DOE O 5480.13A, Aviation Safety

, M. Department Washington, of Energy D.C. SUBJECT: AVIATION SAFETY ,. i ORDER I DOE 5480.13A I 2-23-93 1. D 2. b 3. 4. e I 5. PURPOSE. To establish aviation safety policy to ensure that Department of Energy (DOE) and DOE contractor aviation operations maintain an operating standard at least equivalent to that maintained by United States air carriers operating under Title 14 Code of Federal Regulations (CFR) Part 135 or 14 CFR Part 121. CANCELLATION. DOE: 5480.13, “AVIATION SAFETY, ” dated 11-25-87. SCOPE. The provisions of this Order apply to all Departmental Elements. APPLICATION TO CONTRACTS. The provisions of this Order apply to covered contractors (see “Definitions”) to the extent implemented under a contract or other agreement. DOE elements and covered contractors are responsible for assuring charter and lease operations meet the requirements of this Order. REFERENCES. a. b. c. d. 14 CFR, “Federal Aviation Regulations,” including, but not limited to, Parts 1, 21, 23, 25, 27, 29, 33, 36, 39, 43, 45, 61, 63, 65, 67, 77, 91, 97, 107, 108, 121, 125, 127, 133, 135, 137, 139, and 145, which contain regulations of the Federal Aviation Administration (FAA) pertaining to aviation. 41 CFR 101-37 (Federal Property Management Regulations [FPMR]), “Government Aviation Administration and Coordination,” which prescribes policies and procedures for executive agencies governing the effective management and utilization of Government-owned, -leased, -chartered, and -rented aircraft and related support services. 41 CFR 109-38.52, “Aircraft, ” which establishes basic policies and procedures that apply to the management of aircraft and aircraft services, excluding aircraft owned and operated by other Federal activities for DOE. 41 CFR 109-38.54, “Official Use of Motor Vehicles and Aircraft,” which supplements FPMR Part 101-38; implements the provisions of statutes concerning the use of Government-owned, -rented, or -leased motor vehicles and aircraft for official purposes; and prescribes policies and procedures governing the use of such vehicles and aircraft acquired for official purposes. DISTRIBUTION: INITIATED BY: All Departmental Elements Office of Environment, Safety and Health 2 e. f. h. i. j. k. 1. m. n. o. DOE 5480.13A 2-23-93 ● 49 CFR Subchapter C, Parts 100 through 180, which contains requirements to be observed in preparing hazardous materials for shipment by air, highway, rail, water, or any combination thereof. 49 CFR Part 830, “Notification and Reporting of Aircraft Accidents or Incidents and Overdue Aircraft, and Preservation of Aircraft Wreckage, Mail, Cargo, and Records,” which contains rules pertaining to aircraft accidents, incidents, and certain other occurrences in the operation of aircraft. 49 CFR Part 831, “Accident/Incident Investigation Procedures,” which establishes provisions governing all accident or incident investigations conducted under the authority of Title VII of the Federal Aviation Act of 1958 and the Independent Safety Board Act of 1974. DOE 1500.2A, TRAVEL POLICY AND PROCEDURES, of 6-7-89, which establishes DOE policy on elective use of private aircraft for official travel by DOE employees, contractors, and subcontractors. DOE 3790. IB, FEDERAL EMPLOYEE OCCUPATIONAL SAFETY AND HEALTH PROGRAM, of 1-7-93, which establishes policy for the Federal Employee Occupational Safety and Health Program of DOE.

DOE 5000.3B, OCCURRENCE REPORTING AND PROCESSING OF OPERATIONS INFORMATION, of 1-19-93, which establishes policy on reporting occurrences in DOE and contractor operations. DOE 5480 series, which establish Departmental environmental-, safety-, and health-protection program policies, procedures, and responsibilities. ● ● DOE 5480.11, RADIATION PROTECTION FOR OCCUPATIONAL WORKERS, of 12-21- 88, which establishes standards and program requirements for DOE and contractor operations with respect to worker protection. DOE 5481.lB, SAFETY ANALYSIS AND REVIEW SYSTEM, of 9-23-86, which establishes uniform requirements for preparation and review of safety analyses of DOE operations. DOE 5482.lB, ENVIRONMENT, SAFETY, AND HEALTH APPRAISAL PROGRAM, of 9-23-86, which establishes the environment, safety, and health (ES&H) appraisal program of DOE. DOE 5484.1, ENVIRONMENTAL PROTECTION, SAFETY, AND HEALTH PROTECTION INFORMATION REPORTING REQUIREMENTS, of 2-24-81, which establishes the requirements and procedures for the investigation of occurrences that have environmental- safety-, or health- protection significance. 3 . . I . QP DOE 5480. 13A 2-23-93 q“ r. s. t . u. v . w. DOE 5500 series, as mandated in SEN-11-89, EMERGENCY MANAGEMENT SYSTEM, of 6-29-90, which establish overall policy and requirements for an Emergency Management System. DOE 5630 series, which establish safeguards and security requirements. DOE 5632.7, PROTECTIVE FORCES, of 2-9-88, Chapter V, “Security Helicopter Operations,” which establishes policies and requirements for training and for managing, organizing, and equipping security helicopter flight operations. DOE 5700.6C, QUALITY ASSURANCE, of 8-21-91, which establishes standards to assure quality achievement in DOE programs. International Civil Aviation Organization Annex 18, “Technical Instructions fcr the Safe Transport of Dangerous Goods by Air,” 1991- 1992 Edition, which sets forth broad principles governing the international transport of dangerous goods by air. FAA Advisory Circular (AC) 150 series, “Airports and Heliports,” which contain guidance on the design, construction, and maintenance of airports and heliports. Agreement between the Department and the National Transportation Safety Board (NTSB) pertaining to investigation of accidents involving DOE aircraft, dated December 21, 1987. Office of Personnel Management (OPM) X-118 Handbook, qualification Standards, which contains standards for the qualification of pilots and other individuals. 6. JIEFINITIONS . a. Aircraft. flight in A device that is used or intended to be used for the air. b. Aircraft Accideti. An occurrence associated with the operation of an aircraft, which takes place between the time any individual boards the aircraft with the intention of flight and all such individuals have disembarked, and in which any individual suffers death or serious injury or the aircraft receives substantial damage, as described in 49 CFR Part 830. c. Aircraft Inciden&. An occurrence other than an accident, associated with the operation of an aircraft, which affects or could affect the safety of operations, as described in 49 CFR — Part 830. DOE 5480.13A 2-23-93 ● d. e. f. 9. h. i. j. k. 1. m. n. Airr)lane. An engine-driven, fixed-wing aircraft heavier than air that is supported in flight by the dynamic reaction of the air against its wings. lW12@* An area of land or water, including any buildings and facilities, that is used or intended to be used for the landing and takeoff of aircraft.

Airstri~. A runway without a normal air base or airport facilities. b lat on . . Manaaer. The DOE individual designated by the Head of the F!eld’Office or PMA to manage aviation operations or to oversee aviation service contracts at sites that do not have DOE-owned aircraft. Av at . ion O~erations. Any operations of aircraft, airports, or he;iports or any services that support aviation activities. /Wiat ion Safety Officer. A DOE employee designated by the appropriate authority to perform aviation safety oversight. An Aviation Safety Officer (ASO) shall meet requirements specified by the designating authority and shall have sufficient aviation knowledge, background, and training to competently perform assigned duties. The affected Program Secretarial Officer (PSO), Head of a Field Office, or PMA shall define training and qualification requirements for their ● respective ASOS. Chartered Aircraft. Aircraft contracted, not to exceed 89 days, for point-to-point service to satisfy a one-time transportation need. Also included are commercial aircraft chartered with a pilot(s) to perform local or special mission flights, such as aerial surveys, photography, and special tours. Chief Pilot. An individual designated to act as Chief Pilot by the Aviation Manager, Director of Operations, or aviation services contractor. Ci vil Aircraft. Any aircraft other than military or public aircraft. Jove edr Contractor. DOE management and operations (M&O) contractors and subcontractors who are (a) based at a DOE work site or (b) subject to the Safetv and Health clause of 48 CFR 970.5204-2. Crewmember. An individual assigned to perform a duty in the aircraft during flight time. (1) Fliqht Crewmember is an individual who holds a valid FAA Certificate and medical certificate as a prerequisite to performance of the duties of the position during flight, a pilot, copilot, flight engineer, or flight navigator. Airman’s such as a 6) DOE 5480. 13A 2-23-93 (2) Air Crewmember is an additional crewmember required for accomplishment of the mission, such as a line patrol observer, photographer, airborne equipment operator, flight mechanic, technical re~resentati.ve, or member of a security force. These o. P“ . r. s . all t. . positions usually do not”require FAA certificates. Director of Maintenance. An individual designated to act as Director of Maintenance by the Aviation Manager or the aviat services contractor. 5 the on Director of Operations. An individual designated to act as the Director of Operations by the Aviation Manager or the aviation services contractor. DOE-Use Aircraf~. Any aircraft owned by DOE, under DOE’s operational control, or engaged exclusively for use by DOE or a covered contractor for DOE purpose;. 90E Aviation Omrations. Any DOE operation of aircraft, airports, or heliports or any services that support DOE aviation activities. DOE-Owned Aircri@J. An aircraft that is owned exclusively by DOE or leased in lieu of ownership FAA Airworthiness/DOE Fliuht Certificates. (1) FAA Standard Airworthiness Certificate. FAA Form 8100-2 is issued for aircraft that fully conform to the airworthiness requirements in Federal Aviation Regulations Parts 23 through 31, as applicable for aircraft, rotorcraft, and balloons, and which meet the requirements of the type certificate data sheet and are found airworthy.

(2) FAA Special Airworthiness Certificates. FAA Form 8130-7 is issued for all nonstandard aircraft, as classified under 14 CFR 21 .175( b). FAA Form 8130-7 (pink), which indicates that the aircraft does not meet the airworthiness requirements of a Standard Airworthiness Certificate, may be issued in the following categories. (a) Restricted Cateaorv. Aircraft that do not qualify for certification in any other category because of design or intended use or because flight tests have not been conducted to qualify for other categories of operation. (b) Experimental Cateaory. Experimental certificates are issued for research and development purposes and to show compliance with Federal Aviation Regulations. This category includes flight and ground testing of new aircraft designs, equipment installations, operating techniques, and uses. — 6 DOE 5480. 13A 2-23-93 ● u. v. w. x. Y. z. aa. bb. cc. (3) (4) hiultiole Airworthiness Certificate. An aircraft may be issued a Standard Airworthiness Certificate and a Special Airworthiness Certificate in the restricted category if it can be shown that the aircraft meets the requirements for each category when configured for that category. DOE Fliqht Certificate. Criteria for the use of the DOE Flight Certificate (see attached certificate] are wovided in this Order. This’certificate shall be used when” DOE aircraft are operated outside the limits of their issued FAA Airworthiness Certificate. The certificate may be used temporarily when the nature of operations make the use of a Standard or Special Airworthiness Certificate impossible. This provision may not be interpreted as a mechanism for the surrender of any DOE aircraft’s FAA Standard Airworthiness Certificate. Ound Crew. All personnel assigned to aviation operations other than crewmembers and administrative personnel. jjelico~ter. Aircraft that depend principally on engine-driven rotors for horizontal motion. Ml@X!. A surface used for parking helicopters. It may be located inside or outside of the final approach and takeoff area. The final approach and takeoff area is the area over which the final phase of ● the approach maneuver to hover or landing is completed and from which the takeoff maneuver is commenced. Helisto~. An area used or intended to be used for the landing and takeoff of helicopters engaged in dropping-off or picking-up passengers or cargo. Heli~ort. An identifiable area on land or water or on structures, including any building or facilities thereon, which is used or intended to be used for the landing and takeoff of helicopters. Leased or Contract Aircraft. Non-DOE-owned aircraft obtained under a specific aviation services contract or lease agreement for use under DOE operational control for 90 consecutive days or more. Passenqer. Any individual aboard an aircraft who does not perform the function of an air crewmember or a flight crewmember. Pilot-in-Command (PIC). The pilot responsible for the operation and safety of an aircraft during flight time. Private/Personal Aircraft. Any aircraft owned by an individual, partnership, or flying club, when used by the pilot/owner for personal transport. ~) DOE 5480. 13A 2-23-93 dd. JYowam Secretarial Officer (PSO). A senior outlay program official, includinq the Assistant Secretaries for Conservation and Renewable 7 ee. ff. . 99” a) 7. Energy; befense Programs; Environmental Restoration and Waste Management; Fossil Energy; and Nuclear Energy; and the Directors of Energy Research; Civilian Radioactive Waste Management.

Power Marketinq Administration [PMA). The DOE PMAs are the Alaska Power Administration; the Bonneville Power Administration; the Southeastern Power Administration; Southwestern Power Administration; and Western Area Power Administration. Public Aircraft. An aircraft used only in the service of a government or a political subdivision. It does not include any Government-owned aircraft engaged in carrying individuals or property for commercial purposes. Staff Secretarial Officer [SS0). The DOE SS0s include, but are not 1 imited to the Assistant Secretar.v for Environment, Safety and Health; the Inspector General; the Direct& of Administration and-Management; Director of Procurement Assistance and Program Management; and the Director of Security Affairs. RESPONSIBILITIES AND AUTHORITIES. a. Assista nt Secretarv for Environment. Safetv and Health (EH-11. EH-1 shall: (1) Be responsible for the Office of Aviation Operations Pol icy. EH-1 will ensure that safety and operations concerns are prudently balanced. (2) ha~isponsible for the Chairmanship of the Aviation Management . (3) Develop aviation safety policies for DOE. (4) Perform aviation safety oversight as directed by DOE pol icy. (5) Serve as a central point of contact for aviation safety policy and provide interpretation of aviation safety requirements for DOE. (6) Conduct or participate in aviation functional safety appraisals through agreements with PSOS. (7) Monitor DOE aviation accident investigations. (8) Coordinate with other Government agencies concerning aviation safety and aircraft operations. — DOE 5480.13A 2-23-93 (9) Concur in the safety aspects of the purchase and long-term leases (1 year or more) of DOE aircraft. b. Proaram Secretarial Officers. PSOS shall: (1) (2) (3) (4) (5) Be responsible for the safety of aviation operations within their organizations. Oversee the development of standards for aviation facilities and operations at locations where they have lead responsibility. Oversee the development and coordination of standards with the appropriate DOE organization at locations where they do not have lead responsibility. Establish clear lines of responsibility for aviation safety overview and audit within their organizations. Provide functional oversight and appraisals of aviation operations within their organizations. PSO’S with DOE owned aircraft shall make provisions to ensure there is an Aviation Safety Officer(s) either at headquarters or in the field. An effort should be made to place the Aviation Safety Officer as geographically close to the aviation organization as possible. c. Director of Administration and Management (AD-lL. AD-1 shall be responsible for overview of the safety of Federal employees in accordance with DOE 3790.IB. d. Director of Security Affairs (SA-11 SA-1 shall: (1) Develop and establish, in EH-1, security policy for activities. (2) Establish, in conjunction conjunction with cognizant PSOS and DOE Protective Force Aviation with cognizant PSOS and EH-1,. . specifications for standardized security helicopters. e. J-1eads of Fiel d Offices and PMAs. The Heads of Field Offices and PMAs shall: (1) Be responsible for aviation safety and operations within their respective organizations. (2) Ensure the application of Headquarters aviation safety policy as well as their respective aviation safety policies to their aviation operations through appraisals or other recognized methods. . DOE 5480. 13A 9 2-23-93

(3) Follow procedures for the notification, reporting, and investigiition of aircraft incidents and accidents in accordance with current DOE 5484.1, DOE 5000.3B, and NTSB regulations. (4) Determine when mission requirements and time constraints require temporary operation of a DOE aircraft with a DOE flight certificate rather than an FAA airworthiness certificate. If mission requirements extend beyond 180 days, or are of a recurring nature necessitating frequent DOE flight certificates, the Field Office shall provide appropriate safety documentation to the PSO and obtain PSO approval for continued use of the DOE flight certificate. (5) Ensure that covered contracts for aviation services contain provisions for compliance with this Order and that annual reviews of covered contractors and leases are conducted to evaluate the degree of compliance with this Order. (6) Designate an Aviation Manager. (7) Designate an individual responsible for aviation safety. f. Pilot-in-Command (PIC). The Pilot-in-Command of a DOE aircraft shall be directly responsible and the final authority for the safe operation of that aircraft. 8. AIRCRAFT ACCIDENTS AND INCIDENTS. The responsible DOE Element or contractor shall investigate all type A and B aircraft accidents and incidents according to DOE 5484.1 and DOE 5000.3B, and shall: a. Appoint to the accident investigation board at least one individual who has aviation experience as a pilot, aviation operations manager, or Aviation Safety Officer or who has similar aviation experience. b. Use the NTSB to investigate all aircraft accidents involving fatalities and consider using the NTSB in the investigation of all other aircraft accidents, in accordance with the NTSB and DOE Letter of Agreement, dated December 21, 1987. 9. AVIATION MANUALS. These requirements apply to DOE organizations and covered contractors conducting DOE aviation operations involving DOE-owned aircraft or DOE aircraft which hav~ been leased in lieu of ownership. a. Aviation manuals addressing 14 CFR Part 121 or 135 operations, as a minimum, shall contain the subjects required by 14 CFR Parts 121.135 and 121.369 or 14 CFR Parts 135.23 and 135.427. Each manual shall have separate sections for “Operations,” “Training,” and “Maintenance.” 10 b. c. d. e. f. 9* DOE 5480.13A 2-23-93 14 CFR Part 139.205 shall be used as a guide for the preparation of airport operations and airport maintenance manuals. Organizations conducting special types of operations, such as described in 14 CFR Part 133, 137, or 145, shall prepare and keep appropriate manuals and shall document training and other requirements as appropriate. Manuals shall contain sufficient detail to provide the necessary guidance to enable each employee to carry out assigned duties and responsibilities, in accordance with the policies of DOE and its field organizations. The format of the manual used by the Interagency Committee for Aviation Policy or of any manual that satisfies the above requirements constitutes an acceptable format. The manual shall contain the following documents and analyses as appendices: (1) Documentation demonstrating compliance or noncompliance with 14 CFR Parts 121, 133, 135, 137, 139, or 145, as applicable. (2) Documentation supporting exemptions referenced in the Compliance Statements. (3) Documentation supporting exemptions to this Order but not related to 14 CFR Parts 121, 133, 135, 137, 139, or 145.

The Heads of the Field Offices and PMAs or their designees shall endorse (i.e., accept, approve, review, or concur) the aviation operations manual(s) and subsequent changes to the manual(s) and shall document such endorsement. 10. DOE AIRCRAFT OPFRATIONS (DOE-OWNED AIRCRAFTI . These requirements apply to DOE organizations and covered contractors conducting DOE aviation operations involving aircraft that are owned exclusively by DOE or leased in lieu of ownership. Aircraft are considered to be leased in lieu of ownership if DOE or covered contractor pilots are used to fly the aircraft. DOE public aircraft are not required by the FAA to hold an Air Carrier or Commercial Operator certificate. However, consistent with the “Purpose” statement of this Order, DOE has elected to apply the operation and maintenance standards contained in 14 CFR Parts 121, 133, 135, 139, and 145 to Departmental operations. 0 DOE 5480. 13A 2-23-93 11 a. b. c. d. e. . f. When practical, the flight crew shall file a visual flight rules (VFR) or instrument flight rules (IFR) flight plan for each flight. When VFR or IFR flight plans are not practical, the flight crew shall ensure that responsible DOE or covered contractor personnel are aware of the planned route of flight, the estimated time of arrival (ETA), and the number and identity of individuals on board the aircraft. The flight crew shall update the ETA if they expect to arrive more than 30 minutes after the planned ETA. The flight crew of a security helicopter operating within the boundary of a site shall update their ETA if they expect to arrive more that 15 minutes after their planned ETA. The flight crew shall notify the responsible personnel when the aircraft has landed. If the flight crew has not made notification of their landing within the appropriate amount of time following the planned ETA, the responsible personnel shall initiate a search for the aircraft, All pilots shall hold, at a m with the appropriate category operation to be performed and requirements for a Federal Di” nimum, a commercial pilot certificate class, and type ratings for the flight shall at least meet the minimum ot. as outlined in the OPM X-118 Handbook, Q@ification Standards. All DOE aircraft shall be operated, inspected, accordance with the manufacturer’s recommended and with either 14 CFR Part 121 or 14 CFR Part and maintained in maintenance schedule 135. DOE is unable to comply with some of the requirements of 14 CFR Part 135 or 14 CFR Part 121 for technical and practical reasons. DOE public aircraft operations are not eligible for Air Carrier or Commercial Operator certificates. As a result, the following provisions do not apply to DOE public aircraft operations: (a) 14 CFR Parts 135.1, 135.2, 135.3, 135.5, 135.7, 135.9, 135.11, 135.13, 135.15, 135.17, 135.27, 135.29, 135.31, 135.33, 135.35, and 135.43. (b) 14 CFR Parts 121.1, 121.3, 121.5, 121.7, 121.13, 121 Subpart B, 121.45, 121.47, 121.48, 121.49, 121.51, 121.53, 121.55, 121.57, 121.71, 121.73, 121.77, and 121 Subpart E. Some DOE missions require routine operations outside the provisions of 14 CFR Part 135 or 14 CFR Part 121 (e.g., night vision goggle operations; aerial gunnery operations). The responsible PSO or designee may grant initial authorization, with EH-1 concurrence, for such routine operations. In addition, SA-1 concurrence is required for aircraft used for aviation missions of Protective Forces (e.g., security helicopters). Once initial authorization for these type operations is granted by the appropriate authorities, no further

12 WE !)480. 13A 2-23-93 ● 9“ h. i. s. k. 1. authorization will be required for conducting the same type operations. Programs that provide initial, transition, upgrade, and recurrence training for flight crews, air crews, and ground crews shall be reviewed and approved by the PSO or designee (as appropriate). If the training program is approved as a part of the aviation operations manual approval process, no separate approval is required. As a minimum, training programs shall meet 14 CFR Part 135 or 14 CFR Part 121 requirements. All DOE and covered contractor aviation organizations, except those involved in powerline and pipeline patrols, that conduct operations less than 500 feet above ground level (AGL), shall have obstacle maps that are updated at least every 30 days. The maps shall indicate height AGL of all new and existing obstacles to flight on (1) the DOE reservation on which they operate; or (2) along commonly used flight paths, if the aircraft’s enroute altitude is less than 500 feet AGL. DOE and covered contractor organizations that conduct powerline or pipeline patrols less than 500 feet AGL shall use a system of warning signs and marker balls, supplemented with a current VFR sectional map, to alert pilots to hazards within powerline or pipeline rights of way. DOE and covered contractor organizations should maintain a reference 1 ibrary of FAA Advisory Circulars (AC). ACS should be used to the extent possible in aircraft and facility operations. All DOE and covered contractor operations conducted under IFR shall be conducted in multiengined aircraft certified for instrument flight and shall be crewed by two current, instrument-rated pilots. Aircraft shall have dual flight instrumentation or instrumentation that is easily visible to both pilots. Nlqht ~D . erations - General. The following additional requirements shall be met for operations later than 1 hour after official sunset until 1 hour before official sunrise or, in Alaska, for operations during the period when a prominent unlighted object cannot be seen from a distance of 3 statute miles or the sun is more than 6 degrees below the horizon. (1) Multiengined aircraft shall be used. (2) F1 ight crews shall include a minimum of two current, qualified pilots who meet minimum requirements for recency of experience in night and instrument operations. As a minimum, both pilots shall hold current commercial certificates and instrument ratings. (3) Helicopters shall have at least one radar altimeter with aural and visual warning systems. The radar altimeter display and the visual warning system(s) shall be situated such that at least one radar altimeter display and one visual warning system are clearly (Ill DOE 5480.13A I 2-23-93 visible to installed ~ operations both the pilot and the copilot. Radar altimeters n aircraft involved in night vis.on goggle (NVG) shall have digital displays. [4) The followinq minimum altitudes for unaided night flight must 13 be., maintained e~cept during takeoff, departure, approach; and landing. (a) (b) (c] l-leJico~ters, VFR. Aircraft shall maintain an altitude not less than 500 feet AGL and at least 200 feet above obstacles that are within 1,000 feet horizontally of the route of flight. Wplanes. VFR. The minimum operating altitude shall be the maximum elevation figure within the VFR sectional chart quadrangle in which the aircraft is operating or the minimum enroute altitude (MEA) specified by the Enroute Low Altitude Chart, whichever more accurately applies to the intended route of flight.

~ Aircraft, IFR. The minimum operating altitude shall be the MEA or the altitude specified by the FAA Air Traffic Controller. (5) Single-pilot, single-engine aircraft operations during the period from 1 hour after official sunset until 1 hour before official sunrise will be authorized for emergency operations only and are subject to the following: (a) (b) (c) (d) The flight crew shall obtain approval for the initiation of emergency flights during this time period from the Head of th~ Field Office, the PMA, the PSO, or their designee. In circumstances in which the loss of life is highly probable and immediate action is required, the PIC may initiate the flight. If a single-pilot, single-engine aircraft is inadvertently stranded and cannot return to base prior to 1 hour after sunset, oral approval for continued operation shall be obtained from the Chief Pilot, Aviation Manager, or designee. Individuals designated to approve continued operation shall be listed in the organization’s aviation operations manual. The Aviation Manager may authorize a limited number of VFR ni?ht operations to allow the organization’s pilots to ma~ntain night currency. 14 DOE 5480.13A 2-23-93 ● (e) The Aviation Manager shall keep a log recording the dates and return times of all flights operating later than 1 hour after official sunset and 1 hour before official sunrise. (f) Enhanced position-reporting and flight-following procedures shall be used. (g) Under no circumstances may a flight be initiated under instrument conditions, under forecast enroute IMC conditions, or if the pilot has not been properly trained and/or is not current in night operations. m. Niqht Vision Gouale (NVG) Safety Requirements. Certain DOE missions may require the use of NVG devices. The following minimum requirements shall be met for NVG operations: . . (1) Flight crews shall consist of at least two pilots. Both pilots shall be instrument rated, current, and meet the minimum requirements for recency of experience in night and instrument operations. (2) The minimum enroute altitude shall be at least 300 feet AGL and at least 200 feet above obstacles that are within 1,000 feet horizontally of the route of flight, whichever is higher. Exceptions to this are: ● (a) response to emergency situations; (b) takeoff, departure , approach, or landing; or (c) during training in an area approved in accordance with subparagraph (3) below. (3) Qualification training and low-level proficiency training shall be conducted within well-marked training areas. The training areas shall be approved prior to use by the DOE Field Office ASO, the contractor aviation manager/director flight operations, and the PSO or designee. (4) Qualification training and proficiency flights shall be conducted with two pilots on board the aircraft. The PIC for qualification training shall be an FAA Certified Flight Instructor (CFI) with the appropriate ratings, who is designated an NVG trainer and qualified as a flight instructor by the organization conducting the training. No passengers may be carried during training or proficiency flights. No air crewmembers may be carried during training or proficiency flights, unless specifically required for tactical training or proficiency purposes. . (B DOE 5480. 13A ) 2-23-93 15 (5) NW% shall be used and maintained, at a minimum, in accordance with the standard specified in DOE 5632.7 Chapter 5. 11. CHARTERED AND LEASED AVIATION OPERATIONS.

This section applies to charter and lease agreements between aviation services contractors and DOE or covered contractors. This section does not apply to aircraft which are leased in lieu of ownership. Aircraft are considered to be leased in lieu of ownership if DOE or covered contractor pilots are used to fly the aircraft. Operations involving aircraft which are leased in lieu of ownership are covered in the section of this Order titled “IIOE Aircrz~ft Operations (DOE-Owned Aircraft). ” a. The aviation services contractors or subcontractors shall hold Air Carrier, Commercial Operator, or other appropriate certificates under 14 CFR Parts 121, 125, 127, 133, 135, 137, or 145, as applicable for the types of operations being conducted. The specifications and ownership of the prospective aircraft shall be listed on the Operating Specifications. b. DOE and covered contractor organizations shall make a reasonable effort to ensure that: (1) The orgimization responsible for chartering or leasing an aircraft has a copy of the aviation services contractor’s FAA Operating Specification(s) on file . (2} All aircraft are equipped in accordance with applicable Federal Aviation Regulations, manufacturer/FAA minimum equipment lists, and air car;ier/commerc (3) The installation of any accordance with Federal (4) All aircraft are mainta al operator operating specifications. additional equipment is accomplished in Aviation Regulations. ned in accordance with applicable Federal. . Aviation Regulations, manufacturers’ overhaul and-maintenance manuals and bulletins, and air carrier/commercial operator operating specifications. (5) Minimum pilot in command qualifications are an FAA Commercial Pilot Certificate with the appropriate category and class rating, a second-class medical certificate, 1,200 hours in category, 100 hours PIC in category during the previous 12 months, and 25 hours PIC in make and model of aircraft. Pilots should be named in the operating specifications of the aviation services contractor and certified for the specific types of operations to be conducted. 16 DOE 5480.13A 2-23-93 ● (6) (7) (8) (9) (lo) (11) When practical, a VFR or IFR flight plan is filed for each flight. When VFR or IFR flight plans are not practical, the flight crew ensures that the responsible DOE or contractor personnel are aware of the planned route of flight, the ETA, and the number and identity of individuals on board the aircraft. The flight crew’s ETA is to be updated periodically if the expected time of arrival is more than 30 minutes after the planned ETA. The flight crew of a security helicopter operating within the boundary of a site will update the ETA if they expect to arrive more that 15 minutes after the planned ETA. The flight crew will notify the responsible personnel when the aircraft has landed. If the flight crew has not made notification of their landing within the appropriate amount of time following the ETA, the responsible personnel will initiate a search for the aircraft, Organizations that conduct operations below 500 feet AGL (except those involved in powerline and pipeline patrols), have obstacle maps that are updated at least every 30 days. The maps will indicate the height AGL of all new and existing obstacles to flight on (1) the DOE reservation on which they operate; or (2) along commonly used flight paths, if the aircraft’s enroute altitude is to be 500 feet AGL or less. ● Organizations conducting powerline or pipeline patrols below 500 feet AGL have a system of warning signs and marker balls, supplemented with a current VFR sectional map, to alert pilots to hazards within powerline or pipeline rights of way.

All IFR operations are conducted in multiengined aircraft certified for instrument flight and crewed by two current, instrument-rated pilots. Niqht O~erations - General. The following additional requirements are to be met for operations later than 1 hour after official sunset until 1 hour before official sunrise or, in Alaska, for operations during the period when a prominent unlighted object cannot be seen from a distance of 3 statute miles or the sun is more than 6 degrees below the horizon. (a) Multiengined aircraft will be used. (b) Flight crews include at least two current, qualified pilots who meet minimum requirements for recency of experience in night and instrument operations. As a minimum, both pilots hold current commercial certificates and instrument ratings. (c) Helicopters are to have at least one radar altimeter with aural and visual warning systems. The radar altimeter ● i . 17m DOE 5480. 13A 2-23-93 display and the visual warning system(s) are situated such that at least one radar altimeter display and one visual warning system are clearly visible to both the pilot and the copilot. Radar altimeters installed in aircraft involved in NVG operations are to have digital displays. (d) The following minimum altitudes for unaided night flight must be maintained except during takeoff, departure, approach, and landing. ~ HelicoL)ters, VFR. Aircraft are to maintain an altitude at least 500 feet AGL and at least 200 feet above obstacles that are within 1,000 feet horizontally of the route of flight. 2 AirDlanes. VFR. The minimum operating altitude is the maximum elevation figure within the VFR sectional chart quadrangle in which the aircraft is operating or the MEA specified by the Enroute Low Altitude Chart, whichever more accurately applies to the intended route of flight. 3 All Aircraft. IFR. The minimum operating altitude is the MEA or the altitude specified by the FAA Air Traffic Controller. 12. MILITARY AND/OR GOVERNMENT [NON-DOE) AIRCRAFT AND AIRCRAFT OPERATIONS. These requirements apply to DOE organizations and conducting aviation operations involving military aircraft. a. Military and/or Government aircraft owned or covered contractors and/or Government operated by DOE organizations or covered contractors shall be maintained and inspected ● in accordance with recommended military and/or Government requirements and schedules if comparable to DOE standards. . b. Military and/or Government aircraft operated by non-DOE entities on DOE property shall be exempt from the provisions of this Order. c. DOE or covered contractor proposals for operation of surplus or bailment aircraft of the Armed Forces that do not have a civilian counterpart, and for which a type certificate has never been issued, shall be approved by the PSO or-designee. ~1 13. HAZARDOUS CARGO CARRYING OPERATIONS. a. Hazardous material shall be transported by air in accordance with applicable requirements of 49 CFR Subchapter C, Parts 100 through the 180 18 or the Internat Instruction. DOE 5480.13A 2-23-93 ● onal Civil Aviation Organizations Technical b. DOE aircraft operating under exemptions to 49 CFR Subchapter C may be used to carry ‘mission essentialn” personnel only. The Heads of a Field Offices and PMAs, or their designees shall determine which personnel are considered “mission essential.” c. Special safety requirements necessary for air shipments of hazardous material shall comply with applicable national standards and regulations. Special requirements shall be included in the required flight operations manual.

14. AIRWORTHINESS CERTIFICATES. These requirements apply to DOE organizations and covered contractors conducting DOE aviation operations involving DOE aircraft. All aircraft owned or operated by DOE that are eligible for an FAA Standard or Special Airworthiness Certificate shall have such a certificate in the transport, normal, restricted, or experimental category, as appropriate. Additionally, all aircraft with or without airworthiness certification shall be maintained in accordance with the applicable Federal Aviation Regulations. Uncertificated aircraft shall be maintained to the recommended military or manufacturer’s maintenance procedures. Exceptions ● to this policy are as follows: a. Aircraft for which standard type certificates have been issued, but which have been altered in such a manner as to preclude certification in the standard category, shall, if possible, be certificated in the restricted category. b. Aircraft that are modified such that their issued Standard Airworthiness Certificates or Special Airworthiness Certificates are not valid shall carry DOE Flight Certificates (see attachment). The process for obtaining a DOE Flight Certificate is as follows: (1) (2) (3) Aircraft shall have a valid Airworthiness Certificate prior to the proposed aircraft modification. The modification shall be analyzed and approved initially by an FAA Designated Engineering Representative (DER) or a Designated Airworthiness Representative (DAR) and documented in the aircraft’s maintenance logbook. The DOE Flight Certificate shall be signed by the Head of the Field Office or designee and by the DOE Field Office ASO. If the mission requirements extend beyond 180 days, or if frequent issuance of DOE flight certificates is required, the Field Office shall provide appropriate safety documentation to the PSO and ● ~1 DOE 5480.13A 2-23-93 * c. cl. 19 shall obtain the PSO’S approval for continued use of the DOE Flight Certificate. (4) Wher~ the modification has initially been approved, return to the approved configuration shall be accomplished via a logbook entry and approval by the Chief of Maintenance or designee. Any aircraft that had an Airworthiness Certificate shall be recertified to that Airworthiness Certificate at the completion of a special missian requirement that superseded such certification. Use of any aircraft that is permanently unable to qualify for a valid Airworthiness Certificate shall be approved in accordance with the procedures in the “Airworthiness Certificates” section of this Order, and prior notification shall be given to the Assistant Secretary for Environment, Safety and Health or designee. 15. DOE-OWNED OR LEASED HELICOPTERS - MINIMUM EOUIPMENT. These requirements apply to DOE organizations and covered contractors conducting DOE aviation operations involving DOE owned or leased helicopters. The following equipment, if available and certified for the aircraft model in use, shall be required on DOE-owned or -leased (90 consecutive days or more) helicopters. a. wire strike protection system b. crash resistant fuel system (new purchases and leased aircraft) c. shoulder restraint for each seat (new purchases and leased aircraft) d. cockpit voice recorder (if required by 14 CFR Part 135.151) * e. digital flight data recorder (if required by 14 CFR Part 135.152) f. energy attenuating seats (new purchases). 16. DOE AIRPORTS AND MELIPORTS. This paragraph is to be applied to DOE organizations and covered contractors conducting DOE aviation operations.

a. Current facility or operations manuals shall be maintained by responsible organizations, contractors, or subcontractors governing 20 b. c. d. e. DOE 5480. 13A 2-23-93 the management and use of airports, heliports, or airstrips under their control. FAA Advisory Circular 150/5390-2 shall be used as a guide for the planning and operation of DOE heliports and helipads. 14 CFR Part 139 shall be used as a guide for the planning and operation of DOE airports and air strips used for fixed-wing aircraft, including large aircraft and aircraft involved in the transport of passengers and classified or hazardous cargo. Because of the varied and unique DOE mission requirements, the adequacy of specific airport design and operational factors shall be determined through the onsite appraisal process by the DOE Field Office ASO. Specific design and operational factors shall be included in the applicable airport operations manual to ensure that aviation operations are conducted in a manner consistent with applicable Federal, State, and local aviation safety regulations. In granting permission for the use of DOE aviation and airport facilities-and services to private or other Government aircraft operators, the DOE Field Office ASO shall assure that such operations do not compromise the safety of DOE employees, contractor personnel, and facilities; the related general environment and general public; or the intent of this Order. 17. SURVEILLANCE. These requirements apply to DOE organizations and covered contractors conducting DOE aviation operations involving DOE aircraft. a. Continuing surveillance of all aviation operations and activities shall be conducted by the responsible DOE officials in accordance with DOE 5482. IB, “Environment, Safety, and Health Appraisal Program,” or DOE 3790.lB, “Federal Employee Occupational Safety and Health Program,” as applicable. b. All DOE and contractor aviation accidents and incidents, together with the corrective and follow up actions taken, shall be reported in accordance with DOE 5484.1, “Environmental Protection, Safety, and Health Protection Information Reporting Requirements,” and DOE 5000.3B, “Occurrence Report and Processing of Operations Information.” 18. AVIATION SAFETY REVIEW AND DOCUMENTATION REOUIREMENTS. This paragraph is to be applied to DOE and covered contractors conducting aviation operations. a. PSOS shall use EH-1-approved guidance for aviation safety documentation in lieu of complying with DOE 5481 .lB. ● ✌ ✎ ● ✌ ✎ DOE 5480. 13A 21 . . 2-23-93 b. Guidance for iiviation safety documentation that is approved by EH-1 must, as a minimum, include the following: (1) description of the aviation mission(s) to be performed; (2) analysis of the hazards associated with those missions; (3) description of the precautions and actions taken to mitigate hazards; (4) description of deviations from the Federal Aviation Regulations and the reasons for the deviations; and (5) signed safety documentation verifying that the responsible official is cognizant of the risks incurred and that those risks are accepted by the official. c. Operations havina hazards of a tvt)e and maanitude routinely e~countered and/& accepted safety documentation if the operations to EH-1. 19. IMPLEMENTATION PLAN. DOE Field Office responsible for bv the t)ublic do not reauire additional P~Os provide a DOE or covered description of the

contractor aviation operations or assets shall submit an implementation plan within 180 days of the effective date of this Order. Implementation plans shall: a. b. c. d. e. f. Identify proposed organizational and operational changes that may be required as a result of implementing this revised Order; Describe the process that will be used to adopt the by this Order; Specify the completion date for all changes. (After date, full compliance shall be mandatory.); changes mandated the completion Provide the organization’s aviation compliance statements. Specify the provisions of this Order from which the aviation organization requests an exemption; Contain the Following elements when exemption requests are submitted as a part of the implementation plan: (1) A detai led description of, and justification of the need for, the proposed exemption; . 22 DOE 5480. 13A 2-23-93 ● (2) A description of the increased risks that are likely to result from operating under the exemption, as well as a description of the procedures used to mitigate these risks; (3) The proposed duration for which the exemption will be required; (4) A statement detailing why the aviation organization believes the proposal, including any safety control measures specified by the aviation organization, achieves a level of safety that is at least equal to that specified in the Order; (5) Any additional information that the aviation organization believes is relevant to the exemption request; and (6) Approval by the following authorities: (a) PSO(S) responsible for the aviation assets or designee(s); (b) Assistant Secretary for Environment, Safety and Health; and (c) Director of Security Affairs for implementation plans regarding security aircraft. (d) Heads of the Field Organizations and PMAs 20. EMPTIONs. These requirements apply to DOE organizations and covered contractors conducting DOE aviation operations. a. Heads of Field Offices and PMAs requesting exemptions from this Order shall include the following provisions in their exemption request: (1) A detailed description of the proposal, including appropriate plans, procedures, test results, previous exemptions, or approvals, as applicable; (2) A list of modified specifications or procedures, if any, and a detailed description of the modifications with any supporting information; (3) A description of the increased risks that are likely to result if the exemption is granted. The request shall specify the safety control measures considered necessary or appropriate to compensate for those increased risks; (4) A description of the proposed duration or the proposed schedule of events for which the exemption is sought; a ~1 DOE 5480. 13A 2-23-93 23 (and 24) (5) A statement about why the proposal, including any safety control measures that are specified, will achieve a level of safety that is at least equal to that specified in the regulation from which the exemption is sought; and (6) Any additional information relevant to the appl icant’s request. b. Exemptions shall be approved by the following authorities: (1) PSO(S) responsible for the aviation assets or designee(s); (2) Assistant Secretary for Environment, Safety and Health; and (3) Director of Security Affairs for exemptions affecting security aircraft policy. (4) Head of the Field Organization or PMA c. Exemptions may be terminated through agreement of the following authorities: (1) PSO(S) responsible for the aviation assets or designee(s);

(2) Assisti~nt Secretary for Environment, Safety and Health; and (3) Director of Security Affairs for exemptions affecting security aircraft policy. (4) Heads of the Field Organization or PMA d. Interim exemptions may be granted by the Heads of the Field Offices and PFIAs after the applicant has submitted a formal exemption request. Interim exemptions are valid for a maximum of 180 days and shall be accompanied by written documentation. If the formal exemption has notA been approved or rejected at the expiration of the 180-day period, one additional interim exemption may be issued. . BY ORDER OF THE SECRETARY OF ENERGY: a LINDA G. SYE ● e “ Acting Director of Organization A+r and Management . ● U-I -P 02 0. @ :, ● ✎ I .b -1 Nationality and Manufacturer and Model Aircraft Serial No. Reyistratirxr Marks AUTHORITY AND BASIS FOR ISSUANCE This Aircraft is Operated b DOE as a Public Aircraft in Accordance with DQE Policy. The Basis for Issuance of this Flight Certificate is the Following Aircraft Modification (’s). 1 Dated INFORMATION ON FILE WITH Date of Issuancv Field Office Manager Date Aviation safety Officer Date