Delegation of Acquisition Executive Authority for Capital Asset Projects at Office of River Protection (EM)

Departm·ent of Energy Washington, DC 20585 May 13,2011 MEMORANDUM FOR SCOTI L. SAMUELSON MANAGER OFFICE OF RIVER PROTE~TION ~ FROM: INES R. TRIAY ~ /!!!_ . ~ ~ ASSISTANT SECRETARY FOR c7 SUBJECT: ENVIRONMENTAL MANAGEMENT Delegation of Acquisition Executive Authority for Capital Asset Projects at Office of River Protection In accordance with the guidelines of Department of Energy (DOE) Order (0) 413.3B, Program and Project Management of the Acquisition of Capital Assets, I delegate Acquisition Executive (AE) Authority for all Environmental Management (EM) Capital Asset Projects at the Office of River Protection (ORP) with a Total Project Cost of less than $100 million to you, as the Acting ORP Manager, with the exception of Critical Decision (CD)-0, "Approve Mission Need." You must demonstrate and affirm the ability to perform all duties of an AE as identified in DOE 0 413.3B. As such, your field element/organization must have a robust project management system and a functioning project management organization (including competent and certified Federal Project Directors (FPD) as well as warranted Contracting Officers (CO)) that deliver acquisition quality, result in seamless integration with the management of the site's EM portfolio, and demonstrate due diligence and due process. AE authorities may not be delegated further. This delegation will remain in force until superseded or rescinded. · .-In the attached memorandum, dated February 25, 20 II, I required Mr. Jonathan A. Dowell, the AE, to demonstrate the following within 120 days: • A project management organization is in place to oversee contractor activities and assure compliance with DOE 0 413.3B; • At the appropriate certification level, FPD are assigned to, formally designated on, and fully empowered to direct EM capital asset projects; • • Processes and procedures are in place to implement DOE 0 413.3B, including a functioning acquisition advisory board that advises and provides recommendations to you, as the AE, on the disposition ofCDs, Performance Baseline (PB) deviations, proposed PB changes, and associated modifications to or other actions taken on impacted contracts; (!) Printed wtlh say ink on recycled paper 2 ·• The process of reviewing and dispositioning CDs, P8 deviations, and P8 changes is fully integrated .with the procedures of contract administration such that potential eontract modifications are coordinated with the CO, who is solely authorized to execute£ such changes as specified in the Federal Acquisition Regulation, Part 1.602-1 (Authority); • All affected contacts have been modified to incorporate DOE 0 413.38, !ncluding the Contractor Requirements £?ocument; and • You have ·received a briefing on the changes in DOE 0 413.38 (refer to briefmg by Director, Office of Engineering and Construction Management). As the Manager, Office of River Protection, effective May 8, 2011, you must complete . implementation o(the above requirements by June 24,2011. In support of·this delegation, it is my expectation that all projects will adhere to the requirements of DOE 0 413.38. The FPD must also assure accurate and current information is reported in.the Integrated Planning, Accountability, and Budgeting System, the Project Assessment and Reporting System II, and the Monthly/Quarterly Progress Reviews. Finally, copies of all AE actions taken at the site should be provided to Mr. Lowell Ely, Director, Office of Project Assistance and Assurance. This rescinds all previa~ delegation memorandums. If you }lave any further questions, please contact Mr. Dae Y. Chung, Principal Deputy Assistant Secretary for Environmental Management, at (202) 586-5216. Attachment cc: P. Bosco, MA-50 D. Chung, EM-2 C. Anderson, EM-3 T. Harms, EM-4.1 · W. Whitley, EM-4.1 R. Rimando, EM-I o (Acting) L. Ely, EM-11 T. Johnson, EM-50 (Acting) J. Surash, EM-80 )