DOE O 3791.2A, Federal Employee Motor Vehicle Safety Program

U.S. Department of Energy ORDER Washington, D.C. DOE 3791.2A 12-24-86 SUBJECT: FEDERAL EMPLOYEE MOTOR VEHICLE SAFETY PROGRAM 1. 2. 3. . 4. PURPOSE. To establish minimum licensing requirements for Department of Energy (DOE) employees operating Government-owned or leased motor vehicles and powered industrial equipment; to establish requirements for wearing of seat belts; and to establish operator training and safe driver award requirements. DOE 3791.2, FEDERAL EMPLOYEE USAGE OF SEAT (SAFETY) BELTS, of 3-6-85. EXCLUSION. Licensing requirements in this Order do not apply to employees on travel status requiring the use of rental vehicles. This Order also does not apply to employees who are subject to more stringent alternate requirements that have been formally established as position qualifications. R EFERENCES. a. DOE 1800.1A, PRIVACY ACT, of 8-13-84, which establishes guidelines and procedures for implementing the Privacy Act of 1974 (Public Law 93-579, Title 5, U.S.C. 552a) in the Department.. h. DOE 3750.1, WORK FORCE DISCIPLINE, of 3-23-83, which provides procedures and actions that may be taken for failure to work in a safe manner, including failure to use required safety equipment. c. DOE 3790.1A, FEDERAL EMPLOYEE OCCUPATIONAL SAFETY AND HEALTH PROGRAM, of 10-22-84, which sets forth policy for the implementation and administra- tion of the program. d. DOE 5484.1, ENVIRONMENTAL PROTECTION, SAFETY, AND HEALTH PROTECTION INFORMATION REPORTING REQUIREMENTS, of 2-24-81, which establishes require- ments and procedures for “reporting information having environmental protection, safety, or health protection significance. e. DOE Property Management Regulations (PMR), Subpart 109-38, “Motor Equipment Management, ” which implements and supplements the Federal Property Manage- ment Regulations concerning the management of motor equipment, vehicles, aircraft, and watercraft. f. Title 5, Code of Federal Regulations (CFR), Part 930, “Programs for Specific Positions and Examinations,” of 8-27-85, which governs agencies DISTRIBUTION: INITIATED BY: All Departmental Elements Office of Personnel CANCELLATION. in authorizing employees to operate Government-owned or leased motor vehicles for official business. g. Title 29, CFR 1926 and 1910, Construction Industry, which sets forth safety and health regulations for construction. h. Federal Personnel Manual (FPM) Chapter 930, Subpart A, “Motor Vehicle Operators;” and FPM Chapter 930-A-1, Appendix A, “Physical Standards for Motor Vehicle Operators and Incidental Operators,” which establishes physical standards that are to be used in determining the physical fit- ness of employees for issuance of a U.S. Government Motor Vehicle License. i. Office of Personnel Management (OPM) Handbook X-118c, “Job Qualification System for Trades and Labor Occupations,” which establishes qualification standards for blue collar occupations. 5. REGULATIONS. The Office of Personnel Management regulations, standards, and procedures dealing with motor vehicle operator requirements are to be followed except as supplemented by this Order. 6. SEAT BELT REQUIREMENTS. Each employee operating or riding in a Government-— . owned or leased motor vehicle or equipment, or in a privately owned or rental motor vehicle being used for official business shall, if the motor vehicle is so equipped. wear his or her seat belt at all times while the vehicle is in. . motion. Failure to comply is subject to corrective action in accordance with DOE 3750.1.

7. DEFINITIONS. a. b. c. d. e. f. Authorizing Official. The Deputy Director of Administration for Headquarters employees and Heads of Field Organizations with delegated personnel authority or their designated representatives authorized to issue identification cards. Designated Physician. A duly licensed physician used to make medical determinations in filling motor vehicle operator positions. Identification Card. Optional Form 346, “The United States Government Motor Vehicle Operator's Identification Card,” which specifies the types of Government-owned vehicles the holder is authorized to operate. Identification Credential. An official identification that identifies the individual as a DOE employee. Incidental Operator. DOE employee, other than an operator, who occasion- ally operates a motor vehicle to properly carry out assigned duties. Motor Vehicle. Any Government-owned or leased vehicle designated and operated principally for highway transportation of property or passengers. 2 DOE 3791.2A 1 2 -24-86 DOE 3791.2A 12-24-86 3 g. h. i. j. k. For seat belt usage, the term includes buses as it applies to drivers but not to passengers of buses, unless seat belts are provided. This term also includes all motor vehicles and material handling equipment in which seat belts are specifically required by 29 CFR 1926 and 1910. Such conveyances as motorcycles and motorscooters are not included in this definition. Operator. DOE employees who are regularly required to operate motor vehicles and whose positions are classified officially as motor vehicle operators. Powered Industrial Equipment. Fork trucks, tractors, platform lift- trucks, and other similar specialized industrial equipment powered by an electric motor or an internal combustion engine. Practical Road Test. OPM Test No. 544 or similar road tests developed by or acceptable to DOE for evaluation of the competency of prospective operators. Road Test Examiner. A person selected to conduct road tests. This person shold have driver training and/or motor vehicle management responsibilities. State License. A valid driver’s license or permit issued by the States, the District of Columbia, Puerto Rico, or U.S. possession in which the employee is domiciled or principally employed. 8. RESPONSIBILITIES AND AUTHORITIES. a. The Director of Administration is responsible for the motor vehicle safety program for Federal employees, and shall: (1) Provide advisory and interpretive services dealing with the responsi- bilities and requirements in this Order; (2) Establish policies and procedures to implement the Federal Employee Motor Vehicle Safety Program; (3) [valuate the performance of the Federal Employee Motor Vehicle Safety Programs of Headquarters and field organizations; and (4) Maintain liaison with other Government departments and agencies on matters pertaining to improving traffic safety and driver qualifica- tions, e.g., OPM, General Services Administration, and the Department of Transportation. b. Deputy Director of Administration shall assure that those line management responsibilities assigned to field organizations in paragraph 8c are carried out for Headquarters. 4 c. DOE 3791.2A 12-24-86 Heads of Field Organizations With Delegated Personnel Authority shall: (1) Designate an official to manage and administer the Federal Employee Motor Vehicle Safety Program; (2) Establish and maintain a Federal Employee Motor Vehicle Safety Program in accordance with this Order and DOE-PMR 109-38; and

(3) Ensure that motor vehicle accidents are investigated and reports processed as required by DOE 5484.1. 9. GENERAL REQUIREMENTS. Motor vehicle operator positions are to methods authorized by OPM for filling positions. Applicants for motor vehicle operator positions and incidental operator positions are to meet the following requirements: (1) Possess a safe driving record (see paragraph 10a.); (2) Possess a valid State driver’s license; (3) Pass a practical road test as required in paragraph 9b (not required when operating vehicles of l-ton-load capacity or less or when operating any class of vehicle if the operator possesses a current valid State driver’s license” for the specific type of vehicle to be operated); and (4) Demonstrate that they ‘are physically qualified to operate the type of vehicle to be operated (see paragraphs 10b and c). b. Practical Road Test Requirements. Following is a list of the types of vehicles that will require the administering of a road test if the State in which the employee resides or in which he or she is principally employed does not have a licensing program specific type of vehicle to be operated: (1) Vehicles with a load capacity of more (2) Buses; and that issues a license for the than 1 ton; (3) Vehicles used in the transportation of dangerous materials, enforcement, or emergency services. c. Road Test Examiners. Road test examiners must be qualified motor vehicles which will be used in giving road tests, and law to operate the only road test examiners are authorized to give the test. In organizations not having a road test examiner, employees may receive the road test from another agency that has an examiner. a. Filing Operator Posistions. be filled through DOE 3791.2A 5 12-24-86 d. Powered Industrial Equipment. Employees who operate powered industrial equipment must meet all qualification standards required for their posi- tion as determined in OPM Handbook X-118c. In addition, they must be provided job-specific training on the specific type(s) of equipment they are authorized to operate. Additional requirements include: (1) Identification procedures that identify types of equipment the employee is authorized to operate; and (2) Periodic review of the employee’s physical requirements and compe- tence to operate powered industrial equipment. The frequency of these reviews should be based upon the potential hazards associated with the equipment involved but should not exceed 4 years. 10. LICENSING REQUIREMENTS. a. b. c. Application. Each employee who is to operate a motor vehicle must com- plete DOE F 4440.1, “Application for Motor Vehicle Operator’s Identification Card,” (Attachment 1) or equivalent form. When initially authorizing or reauthorizing employees to operate motor vehicles, the National Driver Register (NDR) or State agencies may be consulted to determine whether the applicant’s State driving licensing records include permit denials, terminations, or temporary withdrawals. A temporary authorization may be made during the review process. Request for using the NDR is made by completing the National Highway Traffic Safety Administration Form HS-1047. Attachment 2 describes the procedure for using the NDR; Attachment 3 provides a listing of where to request State driving records, and an example letter for making such requests.

examinations. Item 21 on DOE F 4440.1 shall be reviewed carefully. Applicants should be referred to a designated physician for examination and advisory opinion when the authorizing official believes that an item answered “yes” would be detrimental to the driving safety of the applicant. When a physical defect is noted by an examining physician, the defect should be noted and appropriate driving restrictions he placed on the applicant. Physical examinations performed by designated physicians shall be at no cost to the employee. Physical Requirements. Physical requirements contained in FPM chapter 930-A-1 , appendix A, will be used in the following situations: (1) For medical determinations in filing operator positions; (2) In determining the physical fitness of incidental operators (optional when employees operate vehicles of l-ton-load capacity or less and it can be determined that they are physically qualified to operate a motor vehicle without danger to themselves or others); and 6 DOE 3791.2A 12-24-86 (3) During periodic review of authorization to operate a motor vehicle (see paragraph 10e). d. Identification. (1) Optional Form 346, “Government Motor Vehicle Operator’s Identifica- tion Card,” will be issued to those applicants who qualify to operate motor vehicles. The card must list specific type(s) of vehicles for which the operator is qualified and show any restrictions imposed on the holder. In lieu of using Optional Form 346, field organizations may adopt alternate methods to identify employees who are authorized to operate motor vehicles. Alternate methods must include similar information pertaining to types of authorized vehicles and restrictions as required on Optional Form 346. (2) Employees operating motor vehicles shall have in their possession a valid DOE identification credential. e. Periodic Review. Authorization to operate motor vehicles shall be reviewed on a 4-year basis. Prior to the review, the employee should complete DOE F 4440.1. The review should determine if the employee meets prescribed physical standards and demonstrates competence to operate motor vehicles (it may be desirable to coordinate this review with State license renewals). f. Temporar y Authorization. Temporary authorization to operate motor vehi- cles may be granted on a case-by-case basis, without regard to the quali- fication requirements contained in paragraphs 9 and 10 of this Order, to employees who possess a valid State driver’s license and are physically qualified to operate a motor vehicle, such cases are as follows: (1) Employees in operating positions under temporary employment or detail not exceeding 1 month; (2) One-month or less authorization to appointees for operator positions in order to permit completion of special testing approved by DOE in a particular selection program; (3) One-month or less authorization to other employees who may be taking training to satisfy requirements as operators; (4) One-month or less authorization to employees when warranted in the best interest of DOE; and (5) Temporary emergency appointees. Authorization issued under this authority must clearly indicate the time restriction imposed. I DOE 3791.2A 7 12-24-86 11. FLEET MANAGEMENT. a. Training. Training programs shall be developed to provide motor vehicle and powered industrial equipment safety training as an integral part operating procedures. Types of training should include:

(1) Initial driver/operator training for newly appointed and/or ass motor vehicle and powered industrial equipment operators; (2) Driver improvement training for all authorized drivers; of gned (3) Remedial driver/operator training for those employees who have been involved in accidents or have been observed using unsafe practices; and (4) Materials handling training to employees who transport hazardous materials and substances. b. Maintenance. Positive action must be taken to ensure the safe operating condition of motor vehicles. As a minimum, manufacturers’ recommended schedules and specifications for inspections and service are to be followed. c . Safe Driver Awards Program. To provide incentives to improve accident prevention and safe driving, field organizations that qualify are encour- aged to participate in the following awards programs: (1) The National Safety Council‘s Safe Driver Award Program (for full- time motor vehicle operators); and (2) The National Safety Council‘s fleet Safety Contest (must operate a fleet of 10 or more vehicles of a single type with a minimum average monthly exposure of 10,000 vehicle miles). d. Suspension of Authorization. (1) Authorization to operate a motor vehicle will be withdrawn under the following situations: (a) The employee is convicted of operating a motor vehicle under the intoxicating influence of alcohol, narcotics, or pathogenic drugs; (b) The employee is convicted of leaving the scene of an accident without making his or her identity known; (c) A designated physician determines that the employee fails to meet required physical standards; or DOE 3791.2A 12-24-86 (d) The employee’s State license is suspended or revoked. (2) Temporary removal from operating duties should be considered under the following situations: (a) (b) (c) (d) (3) When The employee is involved in a motor vehicle accident and is found at fault; The employee is convicted of traffic (other than parking) viola- tions with the motor vehicle assigned; The employee improperly operates the motor vehicle assigned and/ or fails to comply with administrative orders relating to motor vehicle operations; and The employee is found, on medical examination, to fail required physical standards but the defects are considered by the designated physician to be of a temporary or remediable nature. authorization is suspended, employees should not be permitted to operate motor vehicles until their driving competence has been reestablished. Disciplinary or adverse actions may be required in certain cases. See DOE 3750.1 for procedures for taking adverse action. BY ORDER OF THE SECRETARY OF ENERGY: HARRY L. PEEBLES Director of Administration 8 DOE 3791.2A 12-24-86 Attachment Page 1 1 APPLICATION FOR MOTOR VEHICLE OPERATOR'S IDENTIFICATION CARD DOE 3791.2A 12-24-86 Attachment 1 Page 2 DOE 3791.2A Attachment 2 12-24-86 NATIONAL DRIVER REGISTER Page 1 (and 2) 1. BACKGROUND. a. The National Driver Register (NDR) provides a central driver records identification facility containing the names of drivers whose licenses have been denied, suspended, or revoked for any reason (other than a denial or withdrawal of a license for less than 6 months due to a series of nonmoving violations). Depending upon the offense, records are maintained generally for 5-7 years.

b. By law, an NDR search may be requested only in connection with an appli- cation for a driver’s permit. An authorization request to operate a Government-owned or leased motor vehicle meets this requirement. Employees are permitted, under the Privacy Act of 1974, to have an exact copy of any record pertaining to them, that is contained on the NDR file. 2. REQUEST. HS-1047, ‘Request For National Driver Register File Check,” is required to request a search of the NDR file. The form shall be mailed to the National Driver Register, National Highway Traffic Safety Administration, Washington, DC 20590. These forms may be obtained either by writing the National Highway Traffic Administration or by telephone (FTS 426-4800). Agencies are not permitted to stock these forms. All forms requests should contain the DOE identification code “AD.” 3. REPORTS. Only positive replies to an NDR inquiry will be returned to the requesting activity. A positive reply is one in which the subject of the inquiry apparently matches with the subject of a record or records on the NDR file. Positive replies should be received within 2 weeks. 4. VERIFICATION. Identifications provided by the NDR are not infallible. Verification may be accomplished through discussion with the employee and/or requesting a driver abstract from the appropriate State(s). . Attachment 3 Page 1 STATE DRIVER LICENSES RECORDS When requesting information, list date of birth and full name of each individual. Request should indiciate whether need for information is a result of probable iden- tification received from the NDR. A self-addressed envelope should accompany each request. ALABAMA COLORADO Driver License Records Master File Section P.O. Box 1471 Motor Vehicle Division Montgomery, AL 36192 140 West 6th Avenue Telephone: 205/261-4412 Denver, CO 80204 Telephone: 303/866-3751 ALASKA CONNECTICUT Department of Public Safety Division of Motor Vehicles Driver Services Pouch N Juneau, AK 99811 Telephone: 907/465-4363 ARIZONA Motor Vehicle Division Records Section 1801 W. Jefferson, Room 362M Phoenix, AZ 85007 Telephone: 602/255-8350 ARKANSAS Driver Control Section P.O. Box 1272 Little Rock, AR 72203 Telephone: 501/371-1631 Copy Records Unit Motor Vehicle Department 60 State Street Wethersfield, CT 06109 Telephone: 203/566-3210 DELAWARE Driver Improvement Section Motor Vehicle Division P.O. Box 698 Dover, DE 19901 Telephone: 302/736-4424 DISTRICT OF COLUMBIA Driver Records Office Bureau of Motor Vehicle Services 301 C Street, NW. Washington, DC 20001 Telephone: 202/727-6761 CALIFORNIA F L O R I D A Department of Motor Vehicles Bureau of Records Division of Driver Safety Division of Driver Licenses and Licensing Neil Kirkman Building Central Reference and Information Tallahassee, FL 32301 P.O. Box 12590 Telephone: 904/488-2117 Sacramento, CA 95852 Telephone: 916/445-1076 DOE 3791.2A 12-24-86 Attachment 3 Page 2 DOE 3791.2A 12-24-86 GEORGIA Supervisor, Driver Support Division P.O. Box 1456 Atlanta, GA 30371 Telephone: 404/656-6064 HAWAII Traffic Violations Bureau Judiciary 842 Bethel Street Honolulu, HI 96813 Telephone: 808/548-2467 IDAHO Driver Services Bureau Motor Vehicle Division P.O. Box 34 Boise, ID 83731 Telephone: 208/334-3695 ILLINOIS Driver Analysis Section Driver Services Department 2701 South Dirksen Parkway Springfield, IL 62723 Telephone: 217/782-2720 INDIANA Bureau of Motor Vehicles Division of Safety Responsibility Room 410 - State Office Building Indianapolis, IN 46204 Telephone: 317/232-2843

KANSAS Driver Licensing and Control Bureau State Office Building - 3rd Floor Topeka, KS 66626 Telephone: 913/296-3671 KENTUCKY Division of Driver Licensing Department of Transportation New State Office Building Frankfort, KY 40601 Telephone: 502/564-2153 LOUISIANA Driver Management Bureau P.O. Box 64886 Baton Rouge, LA 70896 Telephone: 504/925-3681 MAINE Driver Improvement Branch Motor Vehicle Division Augusta, ME 04333 Telephone: 207/289-2576 MARYLAND Licensing & Consumer Services Motor Vehicle Administration 6601 Ritchie Highway, NE. Glen Burnie, MD 21062 Telephone: 301/768-7421 MASSACHUSETTS IOWA Records Section Office of Driver License Motor Vehicle Division Lucas State Office Building Des Moines, IA 50319 Telephone: 515/281-6315 Review and Appeal Services Division 100 Nashua Street Boston, MA 02114 Telephone: 617/727-3833 DOE 3791.2A 12-24-86 MICHIGAN Driver and Vehicle Services Michigan Department of State 7064 Crowner Drive Lansing, III 48918 Telephone: 517/322-1451 MINNESOTA Licensing and Record Control Driver and Vehicle Services Division Transportation Building - Room 108 St. Paul, MN 55155 Telephone: 612/296-9498 MISSISSIPPI Bureau of Driver Services P.O. Box 958 Jackson, MS 39205 Telephone: 601/987-1200 MISSOURI Drivers License Bureau P. O. Box 200 Jefferson City, MO 65105 Telephone: 314/751-3238 MONTANA Driver Licensing Records Highway Patrol Bureau 303 N. Roberts Street Helena, MT 59620 Telephone: 406/449-3000 NEBRASKA Section Department of Motor Vehicles Driver Records Section P.O. Box 94789 Lincoln, NE 68509 Telephone: 402/471-22S1 Attachment 3 Page 3 NEVADA Records Section Administrative Services Division 555 Wright Way Carson City, NV 89711 Telephone: 702/885-5505 NEW HAMPSHIRE Financial Responsibility Section Division of Motor Vehicles James H. Hayes Safety Building Hazen Drive Concord, NH 03301 Telephone: 603/271-3101 NEW JERSEY Driver Records Abstract Section Division of Motor Vehicles 137 East State Street Trenton, NJ 08666 Telephone: 609/292-4557 NEW MEXICO Driver Service Bureau Division of Motor Vehicles Manuel Lujan Sr. Building Santa Fe, NM 87503 Telephone: 505/827-2258 NEW YORK Division of Driver Safety Services Department of Motor Vehicles Nelson A. Rockefeller Empira State Plaza Albany, NY 12228 Telephone: 518/474-0735 NORTH CAROLINA Driver Services Division of Motor Vehicles 1100 New Bern Avenue Raleigh, NC 27.697 Telephone: 919/733-3025 Attachment 3 Page 4 DOE 3791.2A 12-24-86 NORTH DAKOTA Drivers License Division North Dakota State Highway Department Capitol Grounds Bismarck, ND 58505 Telephone: 701/224-2600 OHIO Safety Responsibility Division Bureau of Motor Vehicles P. O. Box 16520 Columbus, OH 43216 Telephone: 614/863-7523 OKLAHOMA Department of Public Safety Driver Improvement Bureau P. o. Box 11415 Oklahoma City, OK 73136 Telephone: 405/427-6541 OREGON Driver Licensing Section Motor Vehicles Division 1905 Lana Avenue, NE Salem, OR 97314 Telephone: 503/378-6994 PENNSYLVANIA Driver Safety Division Bureau of Traffic Safety Operations Room 415 Transportation and Safety Bldg. Harrisburg, PA 17123 Telephone: 717/787-6309 or 6809 PUERTO RICO Bureau of Motor Vehicles P. O. Box 41243 Santurce, PR 00940 Telephone: 809/725-5145 RHODE ISLAND Division of Motor Vehicles Hearing Official, Room 101G State Office Building Providence, RI 02903 Telephone: 401/277-2994 SOUTH CAROLINA Driver License Records Motor Vehicle Division P.O. Box 1498 Columbia, SC 29216 Telephone: 803/758-8428

SOUTH DAKOTA Driver Improvement Program 118 W. Capitol Avenue Pierre, SD 57501 Telephone: 605/773-4127 TENNESSEE Driver Control Division Department of Safety 1124 Andrew Jackson State Office Bldg. Nashville, TN 37219 Telephone: 615/741-3954 TEXAS Driver and Vehicle Records Division Department of Public Safety P.O. Box 4087 Austin, TX 78773 Telephone: 512/465-2004 UTAH Driver License Services Motor Vehicle Records Department Third Floor South 4501 South 2700 West Salt Lake City, UT Telephone: 801/965-4425 DOE 3791.2A 12-24-86 Attachment 3 Page 5 Department of Licensing Division of Driver Services Highways-Licenses Building Olympia, WA 98504 Telephone: 206/753-6972 WEST VIRGINIA VERMONT Department of Motor Vehicles 120 State Street Montpelier, VT 05603 Telephone: 802/828-2121, Ext. 66 VIRGINIA Driver Licensing and Information Dept. Division of Motor Vehicles P.O. Box 27412 Richmond, VA 23269 Telephone: 804/257-0538 WASHINGTON Investigation and Control Bureau Department of Motor Vehicles 1800 Washington Street, East Charleston, WV 25305 Telephone: 304/348-0239 WISCONSIN Revocation and Suspension Unit Wisconsin Department of Transportation P.O. Box 7917 Madison, WI 53707 Telephone: 608/266-1483 WYOMING Financial Responsibility Section Motor Vehicle Division 2200 Carey Avenue Cheyenne, WY 82002 Telephone: 307/777-7971. Ext. 260 Attachment 3 Page 6 DOE 3791.2A 12-24-86 LETTER Department of Energy Washington, D.C. 20585 To Whom It May Concern: The Individual identified below is an applicant for a U.S. Government Motor Vehicle License. Information in this individual’s traffic violations and accident record is needed to determine the applicant’s elegibility for such a license. Please check your criminal and/or traffic court records for any violations. If your department has no record or information regarding the individual, please indicate at the bottom of this letter. A self addressed envelope is enclosed for your response. Thank you for your cooperation. Sincerely, ------------------------------ ---------------------------------- NAME: Joe Bob Smith DRIVERS LICENSE NO.: 233-64-5300 SOCIAL SECURITY NO.: 233-67-5700 DATE OF BIRTH: 10/8/46 PRESENT ADDRESS: 4000 Wheatstone Drive Fairfax, Virginia 22032 RECORO: * Yes No x (*If there is a record, please furnish details on— — the back of this sheet.) INFORMATION FURNISHED BY: Steven Ross, Chief of Records U.S. Department of Energy PAGE CHANGE Washington, D.C. DOE 3791.2A Chg 1 8-21-92 SUBJECT: FEDERAL EMPLOYEE MOTOR VEHICLE SAFETY PROGRAM 1. PURPOSE. To transmit revised pages to DOE 3791.2A, FEDERAL EMPLOYEE MOTOR VEHICLE SAFETY PROGRAM, of 12-24-86. 2. EXPLANATION OF CHANGE. To make editorial revisions to reflect only organizational title and routing symbol changes required by Notices in the SEN-6 series. No substantive changes have been made at this time. However, this Order will undergo substantive changes in the near future. If you have any questions about specific consult appropriate staff members in the 3. FILING INSTRUCTIONS a. Remove Page Dated 12-24-86 2 12-24-86 12-24-86 provisions of the Order, please Office of Personnel Insert Page Dated 12-24-86 2 8-21-92 3 and 4 8-21-92 b. After filing the attached pages, this transmittal may be discarded. - BY ORDER OF THE SECRETARY OF ENERGY: DOLORES L. ROZZI Director of Administration and Human Resource Management DISTRIBUTION: INITIATED BY: All Departmental Elements Office of Personnel 1 3 and 4

1 U.S. Department of Energy ORDER Washington, D.C. DOE 3791.2A 12-24-86 SUBJECT: FEDERAL EMPLOYEE MOTOR VEHICLE SAFETY PROGRAM 1. 2. 3. 4. PURPOSE. To establish minimum licensing requirements for Department of Energy (DOE) employees operating Government-owned or leased motor vehicles and powered industrial equipment; to establish requirements for wearing of seat belts; and to establish operator training and safe driver award requirements. CANCELLATION. DOE 3791.2, FEDERAL EMPLOYEE USAGE OF SEAT (SAFETY) BELTS, of 3-6-85. EXCLUSION. Licensing requirements in this Order do not apply to employees on travel status requiring the use of rental vehicles. This Order also does not apply to employees who are subject to more stringent alternate requirements that have been formally established as position qualifications. REFERENCES. a. b. c. d. e. f. DOE 1800.1A, PRIVACY ACT, of 8-31-84, which establishes guidelines and procedures for implementing the Privacy Act of 1974 (Public Law 93-579, Title 5, U.S.C. 552a) in the Department. DOE 3750.1, WORK FORCE DISCIPLINE, of 3-23-83, which provides procedures and actions that may be taken for failure to work in a safe manner, including failure to use required safety equipment. DOE 3790.1A, FEDERAL EMPLOYEE OCCUPATIONAL SAFETY AND HEALTH PROGRAM, of 10-22-84, which sets forth policy for the implementation and administration of the program. DOE 5484.1 ENVIRONMENTAL PROTECTION, SAFETY, AND HEALTH PROTECTION INFORMATION REPORTING REQUIREMENTS, of 2-24-81, which establishes requirements and procedures for reporting information having environmental protection, safety, or health protection significance. DOE Property Management Regulations (PMR), Subpart 109-38, “Motor Equipment Management,” which implements and supplements the Federal Property Management Regulations concerning the management of motor equipment, vehicles, aircraft, and watercraft. Title 5, Code of Federal Regulations (CFR), Part 930, “Programs for Specific Positions and Examinations of 8-27 -85,” which governs DISTRIBUTION: INITIATED BY: All Departmental Elements Office of Personnel DOE 3791.2A Chg 1 8-21-92 - 5. 6. 7. g. h. i. agencies in authorizing employees to operate Government-owned or leased motor vehicles for official business. Title 29, CFR 1926 and 1910, Construction Industry, which sets forth safety and health regulations for construction. Federal Personnel Manual (FPM) Chapter 930, Subpart A, “Motor Vehicle Operators;” and FPM Chapter 930-A-1 Appendix A, “Physical Standards for Motor Vehicle Operators and Incidental Operators,” which establishes physical standards that are to be used in determining the physical fitness of employees for issuance of a U.S. Government Motor Vehicle License. Office of Personnel Management (OPM) Handbook X-118c, “Job Qualification System for-Trades-and-Labor Occupations,” which establishes qualification standards for blue collar occupations. The Office of Personnel Management regulations, standards, and procedures dealing with motor vehicle operator requirements are to be followed except as supplemented by this Order. Government-owned or lease motor vehicle or equipment, or in a privately owned or rental motor vehicle being used for official business shall, if the motor vehicle is so equipped, wear his or her seat belt at all times while the vehicle is in motion. Failure to comply is subject to corrective action in accordance with DOE 3750.1. a. b. c. d. e. f.

Authorizing Official The Director of Administration and Human Resource Management for Headquarters employees and Heads of Field Elements with delegated personnel authority or their designated representatives authorized to issue identification cards. A duly licensed physician used to make positions. Identification Card. Optional Form 346, “The United States Government Motor Vehicle Operator’s Identification Card, ” which specifies the types of Government-owned vehicles the holder is authorized to operate. Identification Credential. An official identification that identifies the individual as a DOE employee. Incidental Operator. DOE employee, other than an operator, who occasionally operates a motor vehicle to properly carry out assigned duties. Motor Vehicle. Any Government-owned or leased vehicle designated and operated principally for highway transportation of property or Vertical line denotes change. 2 DEFINITIONS. REGULATIONS. SEAT BELT REQUIREMENTS. Each employee operating or riding in a Designated Physician. medical determinations in filling motor vehicle operator DOE 3791.2A Chg 1 3 8-21-92 g. h. i. j. k. passengers. For seat belt usage, the term includes buses as it applies to drivers but not to passengers of buses, unless seat belts are provided. This term also includes all motor vehicles and material handling equipment in which seat belts are specific- ally required by 29 CFR 1926 and 1910. Such conveyances as motorcycles and motorscooters are not included in this definition. Operator. DOE employees who are regularly required to operate motor vehicles and whose positions are classified officially as motor vehicle operators. Powered Industrial Equipment. Fork trucks, tractors, platform lift-trucks, and other similar specialized industrial equipment powered by an electric motor or an internal combustion engine. Practical Road Test. OPM Test No. 544 or similar road tests developed by or acceptable to DOE for evaluation of the competency of prospective operators. Road Test Examiner. A person selected to conduct road tests. This person should have driver training and/or motor vehicle management responsibilities. State License. A valid driver’s license or permit issued by the States, the District of Columbia, Puerto Rico, or U.S. possession in which the employee is domiciled or principally employed. 8. RESPONSIBILITIES AND AUTHORITIES. I a. Director of Administration and Human Resource Management is responsible for the motor vehicle safety program for Federal employees, shall assure that those line management responsibili- ties assigned to field elements in paragraph 8b are carried out for Headquarters, and shall: (1) Provide advisory and interpretive services dealing with the responsibilities and requirements in this Order; (2) Establish policies and procedures to implement the Federal Employee Motor Vehicle Safety Program; (3) Evaluate the performance of the Federal Employee Motor Vehicle Safety Programs of Headquarters and field organizations; and (4) Maintain liaison with other Government departments and agencies on matters pertaining to improving traffic safety and driver qualifications, e.g., OPM, General Services Administration, and the Department of Transportation. Vertical line denotes change. I 4 b. Heads of Field Elements With Delegated Personnel Authority shall: (1) Designate an official to manage and administer the Federal Employee Motor Vehicle Safety Program;

(2) Establish and maintain a Federal Employee Motor Vehicle Safety Program in accordance with this Order and DOE-PMR 109-38; and (3) Ensure that motor vehicle accidents are investigated and reports processed as required by DOE 5484.1. 9. GENERAL REQUIREMENTS. a. Filling Operator Positions. Motor vehicle operator positions are to be filled through methods authorized by OPM for filling positions. Applicants for motor vehicle operator positions and incidental operator positions are to meet the following requirements: (1) Possess a safe driving record (see paragraph 10a); (2) Possess a valid State driver’s license; (3) Pass a practical road test as required in paragraph 9b (not required when operating vehicles of l-ton-load capacity or less or when operating any class of vehicle if the operator possesses a current valid State driver’s license for the specific type of vehicle to be operated); and (4) Demonstrate that they are physically qualified to operate the type of vehicle to be operated (see paragraphs 10b and c). b. Practical Road Test Requirements. Following is a list of the types of vehicles that will require the administering of a road test if the State in which the employee resides or in which he or she is principally employed does not have a licensing program that issues a license for the specific type of vehicle to be operated: (1) Vehicles with a load capacity of more than 1 ton; (2) Buses; and (3) Vehicles used in the transportation of dangerous materials, law enforcement, or emergency services. c. Road Test Examiners. Road test examiners must be qualified to operate the motor vehicles which will be used in giving road tests, and only road test examiners are authorized to give the test. In organizations not having a road test examiner, employees may receive the road test from another agency that has an examiner. Vertical line denotes change. DOE 3791.2A Chg 1 8-21-92