DOE P 111.1, Departmental Organization Management System

DISTRIBUTION: INITIATED BY: All Departmental Elements Office of the Secretary DOE P 111.1 8-27-96 U.S. Department of Energy POLICY Washington, D.C. SUBJECT: DEPARTMENTAL ORGANIZATION MANAGEMENT SYSTEM PURPOSE AND SCOPE Public Law 95-91, 42 United States Code 7101, Department of Energy Organization Act, Section 642 gives to the Secretary of the Department of Energy the responsibility to approve organization changes affecting the number, designation, or mission of Departmental Elements and to approve the addition, deletion, or transfer of missions and/or functions of or between Departmental Elements. In order to streamline the organizational change process, the Secretary has delegated to the Heads of Departmental Headquarters and Field Elements the authority to approve organization changes. POLICY The policy of the Department of Energy is to: 1. Organize the Department of Energy and its Elements in an efficient manner, in keeping with good management practices and available resources, to effectively accomplish Departmental mission requirements. 2. Enable Heads of Departmental and Field Elements to establish, alter, consolidate or discontinue such organizational units as he/she may deem to be necessary or appropriate. 3. Ensure that bargaining unit obligations, as prescribed in law, regulation, or contract, with a recognized bargaining unit are met prior to the implementation of any organizational change. RESPONSIBILITIES Heads of Departmental Elements are responsible for approving organizational changes affecting sub-elements within their organization. This approval authority may be further delegated to an official(s) one level below the Head of the Departmental Element. Organizational changes considered to be significant, including all involving second tier organizational components, should be reported to the Secretary of Energy at least two (2) weeks in advance of the proposed effective date. Information of interest to the Secretary 2 DOE P 111.1 8-27-96 DISTRIBUTION: INITIATED BY: All Departmental Elements Office of the Secretary includes the improvement in supervisor to employee ratios, elimination of management layers, change to average grade level, process improvements, increased efficiency, other management concerns and initiatives, and the anticipated benefits that are expected from the organizational change. Also, please send a copy of this notification to the Office of Organization and Management through the Assistant Secretary for Human Resources and Administration and to the Associate Deputy Secretary for Field Management when the change involves a Field Element. The Assistant Secretary for Human Resources and Administration, through the Office of Organization and Management, is responsible for assigning and maintaining organization codes and mail routing symbols for all organizations, and maintaining a central repository for the mission and function statements and organization charts for all Departmental Elements. The office can provide consultation services to all Departmental Elements contemplating organizational changes. In order to assure timely implementation of approved organization changes, Departmental Elements are advised to submit an organizational change package, including an organization chart for the proposed organization, and revised mission and function statements for affected organization components, to the Office of Organization and Management at least two (2) weeks prior to the planned effective date. This will assure that changes to organization codes and mail routing symbols can be processed in a timely manner. HAZEL R. O'LEARY Secretary of Energy