DOE O 481.1E Chg. 2 (LtdChg), Strategic Partnership Projects [Formerly Known as Work for Others (Non-Department of Energy Funded Work)] - Change Chart

U.S. Department of Energy LIMITED CHANGE Washington, DC Chg 2: 10/28/2024 SUBJECT: LIMITED CHANGE TO DOE O 481.1E, STRATEGIC PARTNERSHIP PROJECTS [FORMERLY KNOWN AS WORK FOR OTHERS (NON-DEPARTMENT OF ENERGY FUNDED WORK)] EXPLANATION OF CHANGES. On June 6, 2008, the Office of Federal Procurement Policy (OFPP) issued guidance entitled, “Improving the Management and Use of Interagency Acquisitions (IAs).” The guidance established two categories of IA, Assisted Acquisitions (AA) and Direct Acquisitions (DA), as well as the requirements and procedures for their use. Portions of the guidance were inconsistent with DOE’s reimbursable work for other Federal agencies policy, causing implementation of the guidance to be challenging. This was in large part due to DOE’s unique contractual relationship with its facility Management and Operating (M&O) contractors and how it differs from more traditional contracting arrangements to which OFPP guidance is primarily directed. Since DOE’s reimbursable work is primarily conducted through Strategic Partnership Projects (SPP) and Reimbursable Work for the Department of Homeland Security (DHS), DOE and NNSA Senior Procurement Executives formally requested SPP and DHS work be exempted, or clarification be provided regarding the application of OFPP guidance by the FFRDC sponsoring organizations. While neither was issued, OFPP provided a statement confirming DOE’s SPP and DHS practices ensure compliance with applicable portions of the OFPP guidance. LOCATIONS OF CHANGES: Page Paragraph Changed To 8 4.u. Added. a. For SPP agreements, defined by the sponsor as an Assisted Acquisition, the following statement shall be included in the interagency agreement: The sponsoring entity has determined that this transaction is an Assisted Acquisition as described in FAR Subpart 17.5. The DOE, as the performing entity, will ensure compliance with FAR 17.5 (including applicable Assisted Acquisition requirements) by applying the policies, procedures, and requirements as reflected in DOE Order 481.1E, Strategic Partnership Projects [Formerly known as work for Others (Non- Department of Energy Work)]. The SPP work will be performed under the terms and conditions of the DOE facility contract on a fully reimbursable basis. DOE contractors must comply with applicable requirements in their facility contracts when performing such work. DOE will perform work under its facility management contract and will not conduct market research, develop acquisition plans, award a new contract on DOE O 481.1E Page Paragraph Changed To behalf of the SPP sponsor, or negotiate costs for performing individual SPP work. The DOE Responsible Contracting Officers may, at the request of the sponsor, negotiate additional terms and conditions only when such requests are not in conflict with the DOE facility contract and any additional resulting costs must be fully recovered from the SPP sponsor. By signing the interagency agreement both parties assert the agreement is compliant with FAR 17.5 requirements.

a. For SPP agreements, defined by the sponsor as an Assisted Acquisition, the following statement shall be included in the interagency agreement: The sponsoring entity has determined that this transaction is an Assisted Acquisition as described in FAR Subpart 17.5. The DOE, as the performing entity, will ensure compliance with FAR 17.5 (including applicable Assisted Acquisition requirements) by applying the policies, procedures, and requirements as reflected in DOE Order 481.1E, Strategic Partnership Projects [Formerly known as work for Others (Non-Department of Energy Work)]. The SPP work will be performed under the terms and conditions of the DOE facility contract on a fully reimbursable basis. DOE contractors must comply with applicable requirements in their facility contracts when performing such work. DOE will perform work under its facility management contract and will not conduct market research, develop acquisition plans, award a new contract on behalf of the SPP sponsor, or negotiate costs for performing individual SPP work. The DOE Responsible Contracting Officers may, at the request of the sponsor, negotiate additional terms and conditions only when such requests are not in conflict with the DOE facility contract and any additional resulting costs must be fully recovered from the SPP sponsor. By signing the interagency agreement both parties assert the agreement is compliant with FAR 17.5 requirements.