DOE O 200.1A Chg 1 (MinChg), Information Technology Management - Change Chart

U.S. Department of Energy MINOR CHANGE Washington, D.C. Approved: 12-23-08 Chg 1 (MinChg): 1-13-17 SUBJECT: MINOR CHANGE TO DOE O 200.1A, Information Technology Management 1. EXPLANATION OF CHANGES. To incorporate changes to DOE’s information technology (IT) management as directed by the Secretary and Deputy Secretary in the attached Memorandum, Information Technology Management Reforms, October 21, 2016 (FITARA Memorandum). 2. LOCATIONS OF CHANGES: Page Paragraph Changed To 2 Objectives 1 This Order supports, and is consistent with, DOE P 413.1, Program and Project Management Policy for the Planning, Programming, Budgeting, and Acquisition of Capital Assets, supports the statutory and regulatory requirements provided in the Clinger-Cohen Act, the E-Government Act, the Government Performance Results Act, the Government Paperwork Elimination Act, and Departmental Directives that address effective information technology management of Federal information and information systems, and delineates Departmental requirements and responsibilities to address the following information technology (IT) management areas: This Order supports, and is consistent with, DOE P 413.1, Program and Project Management Policy for the Planning, Programming, Budgeting, and Acquisition of Capital Assets, supports the statutory and regulatory requirements provided in the Federal Information Technology Acquisition Reform Act (FITARA), the Clinger-Cohen Act, the E-Government Act, the Government Performance Results Act, the Government Paperwork Elimination Act, and Departmental Directives that address effective information technology management of Federal information and information systems, and delineates Departmental requirements and responsibilities to address the following information technology (IT) management areas: DOE O 200.1A 2 DOE O 200.1A 1-13-2017 Page Paragraph Changed To 2 Information Technology Strategic Planning 1.a.(1) Conduct strategic planning activities, consistent with performance-based and results- based management and in accordance with the Clinger- Cohen Act Sections 5113 and 5123; Conduct strategic planning activities, consistent with performance-based and results- based management and in accordance with the Clinger- Cohen Act Sections 5113 and 5123, and FITARA; 2 Capital Planning and Investment Control 1.a.(2) Develop, implement, and maintain a Capital Planning and Investment Control process in compliance with DOE P 413.1, Office of Management and Budget (OMB) Circular A-11 Sections 53 and 300, OMB Circular A-130, Management of Federal Information Resources, Parts 8 and 9, and Clinger-Cohen Act Sections 5112 and 5122; Develop, implement, and maintain a Capital Planning and Investment Control process in compliance with DOE P 413.1, Office of Management and Budget (OMB) Circular A-11 Sections 53 and 300, OMB Circular A-130, Management of Federal Information Resources, Parts 8 and 9, and Clinger-Cohen Act Sections 5112 and 5122, and FITARA; 2 Enterprise Architecture 1.a.(3) Maintain an Enterprise Architecture for the life-cycle management of information, information resources, and related IT investments in compliance with OMB Circular A-11 Sections 53 and 300, OMB Circular A-130 Parts 8 and 9; specifically to: Maintain an Enterprise Architecture for the life-cycle management of information, information resources, and related IT investments in compliance with OMB Circular A-11 Sections 53 and 300, OMB Circular A-130 Parts 8 and 9, and FITARA; specifically to:

3 Hardware and Software Acquisition 1.a.(4) Ensure that DOE’s acquisition, use, and management of IT hardware and software meet program and mission goals as well as promote sound resource management and a more cost- effective government, in accordance with Federal Acquisition Regulation Part 39, Acquisition of Information Technology, and DOE O 413.3A, Program and Project Management for the acquisition Ensure that DOE’s acquisition, use, and management of IT hardware and software meet program and mission goals as well as promote sound resource management and a more cost- effective government, in accordance with Federal Acquisition Regulation Part 39, Acquisition of Information Technology, FITARA, and DOE O 413.3A, Program and Project Management for the DOE O 200.1A 3 1-13-2017 Page Paragraph Changed To of Capital Assets; specifically to: Acquisition of Capital Assets; specifically to: 5 Requirements 4 Information Technology will be managed consistent with all statutory, regulatory, OMB and Departmental requirements, including the E-Government Act, FISMA, the Government Performance Results Act, the Government Paperwork Elimination Act, and the strategic and operational plans of the Department. Integrated IT management will be administered by the Office of the Chief Information Officer (OCIO) and supported by various working groups fulfilling the following requirements. Information Technology will be managed consistent with all statutory, regulatory, OMB and Departmental requirements, including the E-Government Act and FISMA, FITARA, the Government Performance Results Act, the Government Paperwork Elimination Act, and the strategic and operational plans of the Department. Integrated IT management will be administered by the Office of the Chief Information Officer (OCIO) and supported by various working groups fulfilling the following requirements. 8 Budget, Planning, and Portfolio Management 5a.(1)(b) Added 1 Reviews and approves Departmental IT budget requests. 2 Program offices will provide their IT budget requests to the CIO for review and comment (see 40 U.S.C. § 11315 (c)(2)). Program offices will address CIO comments and, to the extent possible, resolve differences with the appropriate Under Secretary before submission of the program office budget to the CFO by the established deadline. With the submission of its budget request to the CFO, each program office, other than NNSA, will confirm that its IT budget request has been reviewed and approved by the CIO. 4 DOE O 200.1A 1-13-2017 Page Paragraph Changed To 3 For NNSA, following the Under Secretary's submission of the NNSA IT/cyber budget to the CFO, the CIO will have an opportunity to review the NNSA budget. The CIO will coordinate any differences initially with the CFO and NNSA Under Secretary, and any unresolved issues will be presented to the Secretary and Deputy Secretary for final disposition. 4 Departmental elements will ensure that any proposed reprogramming of funds from IT projects are reviewed and approved by the CIO and CFO before the Department submits the reprogramming request. For NNSA, the CIO will have an opportunity to review IT reprogramming requests before the CFO reviews and submits for the Department (see DOE Order 135.1). 9 Capital Planning and Investment Control (CPIC) 5a.(1)(c)e Added Refines the CPIC process to ensure that appropriate estimates of all IT resources are included in the Department's annual budget request and appropriate performance data are collected.

11 Departmental Elements, including NNSA 5.b Added (1) Obtain approval from the CIO prior to the appointment of any Federal employee with the duties of CIO. (2) Involve the CIO in the development of Technical Qualifications for selection and position descriptions for staff with the duties of a CIO. (3) Include the CIO or designee DOE O 200.1A 5 1-13-2017 Page Paragraph Changed To on selection panels. (4) Obtain input from the CIO for the annual performance reviews of individuals that perform the duties of a CIO. 11 Chief Human Capital Officer 5.c Added c. Chief Human Capital Officer. Coordinates with the CIO to ensure that service centers are staffed with IT and cyber- knowledgeable HC professionals. 11 CIO, the Chief Acquisition Officer, and NNSA CIO 5.d Added (1) Develop a comprehensive IT acquisitions review process in accordance with these basic contours: (a) In order to provide guidance and gain insight into the IT portions of major capital asset projects, the CIO is seated on the Energy System Acquisition Advisory Board (ESAAB) as a full member. (b) Acquisitions not subject to review by the ESAAB will [continue to] follow their respective program office approval process, which will include the CIO or the CIO's designee as a full participant whenever executive-level approval is required, followed by a review through the Information Management Governance Board (IMGB). (c) For headquarters-managed projects and program offices without an IT project approval process, or at the election of the CIO based on a risk assessment, an Investment Review Board (IRB), under the auspices of the IMGB, will be convened to provide formal 6 DOE O 200.1A 1-13-2017 Page Paragraph Changed To review and approval of IT projects. With respect to NNSA projects, the CIO may solicit an advisory review from the IRB. 12 Chief Financial Officer 5.e (1) In conjunction with the CIO, ensures that IT investments meet Government Performance and Results Act performance goals and comply with the Clinger-Cohen Act through appropriate planning and budgeting of resources. (1) In conjunction with the CIO, ensures that IT investments meet Government Performance and Results Act performance goals and comply with the Clinger-Cohen Act and FITARA through appropriate planning and budgeting of resources. 12 Chief Financial Officer 5.e.(10) Added Establishes the process for the CIO to review and approve Departmental IT budget requests, and incorporates the process into the Internal Review Budget process. 12 Chief Financial Officer 5.e.(11) Added In conjunction with the CIO, works with program offices to identify appropriate investments for reporting as major IT business cases. 13 DOE Under- secretaries, including NNSA Administrator 5.f.9 Added Add the CIO to Performance Evaluation and Measurement Plan and Annual Lab Planning or equivalent processes, as appropriate. 16 Heads of Departmental Elements (other than Under Secretaries and the NNSA Administrator) 5.g.9 Added Add the CIO to Performance Evaluation and Measurement Plan and Annual Lab Planning or equivalent processes, as appropriate. 18 Information Management Governance Information Technology Council (ITC) Information Management Governance Council (IMGB) DOE O 200.1A 7 1-13-2017 Page Paragraph Changed To Board (IMGB) 5.i 21 Contact 9 Questions concerning this Order should be directed to the Office of the Chief Information Officer, Office of the Associate CIO for IT Planning, Architecture, and E- Government, at 202-586-0166.

Questions concerning this Order should be directed to the Office of the Chief Information Officer, Deputy CIO for Enterprise Policy, Portfolio Management & Governance at 202-586-0166. Appendix A References A-3 Added FITARA, Title VIII, Subtitle D of the National Defense Authorization Act for Fiscal Year 2015, Pub. L. No. 113- 291. Appendix B Definitions B-3 Information Technology Council Information Management Governance Council MINOR CHANGE TO DOE O 200.1A, Information Technology Management 1. EXPLANATION OF CHANGES. 2. LOCATIONS OF CHANGES: Table of Changes 1. OBJECTIVES. The Department of Energy’s (DOE) overarching mission, to advance the national, economic, and energy security of the United States and to promote scientific and technological innovation, is enabled, advanced, and reliant on information and information systems that must be effectively managed to ensure mission success. (1) Information Technology Strategic Planning. Conduct strategic planning activities, consistent with performance (2) Capital Planning and Investment Control. Develop, implement, and maintain a Capital Planning and Investment Control process in compliance with DOE (3) Enterprise Architecture. Maintain an Enterprise Architecture for the life (a) Maximize DOE investment in information technology; (b) Ensure that information technology is aligned with DOE strategic goals; (4) Hardware and Software Acquisition. Ensure that DOE’s acquisition, use, and management of IT hardware and software meet program and mission (a) Promote consolidation of software package acquisition, volume purchasing arrangements, enterprise wide agreements and best practices in software implementation, consistent with the SmartBuy program, identified in OMB Memo (M-03-14), (b) Ensure that all Departmental software engineering utilizes a risk and lifecycle based Software Quality Assurance (SQA) program, in compliance with DOE N 203.1, Software Quality Assurance and DOE O 414.1C, Quality Assurance; and (c) In accordance with Federal Acquisition Regulation: 1 Establish centralized authorities to coordinate hardware and software purchases, 2 Deploy acquisition strategies for IT hardware and software, designed to take advantage of volume discount savings, 3 Promote use of common hardware and software configurations, where appropriate, and 4 Adopt standard replacement policies to make the best use of existing resources. (5) IT Operations and Use. (a) Access for People with Disabilities. Ensure that all Departmental technology is accessible to employees and members of the public with disabilities, in compliance with Section 508 of the Rehabilitation Act;Web Policy. Ensure that DOE websites comply with OMB Memorandum M-05-04, Policies for Federal Agency Public Websites, OMB Circular A-130, and established Departmental Web procedures; (c) Personal Use. Promote requirements and assign responsibilities for employees’ limited personal use of Government resources, consistent with DOE O 203.1, Limited Personal Use of Government Office Equipment Including Information Technology; (d) Public Access. Promote public access to DOE information through the effective use of IT; (e) Software Piracy. Adopt procedures to prevent illegal or inappropriate use of software licenses. 2. CANCELLATION. DOE 3. APPLICABILITY. a. DOE Elements. Except for the exclusions in paragraph 3c, this Order applies to all Departmental elements, including those created after the Order is issued. (Please refer to

b. DOE Contractors. Except for the exclusions in paragraph 3c, the CRD (Attachment 1) sets forth requirements of this Order and must be included in all contracts for the management and/or operation of DOE owned or leased facilities, hereafter referred to as site/facility management contracts, and in all management, operation, and other contracts that require the acquisition, development, modification, or maintenance of computer software and/or IT hardware. c. Exclusions. (1) The Naval Nuclear Propulsion Program is excluded from this Order; however, consistent with the responsibilities identified in Executive Order (E.O.) 12344, section 7, the Director of the Naval Nuclear Propulsion Program will ensure consistency throughout the joint Navy and DOE organization of the Naval Nuclear Propulsion Program and will implement and oversee all requirements and practices pertaining to this DOE Order for activities under the Deputy Administrator’s cognizance. (2) Bonneville Power Administration (BPA) is excluded from activities pursuant to objective herein referenced in paragraph 4. REQUIREMENTS. Information Technology will be managed consistent with all statutory, regulatory, OMB and Departmental requirements, including the E a. Acquisition, Use, and Management of IT. (1) Information Technology Strategic Planning. (a) Maintain the Information Resources Management (IRM) strategic plan that links IT planning and investment decisions to program mission and goals and establishes Department-wide IT performance goals, objectives, and measures. (b) Conduct IT performance management, including the development of performance measures that are quantitative and outcome-oriented. (2) Capital Planning and Investment Control (CPIC). (a) Implement CPIC processes that effectively manage the selection, control, and evaluation of Departmental IT investments, ensuring prioritization and sound management, including fulfilling OMB reporting requirements for IT investments, as detailed in OMB Circular A-11 for Exhibits 300 and 53. (b) Ensure that projects and programs are utilizing a systems development lifecycle methodology that effectively manages the development and maintenance of IT systems. (3) Enterprise Architecture (EA). Oversee a Department-wide enterprise architecture (EA), which supports mission needs and provides business value through collaboration among Departmental elements, including: (a) Compliance with OMB direction and DOE Directives; (b) A governance process that promotes integrated business analysis in support of management decision-making; (c) Alignment with the Capital Planning and Investment Control process; and (d) Maintenance of a target enterprise architecture aligned with Departmental and Program Secretarial Office (PSO) strategic plans. (4) Hardware and Software Acquisition. (a) Perform software asset management including the tracking, licensing, and utilization of DOE’s software license inventory. (b) Develop and maintain procedures to prevent illegal or inappropriate use of software licenses. (c) Ensure that DOE IT hardware acquisition and replacement practices are consistent with Departmental strategic and operational plans and all statutory, regulatory, administrative, and OMB requirements. They will consist of processes which support DOE in making better hardware decisions and enhancing hardware management. (d) Oversee Software Quality Assurance programs to ensure that all software owned or maintained by DOE is subjected to formal quality assurance, pursuant to DOE N 203.1 and DOE O 414.1C.

(5) IT Operations and Use. (a) Ensure software acquisition requirements adhere to the 1998 Amendment to Section 508 of the Rehabilitation Act requirements to provide access for people with disabilities. (b) Ensure that OMB and established DOE web policy and website requirements are met and all public websites are available to persons with limited English proficiency, per Executive Order 13166, Improving Access to Services for People with Limited English Proficiency, and corresponding Secretarial memorandum, Access to Programs and Activities by Persons with Limited English Proficiency, dated 4-11-06. (c) Promote appropriate personal use of government equipment, consistent with Departmental requirements. (d) Promote procedures to prevent illegal or inappropriate use of software licenses. b. Cyber Security Management. c. Spectrum Management. d. Records Management. 5. RESPONSIBILITIES. a. Chief Information Officer. (1) Acquisition, Use, and Management of IT. (a) Information Technology Strategic Planning. 1 Develops and maintains the DOE Information Resources Management (IRM) Strategic Plan. 2 Provides advice and assistance to the Secretary, Deputy Secretary, and other senior management on Department 3 Reviews the results of internal and external compliance assessments and provides Department (b) Budget, Planning, and Portfolio Management: 1 Reviews and approves Departmental IT budget requests. 2 Program offices will provide their IT budget requests to the CIO for review and comment (see 40 U.S.C. § 11315 (c)(2)). Program offices will address CIO comments and, to the extent possible, resolve differences with the appropriate Under Secretary before submission of the program office budget to the CFO by the established deadline. With the submission of its budget request to the CFO, each program office, other than NNSA, will confirm that its IT budget request has been reviewed and approved by the CIO. 3 For NNSA, following the Under Secretary's submission of the NNSA IT/cyber budget to the CFO, the CIO will have an opportunity to review the NNSA budget. The CIO will coordinate any differences initially with the CFO and NNSA Under Secretary, and any unresolved issues will be presented to the Secretary and Deputy Secretary for final disposition. 4 Departmental elements will ensure that any proposed reprogramming of funds from IT projects are reviewed and approved by the CIO and CFO before the Department submits the reprogramming request. For NNSA, the CIO will have an opportunity to review IT reprogramming requests before the CFO reviews and submits for the Department (see DOE Order 135.1). (c) Capital Planning and Investment Control (CPIC). Provides oversight and manages the CPIC process, including establishing the CPIC process, policies, and responsibilities. 1 Ensures that IT is acquired and information resources are managed consistent with statutory, OMB and Departmental requirements and priorities; 2 Ensures the development, management, and use of an optimal IT portfolio that best supports programmatic needs, minimizes potential risk, and provides the greatest return on investment; 3 Ensures the integration and alignment of the CPIC process with EA, cyber security, budget formulation, investment assessment/prioritization, strategic portfolio review, and other management processes; 4 Provides a means for senior management to monitor investments, and respective milestones, toward measuring progress.

5 Refines the CPIC process to ensure that appropriate estimates of all IT resources are included in the Department's annual budget request and appropriate performance data are collected. (d) Enterprise Architecture (EA). Establishes and oversees an EA program and procedures to support making optimal decisions and develop and maintain a sound and integrated IT investment portfolio aligned with DOE’s mission and strategic business goals: 1 Defines and documents EA through a federated framework for developing, aligning, and implementing IT acquisition, development, and maintenance activities, working collaboratively with DOE program management; 2 Identifies opportunities for collaboration, acquisition, and reuse of hardware and software solutions; and 3 Provides reports, analyses, and recommendations to facilitate the strategic planning efforts of DOE program Secretarial Offices. (e) Hardware and Software Acquisition. 1 Establishes and maintains Department 2 Provides a framework for incorporating appropriate new technologies into DOE's IT environment, consistent with Departmental strategic and operational plans and all statutory, regulatory, administrative, and OMB requirements. (f) IT Operations and Use. 1 Leads DOE E 2 Establishes DOE requirements and procedural guidance for establishing, operating, and maintaining DOE public websites. 3 Supports and operates DOE’s primary website, (2) Cyber Security Management. (3) Spectrum Management. (4) Records Management. b. Departmental Elements, including NNSA. (1) Obtain approval from the CIO prior to the appointment of any Federal employee with the duties of CIO. (2) Involve the CIO in the development of Technical Qualifications for selection and position descriptions for staff with the duties of a CIO. (3) Include the CIO or designee on selection panels. (4) Obtain input from the CIO for the annual performance reviews of individuals that perform the duties of a CIO. c. Chief Human Capital Officer. d. CIO, the Chief Acquisitions Officer, and NNSA CIO. (1) Develop a comprehensive IT acquisitions review process in accordance with these basic contours: (2) In order to provide guidance and gain insight into the IT portions of major capital asset projects, the CIO is seated on the Energy System Acquisition Advisory Board (ESAAB) as a full member. (3) Acquisitions not subject to review by the ESAAB will [continue to] follow their respective program office approval process, which will include the CIO or the CIO's designee as a full participant whenever executive (4) For headquarters e. Chief Financial Officer. (1) In conjunction with the CIO, ensures that IT investments meet Government Performance and Results Act performance goals and comply with the Clinger (2) Supports the CIO in the effective financial and project management of IT assets. (3) Assists in the implementation of requirements, processes, and systems for IT budget administration and program justification. (4) In conjunction with the CIO, interfaces with the Office of Management and Budget and the Congressional Appropriations Committees in matters related to the Departmental IT budget. (5) In conjunction with the CIO, develops program performance measures and manages Departmental IT through the Department's performance tracking system. (6) In conjunction with the CIO, for appropriate IT business lines, budgets for and maintains the Department of Energy Working Capital Fund.

(7) Reviews and makes recommendations regarding Mission Need Statements (Critical Decision (8) Collaborates with the CIO to ensure the incorporation of IT initiatives in the Department of Energy Strategic Plan. (9) In conjunction with the CIO, provides for and assures the financial integrity, formulation, execution, and analysis of the Department's IT budget. (10) Establishes the process for the CIO to review and approve Departmental IT budget requests, and incorporates the process into the Internal Review Budget process. (11) In conjunction with the CIO, works with program offices to identify appropriate investments for reporting as major IT business cases. f. DOE Under Secretaries, including the NNSA Administrator. (1) Acquisition, Use, and Management of IT. (a) Information Technology Strategic Planning. 1 Ensure that programs under their authority have implemented this Order. 2 Direct respective contracting officers to reassess their project portfolios so as ensure that the requirements of this order are implemented and ensure that procurement requests for contracts include appropriate references to this Order and CRD requirements, if necessary. 3 Notify program managers of their responsibilities to define how changes in policy, technology, and workforce will impact their organizations, and implement information technology management requirements to achieve their mission segment architecture. 4 Support the OCIO in the development and implementation of Departmental IT Directives strategy, processes, and procedures. 5 Ensure senior 6 Develop and maintain a Strategic Plan, and corresponding EA, that delineates the strategic direction of Program Secretarial Office programs, projects and organizational IT portfolio. 7 Maintain and use the EA to support strategic planning, budget formulation and execution, capital planning, and hardware and software acquisitions. 8 Support Federal, and Departmental, IT and E 9 Add the CIO to Performance Evaluation and Measurement Plan and Annual Lab Planning or equivalent processes, as appropriate. (b) Capital Planning and Investment Control. Execute program and office specific processes that support the Department-wide capital planning process; specifically, 1 Demonstrate effective control of the cost, scope, and schedule of investments and corresponding projects; 2 Prioritize investments, based upon performance and results. (c) Enterprise Architecture. Participate in the development of the DOE EA to support mission needs; provide opportunities for active involvement in continued improvement of the DOE EA; and provide IT business value through collaboration among all Departmental elements by: 1 Participating in the governance process, specifically with EA governance bodies, including the Architecture Review Board and Enterprise Architecture Working Group; 2 Collaborating with contractors to establish direction, issues, and information needs of Departmental EA; 3 Coordinating efforts to integrate a Department 4 Supporting the identification of opportunities for collaboration, acquisition, and reuse of hardware and software solutions; 5 Providing EA content to the OCIO and Departmental elements using common definitions, to ensure the effective integration and alignment of EA across DOE. (d) Hardware and Software Acquisition. 1 Implement Departmental Directives, procedures, and practices for systems development lifecycle management.

2 Encourage centralized coordination of hardware and software purchases, at and above the site level, where possible, so as to take advantage of volume purchasing arrangements. 3 Oversee development and implementation of SQA processes and procedures to ensure that SQA management compliance. (e) IT Operation and Use. 1 Ensure that all information technology is accessible, in accordance with Section 508 of the Rehabilitation Act. 2 Support the OCIO in establishing DOE direction for the development and implementation of public websites, 3 Ensure that websites are consistent with Federal and DOE policy, as stated in OMB Memorandum M 4 Verify that each site/facility management contractor’s DOE guidance and limitations on personal use of Government resources. (2) Cyber Security Management. (3) Spectrum Management. (4) Records Management. g. Heads of Departmental Elements (other than Under Secretaries and the NNSA Administrator). (1) Acquisition, Use, and Management of IT. (a) Information Technology Strategic Planning. 1 Ensure that programs under their authority have implemented this Order. 2 Direct respective contracting officers to reassess their project portfolios so as ensure that the requirements of this order are implemented and that procurement requests for contracts include appropriate references to this Order and CRD requirements, if necessary. 3 Notify program managers of their responsibilities to define how changes in policy, technology, and workforce will impact their organizations, and implement information technology management requirements to achieve their mission segment architecture. 4 Support the OCIO in the development and implementation of Departmental IT Directives strategy, processes, and procedures. 5 Ensure senior 6 Develop and maintain a Strategic Plan, and corresponding EA, that delineates the strategic direction of programs, projects and organizational IT portfolio. 7 Maintain and use the EA to support strategic planning, budget formulation and execution, capital planning, and hardware and software acquisitions. 8 Support Federal, and Departmental, IT and E 9 Add the CIO to Performance Evaluation and Measurement Plan and Annual Lab Planning or equivalent processes, as appropriate. (b) Capital Planning and Investment Control. Execute program and office specific processes that support the Department-wide capital planning process; specifically, 1 Demonstrate effective control of the cost, scope, and schedule of investments and corresponding projects; 2 Prioritize investments, based upon performance and results. (c) Enterprise Architecture. Participate in the development of the DOE EA to support mission needs; provide opportunities for active involvement in continued improvement of the DOE EA; and provide IT business value through collaboration among all Departmental elements by: 1 Participating in the governance process, specifically with EA governance bodies, including the Architecture Review Board and Enterprise Architecture Working Group; 2 Collaborating with contractors to establish direction, issues, and information needs of Departmental EA; 3 Coordinating efforts to integrate a Department 4 Supporting the identification of opportunities for collaboration, acquisition, and reuse of hardware and software solutions; 5 Providing EA content to the OCIO and Departmental elements using common definitions, to ensure the effective integration and alignment of EA across DOE.

(d) Hardware and Software Acquisition. 1 Implement Departmental Directives, procedures, and practices for systems development lifecycle management. 2 Encourage centralized coordination of hardware and software purchases, at and above the site level, where possible, so as to take advantage of volume purchasing arrangements. 3 Oversee development and implementation of SQA processes and procedures to ensure SQA management compliance. (e) IT Operation and Use. 1 Ensure that all information technology is accessible, in accordance with Section 508 of the Rehabilitation Act. 2 Support the OCIO in establishing DOE direction for the development and implementation of public websites, 3 Ensure that websites are consistent with Federal and DOE policy, as stated in OMB Memorandum M 4 Verify that each site/facility management contractor’s DOE (2) Cyber Security Management. (3) Spectrum Management. (4) Records Management. h. Contracting Officer. i. Information Management Governance Board (IMGB) (1) Acquisition, Use, and Management of IT. (a) Information Technology Strategic Planning. 1 Supports the integration of strategic planning with performance indicators, organizational structures, business processes, E 2 Assists in developing Directives, resolutions, policies, plans, and procedures regarding information management. 3 Provides a forum for the dissemination of lessons learned and best practices on IT (b) Hardware and Software Acquisition. (c) Capital Planning. Maintains oversight of DOE’s Capital Planning and Investment Control process by: 1 Facilitating the development, maintenance, and implementation of processes that maximize the value of IT acquisitions while assessing and managing the potential risks, in accordance with the Clinger 2 Ensuring full compliance with the E (d) Enterprise Architecture. Maintains oversight of the DOE EA by: 1 Facilitating the development, maintenance, and implementation of a sound and integrated Department 2 Assisting in the development of strategic goals and objectives to drive, as appropriate, EA development toward Federal agency 3 Identifying opportunities for improving the integration of EA and CPIC processes to mature and enhance processes. j. Architecture Review Board (ARB). (1) Oversees the EA program and approves the EA. (2) Provides recommendations to the OCIO regarding strategies, approaches, products, costs, benefits, cost (3) Develops recommendations on priorities, common solutions, Directives, policies, plans, procedures, and changes to information management architectures. (4) Maintains oversight of DOE EA by: (a) Managing the Departmental Transition and Sequencing Plan, which describes the key planning and implementation activities that support transitioning from the current business environment to the target business environment outlined in the Strategic Plan; (b) Facilitating communication with all Departmental elements regarding the EA and Program and Staff office architectures; (c) Reviewing and approving architecture-based recommendations and guidance proposed by the DOE Chief Enterprise Architect for submission to the IT Council; (d) Reviewing and approving Enterprise Architecture Working Group (EAWG) work products; (e) Developing and maintaining EA elements and work products, including enterprise reporting. k. Enterprise Architecture Working Group (EAWG). (1) Functions as the primary governing body for EA initiatives.

(2) Collaborates to integrate respective program and staff office architectures into the DOE EA. (3) Performs activities related to the development, implementation, maintenance, and management of the EA. l. DOE Chief Enterprise Architect. (1) Acts as the functional EA program manager, providing leadership and direction to groups supporting the EA effort (e.g., EAWG, ARB, Federal employees, contractors). (2) Coordinates the development, management, and maintenance of the DOE EA. (3) Submits appropriate EA work products to the ARB and IT Council for their review and approval. (4) Provides subsequent EA guidance in conjunction with the ARB. b. Spectrum Coordination Group. (1) Functions as the governing body for communications among DOE programs and DOE’s Radio Frequency Spectrum Management Program. (2) Provides the primary means for addressing radio frequency and spectrum management issues impacting multiple DOE organizational elements. (3) Ensures that Department c. Enterprise-Wide Agreement Integrated Project Team. Acquisition, Use, and Management of IT: Hardware and Software Acquisition. (1) Functions as the primary governing body for enterprise (2) Supports efforts to maximize IT buying power, streamline the IT total acquisition lifecycle, and reduce total cost of ownership. (3) Coordinates the development and implementation of Directives, policies and procedures supporting the identification, acquisition, oversight and compliance of enterprise (4) Facilitates PSO enterprise (5) Assesses candidate project alignment with the enterprise architecture. (6) Identifies, communicates, and collects enterprise (7) Supports the Energy d. Chief Health, Safety, and Security Officer. 2. REFERENCES. See Appendix A. 3. DEFINITIONS. See Appendix B. 4. NECESSITY FINDING STATEMENT. In compliance with Sec. 3174 of 5. CONTACT. Questions concerning this Order should be directed to the Office of the Chief Information Officer, Deputy CIO for Enterprise Policy, Portfolio Management & Governance at 202 ATTACHMENT 1. CONTRACTOR REQUIREMENTS DOCUMENT 1. Information Technology Strategic Planning 2. Capital Planning and Investment Control 3. Enterprise Architecture 4. Hardware and Software Acquisition a. Promote consolidation of software acquisition, volume purchasing arrangements, enterprise wide agreements and best practices in software implementation, consistent with the Program Evaluation Management Plan and/or the SmartBuy program; b. Implement a Software Quality Assurance (SQA) program that applies a graded, risk-based approach; c. Ensure compliance with negotiated contract procurement requirements for IT procurements: (1) Deploy acquisition strategies for IT hardware designed to take advantage of volume discount savings, (2) Promote use of common hardware and software configurations, where appropriate, (3) Adopt standard replacement policies to make the best use of existing resources. 5. IT Operations and Use. Implement and manage IT operations and processes to ensure that information published to Federal service-to-citizens public websites are appropriate, timely, and accessible to the public and individuals with disabilities. APPENDIX A. REFERENCES APPENDIX B. DEFINITIONS