Delegation of Acquisition Executive Authority for Capital Asset Projects at Portsmouth/Paducah Project Office (EM)

Department of Energy Washington, DC 20585. February 25, 2011 MEMORANDUM FOR WILLIAM E. MURPHIE MANAGER FROM: SUBJECT: PORTSMOUTH/PADUCAH PROJECT OFFICE INESR. TRIAY ~ ~:·7 ASSISTANT SECRETARY FOR ENVIRONMENTAL MANAGEME · Delegation of Acquisition Executive Authority for Capital Asset Projects at Portsmouth/Paducah Project Office In accordance 'Nith the guidelines of Department ofEn~rgy (DOE) Order (0) 413.3B, Program and Project Management of the Acquisition ofCapital Assets, I delegate Acquisition Executive (AE) Authority for all Environmental Management (EM) Capital Asset Projects at the Portsmouth/Paducah Project Office (PPPO) with a Total Project Cost of less than $100 million to you, as the PPPO Manager, with the exception of Critical Decision 0, "Approve Mission Need." You must demonstrate and affirm the ability to perform all duties of an AE as identified in DOE 0 413.3B. As such, your field element/organization must have a robust project management system and a functioning project management organization (including competent and certified Federal Project Directors (FPD) as well as warranted Contracting Officers (CO)) that deliver acquisition quality, result in seamless integration with the manag~ment ·of the site's EM portfolio, and demonstrate due diligence and due process. AE authorities may not be delegated further. This delegation will remain in force until superseded or rescinded. As you execute your AE authorities, you must demonstrate within 120 days of the date of this memorandum: • A project management organization is in place to oversee contractor acti~ities and assure compliance with DOE 0 413.3B; • At the appropriate certification level, FPD are assigned to, formally designated on, and fully empowered to ~irect EM capital asset projects; • Processes and procedures are in place to implement DOE 0 413.3B, including a functioning acquisition advisory board that advises and provides recommendations to you, as the AE, on the disposition of Critical Decisions (CD), Performance Baseline (PB) deviations, proposed PB changes, and associated modifications to or other actions taken on impacted contracts; ® Printed with soy Ink on recycled paper r· ' • The process of reviewing and dispositioning CDs, PB deviations, and PB changes is fully integrate~ with the procedures of contract administration such that potential contract modifications are coordinated with the CO, who is solely authorized to execute such changes as specified in the Federal Acquisition Regulation, Part 1.602-l (Authority); • All affected contracts have been modified to incorporate DOE 0 413.3B, including the Contractor Requirements Document; and • You have received a briefing on the changes in DOE 0 413.38 (refer to briefmg by Director, Office of Engineering and Construction Management). 2 In support of this delegation, it is my expectation that all projects will adhere to the requirements of DOE 0 413.38. The FPD must also assure accurate and current information is reported in the Integrated Planning, Accountability, and Budgeting System, the Project Assessment and Reporting System II, and ilie Monthly/Quarterly ·Progress Reviews. Finally, copies of all AE actions taken at the site should be provided to Mr. Lowell Ely, Director, Office of Project Assistance and Assurance. This rescinds all previous delegation memorandu_ms. · If you have any further questions, please contact Dae Y. Chung, Principal Deputy Assistant Secretary for Environmental Management, at (202) 586-5216. cc: P. Bosco, MA-50 D. Chung, EM-2 C. Anderson, EM-3 M. Gilbertson, EM-SO J. Surash, EM-80 T. Harms, EM-4.1 L. Ely, EM-11 W. Whitley, EM-4.1 R. Rimando, EM-10