagraph ii, above. Include the man years of effort required to maintain and repair the facility. e Any other expected annual costs should be listed with an accompanying narrative. 1 Any significant variations in the annual costing rates or the preceding items should be footnoted. For example, the procurement of a new nuclear reactor core on a very infrequent basis would greatly increase the annual capital equipment cost rate for a facility. These deviations in costs should be segregated from the annual cost rates. (n) Item 14, Incorporation of Fallout Shelters in Future Federal Buildings. For all suitable buildings, the total estimated cost shall include fallout shelter space conforming to the design requirements. The existence of adequate fallout shelter space in the vicinity or the location of this facility in a security area should not necessarily prevent the consideration of providing shelter space in new facilities. For purposes of this item, one of the following statements should normally be used: 1 Efforts will be made through the use of slanting techniques in design of this building to provide additional shelter space at little or no additional costs. 2 If fallout shelters are not provided, indicate the reason, i.e., sufficient space available or deficiency programmed in another project. 3 The building to be constructed as a part of this project is not suitable for use as a fallout shelter because ... (the reason may be type of construction, such as prefabricated metal buildings, or type of work to be performed in the facility, such as the handling of explosives or radioactive material).

4 This project does not include the construction of new buildings or building additions. Therefore, the provision for fallout shelters is not applicable. (o) Item 15, Federal Compliance with Pollution Control Standards. This section of the data sheet should contain a statement indicating that the total estimated cost of the project includes the cost of those measures which may be necessary to assure that the facility or building will meet the requirements of Executive Order 12088, "Federal Compliance with Pollution Control Standards." A brief statement of those controls provided which assure compliance with the foregoing should also be provided for each type of pollutant. This section should normally contain one of the following paragraphs: 1 The total cost of this project includes the costs of those measures necessary to assure compliance with Executive Order 12088. Sanitary waste will be discharged into existing sewers connected to adequate sewage treatment facilities. Airborne contaminants will be collected and filtered before being released to the atmosphere. (This paragraph should be modified to reflect the type of pollutants produced by each particular project.) 2 The performance of this project will inherently assure compliance with the requirements of Executive Order 12088. (To be used for projects specifically for pollution control.) 3 As presently conceived, operation of this project will not generate any environmental pollutants; therefore, the requirements of Executive Order 12088 are not applicable. (p) Item 16, Evaluation of Flood Hazards. This section of the data sheet should contain a statement with regard to the evaluation and consideration of flood hazards in accordance with the requirements of Executive Order 11988, "Evaluation of Flood Hazard in Locating Federally Owned or Financed Buildings, Roads, and Other Facilities, and in Disposing of Federal Lands and Properties." Section 4 of the Executive order requires that, "Any requests for appropriations for Federal construction of new buildings, structures, roads or other facilities...shall be accompanied by a statement by the head of the agency on the findings of his agency's evaluation and consideration of flood hazards in the development of such requests." Reference is made to the "Flood Hazard Evaluation Guidelines for Federal Executive Agencies", published by the Water Resources Council, of 5-72. If it is determined that the project site is not subject to the defined hazards, it is recommended that the following statement be used:

"This project will be located in an area not subject to flooding determined in accordance with Executive Order 11988." (q) Item 17, Compliance with the National Environmental Policy Act, Floodplains/Wetlands Environmental Review Requirements, and Other Related Environmental Statutes. This section of the data sheet should present information on planning for compliance with the National Environmental Policy Act (NEPA), Public Law 91-190 of 1969, DOE 5440.1B -- Implementations of the National Environmental Policy Act, the Council on Environmental Quality Regulation (40 CFR 1500-1508), DOE's NEPA guide-lines (45 FR 20694, as amended), DOE's regulation 10 CFR 1022, and other related statutes including but not limited to the Clean Air Act, the Clean Water Act, the National Historic Preservation Act, and the Endangered Species Act. Examples of such information include, if a NEPA document has been completed for the proposed project, reference to that document should be made; if a NEPA document is currently under preparation for a proposed project, reference should be to that document, its status, and its schedule completion date; and, if a determination on the level of NEPA documentation has not been made for a proposed project, indicate when information will be provided for Headquarters use in determining the need for further documentation for those actions still requiring Headquarters determinations. In all cases, state whether or not the proposed project is located in a floodplain/ wetland. (r) Item 18, Accessibility for the Handicapped. Provide a Statement indicating that the project will be accessible to the handicapped in accordance with the Architectural Barriers Act, Public Law 90-480, and implementing instructions in the Federal Property Management Regulations (41 CFR 101-91.6). Note: Section 501 of the Rehabilitation Act of 1973 (Public Law 93-112), as amended, requires the development of an affirmative action plan for employment of the handicapped by Federal agencies. Affirmative action plans are also required by 41 CFR 60-250, Affirmative Action Obligations of Contractors and Subcontractors for Disabled Veterans and Veterans of the Vietnam Era, 41 CFR 60-741, Affirmative Action Obligations of Contractors and Subcontractors for Handicapped Workers and DOE 3220.2, EQUAL OPPORTUNITY IN OPERATING AND ONSITE SERVICE CONTRACTOR FACILITIES, as amended 7/12/83.

(4) The following instructions govern the preparation of Operating Expenses Funded Project Data Sheets, Figure II-8. This figure should be prepared only if the project is in procurement, fabrication or construction phases in the FY 19BY and the total cost is estimated to be $5 million or more. This includes projects to be jointly funded by the end of the FY 19BY. The schedule is not required if the project is still in the conceptual design stage in the FY 19BY. The Figure II-8 contains the following information: (a) Project Title. The title should be short and descriptive. (b) Total Estimated Cost (TEC). The TEC should be only the total cost of construction as if the project were a line item construction project, i.e., the cost to build an operable facility or experiment. (c) Operating Expenses (OE). For the items listed below on page 38, provide the cumulative obligations for prior (before FY 19PY) year, the B/A, Obligations and B/O for the FY 19PY, the B/A and B/O for the FY 19CY and FY 19BY, and an estimate of future year requirements (BA/BO) through completion of the project. 1 Design and Construction. This is the cost of constructing the facility. These costs should include engineering, design, inspection, physical construction costs, standard equipment, and contingency. 2 R&D Related to Construction. Includes conceptual design and any other R&D related to the construction of the facility. 3 Facility Operations. Includes all costs associated with the programmatic use and operation and maintenance of the facility and the number of years estimated for operation. 4 Direct Project Related Support Cost. Includes all other operating expense funds such as inventories, and training. 5 Capital Equipment. Includes equipment to be used in the construction of the facility or for facility operations. 6 Total Operating Expenses. Summation of subparagraphs 1 through 5 above. (d) Other DOE Funding and Cost. Includes all other DOE funding related to the program/project activity (i.e., PE&D, and line-item, etc.). (e) Total DOE Funding and Cost. Total of subparagraph (c) and (d). (f) Non-DOE Funding and Cost. Includes identification of all non-DOE funding. The basis for the non-DOE funding should be identified (i.e., signed contract, or contractor proposal). 1 Design and Construction; 2 Facility Operations and Maintenance; 3 Other; 4 Total Non-DOE Funding. (g) Total Project Funding and Cost. Summation of subparagraphs (e) through (f) above.

(h) Description, Objective, and Justification. Provide a clear and concise description of the project indicating in general terms the technical features of the project. State the objectives of the project and how they related to the overall mission of the program and the Department. Also state why this project will meet the objective stated above. (i) Schedule of Planned Activities. Provide a schedule indicating quarter and fiscal year of the start and completion of major activities. At a minimum, include schedule for conceptual design, detailed design, long lead procurement, construction and startup/operations. Include explanatory notes to highlight and clarify the schedule (i.e., the reason that long lead procurement must be initiated). (j) Management and Contracting Plan. This plan is required to identify overall program or project strategy regarding the procurement approach, anticipated participation by industry or other government agencies, program or project management location, and general approach to management organization contemplated. (k) Prior Year Achievements. Provide a narrative description of achievement relating to the development of the project in prior years. (l) Current Year Achievements. Refer to subparagraph (k) above. (m) Reasons for Increases or Decreases. Indicate the reason for an increase or decrease in funding requirements as related to the last budget request approved by Congress. Also indicate the fiscal year of the last approved budget request. (n) Construction Cost Estimate. Refer to page II-18, subparagraph (j). (o) Incorporation of Fallout Shelters in Future Federal Buildings. Refer to page II-24, subparagraph (n). Judgement should be exercised in locating fallout protection in operating expenses funding facilities which have a useful life of 3 years or less. (p) Federal Compliance with Pollution Control Standards. Refer to page II-25, subparagraph (o). (q) Evaluation of Flood Hazards. Refer to page II-26, subparagraph (p). (r) Compliance with the National Environmental Policy Act and Related Statutes. Refer to page II-26, subparagraph (q). (s) Accessibility for the Handicapped. Refer to page II-27, subparagraph (r).

____________________________________________________________________________ | DEPARTMENT OF ENERGY | | FY 19BY FIELD BUDGET PROCESS | | CONSTRUCTION PROJECT DATA SHEETS | | ATOMIC ENERGY DEFENSE ACTIVITIES - PLANT AND CAPITAL EQUIPMENT | | ATOMIC ENERGY DEFENSE ACTIVITIES | | DECISION UNIT | | (Tabular dollars in thousands. Narrative material in whole dollars.) | | | | ________________________________________________________________________ | | 1. Title and location of project: 2. Project No. 80-AE-3 | | Steam generation facilities, | | Idaho fuels Processing Facility, | | Idaho | | ________________________________________________________________________ | | 3. Date A-E work initiated: 4th Qtr. 5. Previous cost | | FY 1979 (PE&D) Funds) estimate: $24,000 | | Less amount for 500 | | 3a. Date physical construction PE&D: ------- | | starts: 2nd Qtr. FY 1982 Net cost estimate: $23,500 | | Date: 1/80 | | 4. Date construction ends: 3rd Qtr. | | FY 1984 a/ 6. Current cost | | estimate: $29,000 | | Less amount for 500 | | PE&D (FY 79): ------- | | Net cost estimate: $28,500 a/| | Date: 12/80 | | ________________________________________________________________________ | | 7. Financial Schedule: | | ------------------- | | Fiscal Year Authorization Appropriations Obligations Costs | | ----------- ------------- -------------- ----------- ----- | | 1980 $23,500 $10,000 $ 7,000 b/ $ 0 | | 1981 -- 8,500 11,500 c/ 10,000 | | 1982 5,000 10,000 10,000 9,500 | | 1983 -- -- -- 8,000 | | 1984 -- -- -- 1,000 | | _______________________ | | a/ The increased TEC reflects the addition of a cogenerator capability, | | delays caused by studies on alternative energy sources such as | | geothermal and natural gas, and revisions in the funding schedule in | | FY 1980 and FY 1981. | | b/ Reflects Congressional deferrals of $3,000,000 to FY 1981. | | c/ Reflects Congressional reduction of $5,000,000. | |__________________________________________________________________________| Figure II-7 Construction Project Data Sheets - Plant and Capital Equipment Funded (Page 1 of 7)

____________________________________________________________________________ | CONSTRUCTION PROJECT DATA SHEETS | | | | ________________________________________________________________________ | | 1. Title and location of project: Steam 2. Project No. 80-AE-3 | | generation facilities, Idaho Fuels | | Processing Facility, Idaho | | ________________________________________________________________________ | | 8. Brief Physical Description of Project | | ------------------------------------- | | This project provides for the design, procurement, and construction | | of a coal-fired steam generator facility to meet present and | | projected steam requirements for projects planned at IFPF through FY | | 1985. The facility will be designed for a 25-year life, will be | | steel frame construction with insulated metal panels and be | | approximately 125' x 132'. The project will include: (a) facilities | | for coal receiving, handling, and storage; (b) two 67,500 lb/hr | | coal-fired boilers; (c) a 16,500 s.f. building to house the | | necessary equipment; (d) water treatment equipment; (e) air | | pollution control equipment; (f) solid waste disposal equipment; (g) | | liquid waste treatment equipment; (h) utility tunnel; (i) | | connections to existing utility systems; (j) railroad spur; (k) | | connecting roads; (l) parking facilities; (m) all ancillary features | | required for peak operating efficiency and safety; (n) capability to | | convert to cogeneration; and (o) a boiler stack. Funds requested | | will allow for the construction of the boiler house and stack, and | | will support installation of long lead procurement items such as the | | boilers and associated auxiliary equipment. | | | | 9. Purpose, Justification of Need for, and Scope of Project | | -------------------------------------------------------- | | The purpose of this project is to provide a coal-fired steam |

| generation facility which will replace, in part, the existing | | oil-fired equipment and will provide expansion capacity for planned | | plant requirements and normal reserve capacity, plus capability to | | convert to cogeneration at some future date. | | | | The budget authority level requested in FY 1982 is for the | | continuance of facility design, equipment procurement and the | | initiation of construction. | | | | The Idaho Fuels Processing Facility (IFPF) was built in 1951 and has | | undergone a series of expansions and modifications which have | | increased steam requirements beyond the steam generation | | capabilities of the original installation. The present steam system | | will not provide for essential loads should one boiler go off-line. | | New production facilities are being designed and built which will | | further exceed the existing available steam generation capabilities. | | Without additional steam capacity, required production rates would | | not be achieved. | | | | Specific programs and projects are the driving force behind the need | | for increased steam generation capacity at IFPF. These projects and | | projected peak steam requirements are: (a) the New Waste Calcining | | Facility (NWCF), 19,440 lb/hr; (b) Fluorinel and Storage (FAST) | | Facility, 11,880 lb/hr; (c) Remote Analytical facility Upgrade and | | Expansion, 1,404 lb/hr; (d) a proposed Plant Process Chemistry | | Building, 22,097 lb/hr; (e) other GPP projects, 900 lb/hr; and (f) | | reserve capacity, steam plant load and distribution losses, 13,930 | | lb/hr for a total additional future requirement of approximately | |__________________________________________________________________________| Figure II-7 Construction Project Data Sheets - Plant and Capital Equipment Funded (Page 2 of 7) ____________________________________________________________________________ | CONSTRUCTION PROJECT DATA SHEETS | | | | ________________________________________________________________________ | | 1. Title and location of project: Steam 2. Project No. 80-AE-3 | | generation facilities, Idaho Fuels | | Processing Facility, Idaho | | ________________________________________________________________________ | | 9. Purpose, Justification of Need for, and Scope of Project (continued) | | -------------------------------------------------------------------- | | 69,651 lb/hr of steam. This, combined with the current base load of | | 65,550 lb/hr, will increase the total plant requirement to | | approximately 135,200 lb/hr. It will not be possible to accommodate | | additional loads from these facilities without expanding the | | existing steam generation system and adding reserve capacity. | | Without reserve capacity, several facilities could be forced into | | unplanned shutdown should be boiler malfunction during the winter | | months. Should this project be disapproved, curtailed operation of | | the above facilities would be required. | | |

| National policy is to minimize the consumption of, and eventually to | | eliminate the use of, fuel oil. Implementation of this project will | | permit the IFPF to provide normal steam requirements from coal-fired | | sources. | | | | The scope of this project is determined by the volume and rate of | | steam generation, coal unloading rate and storage capacity. This | | facility will produce steam at a peak rate of 135,000 lb/hr | | including losses incurred from boiler breakdown, distribution, and | | feedwater heating. The new boilers will be designed to generate | | steam of a quality required for cogeneration and for process and | | plant heating purposes. | | | | The coal handling plant is sized for an unloading rate of 100 ton | | capacity receiving hopper. The dean storage area is sized to | | contain 6,400 tons of coal, which represents a 30 day supply for | | each boiler. Coal will be delivered in 70 to 90 ton capacity bottom | | dumping cars. Ten cars with 700 tons of coal will be sufficient for | | a three day capacity at a maximum rate of 135,000 lb/hr steam. | | | | A bucket elevator will transfer the coal from the receiving hopper | | to two live coal bunkers in the boiler house at a rate of 100 ton/hr.| | The live coal bunkers have a capacity of 135 tons of coal each, | | which represents 30 hours supply at maximum continuous rating. | | | | The delay in funding or at authorizing this project will have the | | following effect: | | | | (1) The existing steam-generation equipment for production | | activities is subject to failure causing loss of production. | | Many facilities will be operable with rigid administrative | | control of steam use. After 1983, Fluorinel fuel processing | | and operations of the New Waste Calcining Facility could not be | | conducted concurrently which would result in significantly | | reduced processing capacity for Fluorinel, severely increased | | cost per ton of fuel processed, and increased backlog of fuel | | being stored. | | | | (2) Progressive growth to meet projected production requirements | | would be severely limited due to lack of steam. | | | | (3) Steam required to meet projected production requirements would | | be installed in a stepwise manner resulting in small units with | | a higher installation cost, higher operation cost, and | | substantially decreased energy efficiency. | | | | (4) Significantly increased overall cost to maintain and repair the | | existing aging system. | | | | (5) Annual operations and maintenance costs are approximately $1.3 | | million per year. | |__________________________________________________________________________| Figure II-7 Construction Project Data Sheets -

Plant and Capital Equipment Funded (Page 3 of 7) ____________________________________________________________________________ | CONSTRUCTION PROJECT DATA SHEETS | | | | ________________________________________________________________________ | | 1. Title and location of project: Steam 2. Project No. 80-AE-3 | | generation facilities, Idaho Fuels | | Processing Facility, Idaho | | ________________________________________________________________________ | | 9. Purpose, Justification of Need for, and Scope of Project (continued) | | -------------------------------------------------------------------- | | Disapproval of new coal-fired steam generation equipment will mean | | complete dependence on oil as fuel and will incur a serious risk to | | IFPF operations should the current plant's capacity at be available | | for reasons of repair or maintenance. In any event the existing | | steam capacity will be inadequate after 1983. | | | | 10. Details of Cost Estimate a/ Item Cost Total Cost | | ------------------------ - --------- ---------- | | a. Engineering, design and inspection at 24% | | of construction costs, item b b/ $ 3,400 b/ | | b. Construction costs 16,500 | | (1) Improvements to land including | | grading, landscaping, drainage | | diversion, paving, parking, fencing, | | lighting, and pedestrian access walks $ 200 | | (2) Buildings 1,600 | | (a) Coal boiler house, 16,500 sq. ft. | | at approximately $97/sq. ft. | | (3) Other structures includes boiler stack, | | ash burial pit, and underground tunnel 4,300 | | (4) Utilities, including electrical power, | | water, sanitary sewer lines, compressed | | air, fuel oil, condensate return lines, | | railroad spurs. etc. 1,600 | | (5) Special facilities includes coal | | handling equipment, air pollution | | control equipment, ash handling | | equipment, water treatment equipment, | | and two coal fired boilers capable of | | cogeneration 8,800 | | c. Standard equipment includes auxiliary | | equipment ($2,995), and office furniture ($) 3,000 | | d. Removal less salvage 0 | | ------- | | Subtotal 22,900 | | e. Contingency at approximately 24% of above 5,600 | | cost ------- b/ | | Total estimated Costs $28,500 c/ | | | | --------------------------------- | | a/ The above estimates we based on conceptual design and feasibility |

| studies which are 100% complete. | | | | b/ Excludes $500,000 of PE&D. | | | | c/ All cost have been escalated at the rate of 12% to current year costs | | based upon the methodology developed for ID. | |__________________________________________________________________________| Figure II-7 Construction Project Data Sheets - Plant and Capital Equipment Funded (Page 4 of 7) ____________________________________________________________________________ | CONSTRUCTION PROJECT DATA SHEETS | | | | ________________________________________________________________________ | | 1. Title and location of project: Steam 2. Project No. 80-AE-3 | | generation facilities, Idaho Fuels | | Processing Facility, Idaho | | ________________________________________________________________________ | | 11. Method of Performance | | --------------------- | | Contracting arrangements are as follows: | | | | a. Design, Procurement and Construction: Fixed-price contract | | awarded on the basis of competitive bidding. | | b. Title III Inspection: By Architect-Engineer contractor under | | operating contractor surveillance. | | | | 12. Funding Schedule of Project Funding and Other Related Funding | | Requirements | | ------------------------------------------------------------- | | Prior | | Years FY 1980 FY 1981 FY 1982 FY 1983 FY 1984 Total | | ----- ------- ------- ------- ------- ------- ----- | | a. Total project | | costs | | 1. Total facility | | costs | | (a) Construction | | line item $ 0 $ 0 $10,000 $ 9,500 $ 8,000 $ 1,000 $28,500 | | (b) PE&D 500 0 0 0 0 0 500 | | (c) Inventories 0 0 0 0 180 0 180 | | ------ ------ ------- ------- ------- ------- ------- | | Total $ 500 $ 0 $10,000 $ 9,500 $ 8,180 $ 1,000 $29,180 | | direct costs | | 2. Other project | | costs | | (a) R&D necessary | | to complete | | construction $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 | | (b) Conceptual | | design costs 450 0 0 0 0 0 450 | | (c) Other project |

| related costs 200 0 440 540 470 300 1,950 | | ------ ------ ------- ------- ------- ------- ------- | | Total other $ 650 $ 0 $ 440 $ 540 $ 470 $ 300 $ 2,400 | | project costs------ ------ ------- ------- ------- ------- ------- | | Total pro- $1,150 $ 0 $10,440 $10,040 $ 8,650 $ 1,300 $31,580 | | ject costs ====== ====== ======= ======= ======= ======= ======= | | (Item 1 & 2) | | | | b. Other related annual costs (estimated life of project: 25 years) | | 1. Facility operating costs $ 1,300 | | 2. Programmatic operating expenses directly related | | to the facility 0 | | 3. Capital equipment not related to construction but | | related to the programmatic effort in the facility 130 | | 4. Maintenance, repair, GPP or other construction | | related to programmatic effort in the facility 100 | | ------- | | Total related annual costs $ 1,530 | | ======= | |__________________________________________________________________________| Figure II-7 Construction Project Data Sheets - Plant and Capital Equipment Funded (Page 5 of 7) ____________________________________________________________________________ | CONSTRUCTION PROJECT DATA SHEETS | | | | ________________________________________________________________________ | | 1. Title and location of project: Steam 2. Project No. 80-AE-3 | | generation facilities, Idaho Fuels | | Processing Facility, Idaho | | ________________________________________________________________________ | | 13. Narrative Explanation of Total Project Funding and Other Related | | Funding Requirements | | ---------------------------------------------------------------- | | a. Total project funding | | | | 1. Total Facility | | (a) Inventories - Inventories necessary to put the facility | | into use are estimated to cost $180,000. | | | | 2. Other project funding | | (a) R&D necessary to complete construction - Conceptual | | Design was completed at a cost of $450,000. | | (b) Other project related funding - Project support and | | startup are estimated to cost $1,950,000. | | | | b. Total related funding requirements - It is estimated the | | facility will be used 25 years for its programmatic purpose. | | | | 1. Facility operating costs - The major elements comprising the | | annual operating costs are coal costs, labor costs, and | | operating costs of boiler, fan systems and motors. |

| | | The total delivery cost of coal to the steam plant will be | | approximately $25.45/ton based on 1977 dollars. This is | | equivalent to a price of $1.48/10 6 BTU. | | | | To operate the facility, three boiler plant operators and | | one coal yard operator on a three shift rotation basis will | | be required. Routine plant maintenance will be completed by | | the boiler plant operators. | | | | 2. Programmatic operating expenses directly related to the | | facility - The steam generated by the coal-fired boilers | | will be consumed by the following IFPF facilities: | | | | New Waste Calcining Facilities 14% | | Remote Analytical Facility Upgrade and Expansion 1% | | Fluorinel and Storage Facility 9% | | Remainder of Plant 76% | | | | 3. Capital equipment not related to construction but related to | | the programmatic effort in the facility - Estimated cost is | | to cover the costs of dump trucks, inloader, bulldozer, etc. | | necessary to handle the coal over a 25 year period. | | | | 4. Maintenance, repair, GPP or Other Construction Related to | | Programmatic Effort - Estimated cost is based on experience | | with average cost for the replacement of lines, valves, pump | | and motor repairs per year. | |__________________________________________________________________________| Figure II-7 Construction Project Data Sheets - Plant and Capital Equipment Funded (Page 6 of 7) ____________________________________________________________________________ | CONSTRUCTION PROJECT DATA SHEETS | | | | ________________________________________________________________________ | | 1. Title and location of project: Steam 2. Project No. 80-AE-3 | | generation facilities, Idaho Fuels | | Processing Facility, Idaho | | ________________________________________________________________________ | | 14. Incorporation of Fallout Shelters: Indicate whether shelter space | | ---------------------------------- | | is included. If not, give the rationale why it is not included. | | | | 15. Federal Compliance with Pollution Control Standards: Indicate | | ---------------------------------------------------- | | measures taken if necessary, to control environmental pollutants and | | indicate that those costs we included in the TEC. | | | | 16. Evaluation of Flood Hazards: Indicate whether or not flood hazards | | ---------------------------- | | have been considered. If located in a flood plain, indicate |

| mitigating action planned. | | | | 17. Environmental Impact: Indicate status of compliance with the | | --------------------- | | National Environmental Policy Act and if the project is located in | | a floodplain/wetland. | | | | 18. Accessibility for the Handicapped: Provide a statement indicating | | ---------------------------------- | | accessibility for the Handicapped in accordance with the | | Architectural Barriers Act (Public Law 90-480) and the Federal | | Property Management Regulations (41 CFR 101-19.6). | |__________________________________________________________________________| Figure II-7 Construction Project Data Sheets - Plant and Capital Equipment Funded (Page 7 of 7) ____________________________________________________________________________ | DEPARTMENT OF ENERGY | | FY 19BY FIELD BUDGET PROCESS | | OPERATING EXPENSE FUNDED PROJECT DATA SHEET | | DEFENSE PROGRAMS | | | | | | Atomic Energy Defense Activities Construction | | Atomic Energy Defense Activities | | Defense Nuclear Waste | | | | (Tabular dollars in thousands. Narrative material in whole dollars.) | | | | Reedy Creek Utilities Demonstration Plant | | Idaho Operations Office | | | | Total Estimated Cost (TEC) $14,945,000 | | (For Design and Construction) | | | |__________________________________________________________________________| Figure II-8 Construction Project Data Sheets - Operating Expenses Funded (Page 1 of 6) ____________________________________________________________________________ | Reedy Creek Utilities Demonstration Plant | | Idaho Operations Office | | | | Total Estimated Cost (TEC) $14,945,000 | | | | (Tabular dollars in thousands. Narrative material in whole dollars.) | | ------------------------------------------------------------------------ | | | | Cumulative FY 1981 | | Prior Years FY 1980 Actual Estimate |

| ----------- ---------------------- -------------- | | Obs. B/A Obs. B/O B/A B/O | | ----------- ------ ------ ------ ------ ------ | | | | Operating expenses (DOE): | | ------------------------- | | Design and construction $ 85 $3,300 $3,300 $2,437 $8,745 $8,400 | | R&D related to 100 140 140 140 250 250 | | construction | | Facility operations 0 0 0 0 0 0 | | Direct project related 0 0 0 0 0 0 | | support costs | | Capital equipment 0 0 0 0 0 0 | | ----- ------ ------ ------ ------ ------ | | Total operating expenses 185 3,440 3,440 2,577 8,995 8,650 | | | | Other DOE funding: | | ------------------ | | Activity - Conservation 0 575 575 575 400 400 | | and Solar Energy ----- ------ ------ ------ ------ ------ | | | | Total DOE funding: 185 4,015 4,015 3,152 9,395 9,050 | | ------------------ | | Non-DOE funding: | | ---------------- | | Design and construction 0 0 0 0 500 500 | | ----- ------ ------ ------ ------ ------ | | Total Project funding $ 185 $4,015 $4,015 $3,152 $9,895 $9,550 | | --------------------- | | FY 1982 Estimate Total Cost | | ---------------- ---------- | | B/A B/O B/A | | ---------------- ---------- | | Operating expenses (DOE): | | ------------------------- | | Design and construction $1,340 $2,548 $13,470 | | R&D related to construction 0 0 490 | | Facility operations 370 370 370 | | Direct project related support 0 0 50 | | costs | | Capital equipment 30 30 30 | | ------ ------ ------- | | Total operating expenses $1,740 $2,948 $14,410 | | | | Other DOE costs | | --------------- | | Activity - Conservation and | | Solar Energy, design and | | construction 0 0 975 | | ------ ------ ------- | | Total DOE costs $1,740 $2,948 $15,385 | | --------------- | | Non-DOE costs | | ------------- |

| Design and construction 0 0 500 | | ------ ------ ------- | | Total Project costs $1,740 $2,948 $15,885* | | ------------------- | | *To reconcile with the TEC of $14,945,000 delete $940,000 associated | | with "Direct project related support costs." | |__________________________________________________________________________| Figure II-8 Construction Project Data Sheets - Operating Expenses Funded (Page 2 of 6) ____________________________________________________________________________ | Reedy Creek Utilities Demonstration Plant | | Idaho Operations Office | | | | Total Estimated Cost (TEC) $14,945,000 | | | | (Tabular dollars in thousands. Narrative material in whole dollars.) | | ------------------------------------------------------------------------ | | Description, Objective and Justification | | ---------------------------------------- | | Conceptual design is complete for a Transuranic (TRU) Waste Treatment | | Facility (TWTF) at the Idaho National Engineering Laboratory (INEL). | | Its objective is to process (chemically and physically treat and | | immobilize) the retrievable stored INEL TRU waste and have the | | capability to process buried TRU waste. The Reedy Creek Utilities | | Demonstration Plant, located at Lake Buena Vista, Florida, is being | | undertaken as a cold (non-radioactive) pilot demonstration plant. | | | | A promising technology for immobilizing the TRU waste it the INEL is the | | slagging pyrolysis incinerator. Rights to this incinerator are held by | | Andco, Inc. of Buffalo, New York. While the "slagger" is based on "old" | | blast furnace technology, it has not been used is a nuclear waste | | incinerator. There is limited experience with this technology in the | | United States and none in DOE. Development and testing it the Mol, | | Belgium slagging incinerator will be useful to characterize the end | | product, however, this incinerator his a different design and scale. | | Identical scale tests are necessary to confirm how the slagging | | incinerator will perform with simulated INEL transuranic waste. | | | | Reedy Creek Utilities Company Incorporated (RCUC), a wholly-owned | | subsidiary of Walt Disney Enterprises, submitted an unsolicited proposal | | for a joint project to build an exact scale demonstration incinerator | | that will support the Idaho project: (a) a slagging pyrolysis | | incinerator would be designed, constructed, and tested in time to | | confirm or impact design before construction starts on the Idaho unit; | | (b) the capacity will be identical to Idaho's at approximately 100 | | tons/day gross throughout; (c) DOE will have unlimited use of the | | facility for the first year of operation and 30 days per year for the | | next 10 years; (d) additional use can be purchased at the pleasure of | | the Government; and (e) title will transfer to RCUC after the full year | | of exclusive use by DOE. If the incinerator meets RCUC performance | | expectations, the U.S. Government (Treasury) will recapture a |

| substantial part of its investment around 1985. | | | | By constructing a cold pilot plant, DOE will gain early design, | | construction, and operating experience before the commitment to | | construct a major radioactive waste processing facility at the INEL. | | The demonstration incinerator will verify the designing of the INEL | | incinerator at the same scale. By operating the demonstration plant | | with simulated INEL feed, valuable operating and technical data will be | | gained. The cold demonstration plant may indicate design changes that | | may be required in the radioactive waste incinerator. Such changes | | could then be incorporated before construction rather than by retrofit | | during construction or after startup. | | | | (a) Schedule of Planned Activities | | ------------------------------ | | The following table presents the total program broken down by | | primary tasks. | | | | Activity Start Complete | | --------------------------- ---------- ---------- | | Procurement and Fabrication 1Q FY 1980 4Q FY 1981 | | Facility Construction 4Q FY 1980 1Q FY 1982 | | Facility Startup 1Q FY 1982 2Q FY 1982 | | Test Program 2Q FY 1982 2Q FY 1983 | |__________________________________________________________________________| Figure II-8 Construction Project Data Sheets - Operating Expenses Funded (Page 3 of 6) ____________________________________________________________________________ | Reedy Creek Utilities Demonstration Plant | | Idaho Operations Office | | | | Total Estimated Cost (TEC) $14,945,000 | | | | (Tabular dollars in thousands. Narrative material in whole dollars.) | | ------------------------------------------------------------------------ | | (b) Management and Contracting | | -------------------------- | | The RCUC will design and construct the total facility with the | | support of appropriate subcontractors. DOE approval will be | | required for the preliminary design, the final design, and | | initiation of procurement of long lead items. Operation of the | | facility will be the sole responsibility of RCUC. | | | | Technical decision on the management of the facility, during DOE's | | dedicated operating periods, will be made jointly by representatives | | of RCUC and the Department of Energy. RCUC will monitor daily | | operation and collect date. | | | | The RCUC stresses quality control and quality assurance in all | | aspects of its operation. Quality assurance programs are designed | | into every facet of the RCUC's operation and are highly successful |

| in providing utilities for up to 80,000 visitors per day plus a base | | population of 35,000 people at Walt Disney World. Quality assurance | | at Walt Disney World results primarily from emphasis on planning and | | the employment of competent professionals and technicians. These | | procedures, coupled with strong management and administrative | | control, will provide the same high level of quality assurance in | | constructing and operating the cold demonstration facility as in the | | other utilities operated by the company. | | | | (c) Prior Year Achievements | | ----------------------- | | Engineering design for the facility and the process were completed | | and construction started. | | | | (d) CY Achievements | | --------------- | | Civil/structural (building, site, and utilities) were completed. | | Installation of process equipment was started. Process equipment | | checkout was started. | | | | (e) Reasons for Increases and Decreases | | ----------------------------------- | | The TEC for this project has increased by $5,085,000 from the data | | sheet which supported the FY 19BY Budget Request because: | | | | o The original estimate was parametric, we now have fixed-price | | bids (1-1/2 years later). | | o Scope changes have been made including building, adding a second | | overhead crane, and a redundant induced draft fan. | | o Escalation. | | | | o Project start delayed 5 months due to difficult agreement | | negotiations. | | o Design/construction schedule had to be extended by 5 months. | |__________________________________________________________________________| Figure II-8 Construction Project Data Sheets - Operating Expenses Funded (Page 4 of 6) ____________________________________________________________________________ | Reedy Creek Utilities Demonstration Plant | | Idaho Operations Office | | | | Total Estimated Cost (TEC) $14,945,000 | | | | (Tabular dollars in thousands. Narrative material in whole dollars.) | | ------------------------------------------------------------------------ | | (f) Cost Estimate | | ------------- | | The costs shown are based on RCUC's final design, appropriately 20% | | of construction complete, and fixed-price contracts for the bulk of | | remaining work. The DOE funding outlined in this schedule is | | limited to the actual design, construction, and checkout periods. |

| The operation of the facility will be the sole responsibility of | | RCUC with the first year to be devoted exclusively to DOE testing. | | DOE funding for the Ready Creek testing program is at included in | | this schedule. | | | | Item Cost Total Cost | | --------- ---------- | | 1. Engineering, design, and inspection, and | | project management at 34% of construction | | costs, Item 2 $ 3,770 | | | | 2. Construction costs 11,020 | | (a) Improvements to land $ 450 | | (b) Buildings and structures 3,570 | | (c) Process equipment 5,950 | | (d) Utilities 550 | | (e) Startup 500 _______ | | Subtotal $14,790 | | | | 3. Contingency @ approximately 1% of above costs 155 | | | | Total Estimated Cost $14,945 a/| | ======= | | -------------------------------- | | a/ Facility construction will be accomplished by fixed-price contracts | | and procurements. Estimate is based on fixed-price bids and quotes | | now in hand. Escalation is at separately identified in these | | fixed-price commitments. | |__________________________________________________________________________| Figure II-8 Construction Project Data Sheets - Operating Expenses Funded (Page 5 of 6) ____________________________________________________________________________ | CONSTRUCTION PROJECT DATA SHEETS | | | | ________________________________________________________________________ | | 1. Title and location of project: Steam 2. Project No. 80-AE-3 | | generation facilities, Idaho Fuels | | Processing Facility, Idaho | | ________________________________________________________________________ | | 15. Incorporation of Fallout Shelters: Indicate whether shelter space | | ---------------------------------- | | is included. If not, give the rationale why it is not included. | | | | 16. Federal Compliance with Pollution Control Standards: Indicate | | ---------------------------------------------------- | | measures taken, if necessary, to control environmental pollutants | | and indicate that those costs are included in the TEC. | | | | 17. Evaluation of flood Hazards: Indicate whether or not flood hazards | | ---------------------------- | | have been considered. If located in a flood plain, indicate |

| mitigating action planned. | | | | 18. Environmental Impact: Indicate status of compliance with the | | --------------------- | | National Environmental Policy Act and if the project is located in | | a floodplain/wetland. | | | | 19. Accessibility for the Handicapped: Provide a statement indicating | | ---------------------------------- | | accessibility for the Handicapped in accordance with the | | Architectural Barriers Act (Public Law 90-480) and the Federal | | Property Management Regulations (41 CFR 101-19.6). | |__________________________________________________________________________| Figure II-8 Construction Project Data Sheets - Operating Expenses Funded (Page 6 of 6) 6. IMPACT SUMMARY OF ACTIVITIES FUNDED IN PRIOR YEARS FROM OPERATING OR CAPITAL EQUIPMENT (NOT RELATED TO CONSTRUCTION) FUNDS. a. General. Every laboratory or other field facility is required to prepare a separate impact summary for each organizational element, as shown in Figure II-9. This table documents the obligation and cost impacts for FY 19PY, FY 19CY, and FY 19BY that result from prior year DOE financing from operating or capital equipment (not related to construction) funds for those activities where no DOE funding is being requested in FY 19BY. (These effects are therefore not accounted for on the WPAS or Alternative Formats.) Amounts contained in this Figure II-9, when combined with those included in the WPAS or alternative detailed request, and the summary of obligations and costs for construction projects, should equal the amounts contained in the summary of estimates. The impact summary table presents data by decision unit broken down to major activities below the decision unit level of detail (as shown in the structure attached to the annual field call letter). b. Preparation of Impact Summary. The impact summary table includes estimates as shown in Figure II-9. (1) Obligations (Obs.). Reflect the current estimate of obligations. (2) Costs. Reflect current cost estimates. c. Structural Detail. For each major activity within, a decisi