DOE O 483.1A, DOE Cooperative Research and Development Agreements
Functional areas: CRADA, Program Management
The order establishes policy, requirements, and responsibilities for the oversight, management, and administration of Cooperative Research and Development Agreement (CRADA) activities at DOE facilities. Supersedes DOE O 483.1 Admin Chg 1 and DOE M 483.1-1.
Supersedes:
Canceled By:
Version history and related documents
Supersedes
Earlier documents this one replaced.
Document text
Text extracted from the attached file. Refer to the original document for the authoritative version.
Section 1
AVAILABLE ONLINE AT: INITIATED BY:
www.directives.doe.gov Office of General Counsel
U.S. Department of Energy ORDER
Washington, D.C.
Approved: 11-6-2013
SUBJECT: DOE COOPERATIVE RESEARCH AND DEVELOPMENT AGREEMENTS
1. PURPOSE.
a. To establish Department of Energy (DOE) policy, requirements, and
responsibilities for the oversight, management, and administration of
Cooperative Research and Development Agreement (CRADA) activities at
DOE Facilities.
b. To provide practical guidelines that will expedite the CRADA process.
c. To make certain through the use of CRADAs, consistent with the terms of the
DOE Facility Contract or delegation of authority, DOE and its facilities
will—
(1) facilitate the efficient and expeditious development, transfer, and
exploitation of Federally owned or originated technology to non-DOE
entities for the public benefit and to enhance the accomplishment of
DOE missions;
(2) leverage DOE resources, through its programs and facilities, through
partnering; and
(3) ensure fairness of opportunity, protect the national security, promote
the economic interests of the United States, and provide a variety of
means to respond to private-sector concerns and interests about facility
technology partnering activities.
d. To ensure that DOE and its facilities—
(1) carry out CRADA activities in accordance with applicable laws and
authorities; and
(2) ensure consistent development and application of policy and
procedures in planning and conducting CRADA activities at DOE
facilities; and ensure the availability of timely and accurate CRADA
data and information to monitor, evaluate, and describe DOE CRADA
activities.
2. CANCELLATIONS. DOE O 483.1, DOE Cooperative Research and Development
Agreements, dated 1-12-01, and DOE M 483.1-1, DOE Cooperative Research and
Development Agreements Manual, dated 1-12-01. Cancellation of a directive does
not, by itself, modify or otherwise affect any contractual or regulatory obligation to
DOE O 483.1A
2 DOE O 483.1A
11-6-2013
comply with the directive. Contractor Requirements Documents (CRDs) that have
been incorporated into a contract remain in effect throughout the term of the contract
unless and until the contract or regulatory commitment is modified to either eliminate
requirements that are no longer applicable or substitute a new set of requirements.
3. APPLICABILITY.
a. Departmental Applicability. Except for the equivalencies/exemptions in
paragraph 3.c., the provisions of this Order apply to all Departmental
organizational elements negotiating and entering into CRADAs performed
under Title 15 United States Code (U.S.C.), Section 3710a. Government-
Owned, Contractor-Operated (GOCO) facility contractors are authorized to
enter into CRADAs by Department of Energy Acquisition Regulation
(DEAR) 970.5227-3, Technology Transfer Mission clause. Government-
Owned, Government-Operated (GOGO) facilities are authorized to enter into
CRADAs by delegation of authority.
The Administrator of the National Nuclear Security Administration (NNSA)
will assure that NNSA employees comply with their responsibilities under
this directive. Nothing in this directive will be construed to interfere with the
NNSA Administrator’s authority under section 3212(d) of Public Law
(P.L.) 106-65 to establish Administration-specific policies, unless
disapproved by the Secretary.
Section 2
b. Contractors. Except for the equivalencies/exemptions in paragraph 3.c., the
Contractor Requirements Document (CRD), Attachment 1, sets forth
requirements of this Order that apply to contracts that include the CRD. The
CRD must be included in all DOE facility contracts under which contractors
negotiate and enter into CRADAs under the National Competitiveness
Technology Transfer Act of 1989.
c. Equivalencies/Exemptions for DOE O 483.1A. Equivalencies and Exemptions
to this Order are processed in accordance with DOE O 251.1C, Departmental
Directives Program.
(1) Equivalency. In accordance with the responsibilities and authorities
assigned by Executive Order 12344, codified at 50 USC sections 2406 and
2511, and to ensure consistency throughout the joint Navy/DOE Naval
Nuclear Propulsion Program, the Deputy Administrator for Naval
Reactors (Director) will implement and oversee requirements and
practices pertaining to this directive for activities under the Director's
cognizance, as deemed appropriate.
4. REQUIREMENTS.
The following requirements apply to DOE facilities entering into CRADA activities.
DOE O 483.1A 3
11-6-2013
a. The proposed work is expected to result in a benefit consistent with the
program missions at the facility and the facility’s mission as established by
the cognizant secretarial officer (CSO).
b. The proposed work represents a collaboration with one or more non-Federal
parties in specified research or development efforts that is consistent with the
missions of the facility or facilities (in multi-laboratory CRADA activities).
The non-Federal party contribution must be more than financial and/or
equipment or the development of a statement of work, that is, the non-federal
party must collaborate. One hundred percent (100%) funds-in CRADAs are
permissible and may be entered into by DOE Facility Contractor, as long as
there is collaboration and the DOE Facility Contractor informs the non-
Federal party of the availability of alternate forms of technology partnering
mechanisms in accordance with the Contractor’s contract with DOE.
c. In conducting its CRADA activities, the facility must prepare procedures and
take all reasonable measures to ensure widespread notice of availability of
technologies suited for transfer and for opportunities for exclusive licensing
and joint research arrangements.
d. Activities must be conducted in a manner that does not compromise the
national security, economic, nor the environmental interests of the United
States.
e. Export control reviews must be performed in accordance with facility
contracts and DOE policy. CRADA activities can result in information and
technologies that may be subject to export controls. This export-controlled
information (ECI) may or may not also fall under such categories as
Classified information or Unclassified Controlled Nuclear Information
(UCNI). The information and/or technology may become ECI at any stage.
f. Information and data that are commercially valuable may be developed,
including some that may have intellectual property rights associated with it.
Consistent with applicable statutes, such information may be considered for
protection from public dissemination, for a period not to exceed 5 years after
development of information, to retain its commercial value and provide an
incentive for its commercial application. Any protectable information
generated or exchanged as a result of this CRADA will be marked, handled,
and safeguarded in accordance with all applicable federal laws, rules,
regulations and DOE Orders or directives, including but not limited to, the
Trade Secrets Act (18 U.S.C. §1905), the Freedom of Information Act (FOIA)
(5 U.S.C. §552), DOE’s implementing FOIA regulations at 10 C.F.R. Part
1004, the Federal Technology Transfer Act (15 U.S.C. §3710a(c)), and DOE
Order 471.3, Identifying and protecting Official Use Only Information. In
accordance with these rules, certain information transmitted pursuant to a
CRADA may qualify for protecting from disclosure under FOIA.
Section 3
4 DOE O 483.1A
11-6-2013
g. DOE employees, in accordance with applicable law and the provisions of
facility contracts, must protect properly marked proprietary information and
data provided by private-sector collaborators and non-Federal parties in the
conduct of CRADA activities.
h. Non-Federal parties (also referred to as “Participants”) are permitted to use
funds previously obtained from federal sources to finance a project provided
such use is consistent with the underlying Funding Agreement. However,
when Federal funds are being used by a non-Federal party special
considerations must be taken into account including:
(1) whether the non-Federal party’s previous award contains authority for special data
protection that justifies enhanced protection of information generated under the
CRADA (i.e., protection of Protected CRADA Information) or in the alternative,
limits data protection to a period of protection less than that provided under 15
U.S.C. § 3710a;
(2) any potential inconsistencies in the U.S. Competitiveness clauses
between the non-Federal party’s award and the DOE Model CRADA
language;
(3) in case of inconsistencies between the non-Federal party’s award and
the CRADA, include a statement that indicates which agreement
controls or ensure that such inconsistencies are addressed during
negotiations; and
(4) whether the non-Federal party has clear election rights to inventions
made under its previous award.
5. RESPONSIBILITIES.
a. Under Secretary for Energy and the Under Secretary for Science, in
Consultation with the Under Secretary for Nuclear Security, as appropriate.
(1) Recommend, establish and coordinate policy and provide overall
guidance, subject to the Secretary’s direction, for CRADA activities,
and recommend appropriate delegations of authority for carrying out
such policy and guidance.
(2) Serve as the focal point and provide leadership for developing policies
and procedures, resolving CRADA partnering issues, and ensuring
effective implementation of existing policies.
b. The Technology Transfer Coordinator, in consultation with the Technology
Transfer Policy Board.
(1) Develops policy and recommends procedures for the conduct, and is
responsible for the coordination, of CRADA activities at DOE facilities.
DOE O 483.1A 5
11-6-2013
(2) Provides an interagency coordination point for CRADA activities at
DOE facilities, as appropriate.
(3) Provides guidance to Cognizant Secretarial Officers (CSO) for the
preparation and submission of reports, such as the annual DOE Report
to Congress on technology partnering program activities.
(4) Coordinates the preparation of annual facility technology partnering
program reports.
(5) Coordinates and conducts training of DOE field office personnel
responsible for oversight of the Contractors’ technology transfer
programs to ensure consistent development and application of policy
and procedures in planning and conducting CRADA activities at DOE
facilities.
c. Lead Program Secretarial Officers.
(1) Have primary oversight, management, and administrative
responsibility for site wide coordination and integration of CRADA
activities by the field offices under their lead.
(2) Ensure that each field office manager completes an appraisal of the
performance of the CRADA activities at each of the facilities under its
cognizance.
d. Cognizant Secretarial Officers (CSO).
(1) Exercise primary oversight, management, and administrative
responsibility for CRADA activities at facilities under their
cognizance.
Section 4
(2) For facilities under their cognizance, provide general guidance in
accordance with the terms of the facility contract or delegation of
authority.
(3) Ensure the availability of timely and accurate data and information
about CRADAs from facilities under their cognizance for satisfying
DOE reporting and information requirement.
e. Program Secretarial Officers (PSO).
(1) Exercise primary programmatic responsibility for the implementation
of CRADA activities for their programs.
6 DOE O 483.1A
11-6-2013
(2) Support the CSO in the execution of the CSO’s institutional
responsibilities, by providing programmatic, mission area, and technical
expertise in the resolution of CRADA issues.
f. Assistant General Counsel for Technology Transfer and Intellectual Property.
(1) Provides legal counsel to Departmental elements on all matters relating
to intellectual property (including patents, copyrights, and technical
data) and transfer of those rights to the private sector in accordance
with established legal authorities, including from Department
laboratories, and provides legal counsel on issues related to the
CRADA program.
(2) Establishes policy on intellectual property rights, advises and provides
guidance on intellectual property provisions for CRADAs, and
approves waivers of patent rights and of any disposition of other
intellectual property rights.
g. Heads of Field Elements.
(1) Oversee CRADA activities conducted in DOE facilities under their
purview. In this capacity, heads of field elements at DOE Field Offices
are accountable to the CSO.
(2) Ensure that facilities under their purview effectively carry out their
CRADA activities in accordance with applicable laws, regulations,
Departmental directives and delegations of authority.
(3) Develop and implement local procedures for the review and approval
of CRADA activities consistent with legislation, DOE policies and
procedures, and time periods set forth in the DOE Facility Contractor’s
contract with DOE.
(4) In coordination with the CSO and PSOs, conduct reviews and
appraisals of CRADA activities at facilities under their cognizance.
(5) Notify appropriate Headquarters elements in accordance with the
notification criteria in Attachment 9 of this Order and guidance from
the CSO.
(6) Ensure Contractor review of proposed CRADA activities involving
human and/or animal subjects for compliance with the established
regulations for protection of these subjects, as appropriate.
(7) Ensure that CRADA activities under their purview are effectively
conducted in accordance with applicable security, safeguards, and
classification and controlled unclassified information policies, as
appropriate.
DOE O 483.1A 7
11-6-2013
(8) Ensure DOE and Contractor review of CRADA activities for
compliance with DOE environmental, safety, and health requirements,
including requirements of the National Environmental Protection Act,
as appropriate, and to determine the applicability of 10 CFR Part 851
(Worker Safety and Health Program) to CRADA activities.
(9) Consistent with the policies and procedures of the Department
regarding CRADA activities, establish performance goals and
measures to assess field performance and effectiveness of local
CRADA processes and impacts of subsequent improvements and/or
additional requirements.
(10) Ensure that summary information is maintained sufficient to respond
to reporting requirements and to respond to requests for information
from DOE Headquarters or outside entities.
Section 5
(11) Notify cognizant Contracting Officers of those contracts that must
include the Contractor Requirements Document.
h. Office of Intelligence and Counterintelligence.
(1) Establishes procedures for all CRADA activities concerning
intelligence and intelligence-related programs.
(2) Approves all CRADA activities for intelligence-related programs.
(3) Establishes procedures for CRADA activities involving classified
and/or controlled unclassified technology. The list of sensitive subjects
is maintained by the Office of Defense Nuclear Nonproliferation.
(4) Establishes procedures for CRADA activities involving foreign
Participants.
i. Contracting Officers. Once notified, incorporate the CRD into the affected
contracts.
6. REFERENCES.
a. Stevenson-Wydler Technology Innovation Act of 1980, Public Law 96-480
(15 U.S.C. 3701 et seq.), established Offices of Research and Technology
Applications (ORTAs) at Federal Laboratories.
b. Bayh-Dole Act of 1980, Public Law 96-517 (35 U.S.C. 200 et seq.), gives
small businesses and nonprofit contractors the right to elect title to inventions
made under funding agreements, with the Government retaining a license;
provides for march-in rights and U.S. preference; and contains provisions
relating to licensing of inventions.
8 DOE O 483.1A
11-6-2013
c. Section 152 of the Atomic Energy Act of 1954, Public Law 83-703 (42 U.S.C.
2182), addresses the disposition of title to inventions useful in the production
or utilization of special nuclear material or atomic energy made under DOE
contracts, etc., and the process for waiving title to such inventions to
contractors.
d. Section 9 of the Federal Nonnuclear Energy Research and Development Act
of 1974, Public Law 93-577 (42 U.S.C. 5908), addresses the disposition of
title to nonnuclear inventions made under DOE contracts, etc., and the process
for waiving title to such inventions to contractors.
e. Executive Order 12591, dated April 10, 1987, “Facilitating Access to Science
and Technology,” requires that Executive departments and agencies, to the
extent permitted by law, transfer Federally funded technology to the
commercial sector and specifically addresses GOGOs entering into CRADAs
and licensing, assigning, and waiving intellectual property developed under
such CRADAs.
f. Section 31 of the Atomic Energy Act of 1954, Public Law 83-703 (42 U.S.C.
2051), provides for the dissemination of scientific and technical information.
g. Freedom of Information Act, Public Law 89-487 (5 U.S.C. 552 et seq.),
provides for public access to Federal agency records, which would include
records containing scientific and technical information created with Federal
funding.
h. Trademark Clarification Act of 1984, Public Law 98-620, extended the
contractors’ right to elect title to inventions provided by the Bayh-Dole Act to
DOE’s GOCO Contractors.
i. Federal Technology Transfer Act of 1986, Public Law 99-502, authorizes
CRADAs for GOGOs, establishes the Federal Laboratory Consortium for
Technology Transfer, and allows GOGO laboratories to negotiate licensing
agreements for inventions made at its laboratories.
j. National Competitiveness Technology Transfer Act of 1989, Public Law 101-
189, establishes technology transfer as a laboratory mission and permits
GOCOs to enter into CRADAs.
k. National Technology Transfer and Advancement Act of 1995, Public Law
104-113, provides the CRADA collaborating party an option for reasonable
compensation when appropriate to choose an exclusive license for a pre-
negotiated field of use in any invention made in whole or in part by a
laboratory employee under the CRADA.
Section 6
l. National Defense Authorization Act of 1999, Public Law 105-261, provides
for the Secretary of Energy to impose a Federal Administrative Charge (which
DOE O 483.1A 9
11-6-2013
includes any depreciation and imputed interest charges) in an amount not to
exceed 3 percent of the full cost incurred in carrying out the research and
activities on behalf of non-Departmental persons and entities.
m. Technology Transfer Commercialization Act of 2000, Public Law 106-404,
directs the Secretary of Energy to require the Contractors to appoint a
technology partnership ombudsman to hear and help resolve complaints from
outside organizations regarding the policies and actions of the laboratory with
respect to technology partnerships.
n. Title X Section 1001 of Energy Policy Act of 2005 (EPACT 2005) (Public
Law 109-58) calls for the appointment of the Technology Transfer
Coordinator to serve as the principal advisor to the Secretary of Energy on all
matters relating to the technology transfer and commercialization. EPACT
2005 also stipulates that the Secretary shall establish a Technology Transfer
Working Group to coordinate technology transfer activities occurring at the
National Laboratories and single-purpose research facilities.
o. On February 28, 2011, the Secretary of Energy signed a Secretarial Policy
Statement on Technology Transfer at DOE Facilities. The Policy Statement is
designed to help guide and strengthen DOE’s technology transfer efforts and
to heighten awareness of the importance of technology transfer activities
throughout DOE.
p. Section 3196(a) of the Floyd D. Spence National Defense Authorization Act
for Fiscal Year 2001, Public Law 106-398, streamlines the approval process
for CRADAs at GOCO facilities by authorizing federal agencies to substitute
an annual strategic plan for individual joint work statements.
q. Presidential Memorandum—Accelerating Technology Transfer and
Commercialization of Federal Research in Support of High-Growth
Businesses, Oct 28, 2011.
r. Section 3120 of National Defense Authorization Act for Fiscal Year 2013,
directing the Secretary of Energy and the Administrator of NNSA, to the
extent practicable, to streamline the approval process for Cooperative
Research and Development Agreements.
s. DOE O 241.1B, Scientific and Technical Information Management, dated
December 13, 2010, provides requirements and responsibilities for the
appropriate management and reporting of scientific and technical information.
t. DOE O 471.3, Admin Chng 1, Identifying and Protecting Official Use Only
Information, dated January 13, 2011, and DOE M 471.3, Admin Chng 1,
Manual for Identifying and Protecting Official Use Only Information ,
January 13, 2011, establish requirements for DOE program to identify, mark,
and protect documents containing such information.
10 DOE O 483.1A
11-6-2013
u. 10 CFR Part 1045, Nuclear Classification and Declassification - establishes
the Government-wide policies and procedures for implementing sections 141
and 142 of the Atomic Energy Act of 1954 for classifying and declassifying
RD (restricted data) and FRD (formally restricted data) and implements those
requirements of Executive Order 13526 concerning NSI that affect the public.
v. Executive Order 13526, Classified National Security Information prescribes
the Government-wide system for classifying, safeguarding, and declassifying
NSI.
Section 7
w. DOE O 475.2A, Identifying Classified Information, dated February 1, 2011;
establishes requirements for managing the DOE program including details for
classifying and declassifying information, documents, and material classified
under the Atomic Energy Act [Restricted Data, Formerly Restricted Data, and
Transclassified Foreign Nuclear Information] or Executive Order 13526
[National Security Information], so that it can be protected against
unauthorized dissemination.
x. 10 CFR Part 1017, Identification and Protection of Unclassified Controlled
Nuclear Information--establishes Government-wide policies and procedures
for implementing the requirements of section 148 of the Atomic Energy Act
of 1954 concerning the identification and protection of certain unclassified but
sensitive Government information concerning atomic energy defense
programs.
y. DOE O 471.1B, Identification and Protection of Unclassified Controlled
Nuclear Information, dated March 1, 2010-establishes requirements for
managing the DOE program for identifying and protecting UCNI.
7. DEFINITIONS.
a. Amendment. A change to a DOE-approved Joint Work Statement
(JWS)/CRADA document.
b. Funds-In. Monies provided by a Participant(s) to a DOE Contractor for a
CRADA project.
c. In-Kind Contributions. Noncash contributions provided by the Participant or
contractor. In-kind contributions must include collaboration in the research
and development efforts of the CRADA and may also include personnel,
services, facilities, equipment, intellectual property and other resources. Work
may be performed at either party’s facilities and include services that are
directly beneficial, specifically identifiable, and necessary for performance of
the project. In-kind contributions generally do not include work performed
prior to execution of the CRADA.
DOE O 483.1A 11
11-6-2013
d. Joint Work Statement. A proposal prepared for a Federal agency by the
director of a Government-Owned, Contractor-Operated facility (or his/her
delegate) describing the purpose, scope, schedule, and estimated cost of a
proposed CRADA; assigning responsibilities among the agency, Contractor,
and any other party or parties to the proposed agreement; and, to the extent
known, describing the allocation of rights among the various parties.
e. Cognizant Secretarial Officer. The Assistant Secretary/Director responsible
for a bounded set of facilities or laboratories.
f. Cooperative Research and Development Agreement (CRADA). Any
agreement between one or more Federal facilities and one or more non-
Federal parties under which the Government, through its facilities, provides
personnel, services, facilities, equipment, intellectual property, or other
resources with or without reimbursement (but not funds to non-Federal
parties) and the non-Federal parties provide funds, personnel, services,
facilities, equipment, intellectual property, or other resources toward the
conduct of specified research or development efforts which are consistent
with the mission of the facility; except that such terms do not include a
procurement contract or cooperative agreement.
g. DOE Facility. Government-owned laboratory or production facility or other
facility operated under DOE program cognizance.
h. Heads of Field Elements. Managers of field offices and directors of GOGOs.
Heads of field elements report directly to the lead program secretarial officer
and have line accountability for all site program/project execution and
contract management. Field office can refer to operations office, integrated
support center, field office and site office.
Section 8
i. DOE Facility Contractor. Entity that operates and maintains a DOE facility
under contract with, and for the benefit of, DOE and has the responsibility and
authority to conduct technology partnering activities.
j. Lead Program Secretarial Officer. An Assistant Secretary/Director to whom
assigned field offices directly report and who has overall ownership
responsibility for the field offices.
k. Licensing. The transfer of less than ownership rights in intellectual property,
such as a patent or a software copyright, to permit its use by the licensee.
l. Field Office Manager. An individual who reports directly to the lead program
secretarial officer and has line accountability for all site program/project
execution and contract management.
12 DOE O 483.1A
11-6-2013
m. Program Secretarial Officer. An Assistant Secretary/Director who funds work
at a particular site or laboratory via a “customer” relationship with the field
element.
n. Technology Transfer Coordinator. Principal advisor to the Secretary on all
matters relating to technology transfer and commercialization. This office was
created under Title X, Section 1001 of the Energy Policy Act of 2005.
o. Technology Transfer Policy Board. Board consisting of representatives of
DOE Program Offices, the Office of General Counsel, and other parts of DOE
that, in consultation with the Technology Transfer Coordinator, develop DOE
policy on technology transfer.
8. CONTACT. For information about this Order, contact the Office of the Assistant
General Counsel for Technology Transfer and Intellectual Property at 202-586-2802.
BY ORDER OF THE SECRETARY OF ENERGY:
DANIEL B. PONEMAN
Deputy Secretary
DOE O 483.1A Attachment 1
11-6-2013 Page 1
CONTRACTOR REQUIREMENTS DOCUMENT
DOE O 483.1A, DOE COOPERATIVE RESEARCH AND
DEVELOPMENT AGREEMENTS
Regardless of the performer of the work, the contractor is responsible for complying with
the requirements of this Contractor Requirements Document (CRD). The contractor is
responsible for flowing down the requirements of this CRD to subcontractors at any tier to
the extent necessary to ensure the contractor’s compliance with the requirements.
Request for equivalencies/exemptions to this CRD must be in memorandum form and sent
to the Office of the Assistant General Counsel for Technology Transfer & Intellectual
Property for approval.
(a) The memorandum must briefly justify the reasons for the
Equivalencies/Exemptions.
(b) The memorandum must reference the offices, or localities, and requirements for
which the Equivalency/Exemption is sought.
(c) Refer to DOE O 251.1C, Departmental Directives Program for additional
guidance.
In addition to the requirements set forth in this CRD, contractors are responsible for
complying with Attachments 2-9 to DOE O 483.1A referenced in and made a part of this
CRD and which provide program requirements and/or information applicable to contracts in
which this CRD is inserted.
Contractors must:
1. Establish and maintain a management system, including policy and procedures that
ensures Cooperative Research and Development Agreement (CRADA) activities
requirements of DOE O 483.1A, DOE Cooperative Research and Development
Agreements, are satisfied.
2. Develop in conjunction with the heads of field elements appropriate performance
measures for CRADA activities and participate in DOE’s Performance-Based
Business Management Process or other appraisals in accordance with the facility
contract.
Section 9
3. Submit to DOE Contracting Officer, CRADAs and Joint Work Statements (JWSs)
for review and approval unless the DOE Contracting Officer delegates these
functions in accordance with DOE policy.
4. Ensure proposed work involving human and/or animal subjects are in compliance
with established regulations for protection of these subjects.
Attachment 1 DOE O 483.1A
Page 2 11-6-2013
5. Ensure projects are in compliance with DOE environmental, safety, and health
requirements, including the National Environmental Protection Act, and 10 CFR Part
851 (Worker Safety and Health Program), if applicable..
6. Ensure projects are protected in accordance with applicable security, safeguards, and
classification and controlled unclassified information policies and procedures,
including the site security plan or supplemental security plan specific to a project, as
well as CRDs for other Departmental directives governing the identification and
protection of classified and controlled unclassified information.
7. Ensure contractor employees protect proprietary information and data provided by
private sector collaborators and Participants in the conduct of CRADA activities as
well as any generated data marked in accordance with the CRADA provisions. Any
protectable data generated or exchanged as a result of this CRADA will be marked,
handled, and safeguarded in accordance with all applicable federal laws, rules,
regulations and DOE Orders or directives, including but not limited to, the Trade
Secrets Act (18 U.S.C. §1905), the Freedom of Information Act (FOIA) (5 U.S.C.
§552), DOE’s implementing FOIA regulations at 10 C.F.R. Part 1004, the Federal
Technology Transfer Act (15 U.S.C. §3710a(c)), and DOE Order 471.3, Identifying
and protecting Official Use Only Information
8. Request DOE approval for construction at a DOE site when that construction cost
estimate exceeds the general plant project threshold. Approval by the cognizant
Secretarial Officer and the Chief Financial Officer is required prior to initiation of
work which exceeds the threshold.
9. Maintain a project summary listing of information on each active CRADA project.
10. Maintain project file information documenting policy compliance.
11. Provide a final technical report, appropriately marked, to DOE’s Office of Scientific
and Technical Information, at the completion or termination of the CRADA.
12. Submit information on CRADAs as part of the annual Federal Laboratory technology
transfer report.
13. Non-Federal parties (also referred to as “Participants”) are permitted to use funds
previously obtained from federal sources to finance a project. However, when
Federal funds are being used by a non-Federal party, such use must be consistent
with the underlying funding agreement and special considerations must be taken into
account including:
a. whether the non-Federal party’s previous award contains authority for special
data protection that justifies enhanced protection of information generated
under the CRADA (i.e. protection of Protected CRADA Information) or in the
DOE O 483.1A Attachment 1
11-6-2013 Page 3 (and Page 4)
alternative, limits data protection to a period of protection less than that
provided under 15 U.S.C. § 3710a;
b. any potential inconsistencies in the U.S. Competitiveness clauses between the
non-Federal party’s award and the DOE Model CRADA language;
c. in case of inconsistencies between the non-Federal party’s award and the
CRADA, include a statement that indicates which agreement controls or
ensure that such inconsistencies are addressed during negotiations; and
Section 10
d. whether the non-Federal party has clear election rights to inventions made
under its previous award.
DOE O 483.1A Attachment 2
11-6-2013 Page 1 (and Page 2)
ATTACHMENT 2
This Attachment provides information and/or requirements associated with DOE O 483.1A as
well as information and/or requirements applicable to contracts in which the associated CRD
(Attachment 1 to DOE O 483.1A) is inserted.
JWS/CRADA PROCESS
Procedures for review and approval of Contractor CRADAs are developed and implemented
by the DOE field offices. The JWS is intended to be the primary tool for ensuring that the
contractor and DOE have a common understanding of the purpose, scope, schedule, and cost
of work for a CRADA. DOE’s approval of a JWS sets the parameters within which the
contractor may negotiate the CRADA. A JWS may be approved before the corresponding
CRADA is approved by DOE, or Laboratories submit these documents together for approval
simultaneously.
The DOE field office Contracting Officer will review the JWS for compliance with Federal
and agency regulations and guidelines and approve the JWS pursuant to DOE policy. The
DOE field office Contracting Officer may require concurrence from program managers,
financial officer, legal and other reviewers pursuant to field office procedures. All issues and
problems will be identified and resolved prior to approval. Attachment 6 (Joint Work
Statement Format), presents the DOE JWS format to be used for all CRADAs. This format
is also to be used by contractors when developing multi-laboratory CRADAs. The Statement
of Work based on the work summary approved in the JWS will be made an annex to the
CRADA. This JWS format may be supplemented by local field offices.
The DOE Model CRADA (Attachment 3) and Alternate Clauses, Additional Articles and
General Guidance (Attachment 4) contain the approved language to be used in a CRADA.
Once a CRADA has been approved, any amendment to the CRADA, other than a no-cost
extension, requires DOE approval. The mechanics for the approval of such an amendment
shall be developed by the cognizant field office and should be consistent with this Order. It
is recognized that other models may be developed through appropriate entities in DOE.
These include the Model Short Form CRADA (Attachment 5). If there is any question as to
the validity of other models, consult with the Assistant General Counsel for Technology
Transfer and Intellectual Property.
DOE O 483.1A Attachment 3
11-6-2013 Page 1
ATTACHMENT 3
This Attachment provides information and/or requirements associated with DOE O 483.1A as
well as information and/or requirements applicable to contracts in which the associated CRD
(Attachment 1 to DOE O 483.1A) is inserted.
DOE MODEL CRADA
This DOE Model CRADA (Attachment 3) and Alternate Clauses, Additional Articles and
General Guidance (Attachment 4) are to be used by both the Laboratory and Participant to
negotiate a final CRADA. DOE expects most laboratories to propose a Laboratory Model
CRADA that will be approved by the local DOE field office. These Laboratory Model
CRADAs would be tailored from the DOE Model CRADA to specific M&O Contract and
Contractor requirements. And for these reasons, each Laboratory Model CRADA may
include additional articles, alternate clauses and /or custom language. Negotiations with a
potential CRADA Participant would begin with the Laboratory Model CRADA and, if
necessary, be modified appropriately using clauses from Attachment 4. For example, if the
project involved the creation of software or trademarks, the appropriate clauses would be
added to the Laboratory Model CRADA. Also, some laboratories may want more detail in
Export Control Article or publication reviews (both in Attachment 4) as the standard
language for that Laboratory Model CRADA.
Section 11
Double underline clauses and phrases require Assistant General Counsel for Technology
Transfer and Intellectual Property approval to modify or remove.
Submission of the JWS in accordance with the Joint Work Statement Format (Attachment 6)
and the Laboratory CRADA will follow DOE Policy and DOE field office procedures.
Identification of specific Alternate Clauses, Additional Articles and General Guidance
(Attachment 4) clauses used in projects that deviate from the Laboratory Model CRADA
will assist the local DOE field office in reviewing/approving the CRADA package.
Attachment 3 DOE O 483.1A
Page 2 11-6-2013
DOE MODEL CRADA
STEVENSON-WYDLER (15 U.S.C. 3710a)
COOPERATIVE RESEARCH AND DEVELOPMENT
AGREEMENT (hereinafter “CRADA”) No.______
BETWEEN
___________ under its U.S. Department of Energy
Contract No._________(hereinafter “Contractor”),
AND
___________________ (hereinafter “Participant”),
both being hereinafter jointly referred to as the “Parties.”
ARTICLE I: DEFINITIONS
A. “Background Intellectual Property” means the Intellectual Property identified by the
Parties in Annex __, Background Intellectual Property, which was in existence prior
to or is first produced outside of this CRADA, except that in the case of inventions in
those identified items, the inventions must have been conceived outside of this
CRADA and not first actually reduced to practice under this CRADA to qualify as
Background Intellectual Property.
B. “Contracting Officer” means the DOE employee administering the Contractor’s
DOE contract.
C. “DOE” means the Department of Energy, an agency of the Federal Government.
D. “Generated Information” means information, including data, produced in the
performance of this CRADA.
E. “Government” means the Federal Government of the United States of America and
agencies thereof.
F. “Intellectual Property” means patents, trademarks, copyrights, mask works,
Protected CRADA Information, and other forms of comparable property rights
protected by Federal law and foreign counterparts, except trade secrets.
G. “Proprietary Information” means information, including data, which is developed at
private expense outside of this CRADA, is marked as Proprietary Information, and
embodies (i) trade secrets or (ii) commercial or financial information which is
DOE O 483.1A Attachment 3
11-6-2013 Page 3
privileged or confidential under the Freedom of Information Act (5 U.S.C. 552
(b)(4)).
H. “Protected CRADA Information” means Generated Information which is marked as
being Protected CRADA Information by a Party to this CRADA and which would
have been Proprietary Information had it been obtained from a non-Federal entity.
I. ”Subject Invention” means any invention of the Contractor or Participant conceived
or first actually reduced to practice in the performance of work under this CRADA.
ARTICLE II: STATEMENT OF WORK, TERM, FUNDING AND COSTS
A. The Statement of Work is attached as Annex A.
B. Notices: The names, postal addresses, telephone and email addresses for the Parties
are provided in the Statement of Work. Any communications required by this
CRADA, if given by postage prepaid first class U.S. Mail or other verifiable means
addressed to the Party to receive the communication, shall be deemed made as of the
day of receipt of such communication by the addressee, or on the date given if by
email. Address changes shall be made by written notice and shall be effective
thereafter. All such communications, to be considered effective, shall include the
number of this CRADA.
Section 12
C. The effective date of this CRADA shall be the latter date of (1) the date on which it is
signed by the last of the Parties or (2) the date on which it is approved by DOE. The
work to be performed under this CRADA shall be completed within ____
months/years from the effective date.
D. The Participant’s estimated contribution is $_____, of which $____ is fund-in to the
Laboratory. The Government’s estimated contribution, which is provided through the
Contractor’s contract with DOE, is $_____, subject to available funding.
ARTICLE III: PERSONAL PROPERTY
All tangible personal property produced or acquired under this CRADA shall become the
property of the Participant or the Government, depending upon whose funds were used to
obtain it unless identified in the Statement of Work as being owned by the other Party.
Personal property shall be disposed of as directed by the owner at the owner’s expense. All
jointly funded property shall be owned by the Government. The Participant shall maintain
records of receipts, expenditures, and the disposition of all Government property in its
custody related to the CRADA.
ARTICLE IV: DISCLAIMER
THE GOVERNMENT, THE PARTICIPANT, AND THE CONTRACTOR MAKE NO
EXPRESS OR IMPLIED WARRANTY AS TO THE CONDITIONS OF THE RESEARCH OR
ANY INTELLECTUAL PROPERTY, GENERATED INFORMATION, OR PRODUCT MADE
OR DEVELOPED UNDER THIS CRADA, OR THE OWNERSHIP, MERCHANTABILITY,
Attachment 3 DOE O 483.1A
Page 4 11-6-2013
OR FITNESS FOR A PARTICULAR PURPOSE OF THE RESEARCH OR RESULTING
PRODUCT. NEITHER THE GOVERNMENT, THE PARTICIPANT, NOR THE
CONTRACTOR SHALL BE LIABLE FOR SPECIAL, CONSEQUENTIAL, OR
INCIDENTAL DAMAGES ATTRIBUTED TO SUCH RESEARCH OR RESULTING
PRODUCT, INTELLECTUAL PROPERTY, GENERATED INFORMATION, OR PRODUCT
MADE OR DEVELOPED UNDER THIS CRADA.
ARTICLE V: PRODUCT LIABILITY
Except for any liability resulting from any negligent acts, willful misconduct or omissions of
the Contractor and the Government, the Participant indemnifies the Government and the
Contractor for all damages, costs, and expenses, including attorney’s fees, arising from
personal injury or property damage occurring as a result of the making, using, or selling of
a product, process, or service by or on behalf of the Participant, its assignees, or licensees,
which was derived from the work performed under this CRADA. In respect to this article,
neither the Government nor the Contractor shall be considered assignees or licensees of the
Participant, as a result of reserved Government and Contractor rights. The indemnity set
forth in this paragraph shall apply only if the Participant shall have been informed as soon
and as completely as practical by the Contractor and/or the Government of the action
alleging such claim and shall have been given an opportunity, to the maximum extent
afforded by applicable laws, rules, or regulations, to participate in and control its defense,
and the Contractor and/or the Government shall have provided all reasonably available
information and reasonable assistance requested by the Participant. No settlement for
which the Participant would be responsible shall be made without the Participant’s consent
unless required by final decree of a court of competent jurisdiction.
ARTICLE VI: RIGHTS IN SUBJECT INVENTIONS
Wherein DOE has granted the Participant and the Contractor the right to elect to retain
title to their respective Subject Inventions, and wherein the Participant has the option to
choose an exclusive license, for reasonable compensation, for a pre-negotiated field of use
to the Contractor’s Subject Inventions,
Section 13
A. Each Party shall have the first option to elect to retain title to any of its Subject
Inventions and that election shall be made: (1) for the Participant, within 12 months
of disclosure of the Subject Invention to DOE or (2) for the Contractor, within the
time period specified in its prime contract for electing to retain title to Subject
Inventions. However, such election shall occur not later than 60 days prior to the
time when any statutory bar might foreclose filing of a U.S. Patent application. The
electing Party has one year to file a patent application after such election unless any
statutory bar exists. If a Party elects not to retain title to any of its Subject Inventions
or fails to timely file a patent application, the other Party shall have the second
option to elect to obtain title to such Subject Invention within the time period
specified in paragraph B below.
B. The Parties agree to assign to DOE, as requested by DOE, the entire right, title and
interest in any country to each Subject Invention where the Parties (1) do not elect
DOE O 483.1A Attachment 3
11-6-2013 Page 5
pursuant to this article to retain/obtain such rights, or (2) elect to retain/obtain title
to a Subject Invention but fail to have a patent application filed in that country on the
Subject Invention or decide not to continue prosecution or not to pay any
maintenance fees covering the Subject Invention. If DOE is granted a patent on
Participant’s Subject Invention, the Participant may request a non-exclusive license
and DOE will determine whether to grant such license pursuant to statutory
authority.
C. The Parties acknowledge that the Government retains a nonexclusive,
nontransferable, irrevocable, paid-up license to practice or to have practiced for or
on behalf of the United States every Subject Invention under this CRADA throughout
the world. The Parties agree to execute a Confirmatory License to affirm the
Government’s retained license.
D. The Parties agree to disclose to each other each Subject Invention which may be
patentable or otherwise protectable under U.S. patent law. The Parties agree that the
Contractor and the Participant will disclose their respective Subject Inventions to
DOE and each other within two (2) months after the inventor first discloses the
Subject Invention in writing to the person(s) responsible for patent matters of the
disclosing Party.
These disclosures should be in sufficiently complete technical detail to convey a clear
understanding, to the extent known at the time of the disclosure, of the nature,
purpose, and operation of the Subject Invention. The disclosure shall also identify
any known actual or potential statutory bars, e.g., printed publications describing
the Subject Invention or the public use or “on sale” of the Subject Invention. The
Parties further agree to disclose to each other any subsequently known actual or
potential statutory bar that occurs for a Subject Invention disclosed but for which a
patent application has not been filed. All Subject Invention disclosures shall be
marked as confidential under 35 U.S.C. 205.
E. The Parties agree to include within the beginning of the specification of any U.S.
patent applications and any patent issuing thereon (including non-U.S. patents)
covering a Subject Invention, the following statement: “This invention was made
under a CRADA (identify CRADA number) between (name the Participant) and
(name the laboratory) operated for the United States Department of Energy. The
Government has certain rights in this invention.”
Section 14
F. The Parties acknowledge that DOE has certain march-in rights to any Subject
Inventions in accordance with 48 CFR 27.304-1(g) and 15 U.S.C. 3710a(b)(1)(B)
and (C).
G. The Participant agrees to submit, for a period of five (5) years from the date of
termination or completion of this CRADA and upon request of DOE, a
nonproprietary report no more frequently than annually on efforts to utilize any
Intellectual Property arising under the CRADA including information regarding
compliance with U.S. Competitiveness provision of this CRADA.
Attachment 3 DOE O 483.1A
Page 6 11-6-2013
ARTICLE VII: RIGHTS IN DATA
A. The Parties agree that they shall have no obligations of nondisclosure or limitations
on their use of, and the Government shall have unlimited rights in, all Generated
Information produced and information provided by the Parties under this CRADA,
except for restrictions on data provided for in this Article or data disclosed in a
Subject Invention disclosure being considered for Patent protection.
B. PROPRIETARY INFORMATION: Each Party agrees to not disclose Proprietary
Information provided by the other Party to anyone other than the CRADA
Participant, Contractor and its subcontractors (if any) performing work under this
CRADA without written approval of the providing Party, except to Government
employees who are subject to the statutory provisions against disclosure of
confidential information set forth in the Trade Secrets Act (18 U.S.C. 1905).
Government employees shall not be required to sign non-disclosure agreements due
to the provisions of the above-cited statute.
If Proprietary Information is orally disclosed to a Party, it shall be identified as
such, orally, at the time of disclosure and confirmed in a written summary thereof,
appropriately marked by the disclosing Party, within ____ days as being Proprietary
Information.
All Proprietary Information shall be protected for a period of _____ years from the
effective date of this CRADA, unless such Proprietary Information becomes publicly
known without the fault of the recipient, shall come into recipient’s possession
without breach by the recipient of any of the obligations set forth herein, can be
demonstrated by the recipient by written record that it is known prior to receipt from
disclosing party, is disclosed by operation of law, or is independently developed by
recipient’s employees who did not have access to such Proprietary Information.
C. PROTECTED CRADA INFORMATION: Except where a Participant’s Federal
funding agreement prohibits such protection, each Party may designate and mark as
Protected CRADA Information any Generated Information produced by its
employees, which meets the definition in Article I and, with the agreement of the
other Party, so designate any Generated Information produced by the other Party’s
employees which meets the definition in Article I. All such designated Protected
CRADA Information shall be appropriately marked.
For a period of _____ [not to exceed 5 years] from the date Protected CRADA
Information is produced, the Parties agree not to further disclose such information
and to use the same degree of care and discretion, but no less than reasonable care
and discretion, to avoid disclosure, publication or dissemination of such information
to a third party, as the Party employs for similar protection of its own information
which it does not desire to disclose, publish, or disseminate except:
(1) as necessary to perform this CRADA;
Section 15
DOE O 483.1A Attachment 3
11-6-2013 Page 7
(2) as published in a patent application or an issued patent before the
protection period expires;
(3) as provided in Article X [REPORTS AND PUBLICATIONS];
(4) as requested by the DOE Contracting Officer to be provided to other
DOE facilities for use only at those DOE facilities solely for
Government use only with the same protection in place and marked
accordingly.
(5) when a specific maximum time period for delaying the public release of
data is authorized in the terms of a Government funding agreement
used to fund this CRADA and that maximum period is shorter than the
time period set forth in this Article for protecting Protected CRADA
Information;
(6) to existing or potential licensees, affiliates, customers, or suppliers of
the Parties in support of commercialization of the technology with the
same protection in place. Disclosure of the Participant’s Protected
CRADA Information under this subparagraph shall only be done with
the Participant’s consent; or
(7) as mutually agreed to by the Parties in advance.
The obligations of this paragraph shall end sooner for any Protected CRADA
Information which shall become publicly known without fault of either Party, shall
come into a Party’s possession without breach by that Party of the obligations of
paragraph above, or shall be independently developed by a Party’s employees who
did not have access to the Protected CRADA Information. Federal Government
employees who are subject to 18 USC 1905 may have access to Protected CRADA
Information and shall not be required to sign non-disclosure agreements due to the
provisions of the statute.
D. COPYRIGHT: The Parties may assert Copyright in any of their Generated
Information. Assertion of Copyright generally means to enforce or give an indication
of an intent or right to enforce such as by marking or securing Federal registration.
Copyrights in co-authored works by employees of the Parties shall be held jointly,
and use by either Party shall be without accounting.
For all Generated Information, the Government has for itself and others acting on its
behalf, a royalty-free, nontransferable, nonexclusive, irrevocable worldwide
copyright license to reproduce, prepare derivative works, distribute copies to the
public, and perform publicly and display publicly, by or on behalf of the
Government, in all copyrightable works produced in the performance of this
CRADA, subject to the restrictions this Article places on publication of Proprietary
Information and Protected CRADA Information.
Attachment 3 DOE O 483.1A
Page 8 11-6-2013
The Parties agree that no computer software will be created under this CRADA. If
the scope of work changes to create computer software, then the CRADA will be
amended accordingly.
The Parties agree to place Copyright and other notices, as appropriate for the
protection of Copyright, in human-readable form onto all physical media, and in
digitally encoded form in the header of machine-readable information recorded on
such media such that the notice will appear in human-readable form when the digital
data are off loaded or the data are accessed for display or printout.
ARTICLE VIII: U.S. COMPETITIVENESS
The Parties agree that a purpose of this CRADA is to provide substantial benefit to the U.S.
economy.
A. In exchange for the benefits received under this CRADA, the Participant therefore
agrees to the following:
Section 16
1. Products embodying Intellectual Property developed under this CRADA shall
be substantially manufactured in the United States, and
2. Processes, services, and improvements thereof which are covered by
Intellectual Property developed under this CRADA shall be incorporated into
the Participant’s manufacturing facilities in the United States either prior to
or simultaneously with implementation outside the United States. Such
processes, services, and improvements, when implemented outside the United
States, shall not result in reduction of the use of the same processes, services,
or improvements in the United States.
B. The Contractor agrees to a U.S. Industrial Competitiveness clause in accordance
with its prime contract with respect to any licensing and assignments of its
Intellectual Property arising from this CRADA, except that any licensing or
assignment of its intellectual property rights to the Participant shall be in
accordance with the terms of paragraph A of this Article.
ARTICLE IX: EXPORT CONTROL
THE PARTIES UNDERSTAND THAT MATERIALS AND INFORMATION RESULTING
FROM THE PERFORMANCE OF THIS CRADA MAY BE SUBJECT TO EXPORT
CONTROL LAWS AND THAT EACH PARTY IS RESPONSIBLE FOR ITS OWN
COMPLIANCE WITH SUCH LAWS. EXPORT LICENSES OR OTHER AUTHORIZATIONS
FROM THE U.S. GOVERNMENT MAY BE REQUIRED FOR THE EXPORT OF GOODS,
TECHNICAL DATA OR SERVICES UNDER THIS AGREEMENT. THE PARTIES
ACKNOWLEDGE THAT EXPORT CONTROL REQUIREMENTS MAY CHANGE AND THAT
THE EXPORT OF GOODS, TECHNICAL DATA OR SERVICES FROM THE U.S. WITHOUT
AN EXPORT LICENSE OR OTHER APPROPRIATE GOVERNMENTAL AUTHORIZATION
MAY RESULT IN CRIMINAL LIABILITY.
DOE O 483.1A Attachment 3
11-6-2013 Page 9
ARTICLE X: REPORTS AND PUBLICATIONS
A. The Parties agree to produce the following deliverables to DOE Office of Scientific
and Technical Information (OSTI):
(1) an initial abstract suitable for public release at the time the CRADA is
executed;
(2) a final report, upon completion or termination of this CRADA, to include a
list of Subject Inventions; and
(3) other scientific and technical information in any format or medium that is
produced as a result of this CRADA that is useful to the Government or the
public as specified by and upon request from DOE no later than two years from
submission of the final report to OSTI.
The Parties acknowledge that the Contractor has the responsibility to timely provide
the above information to OSTI. Furthermore, item (2) above should also be provided
to the DOE field office.
B. The Parties agree to secure pre-publication review from each other wherein the non-
publishing Party shall provide within 30 days any written objections to be considered
by the publishing Party.
C. The Parties agree that neither will use the name of the other Party or its employees
in any promotional activity, such as advertisements, with reference to any product or
service resulting from this CRADA, without prior written approval of the other Party.
ARTICLE XI: FORCE MAJEURE
No failure or omission by the Contractor or the Participant in the performance of any
obligation under this CRADA shall be deemed a breach of this CRADA or create any
liability if the same shall arise from any cause or causes beyond the control of the
Contractor or the Participant, including but not limited to the following, which, for the
purpose of this CRADA, shall be regarded as beyond the control of the Party in question:
Acts of God, acts or omissions of any government or agency thereof, compliance with
requirements, rules, regulations, or orders of any governmental authority or any office,
department, agency, or instrumentality thereof, fire, storm, flood, earthquake, accident, acts
of the public enemy, war, rebellion, insurrection, riot, sabotage, invasion, quarantine,
restriction, transportation embargoes, or failures or delays in transportation.
Section 17
Attachment 3 DOE O 483.1A
Page 10 11-6-2013
ARTICLE XII: DISPUTES
The Parties shall attempt to jointly resolve all disputes arising from this CRADA. In the
event a dispute arises under this CRADA, the Participant is encouraged to contact
Contractor’s Technology Partnerships Ombudsman in order to further resolve such dispute
before pursuing third-party mediation or other remedies. If the Parties are unable to jointly
resolve a dispute within 60 days, they agree to submit the dispute to a third-party mediation
process that is mutually agreed upon by the Parties. To the extent that there is no applicable
U.S. Federal law, this CRADA and performance thereunder shall be governed by the laws of
the State of _________, without reference to that state’s conflict of laws provisions.
ARTICLE XIII: ENTIRE CRADA, MODIFICATIONS,
ADMINISTRATION AND TERMINATION
A. This CRADA with its annexes contains the entire agreement between the Parties with
respect to the subject matter hereof, and all prior representations or agreements
relating hereto have been merged into this document and are thus superseded in
totality by this CRADA.
B. Any agreement to materially change any terms or conditions of this CRADA or the
annexes shall be valid only if the change is made in writing, executed by the Parties
hereto, and approved by DOE.
C. The Contractor enters into this CRADA under the authority of its prime contract with
DOE. The Contractor is authorized to and will administer this CRADA in all
respects unless otherwise specifically provided for herein. Administration of this
CRADA may be transferred from the Contractor to DOE or its designee with notice
of such transfer to the Participant, and the Contractor shall have no further
responsibilities except for the confidentiality, use and/or nondisclosure obligations
of this CRADA.
D. This CRADA may be terminated by either Party upon ___ days written notice to the
other Party. If Article III provides for advance funding, this CRADA may also be
terminated by the Contractor in the event of failure by the Participant to provide the
necessary advance funding.
In the event of termination by either Party, each Party shall be responsible for its
share of the costs incurred through the effective date of termination, as well as its
share of the costs incurred after the effective date of termination, and which are
related to the termination.
FOR CONTRACTOR: FOR PARTICIPANT:
BY _____________ BY_______________
TITLE __________ TITLE____________
DATE __________ DATE_____________
DOE O 483.1A Attachment 4
11-6-2013 Page 1
ATTACHMENT 4
This Attachment provides information and/or requirements associated with DOE O 483.1A as
well as information and/or requirements applicable to contracts in which the associated CRD
(Attachment 1 to DOE O 483.1A) is inserted.
ALTERNATE CLAUSES, ADDITIONAL ARTICLES AND GENERAL GUIDANCE
Laboratories can replace clauses in the DOE Model CRADA or Laboratory Model CRADA with
language from this Attachment as appropriate. These clauses are pre-approved by DOE and
rarely require specific DOE approval. However, identification of the use of one of these pre-
approved clauses will speed up the review and approval process for the CRADA by the DOE
field office.
I. ALTERNATE CLAUSES
ARTICLE I: DEFINITIONS
These definitions may be added when appropriate:
ADDITIONAL DEFINITION: Affiliate
Section 18
Any of the following definitions for Affiliate can be used when the CRADA is with a
consortium or the CRADA Participant is a subsidiary or parent company. The CRADA may
be appropriately modified to extend the rights and responsibilities to Affiliates (particularly
regarding intellectual property).
“Affiliate” means any entity in which the Participant owns or controls, directly or
indirectly, at least 50% of the voting stock or equity.
“Affiliate” means the member companies of __________________ [consortium]
and any entity designated by such a member company, in which the member
company owns or controls, directly or indirectly, at least 50% of the voting stock
or equity.
“Affiliate(s)” of a Party means any company, partnership or other legal entity that
directly or indirectly controls, is controlled by, or is under common control with a
Party hereto, either (1) by direct or indirect ownership of over 50 percent of the
outstanding shares of the entity or the party, or (2) by directly or indirectly having
the right to designate over 50 percent of its directors or in the case of any entity
other than a corporation, persons exercising similar authority.
ADDITIONAL DEFINITION: Foreign Interests
When the need for a foreign ownership, control, or influence (FOCI) review has been
determined to exist and where Article IX, Export Control, has been appropriately modified,
the following two definitions should be added:
Attachment 4 DOE O 483.1A
Page 2 11-6-2013
“Foreign Interest” is defined as any of the following:
(1) A foreign government or foreign government agency;
(2) Any form of business enterprise organized under the laws of any country
other than the United States or its possessions;
(3) Any form of business enterprise organized or incorporated under the laws of
the United States, or a State or other jurisdiction within the United States,
which is owned, controlled, or influenced by a foreign government, agency,
firm, corporation or person; or
(4) Any person who is not a U.S. citizen.
“Foreign ownership, control, or influence (FOCI)” means the situation where the
degree of ownership, control, or influence over a Participant by a foreign interest is
such that a reasonable basis exists for concluding that compromise of classified
information or special nuclear material, as defined in 10 CFR Part 710.5, may result.
ADDITIONAL DEFINITION: Laboratory Tangible Research Products
If Laboratory Tangible Research Products (LTRP) are likely to be developed in the
CRADA, this definition and an alternate Personal Property provision (Article III) may be
used.
“Laboratory Tangible Research Products” or “LTRP” means tangible material
results of research that: (i) can be used for replication, reproduction, evaluation or
confirmation of the research effort, or to evaluate its potential commercial utility; (ii)
are not materials generally commercially available; and (iii) were made by one or
more of the Parties in the performance of this CRADA. LTRP includes, without
limitation, “Laboratory Biological Materials,” which is a biological material that
can be replicated or reproduced, such as plasmids, deoxyribonucleic acid molecules,
ribonucleic acid molecules, living organisms of any sort and their progeny, including
viruses, prokaryote and eukaryote cell lines, transgenic plants and animals, and any
derivatives or modifications thereof or products produced through their use or
associated biological products.
ADDITONAL DEFINITION: Other Protected Data
Section 19
The following definition may be added if the CRADA involves Federal funding (from DOE
or other agencies) that allows restrictions on release and marking of data (an additional
paragraph in Article VII Rights in Data references this definition):
“Other Protected Data” means data first produced in the performance of an award,
contract, or other agreement with DOE or another federal agency which is marked
as being protected from public disclosure or other uses for a particular period time
in accordance with that award, contract, other agreement or other statutory
authority.
DOE O 483.1A Attachment 4
11-6-2013 Page 3
ALTERNATE DEFINITIONS: These alternate definitions may be used if desired:
“Intellectual Property” means patents, copyrights, trademarks and mask works
protected by Federal law and foreign counterparts, except trade secrets.
“Proprietary Information” means information, including data, which embodies (i)
trade secrets or (ii) commercial or financial information which is privileged or
confidential under the Freedom of Information Act (5 U.S.C. 552 (b)(4)), either of
which is developed at private expense outside of this CRADA and which is marked as
Proprietary Information.
GENERAL GUIDANCE:
A definition section must include definitions for DOE Contracting Officer, DOE, Generated
Information, Subject Invention, and any other terms that would be used in the CRADA.
Additional definitions can be added based on the scope of work performed under the
CRADA. The definitions for Trademark and Mask Works are located in the Additional
Articles section below.
The definition for Background Intellectual Property (see Attachment 3, Article I) may not be
all-inclusive (e.g., pre-existing invention disclosures, which may become Subject Inventions
if reduced to practice under the CRADA, or copyrighted software). It is essential that the
existence of this additional Background Intellectual Property be brought to the attention of
the Participant before the CRADA is signed. This can be done by either changing the
definition or by using a separate article on Background Intellectual Property to recognize
such Background Intellectual Property. Additionally, it should be made clear either in an
annex listing Background Intellectual Property or in one of the separate articles on
Background Intellectual Property, if used, that the only Background Intellectual Property
that need be identified is that necessary to perform the CRADA or practice the results of the
CRADA, as appropriate.
ARTICLE II: STATEMENT OF WORK, TERM, FUNDING
AND COSTS
ALTERNATE LANGUAGE: The following paragraph can be used for paragraph C for
CRADAs where the Participant will send advance funds to the Contractor.
The effective date of this CRADA shall be the latter date of (1) the date on which it is
signed by the last of the Parties, (2) the date on which it is approved by DOE, or (3)
the date on which the advance funding referred to in this Article is received by the
Contractor. The work to be performed under this CRADA shall be completed within
______ months/years from the effective date.
ALTERNATE LANGUAGE: The following paragraph can be used for paragraph
D for CRADAs where the Participant will provide 100% funds for the CRADA. It is
understood that the CRADA must include elements of collaboration between the
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Parties when Participant provides all the funding for the CRADA. The Participant’s
estimated contribution is $ _____________________ .
Section 20
ADDITIONAL PARAGRAPH: Advance Payment and Funding
The following provides advance payment funding requirements to be included in paragraph
E. They are all consistent with current DOE policy on requiring advance payments, as
elaborated in the DOE’s Financial Management Handbook, Chapter 13. Contract specialists
will need to consult the handbook for the latest information.
FUNDING REQUIREMENTS:
1. Provision to be used for most Participants, where the work (for Participant’s funds-in
share) is greater than $25,000 and will last longer than 60 days.
The Participant shall provide to the Contractor, prior to any work being performed,
a budgetary resource sufficient to cover anticipated work that will be performed for
the Participants directly funded share for the first billing cycle. In addition, the
Participant shall provide 60 days of additional funding to ensure that funds remain
available for the Participants directly funded share for subsequent billing cycles.
A billing cycle is the period of time between billings, usually 30 days. The billing
cycle is complete when the customer is billed for services rendered. However, with
Small Business Innovation Research (SBIR) or Small Business Technology Transfer
(STTR) Awards described under Chapter 13 of the Financial Management
Handbook, the maximum funding that can be collected from the Participant may not
exceed 30 days of work to be performed under the contract. Please see Chapter 13 for
additional requirements and funding available for these types of awards.
2. Provision where the Participant’s contribution in direct funds to the contractor is
$25,000 or less or where the work will be completed in 60 days or less:
The Participant shall provide Contractor full funding prior to beginning work
covered by those funds.
However, with Small Business Innovation Research (SBIR) or Small Business
Technology Transfer (STTR) Awards described under Chapter 13 of the Financial
Management Handbook, the maximum funding that can be collected from the
Participant may not exceed 30 days of work to be performed under the contract.
Please see Chapter 13 for additional requirements and funding available for these
types of awards.
3. Additional Funding Requirements
Field CFOs or Site Offices may require additional advance payments to account for
estimated termination costs or other costs as appropriate for individual projects.
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4. No DOE budgetary resources under this CRADA shall be utilized to fund work
directly to CRADA Participant.
Exceptions to Funding Requirements
Exceptions to DOE’s normal advance funding requirements can be found under Chapter
13 of the Financial Management Handbook.
GENERAL GUIDANCE:
The CRADA must include a Statement of Work, which must include a technical description
of the scope encompassed by the proposed CRADA, including tasks, the party responsible
for the tasks, and a list of deliverables (reports, prototypes, etc.). The Statement of Work
should also include who the principal investigators for each party will be; the contact
information for official notices unless an Additional Article For NOTICES (below) is added
to the CRADA; who will provide what funds, personnel, services, and property; who will do
what reporting on the work; and procedures for interaction between the parties to
accomplish the Statement of Work, which is the objective of the CRADA. The parties may
also wish to set forth levels of commitment to the CRADA, in terms of full-time equivalent
numbers of various staff and personnel classifications.
Section 21
Any Proprietary Information included in the Statement of Work should be clearly marked.
However, Proprietary Information should not be included in the Statement of Work unless
the parties consider it absolutely necessary to define the work. The name of the Participant
cannot be considered proprietary. Cooperative research performed in CRADAs involves
industrial Participants that have information which they consider to be of commercial value.
Such commercially valuable information could possibly be divulged in the formal CRADA
document, including the incorporated Statement of Work. Because taxpayer funds are used
in the Government share of CRADAs, it is possible that there will be requests for public
release of the formal CRADA document. Commercially valuable information that the
Participant considers sensitive should not routinely be included in the CRADA, including
the accompanying Statement of Work, unless specifically needed. Should DOE receive a
request for public release of the formal CRADA document, only business-sensitive or
proprietary information that qualifies under 5 U.S.C. 552(b)(4) will be exempt from release
after appropriate review.
In accordance with this order, each CRADA must provide a benefit consistent with the
program missions at the facility and the facility mission established by the Cognizant
Secretarial Officer and must involve collaboration between the CRADA Participant and the
DOE laboratory. CRADAs supported by 100% direct funds-in from the Participant must
also include elements of in-kind contributions by the Participant.
There must be a statement of funding for the CRADA, showing the estimated contributions
of the parties. The statement must clearly state that the Government’s estimated contribution
is provided through the contractor’s contract with DOE and is subject to available funding,
except for 100% funds-in CRADAs, for which there is no Government contribution. The
statement may indicate that the Participant’s contributions are also subject to availability of
Attachment 4 DOE O 483.1A
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funds and should include provisions that describe the obligations of the parties relative to
exceeding the estimated costs. If the cost of the CRADA exceeds the estimated
contributions, then CRADA will need to be amended to increase the amounts.
The statement of funding must include a provision addressing advance payment
requirements whenever there are “funds-in” from the Participant. The contractor may not
agree to waive advance payments unless the contractor is using its own funds (e.g., from
royalties, award/management fees or non-Federal corporate funds). The contractor may,
however, negotiate variations to the standard advance payment requirement for small
businesses and others, consistent with Chapter 13 of DOE’s Financial Management
Handbook.
Program officers and Cognizant Secretarial Officers may provide supplemental guidance on
funding and other issues to the contractor and operations or field office to help avoid
surprises and ensure effective coordination of CRADAs and management of multi-year
resource requirements. For example, there could be specific requirements to get either
written approval from, or provide written notice to, the Cognizant Secretarial Officer and/or
the appropriate program office for 100% funds-in CRADAs involving more than $1 million
dollars total effort per year.
Section 22
Under current DOE policy, funds previously obtained from Federal sources can be used to
finance a non-Federal Participant’s share of a project. One of the purposes of CRADAs is to
stimulate private investment in collaborations with laboratories. It is important that the
overall program be supported with significant private funds. However, DOE generally is
unconcerned if the funds for the Participant’s share of a specific CRADA come ultimately
from some other Federal program, so long as the decision process for obtaining those funds
precedes the final CRADA negotiation and the obtaining of those funds complies with the
rules of that process. If the funds come from some other part of the Department, extra care
must be taken to ensure that there is no real or apparent conflict of interest and that there is
fairness of opportunity.
Other contractual obligations of the Participant with respect to the Government are not
overridden by this CRADA.
ARTICLE III: PERSONAL PROPERTY
ALTERNATE LANGUAGE: Any of the following options could be used instead.
OPTION 1:
All tangible personal property produced or acquired under this CRADA
(specifically excluding Intellectual Property rights, Background Intellectual
Property, and Proprietary Information) shall become the property of the
Participant or the Government, depending upon whose funds were used to
obtain it. Personal property shall be disposed of as directed by the owner at the
owner’s expense. There shall not be any jointly funded property under this
CRADA except by the mutual agreement of the Parties. The Participant shall
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maintain records of receipts, expenditures, and the disposition of all
Government property in its custody related to the CRADA.
OPTION 2:
Participant shall have title to any tangible personal property the Contractor
produces or acquires using solely the Participant’s funds under this CRADA whose
cost is greater than $5,000 (unless identified otherwise in Annex A). The Government
shall have title to all other tangible personal property produced or acquired by the
Contractor. The Participant shall maintain records of receipts, expenditures, and the
disposition of all Government property in its custody related to the CRADA and with
a value greater than $5,000.
OPTION 3: Laboratory Tangible Research Products (LTRP)
Definition of Laboratory Tangible Research Products (LTRP) should be added to
Article I if using this option:
Participant shall have title to any tangible personal property the Contractor
produces (other than Laboratory Tangible Research Products) or acquires using
solely the Participant’s funds under this CRADA whose cost is greater than $5,000,
unless identified otherwise in Annex A. The Government shall have title to all other
tangible personal property produced or acquired by the Contractor. The Participant
shall maintain records of receipts, expenditures, and the disposition of all
Government property with a value greater than $___ in its custody related to the
CRADA.
ADDITIONAL PARAGRAPH: Transferring Title of Property
Personal property provided by the Participant for use in this CRADA may be
permanently transferred to Government ownership, so long as the Parties mutually
agree to such transfer, and an appropriate DOE or other Federal agency program
representative verifies that the personal property would have continuing value to
Government-funded research efforts.
ADDITIONAL PARAGRAPH: Inspecting Government Property
Section 23
Where Government property will be under the Participant’s control, Contractors should
include language regarding periodic access, inspection, inventory, and records of the
property. In such a case, the Contractor may choose to add the following language:
The Participant shall, with reasonable notice, grant to the Government and to the
Contractor periodic access to Participant’s premises during regular business
hours for the purposes of inspection of CRADA-related Government property in its
custody.
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GENERAL GUIDANCE:
There must be agreement among the parties as to who will retain what tangible property, if
any is to be obtained, acquired, produced, or modified in the course of the CRADA.
Remember that Government property disposal regulations pertain to any property in which
Government money is involved.
ARTICLE IV: DISCLAIMER
GENERAL GUIDANCE:
There must be a disclaimer of express or implied warranties as to the conduct of the
research. This statement should be in the form of a Uniform Commercial Code (UCC)-type
disclaimer, which should be conspicuous in the CRADA so as to meet the standards of due
notice. One way to do this is to use bold type, all capital letters, or to have an especially
large type font specifying the disclaimer.
ARTICLE V: PRODUCT LIABILITY
OPTION 1: Use of Hold Harmless Provision
As an alternate to using the standard language for product liability, a hold harmless
provision may be substituted therefor, such as the following:
Except for any liability resulting from any negligent acts or omissions of the
Contractor or the Government, the Participant agrees to hold harmless the
Government and the Contractor for all damages, costs, and expenses, including
attorney’s fees, arising from personal injury or property damage occurring as a
result of the making, using, or selling of a product, process, or service by or on
behalf of the Participant, its assignees, or licensees, which was derived from the
work performed under this CRADA.
OPTION 2: States and State Agencies
Most U.S. States prohibit indemnification obligations. Furthermore, State Agencies and
State colleges or universities do not commercialize technology, but license it to third parties.
Therefore, the following clause may be used when the CRADA involves a U.S. State, a
State Agency, a State college or university, or a political subdivision of a State or an agency
thereof:
For licenses granted or assignment made by the Participant to any third party in
Intellectual Property derived from the work performed under this CRADA, such
licenses or assignments shall include the requirement that the third party shall
indemnify the Government, Contractor, and Participant for all damages, costs, and
expenses, including attorneys’ fees, arising from personal injury or property damage
occurring as a result of the making, using, or selling of a product, process, or service
by or on behalf of such third party, its assignees, or licensees, provided, however,
such third parties shall not be required to indemnify the Government, Contractor or
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Participant for any negligent acts or omissions made by the Government, Contractor
or Participant respectively.
OPTION 3: Purchase of Product Liability Insurance
Section 24
The Participant or the Contractor may agree to purchase and maintain adequate product
liability insurance to protect the Government and the Contractor against product liability
claims. The cost for this insurance shall not be charged directly or indirectly to the
Government. Product liability insurance is appropriate for CRADAs when there is a high
risk of personal injury or property damage from using the product, process, or service
derived from work performed under the CRADA. An example of a suitable provision is:
The (Participant, Contractor, or Parties) agree to obtain and maintain product
liability insurance in the amount of $_____ during the life of this CRADA and
subsequently for the life of any products, processes, or services resulting from work
under the CRADA. The Government and the Contractor shall be covered against any
claims for product liability as a result of this insurance. A copy of this product
liability insurance policy shall be provided to both the Government and the
Contractor, including any material modifications thereto, including any notices of
termination.
OPTION 4: Public Domain or Not Commercialized
If the Participant will either put all intellectual property developed under the CRADA in the
public domain (such as publishing the data and inventions, or releasing the information or
not marking as Protected CRADA Information) or does not plan to commercialize, the
following statement can used in place of a Product Liability clause:
The Participant agrees that all of its Intellectual Property generated under this
Agreement will be placed in the public domain (with the appropriate disclaimer) or
the results will be a product, process, or service unlikely to be commercialized.
Therefore, a standard Product Liability provision where the Participant would
indemnify the Contractor and the Government is not included in this CRADA.
GENERAL GUIDANCE:
If the results of the research covered by the CRADA are restricted in any way for the
purpose of commercialization (such as through patents, copyrights, or Protected CRADA
Information), or if there is a specific, identifiable laboratory technology being transferred,
there must be a provision that indemnifies the Contractor and the Government from all costs
related to personal injury and property damage that may result from the Participant’s
commercialization and use of a product, process, or service. The protection should usually
take the form of the above provision on product liability.
Special situations may provide for use of Option 4 where standard product liability
provision is not used. Since the Contractor would license its Intellectual Property under its
M&O Contract requiring product liability protection, this option is limited to the Participant
Attachment 4 DOE O 483.1A
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agreeing not to commercialize its intellectual property. The following are examples of use of
this option:
(a) When the results will be a product, process, or service unlikely to be
commercialized (e.g., basic research), circumstances must be such that they
justify the exclusion of the product liability indemnity provision from the
CRADA. Such determinations will be made on a case-by-case basis and will
be supported by facts indicating there is little or no potential risk of liability to
the Government or the Contractor. Approval from the DOE Contracting
Officer will be required when this occurs.
Section 25
(b) When the results are to be placed totally in the public domain (i.e., no
Protected CRADA Information or Intellectual Property) and accompanied by
a DOE-approved disclaimer; if the purpose of the CRADA is to provide
information which is intended to be placed in the public domain with an
appropriate disclaimer provision, a product liability provision need not be
used.
NOTE: If during the CRADA project, the Participant finds that the results will be a
product, process, or service to be commercialized, then the CRADA can be amended
to include a standard Product Liability clause. If the CRADA is completed, the
Participant will need to execute a side agreement for product liability to protect the
Contractor and Government.
If the Participant is a state entity (e.g. U.S. state university or college), the phrase “to the
extent permitted by [name of state] State law“ may be added to the beginning of the clause
in the DOE Model CRADA. This is only permissible per letter from the state Attorney
General for particular states, this provision may be suitably modified or deleted with DOE
Contracting Officer approval after conferring with local Patent Counsel.
ARTICLE VI: RIGHTS IN SUBJECT INVENTIONS
PARAGRAPH A: The Contractor, with approval of local Patent Counsel, may tailor its
own Laboratory Model CRADA language for providing rights for the Participant and
Contractor regarding ownership of Subject Inventions in lieu of the standard version in the
CRADA. The invention rights provisions in a CRADA should insure timely reporting and
patenting of Subject Inventions. As prudence dictates modifying any deadlines (e.g.
reporting) contained in the clause to better implement changes in the laws, the Assistant
General Counsel for Technology Transfer and Intellectual Property will provide model
language.
ADDITIONAL PARAGRAPH: Joint Inventions can also be addressed in Paragraph A by
adding the following clause:
For Subject Inventions that are joint Subject Inventions of the Contractor and the
Participant, title to such Subject Inventions shall be jointly owned by the Contractor and
the Participant.
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ADDITIONAL PARAGRAPH: Requiring Cooperation in Preparing Patent Applications:
If a patent application is filed by the non-inventing Party (“Filing Party”), the
inventing Party shall reasonably cooperate and assist the Filing Party, at the Filing
Party’s expense, in executing a written assignment of the Subject Invention to the
Filing Party and in otherwise perfecting the patent application, and the Filing Party
shall have the right to control the prosecution of the patent application. The Parties
shall agree among themselves as to who will file patent applications on any joint
Subject Invention.
ADDITIONAL PARAGRAPH: Cross Licensing Provision
Each Party grants the other Party a nonexclusive, transferable, irrevocable, paid-up
license to practice or to have practiced for or on behalf of that Party every Subject
Invention arising out of this CRADA throughout the world, with a right to grant
sublicenses of no greater scope to others.
ADDITIONAL PARAGRAPH: Commercializing In Different Countries
When it is appropriate for each party to lead commercialization in different countries, and the
paragraphs regarding filing of patent applications and costs have been addressed, the following
provisions may be added:
Section 26
1. The Contractor grants to Participant an exclusive, royalty-free license, including the
right to sublicense, in each patent application filed in ____________[country] on any
Contractor Subject Invention and any resulting patent in ____________[country]
from such patent application in which the Contractor acquires title. The Participant
grants to Contractor an exclusive, royalty-free license, including the right to
sublicense, in each patent application filed in the United States on any Participant
Subject Invention and any resulting patent in the United States from such patent
application in which the Participant acquires title.
2. Each Party grants to the other Party a nonexclusive, transferable irrevocable, paid-
up license to practice or to have practiced for or on behalf of that Party every Subject
Invention arising out of this CRADA in any country other than
____________[country] or the United States, with a right to grant sublicenses of no
greater scope to others.
ADDITIONAL LANGUAGE: Laboratory Subcontracts
If the Contractor will be issuing subcontracts to perform work listed in the Statement of
Work of the CRADA, and where the subcontracts are not funded with Federal funds or are
otherwise subject to exceptional circumstances (e.g. 37 C.F.R. 401.3), there should be a
paragraph addressing the Participant’s option for a field-of-use license in the subcontractor’s
subject inventions in compliance with National Technology Transfer and Advancement Act
of 1995 (see General Guidance section below regarding the ACT). Also, the Contractor
should ensure that similar requirements are in the subcontract with the Subcontractor.
Attachment 4 DOE O 483.1A
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The following definitions should be added to Article I:
“Subcontractor” means a subcontractor of the Contractor or Participant at any tier.
The following paragraph should be added to this Article:
For each Subject Invention made by a Subcontractor of the Contractor performing work
under this CRADA, Participant shall have the option during and for a period of
_________ months after the Subject Invention of the Contractor’s Subcontractor is
reported to DOE and Contractor, to obtain a license within the field of use that
Participant and Contractor have agreed upon. The license shall be on reasonable terms
and conditions agreed upon by Participant and the Subcontractor, including the payment
of negotiated license fees and royalties.
General Guidance: If Federal funds (from Contractor or Participant’s funds-in) are used
and no exceptional circumstance exists (e.g. 37 C.F.R. 401.3), Bayh-Dole applies such
that the subcontractor does not have to provide an exclusive license to Participant. If the
Subcontractor does not qualify under Bayh-Dole (i.e., large business), then a patent
waiver may need to be issued by DOE Patent Counsel.
ALTERNATE LANGUAGE: Exclusive License to Participant.
The Parties can modify the standard preamble to this Article by replacing “and wherein the
Participant has the option to choose an exclusive license, for reasonable compensation, for a
pre-negotiated field of use to the Contractor’s Subject Invention” with the following:
The Participant acknowledges that the Contractor has offered to the Participant the
option to choose an exclusive license for a pre-negotiated field of use for reasonable
compensation for any Subject Invention made in whole or in part by a Contractor employee.
ADDITIONAL LANGUAGE: Exclusive License to Participant.
Section 27
The following options can be used as Additional Paragraphs defining the length of time that the
Participant has to notify the Contractor of exercising the exclusive right:
OPTION 1:
The Participant has the option for ___ (insert a time period of not less than 6 months)
after Contractor Subject Invention is disclosed to the Participant to choose an exclusive
license in Contractor’s Subject Inventions in the field of use of______________ (insert
the field of use negotiated between the Parties).
OPTION 2:
During the term of this CRADA and for a period of 6 months after the termination or
completion of the CRADA, the Participant shall have the opportunity, pursuant to 15
U.S.C. 3710a, to obtain a license to Contractor’s Subject Inventions. In particular, the
Participant shall have the option to obtain, up to and including, an exclusive license to
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Contractor’s Subject Inventions within a defined field of use on agreed-upon
reasonable terms and conditions, including the payment of negotiated license fees and
royalties.
OPTION 3:
In Annex ___, the Parties have negotiated greater rights in the Contractors Subject
Inventions pursuant to 15 U.S.C. 3710a.
OPTION 4:
The Participant has the option for ___(insert a time period) plus a period of not more
than 6 months after completion or termination of this CRADA to choose an exclusive
license in Contractor’s Subject Inventions in the field of use of______________(insert the
field of use negotiated between the Parties).
ADDITIONAL LANGUAGE: Background Intellectual Property
Usually, a list of the Background Intellectual Property (BIP) is attached to the CRADA as
an Annex and referenced in the definition for BIP. This provides an easy way to amend the
list as the CRADA progresses and also might be protectable under FOIA. Since the notice of
existing BIP is to inform the Participant of existing technology that might need to be
licensed to practice Subject Inventions, the language below can be modified such that only
the Contractor is required to provide a list of BIP. The Parties can add the following
paragraph to reference the Annex and remove the annex reference in the definition:
Each Party may use the other Party’s Background Intellectual Property identified in
Annex ___ of this CRADA solely in performance of research under the Statement of
Work. This CRADA does not grant to either Party any option, grant, or license to
commercialize, or otherwise use the other Party’s Background Intellectual Property.
Licensing of Background Intellectual Property, if agreed to by the Parties, shall be
the subject of separate licensing agreements between the Parties.
Each Party has used reasonable efforts to list all relevant Background Intellectual
Property, but Background Intellectual Property may exist that is not identified.
Neither Party shall be liable to the other Party because of failure to list Background
Intellectual Property.
GENERAL GUIDANCE:
The CRADA must include an article which sets forth the allocation of rights to Subject
Inventions between the parties. Through a class waiver at each laboratory, DOE has
provided the Participant with title to inventions made by employees of the Participant. These
class waivers extended the March-In Rights to Participant’s Subject Inventions. The terms
and conditions of that waiver have been effectively changed by P.L. 104-113 (the National
Technology Transfer Act of 1995, hereinafter in this guidance, the “ACT”) to include a field
of use license granted to the Participant in Subject Inventions made in whole or in part by
the contractor and the Government license and march-in rights contained in the ACT. The
Section 28
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article must indicate that DOE retains rights for Subject Inventions for which a party to the
CRADA does not file patent applications or maintain patents. The article must also provide
that the Government retains a nonexclusive, nontransferable, irrevocable, paid-up license to
practice or to have practiced for or on behalf of the United States every Subject Invention
under the CRADA throughout the world. (Authority: 35 U.S.C. 202(c)(2) for DOE’s
nonprofit management and operating contractors entering into CRADAs and by DOE policy
for other management and operating contractors and CRADA Participants.)
It is a statutory requirement that the Participant be offered an exclusive license in
Contractor’s Subject Inventions. This should be documented in the preamble or by using
one of the options above. This may be used in conjunction with other language allocating
invention rights where the Contractor retains title to its inventions. In some cases a
Participant may not want the CRADA to include the option to choose the field of use
license. To ensure that it is documented that the statutorily required option has been offered
in those cases, it is suggested that a pre-agreement notice or other correspondence with a
potential Participant provide a notice to the Participant about the option. In this situation, the
Contractor should include an acknowledgment of the notice in the CRADA.
In addition, Subcontractors to the Contractor may be required to offer the Participant an
exclusive license in their Subject Inventions pursuant to exceptional circumstances, such as
in 37 C.F.R. 401.3. Similarly, where the subcontract is not funded with Federal funds and
the subcontractor receives title to Subject Inventions under a patent waiver pursuant to 10
C.F.R. 784, the waiver of patent rights may be conditioned on granting such option to the
Participant.
The exclusive license itself, per the ACT, may be only in exchange for reasonable
compensation, when appropriate, and subject only to reasonable terms and conditions
associated with obtaining reasonable compensation, for example, minimum annual royalty
payments, objective performance obligations, contributions to the costs of prosecution and
litigation to maintain a patent and other commercially reasonable terms, shall satisfy the
statutory requirement of “for reasonable compensation.” Failure of the Participant to fulfill
any of its obligations in the negotiated exclusive license is cause for termination of such
license and not in violation of the ACT. Although these are the types of terms that may be
reasonable in appropriate circumstances, DOE does not require that any or all of these terms
be a condition of the license in all circumstances. Additionally, the exclusive license may be
limited to a negotiated field of use. In accordance with the ACT, the license must provide
the Participant with the right of enforcement under Chapter 29 of Title 35 U.S.C.
The Contractor should document the terms of the option and whether the option was
exercised or not.
Paragraph G requires future reporting of use of intellectual property, which would most
likely be commercialization of patents. The Participant should recognize that the
Department has a need to measure economic outcomes of CRADAs and the Department
through the Contractor may request long-term economic data (e.g., the results of
commercializing products, processes, or services based on the CRADA, compliance with
US Competitiveness provision of Article VIII). Such follow-up surveys are already being
Section 29
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done for R&D 100 award-winning technologies without intruding into sensitive market or
financial information. Measurement of the outcomes of cooperative research, both for the
Department and for the Participant, is a very important aspect of the Department’s
Technology Partnerships activity. Examples of the types of long-term economic data that
could be sought include jobs created/lost/retained, increases in market share, and sales
increases. Surveys would be done in such a way that answers are provided in broad
categories (i.e., 1-50 jobs created, etc.) in a “check-the-box” approach. Mechanisms used to
gather the information could include customer surveys, third-party personal interviews, and
third-party studies commissioned by the Department. The Department has decided on 5 year
period since implementation of the intellectual property developed under the CRADA may
take several years and the impact of such use may not be realized until 5 years has passed.
However, this period may be reduced with DOE Contracting Officer approval where the
Participant openly demonstrates why a shorter time is more appropriate based on the
research being performed under the CRADA. Likewise, the Contracting Officer may
increase the period in cases where a DOE programmatic need arises.
ARTICLE VII: RIGHTS IN DATA
ALTERNATE LANGUAGE: For Paragraph A:
A. The Parties and the Government shall have unlimited rights in all Generated
Information produced or provided by a Party under this CRADA, except for
information which is: (a) disclosed in a Subject Invention disclosure being
considered for patent protection, (b) protected as a mask work or (c) marked as
being copyrighted or as Protected CRADA Information or as Proprietary
Information.
PROPRIETARY INFORMATION:
ALTERNATE LANGUAGE: for Paragraph B.
OPTION 1:
B. PROPRIETARY INFORMATION: Each Party agrees not to disclose
Proprietary Information provided by the other Party to anyone other than the
CRADA Participant and Contractor without written approval of the providing
Party, except to Government employees who are subject to 18 U.S.C. 1905.
To the extent that any Generated Information discloses or duplicates
Proprietary Information, such Generated Information shall be marked and
treated as Proprietary Information.
Disclosures of Proprietary Information to DOE employees shall occur only on
site at the Contractor’s facilities unless mutually agreed upon by the Parties.
The Contractor and DOE shall limit their respective internal disclosure of
Proprietary Information to those employees or agents having a need to know
such information.
Attachment 4 DOE O 483.1A
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OPTION 2
B. PROPRIETARY INFORMATION: All information marked as Proprietary
Information shall be protected by the recipient as Proprietary Information
for a period of _____ years from receipt of such Proprietary Information
when clearly dated, otherwise from the effective date of this CRADA,
unless, as shown by the recipient, such Proprietary Information becomes
publicly known without the fault of the recipient, comes into recipient’s
possession from a third party without an obligation of confidentiality on the
recipient, is independently developed by recipient’s employees who did not
have access to such Proprietary Information, is released by the disclosing
Party to a third party without restriction, or is released for disclosure with
the written consent of the disclosing Party.
Section 30
OPTION 3: No Proprietary Information. If the Parties agree that no Proprietary
Information will be shared between the Parties in order to perform the tasks in the
Statement of Work, the following language could be used. However, the following
clause can be replaced by amending the CRADA if the Parties decide to share
proprietary information during the performance of the project:
B. PROPRIETARY INFORMATION: The Parties agree that no Proprietary
Information will be shared between the Parties.
ADDITIONAL PARAGRAPHS:
Any of following additional paragraphs can be added to Paragraph B of the Article:
1) Proprietary Information in tangible form shall be returned to the disclosing
Party or destroyed with a certificate of destruction submitted to the disclosing
Party upon termination or expiration of this CRADA, or during the term of this
CRADA upon request by the disclosing Party.
2) All Proprietary Information shall be returned to the provider thereof at the
conclusion of this CRADA at the provider’s expense.
3) In no case shall the Contractor provide Proprietary Information of the
Participant to any person or entity for commercial purposes, unless otherwise
agreed to in writing by the Participant.
4) Notwithstanding the provisions of this paragraph B, both Parties agree that a
subcontractor identified in the Statement of Work may receive Proprietary
Information to the extent necessary to perform the activities assigned to the
subcontractor as set forth in the Statement of Work provided that the
subcontractor agrees in writing to comply with the requirements set forth in
this Article.
DOE O 483.1A Attachment 4
11-6-2013 Page 17
GENERAL GUIDANCE REGARDING PROPRIETARY INFORMATION:
The definition in Article I (complying with the Freedom of Information Act (5 U.S.C. 552)
and Stevenson-Wydler statute (15 U.S.C. 3710 a(c)(7)(A)), clearly indicates that Proprietary
Information is “information embodying trade secrets developed outside the CRADA at
private expense.” The contractor cannot negotiate away the right of a Government
employee, subject to 18 U.S.C. 1905, to see Proprietary Information. The contractor should
seek additional rights to Proprietary Information at the DOE laboratory where program
needs require rights greater than those prescribed in the CRADA clauses (e.g., including
limiting the period in which Proprietary Information is maintained as proprietary when such
information is retained by the contractor). Such disclosure to the Government may require
marking with both Proprietary Information and OUO as required under DOE O 471.3
Identifying and Protecting Official Use Only Information.
The obligations of the parties with regard to Proprietary Information should require that all
such materials be sufficiently identified and marked so that the personnel involved in the
project will have no trouble understanding what materials are to be protected. The parties
should stipulate whether the contractor will return such materials, destroy them, or keep
them at the end of work on the CRADA. If information could not be protected as a valid
trade secret, or commercial or financial information, it should not be protected under the
CRADA.
If the parties will be using software, biological materials, specimen materials, equipment, or
other tangible personal property which a party wants to protect as proprietary, such items
should be included in the definition of Proprietary Information to ensure such protection.
Additional materials can be found at 48 CFR 927.400. In certain projects, a separate
Material Transfer Agreement (MTA) or software license may be appropriate to protect the
parties and define the use of such items. Reference to the existence of such MTA or license
may be appropriate within the CRADA or Statement of Work.
Section 31
The Parties may wish to return Proprietary Information before the conclusion of the
CRADA, when such information is no longer needed for CRADA work.
The Parties may want to address situations in which Proprietary Information is in electronic
form and cannot necessarily be returned to the providing Party or completely destroyed
without incurring considerable expenses. For example, electronic communications such as
emails are often stored in backup files, tapes, or otherwise be part of a party’s permanent
business records. The Parties may agree to exempt these types of files or tapes.
PROTECTED CRADA INFORMATION
ALTERNATE LANGUAGE: Fundamental Research under Export Control Law
Some University M&O Contractors have many foreign employees and students and comply
with export control law through the fundamental research safe-harbor. Also, Part 734.8(c) of
the Export Administration Regulation extends the “fundamental research” designation to
FFRDCs (Federally Funded Research and Development Centers) and the language below
Attachment 4 DOE O 483.1A
Page 18 11-6-2013
regarding “higher education” can be appropriately modified. In either case, the Participant
may want to protect its own data. Therefore, the first paragraph of this subsection in the
DOE Model CRADA could be replaced with the following paragraph where only the
Participant’s generated information is marked:
Except where a Participant’s funding agreement prohibits such protection, the
Participant may designate and mark as Protected CRADA Information any
Generated Information produced by its employees, which meets the definition in
Article I. Because the Contractor is part of an institution of higher education and
intends to conduct its activities as fundamental research under the U.S. Export
Administration Regulations, the Contractor does not intend to mark any of its
Generated Information as Protected CRADA Information. All such designated
Protected CRADA Information shall be appropriately marked.
ALTERNATE LANGUAGE: Last subparagraph of this Paragraph C could be replaced with
the following:
The obligations of this paragraph shall end sooner for any Protected CRADA
Information which shall become publicly known without fault of either Party, shall
be independently developed outside of the CRADA by a Party’s employees who did
not have access to the Protected CRADA Information, or is disclosed through a
product released by the Participant. If recipient receives any information
independently developed by a third party without any obligation of confidentiality
which is similar to Protected CRADA Information, disclosure by recipient of such
third party information shall not be a breach of this CRADA.
ALTERNATE LANGUAGE: Subcontractor’s Data
If some of the CRADA is done by subcontractors, the following changes can be made:
The following definitions should be added to Article I:
“Subcontractor” means a subcontractor of the Contractor or Participant at any
tier.
The following paragraph should be added to the Rights in Data Article:
Each Party may designate and mark as Protected CRADA Information any
Generated Information produced by its employees or Subcontractors, which meets
the definition in Article I and, with the agreement of the other Party, so designate
any Generated Information produced by the other Party’s employees or
Subcontractors which meets the definition in Article I. All such designated Protected
CRADA Information shall be appropriately marked.
Section 32
ADDITIONAL LANGUAGE: Other Protected Data Category. The definition for Other
Protected Data must be added to Article I when this provision is used in the CRADA.
DOE O 483.1A Attachment 4
11-6-2013 Page 19
OTHER PROTECTED DATA: The Participant may designate data delivered to the
Contractor by the Participant as Other Protected Data provided the data meets the
definition of Article I and the data is marked in accordance with the award, contract,
or other agreement that provides for the protection of the data. The Contractor shall
comply with the markings to the extent that the markings are authorized by the
award, contract, other agreement, or statutory authority.
GENERAL GUIDANCE REGARDING PROTECTED CRADA INFORMATION:
The wording of the definition for Protected CRADA Information should be along the lines
of the Stevenson-Wydler statute (15 U.S.C. 3710a(c)(7)(B)) and placed in the Definitions
article to support the substantive clause on protecting this information. The CRADA must
include a requirement that designated Protected CRADA Information be appropriately
marked. The Contractor cannot negotiate away the right to share Protected CRADA
Information with Government employees covered under 18 U.S.C. 1905. Also, the
Contractor cannot negotiate away DOE’s right to share Protected CRADA Information with
other DOE facilities having the same protection in place without the approval of the DOE
operations or field office responsible for the CRADA. Such disclosure to the Government or
other DOE facilities may require marking with both Protected CRADA Information and
OUO as required under DOE O 471.3 Identifying and Protecting Official Use Only
Information. Any delivery to DOE of Protected CRADA Information will be to implement
the following policy: (a) ensure that anticipated DOE mission benefit is received from
CRADAs; (b) avoid duplication of expense and effort; (c) help to advance technology; and
(d) enable DOE to meet statutory requirements to disseminate information after the
expiration of the withholding period.
Software may be marked as Protected CRADA Information, but that restriction only applies
to the source code. Software has been exempted from the requirement of getting approval
from the Contracting Officer to share with other facilities. The new software copyright
provision (see below) requires deposit of CRADA generated software in OSTI/ESTSC and
therefore the object code can be shared under the Government’s copyright license. The
parties should negotiate the respective responsibilities for marking Generated Information
that meets the definition of Protected CRADA Information and the obligations that will
attach to such information. Generated Information that is marked Protected CRADA
Information cannot be protected for more than the statutory maximum of 5 years from the
date it is produced. The determination as to which Generated Information is to be marked as
Protected CRADA Information shall be made when the Generated Information is produced,
not at the end of the CRADA. Also, if the Participant is using Federal funds to perform at
least some of the work, the terms of that Federal funding agreement with regard to
protection of data should apply (i.e., the time period in the Federal funding agreement is the
maximum allowed to mark information as Protected CRADA Information) even if such
protections under the CRADA could be greater than the terms of the Federal funding. The
parties shall embody the rights and obligations in an appropriate legend. The parties should
negotiate the term for which it will be protected and the obligations of the parties with
regard to such Protected CRADA Information. The Contractor may license its Protected
CRADA Information as long as it doesn’t violate the release restrictions set forth in this
Section 33
Attachment 4 DOE O 483.1A
Page 20 11-6-2013
article. If no protection is needed or when protection is no longer permitted, the parties
should quickly publish the Generated Information when possible.
Per DOE Directive DOE O 241.1B, Generated Information in the form of final reports or
other scientific and technical information (STI) that is marked as Protected CRADA
Information and final reports or STI for which no protection is needed should be submitted
to DOE’s Office of Scientific and Technical Information.
The parties should also be careful to appropriately mark as Protected CRADA Information
in human-readable form onto all physical media and in digitally encoded form in all
machine-readable information.
COPYRIGHTS
ALTERNATE LANGUAGE: The first paragraph containing the rights of the Parties with
regards to copyright can be replaced with the following:
Each Party shall have the first option to assert copyright in works authored by its
employees. Copyrights in co-authored works by employees of the Parties shall be
held jointly, and use by either Party shall be without accounting. A Party electing not
to assert copyright in a work authored by its employees agrees to assign such
copyright to the other Party upon the request of, and at the expense of, the other
Party.
ALTERNATE LANGUAGE: Technical Manual, Film and Digital Media
The first paragraph could be replaced with the following if the Parties intend the
copyrighted work to be contained within a Technical Manual, book, film, digital media, etc.
However, the rights of the Parties could be defined in this paragraph instead of using an
Annex.
All Participant and Contractor copyrights to original information for which
authorship takes place during the performance of work under this CRADA shall be
owned and licensed as set forth in Annex ___ subject to any obligation of protection
as required in this article.
COMPUTER SOFTWARE: If the CRADA will develop Computer Software, then the
computer software definition should be added to Article I and paragraph (D) replaced in its
entirety as follows:
In Article I, add a definition for Computer Software as follows:
“Computer Software” means (i) computer programs that comprise a series of
instructions, rules, routines, or statements, regardless of the media in which
recorded, that allow or cause a computer to perform a specific operation or series of
operations; and (ii) recorded information comprising source code listings, design
details, algorithms, processes, flow charts, formulas, and related material that would
enable the computer program to be produced, created, or compiled.
DOE O 483.1A Attachment 4
11-6-2013 Page 21
In the Rights in Data Article, replace the entire section (D) COPYRIGHT with the
following:
(D) COPYRIGHT: The Parties may assert Copyright in any of their Generated
Information. Assertion of Copyright generally means to enforce or give an indication
of an intent or right to enforce such as by marking or securing Federal registration.
Copyrights in co-authored works by employees of the Parties shall be held jointly,
and use by either Party shall be without accounting.
COMPUTER SOFTWARE: For all Computer Software produced in the performance
of this CRADA, the Parties shall provide an Announcement Notice, AN 241.4
Software Announcement Notice, along with providing the source code, the executable
object code and the minimum support documentation needed by a competent user to
understand and use the Computer Software to DOE’s Energy Science and
Technology Software Center (ESTSC) via www.osti.gov/estsc. The source code of the
Computer Software may be marked as Protected CRADA Information in accordance
with this Article; however, the Government’s use of the executable object code is
governed by the applicable license below.
Section 34
[The Parties can negotiate ownership and license rights to software and other
copyrighted generated data developed under this CRADA.]
COMMENT: Many Laboratories may want to negotiate license rights in a
separate agreement because use of software under a license will extend
beyond the completion of the CRADA. The Laboratory should ensure that if
there is an exclusive license to the Participant, that there is a right to license to
third parties similar to march-in rights when Participant isn’t commercializing
the Laboratory’s software. Therefore the Laboratory may want to use the
following suggested statement:
Under a separate agreement, the Contractor will grant the Participant a
license in Contractor’s Computer Software. If the grant is for an exclusive
license, the separate agreement will include “march-in rights.”
For Generated Information that is Copyrighted Computer Software produced by a
Party, the Party shall inform DOE’s ESTSC when it abandons or no longer
commercializes the Copyrighted Computer Software. Until such notice to ESTSC, the
Government has for itself and others acting on its behalf, a royalty-free,
nontransferable, nonexclusive, irrevocable worldwide copyright license to
reproduce, prepare derivative works, and perform publicly and display publicly, by
or on behalf of the Government. (narrow license) After the Party owning the
Copyrighted Computer Software abandons or no longer commercializes the
Copyrighted Computer Software, the Government has for itself and others acting on
its behalf, a royalty-free, nontransferable, nonexclusive, irrevocable worldwide
copyright license to reproduce, prepare derivative works, distribute copies to the
public, and perform publicly and display publicly, by or on behalf of the
Government. (broad license)
Attachment 4 DOE O 483.1A
Page 22 11-6-2013
For all other Generated Information where a Party asserts copyright in
copyrightable works produced in the performance of this CRADA, the Government
has for itself and others acting on its behalf, a royalty-free, nontransferable,
nonexclusive, irrevocable worldwide copyright license to reproduce, prepare
derivative works, distribute copies to the public, and perform publicly and display
publicly, by or on behalf of the Government, subject to the restrictions this Article
places on publication of Proprietary Information and Protected CRADA Information.
The Parties agree to place Copyright and other notices, as appropriate for the
protection of Copyright, in human-readable form onto all physical media, and in
digitally encoded form in the header of machine-readable information recorded on
such media such that the notice will appear in human-readable form when the digital
data are off loaded or the data are accessed for display or printout.
GENERAL GUIDANCE REGARDING COPYRIGHT:
Section 35
DOE authorizes the Participant and the contractor to assert copyright in Generated
Information. The parties must grant to the United States an irrevocable, paid-up copyright
license to any and all works that come out of the project and may be copyrightable. For
Computer Software, the Government retains a narrow license (without the right to distribute
copies to the public) that will become a broad license after the Participant decides to
abandon or not commercialize the software. However, there may be circumstances where
DOE Program may require the broad license only (or Open Source Software distribution)
for programmatic reasons and the above double underlined language will need to be
appropriately modified by DOE Patent Counsel. The Contractor shall follow section
(e)(1)(i) of M&O Contract clause 970.5227-24 Rights in Data-Technology Transfer
(formally DEAR 970.5227-2) that allows “the Contractor to copyright data first produced
under a CRADA…as described in the individual CRADA.” Therefore, no DOE Program
approval is necessary and only reporting requirements to Patent Counsel and ESTSC apply. The
Contractor shall follow its M&O Contract clauses regarding abandoning the commercialization
of any software generated under the CRADA. The parties may also negotiate reciprocal
licenses among themselves. As an alternative, the parties can agree as part of the CRADA to
negotiate the software license rights each party is to receive upon the production and
copyright of software under the CRADA. The contractor must ensure that all copyrighted
works are available to other DOE contractors for Governmental purposes. Except for
computer software, any restriction on the Government and others acting by or on behalf of
the Government of the right to prepare derivative works or the right to use any copyrighted
Generated Information must also be approved by the Contracting Officer of the local DOE
field office with concurrence by DOE Patent Counsel. All Computer Software, whether
copyrighted or not, must be deposited in ESTSC. The Parties may mark Computer Software
as Protected CRADA Information (PCI); however, that protection extends only to the source
code. The Government retains a narrow license in the object code to be used for
Government purposes. When the PCI protection expires (if applicable), the Government can
use the source code under the narrow license.
Copies of all Participant generated computer software on which copyright protection will be
asserted must be delivered to the Energy Science and Technology Software Center (ESTSC)
DOE O 483.1A Attachment 4
11-6-2013 Page 23
by the Participant. If the contractor and Participant agree to protect computer software for 5
years by marking it as Protected CRADA Information, the applicability of the DOE march-
in rights will most likely be delayed for such period unless there is a clear indication that the
Participant refuses to commercialize the computer software generated by the Contractor
under the CRADA in which the Participant has an exclusive license. Most likely, an
exclusive license of Contractor’s software would be covered under a separate agreement and
should include march-in rights where the Participant is required to commercialize or the
Contractor may license to third parties. The Participant should be given a right of appeal this
march-in right. If the Participant is only granted a non-exclusive license in Contractor’s
computer software, then the Contractor may license the software non-exclusively to third
parties.
Section 36
ARTICLE VIII: U.S. COMPETITIVENESS
OPTION: If a Net Benefit Statement is approved by DOE.
If the Participant is unable or unwilling, in advance, to meet the requirements of Article
VIII.A., this language will be substituted for paragraph A.
A. A plan for providing net benefit to the U.S. economy is attached in Annex
_____.
ADDITIONAL PARAGRAPH: If Participant wants the option to submit a Net Benefit
Statement in the future, the following paragraph can be added.
If the Participant is willing to commit to paragraph A, but would like the option to submit a
Net Benefit Statement after considering the impact of commercializing the Intellectual
Property developed under the CRADA, this language may be added as an additional
paragraph C:
C. If the Participant later finds that it cannot meet the requirements of
Paragraph A above, the Participant will submit a plan for providing net
benefit to the US economy to DOE. If such plan is approved by DOE, it shall
be incorporated into this CRADA by an amendment to be executed by the
Parties. If the CRADA is completed or terminated and DOE approves of the
plan, the DOE Contracting Officer shall issue an approval letter.
GENERAL GUIDANCE:
The CRADA must include an article which sets forth the parties’ agreement with respect to
benefits to accrue to the U.S. economy as a result of the CRADA. The preferred benefit is
that any products embodying any Intellectual Property resulting from the performance of the
CRADA shall be manufactured substantially in the United States This must be the
laboratories’ opening negotiating position for all CRADAs. Thus, any specific laboratory
“model” CRADAs must include a U.S. manufacturing commitment for products embodying
Intellectual Property, not just inventions. Contractors shall ensure that adequate benefits are
being secured for the U.S. taxpayer for the commercialization worldwide of Intellectual
Attachment 4 DOE O 483.1A
Page 24 11-6-2013
Property arising under the CRADA. Commitment to alternative benefits as part of, or in
conjunction with, this article are acceptable in certain situations and are provided for in this
guidance.
The Government, in funding CRADAs, is seeking to transfer technology to companies with
significant manufacturing and research facilities in the United States in a way which will
provide short- and long-term benefits to the U.S. economy and the industrial
competitiveness of such companies.
The Department’s policy on U.S. competitiveness is based on the fact that billions of
taxpayer dollars have paid for the research at DOE laboratories. Before technology is
transferred from DOE laboratories, we as negotiator/agents are required to ensure that the
taxpayers will receive some return on their investment. The preferred benefit to the U.S.
economy is the creation and maintenance of manufacturing capabilities and jobs within the
United States. However, if a potential Participant cannot identify increased U.S. jobs as a
result of the technology being transferred, some other substantial economic benefit to the
U.S. economy must be identified. DOE policy on U.S. competitiveness is stated in the
memorandum of February 10, 1993, issued by the Director of Technology Utilization. DOE
policy is summarized in the following list:
It is DOE policy for the laboratories, in their selection of CRADA
Participants, to give preference to business units located in the United States
which agree to substantially manufacture resulting technology in the United
States.
Section 37
DOE will approve, as exceptions, agreements with some Participants on the
basis of contractual commitments to appropriate alternative benefits to the
U.S. economy. Exceptions must be based on specific information and not
generic assertions.
When there are multiple partnering opportunities in a common technical or
technology area, and limitations on resources for partnering, preference
should be given to partnerships that accept the requirement for substantial
U.S. manufacturing.
The U.S. competitiveness aspects of prospective CRADA Participants and
CRADAs will be resolved as up-front matters, before execution of the
CRADA. Departure from U.S. competitiveness commitments made by
CRADA Participants can be a basis for stopping work under the CRADA and
will be considered as background information in any future CRADA
negotiation with the same CRADA Participant. When optional paragraph C is
used, it should also be emphasized to prospective CRADA Participants that,
once they give these U.S. competitiveness related assurances to DOE, their
departure from the standard U.S. Competitiveness provision may result in
prolonged negotiations.
DOE O 483.1A Attachment 4
11-6-2013 Page 25
DOE, in its policy on U.S. competitiveness, distinguishes among products,
which are manufactured, and processes and services, which are practiced or
implemented. In the context of a multi-national firm, it may be advantageous
to the U.S. economy and to the competitive position of the firm for a process
or service to be implemented worldwide as quickly as possible.
On March 17, 2011, the Secretary of Energy issued a memorandum stating that the current U.S.
Competitiveness policy would be retained, but encouraged streamlining the process for
negotiating alternate net benefit statements in cases where the parties seek modification to U.S.
manufacture obligations. Where a CRADA Participant is unable or unwilling to agree to the
model U.S. Competitiveness provision, then the Contractor should provide the Participant with
a U.S. Competitiveness Questionnaire (See Attachment 8) or other form that has been approved
by DOE. The Contractor can transmit the completed Questionnaire to DOE Field Office or
inform the Participant to contact the local DOE Patent Counsel or the designated DOE Field
Office personnel responsible for technology transfer matters (hereinafter, the Reviewing
Office). The worksheet contains criteria that the reviewing officials may use in deciding
whether U.S. Competitiveness requirements have been satisfied. Early communication between
the Reviewing Office, the Contractor, and the Participant is strongly encouraged in order to
develop a suitable Net Benefit Statement (NBS) as rapidly as feasible. Final Net Benefit
Statements should be submitted to the Reviewing Office as soon as practicable.
The Reviewing Office is responsible for reviewing and determining whether the proposed NBS
is sufficient or needs to be further negotiated. The Reviewing Office will have ten (10) business
days from receipt of the NBS submission to approve, reject, or seek modifications to the NBS
terms. If the Reviewing Office rejects the proposed NBS, the Reviewing Office, the Contractor,
or the Participant may offer revisions to the proposed NBS. The Reviewing Office will have
five (5) business days from the receipt of any revisions to determine whether the revised NBS is
sufficient.
Section 38
If the foregoing cycle period(s) has elapsed without a determination (e.g., approval, denial, or a
request for revision or the parties otherwise reach an impasse), the Reviewing Office should
submit the NBS to the DOE Technology Transfer Coordinator and to the Assistant General
Counsel for Technology Transfer and Intellectual Property (GC-62) for expedited review. The
DOE Technology Transfer Coordinator, in consultation with GC-62 and the cognizant DOE
Program Office, shall use reasonable best efforts to provide the Reviewing Office with a formal
recommendation on the sufficiency of the NBS within five (5) business days. The Reviewing
Office shall use reasonable best efforts to make its final determination on the sufficiency of the
NBS within five (5) business days of reviewing the formal recommendation. Once a NBS is
approved by the Reviewing Office, the Reviewing Office should send a courtesy copy of the
approved NBS to the DOE Technology Transfer Coordinator and to the Office of the Assistant
General Counsel for Technology Transfer and Intellectual Property.
The Secretary empowered the General Counsel to prepare guidance on streamlining the NBS
process. To that end, the General Counsel may issue further guidance updating or
supplementing the foregoing procedure.
Attachment 4 DOE O 483.1A
Page 26 11-6-2013
When CRADAs involve foreign entities, additional factors must be addressed. Under
Executive Order 12591, when considering whether to enter into a CRADA with a foreign
company, and after reference to information from the U.S. Trade Representative (USTR),
appropriate consideration must be given to (1) whether the foreign company and/or its
government permit and encourage U.S. entities to enter into similar agreements on a
comparable basis; (2) whether the foreign government has policies to protect Intellectual
Property rights; and (3) when the research will involve or produce technologies subject to
U.S. national security export controls, whether the foreign government has adequate
measures to protect the transfer of the technology to prohibited locations. Consideration of
the first factor is also required under 15 U.S.C. 3710a(c)(4)(B). Also, if the funds come
from some other part of the Department, extra care must be taken to ensure that U.S.
Competitiveness is handled in a manner consistent with such Department funding. For
example, if a DOE Cooperative Agreement to the CRADA Participant has unique U.S.
Competitiveness provision, the CRADA with the Participant should reference such
provision. Similarly if the project is occurring under an International Agreement or Treaty,
the U.S. Competitiveness provision should be consistent with such International
Agreement or Treaty.
ARTICLE IX: EXPORT CONTROL
ADDITIONAL PARAGRAPH: Classified Information.
The following approved language was developed to address foreign ownership, control, or
influence issues with respect to the Participant. It should only be used for those CRADAs
involving access to classified information, access to special nuclear materials, or
unescorted access to security areas of Departmental facilities. If the CRADA involves
access to classified information, access to special nuclear materials, or unescorted access to
security areas of Departmental facilities, the requirements of the Atomic Energy Act of
1954, as amended, must be met, this article of the CRADA should be retitled “Export
Control/Foreign Ownership and Control,” and language pertaining to FOCI should be
added along with the Definitions for Foreign Interests and FOCI. The completed FOCI
questionnaire attached hereto as Attachment 7 must be completed by the Participant and
included as an annex to the CRADA.
Section 39
The Participant has a continuing obligation to provide the Contractor written
notice of any changes in the nature and extent of foreign ownership, control, or
influence over the Participant which would affect the Participant’s answers to the
previously completed FOCI certification.
ALTERNATE LANGUAGE: Some University M&O Contractors have many foreign
employees and students. They strictly limit data developed at their facilities to be
technology that would meet Department of Commerce’s Export Administration
Regulations (EAR) Section 99 designation. As such, it would be considered fundamental
research and there would be no restrictions on its publications. The following language
may be used:
DOE O 483.1A Attachment 4
11-6-2013 Page 27
The parties understand that materials and information resulting from the
performance of this CRADA may be subject to export control laws and that each
party is responsible for its own compliance with such laws.
Participant acknowledges that the Contractor has many foreign employees and
students. The Participant agrees that the Contractor will conduct this project as
fundamental research with no restrictions on publication. Accordingly, the
Contractor does not intend to mark any of its Generated Information as Protected
CRADA Information and the Participant agrees not to direct the Contractor to
create export controlled information and not to transfer to Principal Investigator or
to other employees or students of the Contractor any Proprietary Information or
Protected CRADA Information that is export controlled under the Export
Administration Regulations, the International Traffic in Arms Regulations, or 10
CFR 810.
GENERAL GUIDANCE:
There must be an export control warning statement to warn the parties that material and
information resulting from the CRADA may be export controlled. This statement should be
conspicuous, like the Uniform Commercial Code-like disclaimer.
ARTICLE X: REPORTS AND PUBLICATIONS
ALTERNATE LANGUAGE: Paragraph B-- a more detailed review process for
approving publications can be used:
The Parties anticipate that their employees may wish to publish technical developments
and/or research findings generated in the course of this CRADA. On the other hand,
the Parties recognize that an objective of this CRADA is to provide business
advantages to the Participant. In order to reconcile publication and business concerns,
the Parties agree to a review proposed public disclosures as follows:
1. Each Party (“Submitter”) shall submit to the other Party (“Recipient”), in
advance, proposed written and oral publications pertaining to work under the
CRADA. Proposed oral publications shall be submitted to the Recipient in the
form of a written presentation synopsis and a written abstract.
2. The Recipient shall provide a written response to the Submitter within 30 days,
either objecting or not objecting to the proposed publication. The Submitter
shall consider all objections of the Recipient and shall not unreasonably refuse
to incorporate the suggestions and meet the objections of the Recipient. The
proposed publication shall be deemed not objectionable, unless the proposed
publication contains the Recipient’s Proprietary Information, Protected CRADA
Information, export controlled information for which the Submitter does not
have an appropriate license or exclusion from U.S. export control laws, or
material that would create potential statutory bars to filing the United States or
corresponding foreign Patent applications. In the event an objection is raised
Section 40
Attachment 4 DOE O 483.1A
Page 28 11-6-2013
because of a potential statutory bar, the Recipient shall file its patent
application within _____ days of making such objection, after which time the
Submitter is free to publish.
GENERAL GUIDANCE:
The CRADA must include a provision setting forth the required minimum deliverables of a
publically releasable abstract and final report. Other deliverables pertaining to the specific
project are normally contained in the Statement of Work; however, some intellectual
property might be useful to the Government or the public and should be delivered to the
DOE Office of Scientific and Technical Information (OSTI) for distribution if DOE requests
such delivery. CRADA reports should fully cover and describe the research done under the
CRADA, incorporating technical data as needed to support conclusions, and including
Protected CRADA Information as appropriate. Where the Participant and/or the contractor
identifies that such reports contain Protected CRADA Information, the reports will be
properly marked with a restrictive legend identifying the agreed-to period of withholding
from public disclosure per DOE Directive DOE O 241.1B. Such reports shall be furnished
to OSTI for Departmental use only and be withholdable for the stated withholding period as
materials exempt from Subchapter II of Chapter 5 of Title 5, United States Code. The
contractor must ensure that adequate deliverables are provided to OSTI to ensure that the
results of DOE-approved CRADAs are made known to other DOE contractors for DOE
program needs. Additional information on providing information to OSTI is available at
www.osti.gov/stip. Information and suggested best practices on marking CRADA reports to
identify the agreed-to period of withholding from public disclosure is available at
www.osti.gov/stip/access/crada.
A publication review provision must be included in the CRADA. The pre-publication
review process must consider the protection of rights to filing U.S. and foreign patent
applications, since any disclosure may be a bar to filing.
ARTICLE XI: FORCE MAJEURE
GENERAL GUIDANCE:
A force majeure clause stating that neither party will be liable for unforeseeable events
beyond its reasonable control must be included in the CRADA.
ARTICLE XII: DISPUTES
If the Parties want to include a more detailed description of resolving disputes, the following
options could be used as additional paragraphs added to the standard paragraph:
OPTION 1: Mediation
After the Parties have consulted with the Technology Partnership Ombudsman in
accordance with the paragraph above, the Parties can initiate mediation, which
shall commence within 30 days of selection of the mediator and shall be held in a
DOE O 483.1A Attachment 4
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mutually convenient location. The mediator’s role shall be to facilitate an
agreement between the Parties, based on their mutual interests. The Parties
agree to share the costs of mediation equally.
Neither Party will be prevented from resorting to a judicial proceeding if (1)
good faith efforts to resolve the dispute have been unsuccessful or (2) interim
relief from a court is necessary to prevent serious injury. To the extent that there
is no applicable U.S. Federal law, this CRADA and performance thereunder shall
be governed by the law of the State of_____.
OPTION 2: DOE Contracting Officer Determination
Section 41
After the Parties have consulted with the Technology Partnership Ombudsman in
accordance with the paragraph above, the Parties can have the dispute decided
by the DOE Contracting Officer, who shall reduce his/her decision to writing
within 60 days of receiving in writing the request for a decision by either Party to
this CRADA. The DOE Contracting Officer shall mail or otherwise furnish a copy
of the decision to the Parties. The decision of the DOE Contracting Officer is
final unless, within 120 days, the Participant brings an action for adjudication in
a court of competent jurisdiction in the State of________. To the extent that there
is no applicable U.S. Federal law, this CRADA and performance thereunder shall
be governed by the law of the State of ________.
OPTION 3: Arbitration
After the Parties have consulted with the Technology Partnership Ombudsman in
accordance with the paragraph above and have mutually agreed not to enter into
mediation, the Parties can request to have the dispute settled by arbitration
conducted in the State of _______________ in accordance with the then current
and applicable rules of the American Arbitration Association. Judgment upon the
award rendered by the Arbitrator(s) shall be nonbinding on the Parties.
OPTION 4: Litigation
After the Parties have consulted with the Technology Partnership Ombudsman in
accordance with the paragraph above and are unable to jointly resolve the
dispute, the Parties can seek resolution through a judicial proceeding. Neither
Party will be prevented from resorting to a judicial proceeding if (1) good faith
efforts to resolve the dispute have been unsuccessful or (2) interim relief from a
court is necessary to prevent serious injury. To the extent that there is no
applicable U.S. Federal law, this CRADA and performance thereunder shall be
governed by the law of the State of _______. Any and all litigation involving
disputes, claims, or either Party’s rights and duties under or arising as a result of
this CRADA shall be brought in a court of competent jurisdiction in the State of
_________.
Attachment 4 DOE O 483.1A
Page 30 11-6-2013
GENERAL GUIDANCE:
The standard Disputes clause in the agreement must be included in all CRADAs. DOE
believes that contacting the Laboratory Technology Partnership Ombudsman is essential in
resolving disputes quickly and efficiently. If the Technology Partnership Ombudsman is
unsuccessful in assisting the parties in resolving the conflict, the parties should attempt to
settle disputes by mediation or by DOE Contracting Officer before entering into binding or
nonbinding arbitration and/or seeking adjudication in a court of competent jurisdiction. It is
strongly recommended that the contractor seek to include an intermediate step after it
attempts to directly resolve the dispute with the Participant before going to court.
If mediation is undertaken, it is recommended that the confidentiality provisions of the
Alternative Dispute Resolution Act be incorporated into the agreement to mediate. Sample
agreements are available from the DOE Office of Conflict Prevention and Resolution. If the
parties decide to replace mediation with another form of Alternative Dispute Resolution,
such as a neutral evaluation or mini-trial, the DOE Office of Conflict Prevention and
Resolution can provide information and guidance on these processes.
Section 42
It is DOE policy (See DOE General Counsel Issues Arbitration Guidance for M&O
Contractors) that mediation is the principal method of alternate dispute resolution. However,
there is currently no legal prohibition on M&O contractors including binding arbitration
clauses in their contracts with others. It often will be a good idea to include arbitration
clauses as a means of limiting the risk of litigation which is often more time consuming and
expensive than arbitration. The Department of Energy, including NNSA, does however
“regulate” the use of arbitration once a dispute has arisen under our Contractor Legal
Management Requirements. However, agreement to arbitrate should generally be consistent
with the Administrative Dispute Resolution Act and Department guidance. When a decision
to arbitrate is made, a statement fixing the maximum award amount should be agreed to.
ARTICLE XIII: ENTIRE CRADA, MODIFICATIONS, ADMINSTRATION AND
TERMINATIONS
ALTERNATE LANGUAGE: Administration
The following paragraph could be used for paragraph C:
The Contractor enters into this CRADA under the authority of its prime contract
with DOE. The Contractor is authorized to and will administer this CRADA in all
respects unless otherwise specifically provided for herein. Administration of this
CRADA may be transferred from the Contractor to DOE or its designee as a
successor to Contractor who is assuming responsibilities for the facilities
managed by Contractor with notice of such transfer to the Participant, and the
Contractor shall have no further responsibilities except for the confidentiality,
use and/or nondisclosure obligations of this CRADA. This CRADA shall be
binding upon and inure to the benefit of the Parties, and their respective
successors and assignees.
DOE O 483.1A Attachment 4
11-6-2013 Page 31
ADDITIONAL LANGUAGE: Surviving Clauses
The following clause may be added to section D.
The confidentiality, use, and/or non-disclosure obligations of this CRADA shall
survive any termination of this CRADA, as well as provisions of this CRADA which
would naturally survive termination or expiration of this CRADA.
GENERAL GUIDANCE:
The CRADA must include an article stating that all the terms and conditions of the
CRADA are entirely contained within the CRADA and its annexes (for example,
Statement of Work). Subsequent modifications to the CRADA must acknowledge or
supersede this statement.
The CRADA should include a termination clause. The termination clause may also
reference to Funding and Costs Article, in so far as to clearly state that “failure of the
Participant to provide the necessary advance funding, or to promptly pay the invoices
rendered by the contractor is cause for termination of the CRADA.”
When the contractor is entering into a CRADA with a division or subsidiary of another
corporation, it may be desirable to add a statement to the signatory line of the Participant
stating that the person attests that he/she has the legal authority to bind the company to all
the terms and conditions of the CRADA.
II. ADDITIONAL ARTICLES
The following articles may be added depending on the scope of work and Contractor
obligations:
ARTICLE ___: LABORATORY SITE ACCESS. SAFETY AND HEALTH
Section 43
As a precondition to performing work at CONTRACTOR Laboratory, Participant must
complete all CONTRACTOR Site Access documents and requirements. Participant shall take
all reasonable precautions in activities carried out under this Agreement to protect the safety
and health of others and to protect the environment. Participant must comply with all
applicable safety, health, access to information, security and environmental regulations and the
requirements of the Department and CONTRACTOR, including the specific requirements of the
Laboratory. In the event that the Participant fails to comply with said regulations and
requirements, CONTRACTOR may, without prejudice to any other legal or contractual rights,
issue an order stopping all or any part of Participant's activities at the Laboratory.
GENERAL GUIDANCE:
If the Participant or any subcontractors are going to perform work under the CRADA at the
Laboratory, the Participant shall follow the Laboratory site access, safety and health
protocols. Therefore, this article should be added accordingly.
Attachment 4 DOE O 483.1A
Page 32 11-6-2013
ARTICLE __: TRADEMARKS
If trademarks are contemplated to be created under the CRADA, the following definitions
should be added to Article I:
“Trademark” means a distinctive mark, symbol, or emblem used in commerce by a
producer or manufacturer to identify and distinguish its goods or services from those
of others.
“Service Mark” means a distinctive word, slogan, design, picture, symbol, or any
combination thereof, used in commerce by a person to identify and distinguish its
services from those of others.
The following language may be used for this article.
The Parties may seek to obtain Trademark/Service Mark protection on products or
services generated under this CRADA in the United States or foreign countries. [The
ownership and other rights relating to this Trademark shall be as mutually agreed to
in writing by the Parties.] The Parties hereby acknowledge that the Government
shall have the right to indicate on any similar goods or services produced by or for
the Government that such goods or services were derived from and are a DOE
version of the goods or services protected by such Trademark/ Service Mark, with the
Trademark and the owner thereof being specifically identified. In addition, the
Government shall have the right to use such Trademark/Service Mark in print or
communications media.
OPTION:
The following language is an option for the bracketed language in the above
paragraph:
The Party originating the Trademark/Service Mark on products or services
generated under this CRADA in the United States or foreign countries shall
have the full right, title, and interest in such Trademark or Service Mark
subject only to the Government’s retained right to use the mark on any similar
goods or services as set forth below.
OPTION:
If the CRADA Participant objects to the Government’s retention of any right to use
any trademark owned by the Participant because the Participant has no right to
perform a quality review or inspection of the DOE version of the trademarked goods,
the following sentence may be added to the end of the above standard language
paragraph, if desired:
Where the Government indicates on goods that such goods were derived
from goods protected by a Trademark/Service Mark, the Government will
DOE O 483.1A Attachment 4
11-6-2013 Page 33
also indicate that the Trademark owner has had no right to perform a
quality review/inspection of the DOE version of the goods.
Section 44
GENERAL GUIDANCE:
By approving a CRADA, DOE authorizes the contractor and the Participant to assert
trademark protection for products or services arising out of the performance of that
CRADA. The parties shall acknowledge the Government’s right to indicate the relationship
between the goods and services it produces and those protected by trademark/service mark
in appropriate circumstances. The parties may negotiate between themselves any licensing
rights they desire, consistent with the Government’s license.
Trademarks for jointly developed products or services should be addressed in the CRADA.
One way to do so is to specify that any trademarks in generated products or services jointly
attributable to contractor and Participant employees shall be jointly owned by the
contractor and the Participant.
ARTICLE __: MASK WORKS
If mask works are contemplated to be created under the CRADA, the following definition
should be added to Article I:
“Mask Work” means a series of related images, however fixed or encoded, having
or representing the predetermined, three-dimensional pattern of metallic,
insulating, or semiconductor material present or removed from the layers of a
semiconductor chip product and in which series the relation of the images to one
another is that each image has the pattern of the surface of one form of the
semiconductor chip product.
The following language may be used for this article.
The Parties may seek to obtain legal protection for Mask Works fixed in
semiconductor products generated under this agreement as provided by Chapter 9
of Title 17 of the United States Code. [The rights to any Mask Work covered by this
provision shall be as mutually agreed to in writing by the Parties.] The Parties
hereby acknowledge that the Government or others acting on its behalf shall retain
a nonexclusive, paid-up, worldwide, irrevocable, nontransferable license to
reproduce, import, or distribute the covered semiconductor product by or on behalf
of the Government, and to reproduce and use the Mask Work by or on behalf of the
Government.
OPTION:
The following language is an option for the bracketed language in the above paragraph:
The allocation of rights to Mask Works will be commensurate with the distribution
of Copyrights under Article VII, paragraph D of this CRADA.
Attachment 4 DOE O 483.1A
Page 34 11-6-2013
GENERAL GUIDANCE:
By approving a CRADA, DOE authorizes the contractor and the Participant to assert
mask work protection for semiconductor chip products first produced during the
performance of the CRADA. The parties shall grant to the Government and others acting
on its behalf an irrevocable, paid-up license to use any of these covered products. The
parties may negotiate between themselves any licensing rights they desire, consistent with
the Government’s license.
Jointly developed semiconductor chip materials may be registered for protection; this
should be addressed in the CRADA. One way to address this is to specify that any mask
works fixed in semiconductor chip products generated under the CRADA and jointly
attributable to contractor and Participant employees shall be jointly owned by the
contractor and the Participant.
ARTICLE __: ASSIGNMENT OF PERSONNEL
If personnel from either party will work at the others facility, this Article may be added to
the CRADA:
Section 45
A. Each Party may assign personnel to the other Party’s facility as part of this
CRADA to participate in or observe the research to be performed under this
CRADA. Such personnel assigned by the assigning Party shall not during the
period of such assignments be considered employees of the receiving Party for
any purpose.
B. The receiving Party shall have the right to exercise routine administrative and
technical supervisory control of the occupational activities of such personnel
during the assignment period and shall have the right to approve the
assignment of such personnel and/or to later request their removal by the
assigning Party.
C. The assigning Party shall bear any and all costs and expenses with regard to
its personnel assigned to the receiving Party’s facilities under this CRADA.
The receiving Party shall bear facility costs of such assignments.
OPTION: More Complete Recitation of the Exclusions in Paragraph A
A. Each Party may assign personnel to the other Party’s facility as part of this
CRADA. Such personnel assigned by the assigning Party to participate in or
observe the research to be performed under this CRADA shall not during the
period of such assignments be considered employees of the receiving Party for
any purposes, including but not limited to any requirements to provide
workers’ compensation, liability insurance coverage, payment of salary or
other benefits, or withholding of taxes.
DOE O 483.1A Attachment 4
11-6-2013 Page 35
OPTION: More Complete and Explicit Recitation of Costs for Paragraph C
C. The assigning Party shall bear any and all costs and expenses with regard to its
personnel assigned to the receiving Party’s facilities under this CRADA. The
receiving Party shall bear the costs of providing an appropriate work space,
access to a telephone, use of laboratory, manufacturing or other work areas as
appropriate, and any other utilities and facilities related to such assignments.
ADDITIONAL PARAGRAPH: Observe Working Hours of Host Facility
The assigning Party’s employees and agents shall observe the working hours,
security and safety rules, and holiday schedule of the receiving Party while
working on the receiving Party’s premises. The receiving Party shall have the
reasonable right to approve the assignment of personnel or request their removal
by the assigning Party.
OPTION: Contractor Annex
If Employees of the Participant are required to visit the Contractor’s facility, the
Participant agrees to the conditions in Annex ____.
GENERAL GUIDANCE:
If it is anticipated that personnel may be assigned back and forth between the facilities, a
provision for such assignments must be included in the CRADA so that such assignments
of personnel can be easily facilitated during the course of the CRADA. The contractors
should ensure that, when this article is being discussed, the Participants are given copies of
contractor regulations, procedures, policies, and practices for entrance of outside personnel
to work in the laboratories and/or facilities, especially where foreign Participants are
involved. DOE facilities must comply with U.S. export and security laws when receiving
assigned foreign national Participant personnel.
ARTICLE __: NOTICES
If Parties want Notices to be in the CRADA instead of the Statement of Work, this Article
may be added:
Section 46
Any communications required by this CRADA, if given by postage prepaid first class
U.S. Mail or other verifiable means addressed to the Party to receive the
communication, shall be deemed made as of the day of receipt of such
communication by the addressee, or on the date given if by verified facsimile.
Address changes shall be made by written notice and shall be effective thereafter. All
such communications, to be considered effective, shall include the number of this
CRADA.
The addresses, telephone numbers, email and facsimile numbers for the Parties are
as follows:
Attachment 4 DOE O 483.1A
Page 36 11-6-2013
1. For CONTRACTOR:
U.S. Mail Only: FedEx, UPS, Freight
a. FORMAL NOTICES AND COMMUNICATIONS, COPIES
OF REPORTS
Attn: Tel:
Email:
b. PROJECT MANAGER, REPORTS, COPIES OF FORMAL
NOTICES AND COMMUNICATIONS
Attn: Tel:
Email:
2. For PARTICIPANT:
U.S. Mail Only: FedEx UPS, Freight
a. FORMAL NOTICES AND COMMUNICATIONS, COPIES
OF REPORTS
Attn: Tel:
Email:
b. PROJECT MANAGER, REPORTS, COPIES OF FORMAL
NOTICES AND COMMUNICATIONS
Attn: Tel:
Email:
GENERAL GUIDANCE:
If the Contractor does not want to have the notices in the Statement of Work, then delete
paragraph B of Article II and add this Article to the CRADA for communications among the
parties to the CRADA for invoicing and receipt of funds, as well as other notices under the
CRADA. For funds-in CRADAs a billing and/or an invoice address for the Participant can
be added, if needed.
ARTICLE __: PROJECT MANAGEMENT
A. Each Party shall assign and identify in writing a project manager prior to the start of
the CRADA. Either Party may change its project manager by providing written
notification to the other Party. Each project manager shall be responsible for
DOE O 483.1A Attachment 4
11-6-2013 Page 37
coordinating all matters relating to this CRADA, any Statement of Work hereunder,
and all other related matters between the Parties. All communications between the
Parties relating to this CRADA shall take place between the project managers.
B. Project managers for this CRADA are as follows:
for CONTRACTOR:__________________
for PARTICIPANT:__________________
Attachment 4 DOE O 483.1A
Page 38 11-6-2013
The Parties will use reasonable efforts to manage the disclosure of Proprietary
Information or Protected CRADA Information through the project managers or their
designees; however, failure to do so will not cause any marked Proprietary
Information or any marked Protected CRADA Information to lose the protection
afforded by Articles VII and VIII.
GENERAL GUIDANCE:
This additional article has been approved for use if desired. This information could be
combined with the NOTICES Article and be renamed as “Notices and Project
Management.”
ARTICLE __: ORDER OF PRECEDENCE
In the event of a conflict between the provisions of the annexes and those of this CRADA,
this CRADA shall prevail.
ARTICLE __: WAIVER
The failure of the Contractor or the Participant at any time to enforce any provisions of this
CRADA or to exercise any right or remedy shall not be construed to be a waiver of such
provisions or of such right or remedy or of the right of the Contractor or the Participant
thereafter to enforce each and every provision, right, or remedy.
ARTICLE __: BACKGROUND INTELLECTUAL PROPERTY
Usually, a list of the Background Intellectual Property (BIP) is attached to the CRADA as
an annex. However, the Parties could agree to add an Article to the CRADA as follows and
this can be modified to have only the Contractor report its BIP:
Section 47
The Contractor and the Participant have identified and agreed that the following
Background Intellectual Property may be used in the performance of work under
this CRADA and may be needed to practice the results of this CRADA:
Contractor’s Background Intellectual Property:___________________
Participant’s Background Intellectual Property:___________________
The Contractor and the Participant represent that the above-identified Background
Intellectual Property is available for licensing as of the effective date of this
CRADA.
Each Party has used reasonable efforts to list all relevant Background Intellectual
Property, but Intellectual Property may exist that is not identified. Neither Party
shall be liable to the other Party because of failure to list Background Intellectual
Property.
DOE O 483.1A Attachment 5
11-6-2013 Page 1
ATTACHMENT 5
This Attachment provides information and/or requirements associated with DOE O 483.1A as
well as information and/or requirements applicable to contracts in which the associated CRD
(Attachment 1 to DOE O 483.1A) is inserted.
MODEL SHORT FORM CRADA
This Model Short form CRADA is designed to be offered to entities as means for
streamlining and simplifying the CRADA process for certain circumstances. In order to
ensure expedited CRADA development and approval, this document must be adopted in its
entirety, as written, by both/all parties with no exceptions. The language of this document is
pre-approved by DOE; however, the DOE Field Office can approve minor changes specific
to a Laboratory or other facility. The goal is for uniformity across the DOE complex with
this CRADA with limited differences between Laboratories and other facilities.
The Short Form CRADA may be offered to entities that meet the following criteria:
a) The Participant should be clearly advised that this CRADA must be adopted
in its entirety, as written, by both/all parties and, at the same time, advised of the
alternative to use the DOE Model CRADA if the total terms of the Short Form
CRADA are not agreeable.
b) The dollar value of the entire project (including amendments) does not exceed
$500,000. This dollar value may be periodically adjusted by the HQ Office of
Procurement Policy (MA).
The Short Form CRADA package will be subject to the same process used for DOE Model
CRADA package review and approval at the local DOE Field Offices.
Guidance for the DOE Model CRADA applies to clauses unchanged in the Short Form
CRADA.
For each project, a Statement of Work (SOW) is required that details the nature, scope,
roles, responsibilities, and costs of activities to be conducted by both parties together with
an estimated timeline for completion of identified tasks. The SOW will be incorporated into
the CRADA as Annex A.
Financial Considerations:
1) Federal Administrative Charge is applicable to entities as provided for by DOE Order
522.1.
2) In Article II paragraph D, DOE’s Cognizant Site CFO’s per Chapter XIII of the
Financial Management Handbook will provide approval/concurrence before the DOE
Contracting Officer approves any advance payments of less than 60 days.
Attachment 5 DOE O 483.1A
Page 2 11-6-2013
3) All of the funding provisions/requirements in Attachment 4 apply to the DOE Short
Form CRADA. Please see Attachment 4 for more guidance on the following
provisions:
a) Requirements for SBIR/STTR awards;
b) Full funding requirements for awards that are $25,000 or less or where the work
will be completed in 60 days or less;
Section 48
c) Additional funding requirement for termination costs or other expenses for
individual projects as determined by the Field CFOs;
d) Statement that no budgetary resources shall be utilized to fund work for CRADA
partners; and
e) Exceptions to funding requirements as provided for in Chapter 13 of DOE’s
Financial Management Handbook.
The Department of Energy has opted to utilize the following agreement, which is uniform
across the Departmental facilities, for small value transactions. Except for minor
modifications to the terms of this agreement made by CONTRACTOR, most changes will
require approval by the DOE Contracting Officer, WHICH WILL LIKELY DELAY THE
START DATE OF THE PROJECT. If substantive changes are required, the DOE Model
CRADA may be more appropriate due to the increased flexibility such agreements afford.
STEVENSON-WYDLER (15 USC 3710a)
SHORT-FORM COOPERATIVE RESEARCH AND DEVELOPMENT AGREEMENT
(hereinafter "CRADA") NO. __________
BETWEEN
___________________________
under its U.S. Department of Energy Contract
No. . (Hereinafter "Contractor")
AND
______________________ (hereinafter "Participant") both
being hereinafter jointly referred to as the “Parties"
ARTICLE I: DEFINITIONS
A. "Government" means the United States of America and agencies thereof.
DOE O 483.1A Attachment 5
11-6-2013 Page 3
B. "DOE" means the Department of Energy, an agency of the United States of America.
C. "Contracting Officer" means the DOE employee administering the Contractor’s DOE
contract.
D. "Generated Information" means information produced in the performance of this
CRADA.
E. "Proprietary Information" means information which is developed at private expense
outside of this CRADA, is marked as Proprietary Information, and embodies (i) trade
secrets or (ii) commercial or financial information which is considered privileged or
confidential under the Freedom of Information Act (5 USC 552 (b)(4)).
F. "Protected CRADA Information" means Generated Information which is marked as being
Protected CRADA Information by a Party to this CRADA and which would have been
Proprietary Information had it been obtained from a non-federal entity.
G. "Subject Invention" means any invention of the Contractor or Participant conceived of or
first actually reduced to practice in the performance of work under this CRADA.
H. "Intellectual Property" means patents, trademarks, copyrights, mask works, Protected
CRADA Information and other forms of comparable property rights protected by Federal
law and other foreign counterparts.
ARTICLE II: STATEMENT OF WORK, TERM, FUNDING AND COSTS
A. Annex A is the Statement of Work.
B. The effective date of this CRADA shall be the latter date of (1) the date on which it
is signed by the last of the Parties or (2) the date on which it is approved by DOE.
The work to be performed under this CRADA shall be completed within ___
months/years from the effective date.
C. The Participant's estimated contribution is $ , which includes $
funds-in. The Government's estimated contribution, which is provided through
Contractor’s contract with DOE, is $ , subject to available funding.
Section 49
D. [Reserve paragraph if Participant is not providing funding to Contractor.] For CRADAs
that include (non-Federal) funding on a funds-in basis, the Participant shall provide
Contractor, prior to any work from being performed, a budgetary resource sufficient
to cover the anticipated work that will be performed during the first billing cycle. In
addition, the Participant shall provide 60 days of additional funding to ensure that
funds remain available for project during subsequent billing cycles. Failure of
Participant to provide the necessary advance funding is cause for termination of this
CRADA in accordance with the Termination article of this CRADA. A billing cycle is
the period of time between billings, usually 30 days. The billing cycle is complete
when the customer is billed for services rendered.
Attachment 5 DOE O 483.1A
Page 4 11-6-2013
ARTICLE III: PERSONAL PROPERTY
Any tangible personal property produced or acquired in conducting the work under this CRADA
shall be owned by the Party paying for it. There will be no jointly funded property. Personal
property shall be disposed of as directed by the owner at the owner's expense.
ARTICLE IV: DISCLAIMER:
THE GOVERNMENT, THE PARTICIPANT, AND THE CONTRACTOR MAKE NO
EXPRESS OR IMPLIED WARRANTY AS TO THE CONDITIONS OF THE RESEARCH OR
ANY INTELLECTUAL PROPERTY, GENERATED INFORMATION, OR PRODUCT MADE
OR DEVELOPED UNDER THIS CRADA, OR THE OWNERSHIP, MERCHANTABILITY
OR FITNESS FOR A PARTICULAR PURPOSE OF THE RESEARCH OR RESULTING
PRODUCT. NEITHER THE GOVERNMENT, THE PARTICIPANT, NOR THE
CONTRACTOR SHALL BE LIABLE FOR SPECIAL, CONSEQUENTIAL OR INCIDENTAL
DAMAGES.
ARTICLE V: PRODUCT LIABILITY
Except for any liability resulting from any negligent acts, or willful misconduct or omissions of
Contractor or Government, Participant agrees to hold harmless the Government and the
Contractor for all damages, cost and expenses, including attorney’s fees, arising from personal
injury or property damage as a result of the making, using, or selling of a product, process or
service by or on behalf of the Participant, its assignees or licensees, which was derived from the
work performed under this CRADA.
ARTICLE VI: RIGHTS TO SUBJECT INVENTIONS
The Parties agree to promptly disclose in writing to each other every Subject Invention in
sufficient detail to comply with the provisions of 35 USC §112 well before any statutory bars
may arise under 35 USC §102. Each Party shall have the first option to retain title to any of its
Subject Inventions. If a Party elects not to retain title to any of its Subject Inventions, then the
other Party shall have the option of electing to retain title to such Subject Inventions under this
CRADA. The Participant has the option to choose an exclusive license, for reasonable
compensation, in a pre-negotiated field of use to the Contractor’s Subject Inventions.
The Parties acknowledge that the DOE may obtain title to each Subject Invention reported under
this Article for which a patent application is not filed, a patent application is not prosecuted to
issuance, or any issued patent is not maintained by either Party to this CRADA. The Government
shall retain a nonexclusive, non-transferable, irrevocable, paid-up license to practice, or to have
practiced, for or on its behalf all Subject Inventions throughout the world.
For Subject Inventions conceived or first actually reduced to practice under this CRADA which
are joint Subject Inventions made by the Contractor and the Participant, title to such Subject
Inventions shall be jointly owned by the Contractor and the Participant.
Section 50
DOE O 483.1A Attachment 5
11-6-2013 Page 5
The Parties acknowledge that the DOE has certain march-in rights to any Subject Inventions in
accordance with 48 CFR 27.304-1(g) and 15 USC 3710a(b)(1)(B) and (C).
ARTICLE VII: RIGHTS IN DATA
A. The Parties and the Government shall have unlimited rights and each of them shall have a
right to use all Generated Information produced by, or information provided to, the Parties
under this CRADA which is not marked as being Protected CRADA Information or
Proprietary Information.
B. Proprietary Information:
Each Party agrees to not disclose properly marked Proprietary Information provided by the
other Party to anyone other than the providing Party without the written approval of the
providing Party, except to Government employees who are subject to 18 USC 1905.
C. Protected CRADA Information:
Each Party may designate and mark as Protected CRADA Information (PCI) any qualifying
Generated Information produced by its employees. For a period of ___ years [not to exceed
five years] from the date it is produced, the Parties agree not to further disclose such PCI
except as necessary to perform this CRADA or as requested by the DOE Contracting Officer
to be provided to other DOE facilities for use only at those DOE facilities with the same
protection in place and marked accordingly. Government employees who are subject to 18
USC 1905 may have access to PCI.
D. Cessation of Obligations Regarding PCI and Proprietary Information:
The obligations relating to the disclosure or dissemination of Protected CRADA Information
and Proprietary Information shall end if any such information becomes known without fault
of either party, or if such information is developed independently by a Party’s employees
who had no access to the PCI or Proprietary Information.
E. Copyright:
The Parties may assert copyright in any of their Generated Information. The Parties hereby
acknowledge that the Government or others acting on its behalf shall retain a nonexclusive,
royalty-free, worldwide, irrevocable, non-transferable license to reproduce, prepare
derivative works, distribute copies to the public, and perform publicly and display publicly,
by or on behalf of the Government, all copyrightable works produced in the performance of
this CRADA, subject to the restrictions this CRADA places on publication of Proprietary
Information and Protected CRADA Information.
[This paragraph can be deleted if no software is produced] If a Party copyrights computer
software produced in the performance of this CRADA, the Party will provide the source
code, object code, and expanded abstract, and the minimum support documentation needed
by a competent user to understand and use the software to DOE's Energy Science and
Attachment 5 DOE O 483.1A
Page 6 11-6-2013
Technology Software Center (ESTSC) via www.osti.gov/estsc. The Party shall inform
ESTSC when it abandons or no longer commercializes the computer software. Until
such notice to ESTSC, the Government has for itself and others acting on its behalf, a
royalty-free, nontransferable, nonexclusive, irrevocable worldwide copyright license to
reproduce, prepare derivative works, and perform publicly and display publicly, by or on
behalf of the Government. (narrow license) After the Party owning the Computer
Software abandons or no longer commercializes the Computer Software, the
Government has for itself and others acting on its behalf, a royalty-free, nontransferable,
nonexclusive, irrevocable worldwide copyright license to reproduce, prepare derivative
works, distribute copies to the public, and perform publicly and display publicly, by or
on behalf of the Government. (broad license)
Section 51
ARTICLE VIII: U.S. COMPETITIVENESS
The Parties agree that a purpose of this CRADA is to provide substantial benefit to the U.S.
economy.
A. In exchange for the benefits received under this CRADA, the Participant therefore
agrees to the following:
1. Products embodying Intellectual Property developed under this CRADA shall
be substantially manufactured in the United States, and
2. Processes, services, and improvements thereof which are covered by
Intellectual Property developed under this CRADA shall be incorporated into
the Participant’s manufacturing facilities in the United States either prior to or
simultaneously with implementation outside the United States. Such
processes, services, and improvements, when implemented outside the United
States, shall not result in reduction of the use of the same processes, services,
or improvements in the United States.
B. The Contractor agrees to a U.S. Industrial Competitiveness clause in accordance with
its prime contract with respect to any licensing and assignments of its Intellectual
Property arising from this CRADA, except that any licensing or assignment of its
intellectual property rights to the Participant shall be in accordance with the terms of
paragraph A of this Article.
ARTICLE IX: EXPORT CONTROL
EACH PARTY IS RESPONSIBLE FOR ITS OWN COMPLIANCE WITH EXPORT
CONTROL LAWS AND REGULATIONS. EXPORT LICENSES OR OTHER
AUTHORIZATIONS FROM THE U.S. GOVERNMENT MAY BE REQUIRED FOR THE
EXPORT OF GOODS, TECHNICAL DATA OR SERVICES UNDER THIS AGREEMENT.
THE PARTIES ACKNOWLEDGE THAT EXPORT CONTROL REQUIREMENTS MAY
CHANGE AND THAT THE EXPORT OF GOODS, TECHNICAL DATA OR SERVICES
FROM THE U.S. WITHOUT AN EXPORT LICENSE OR OTHER APPROPRIATE
GOVERNMENTAL AUTHORIZATION MAY RESULT IN CRIMINAL LIABILITY.
DOE O 483.1A Attachment 5
11-6-2013 Page 7
ARTICLE X: REPORTS AND ABSTRACTS
The Parties agree to produce the following deliverables: an initial abstract suitable for public
release; and a final report, to include a list of Subject Inventions. It is understood that the
Contractor has the responsibility to provide this information at the time of its completion to the
DOE Office of Scientific and Technical Information. The Participant agrees to provide the above
information to the Contractor to enable full compliance with this Article.
The Parties agree to submit, for a period of five years from the expiration of this CRADA and,
upon request of DOE, a non-proprietary report no more frequently than annually on the efforts to
utilize any Intellectual Property arising under the CRADA.
Use of the name of a Party or its employees in any promotional activity, with reference to this
CRADA, requires written approval of the other Party.
ARTICLE XI: FORCE MAJEURE
Neither Party will be liable for unforeseeable events beyond its reasonable control.
ARTICLE XII: DISPUTES
The Parties shall attempt to jointly resolve all disputes arising from this CRADA. In the
event a dispute arises under this CRADA, the Participant is encouraged to contact
Contractor’s Technology Partnership Ombudsman in order to further resolve such dispute
before pursuing third- party mediation or other remedies. If the Parties are unable to jointly
resolve a dispute within a reasonable period of time, they agree to submit the dispute to a
third-party mediation process that is mutually agreed upon by the Parties. To the extent that
there is no applicable U.S. Federal law, this CRADA and performance thereunder shall be
governed by the laws of the State of _________, without reference to that state’s conflict of
laws provisions.
Section 52
ARTICLE XIII: ENTIRE CRADA, MODIFICATIONS AND TERMINATION
This CRADA with its annexes contains the entire agreement between the Parties in performing
the research described in the Statement of Work (Annex A) and becomes effective on the later
date of either the date the last Party signs the document or receipt of advance funding, if any.
Any agreement to materially change any terms or conditions of the CRADA and annexes shall
be valid only if the change is made in writing, executed by the Parties hereto, and approved by
DOE.
This CRADA may be terminated by either Party with ______ days written notice to the other
Party. If Article II provides for advance funding, this CRADA may also be terminated by the
Contractor in the event of failure by the Participant to provide the necessary advance
funding. Each Party will be responsible for its own costs arising out of or as a result of this
termination. The obligations of any clause of this CRADA that were intended to survive the
expiration of the period of performance, for example, confidentiality, use and/or non-disclosure
obligations, shall also survive any termination of this CRADA.
Attachment 5 DOE O 483.1A
Page 8 11-6-2013
FOR CONTRACTOR: FOR PARTICIPANT:
BY____________________________ BY ________________________
TITLE_________________________ TITLE_____________________
DATE__________________________ DATE______________________
DOE O 483.1A Attachment 6
11-6-2013 Page 1
ATTACHMENT 6
This Attachment provides information and/or requirements associated with DOE O 483.1A as
well as information and/or requirements applicable to contracts in which the associated CRD
(Attachment 1 to DOE O 483.1A) is inserted.
JOINT WORK STATEMENT FORMAT
JWS/CRADA #_______
Project Title:__________________
Submittal Date:________________
A. Data Table
1. Summary/OSTI Abstract:
2. Participant(s) Name and Address
(NAME)
(Mailing or Street Address) (City, State, Zip)
(Telephone Number)
3. Participant Type (check all that apply)
Participant One Participant Two
Foreign
University
Small Business
Large Business
State or Local Government
Not-for-Profit
National Laboratory
Attachment 6 DOE O 483.1A
Page 2 11-6-2013
4. Funding Table
Year 1 Year 2 Year 3 Total
s Funding
T
Funds-in*In-kind Funds-in *In-kind Funds-in *In-kind
Participant 1
Participant 2
Dept. of
Totals
**FAC
*Note: If applicable, the contractor has reviewed the Participant(s) proposed
in-kind contribution and based on __experience, __ financial analysis, and/or
___sound business judgment has determined the estimated in-kind
contribution(s) is/are reasonable.
**Federal Administrative Charge—state amount if included in Funds-in amount
above. If FAC is waived, put amount in parentheses. See DOE Order 522.1 for
more information on FAC.
5. Identify the DOE mission area (__ Energy, __ Environmental Quality, __
Science, __ National Security, __ Other) that will benefit from this CRADA. If
other, please explain.
6. How does the proposed CRADA benefit DOE, Participant, and U.S. Taxpayer?
(Some facilities require textual explanation; others provide a checklist for each
stakeholder. An example follows.)
EXAMPLE:
DOE Benefit: ___ Assists laboratory in achieving programmatic scope,
___adds new capability to the laboratory’s core competencies, ____ enhances
the laboratory’s core competencies, ___ uses the laboratory’s core
competencies, and/or ____ enhances U.S. competitiveness by utilizing DOE-
developed intellectual property and/or capabilities.
Section 53
7. DOE Program Manager:
Telephone No.
8. B&R Code and/or FWP Number
DOE O 483.1A Attachment 6
11-6-2013 Page 3
9. The Proposed CRADA will be based upon [ ]DOE Model CRADA, [ ]Short
Form CRADA, [ ] Multilab CRADA, [ ] other (identify)
B. Special Considerations
1. Background Intellectual Property (e.g., inventions or copyrightable
software, etc.)?
[ ] Yes [ ] No. If yes, list:
(1) ____________________________________________
2. Is the Participant interested in licensing Background Intellectual Property?
[ ] Yes [ ] No. If yes, please identify any known impediments for such licensing:
3. Are human or animal subjects involved in this project? [ ] Yes [ ] No
(If yes, before the CRADA can be executed, approvals must be obtained from the
Institutional Review Board or the Animal Care and Use Committee.)
4. Have all necessary environmental, safety, health and quality (NEPA) reviews
been satisfactorily completed? [ ] Yes [ ] No (If No, explain)
5. The laboratory is responsible for obtaining Conflict of Interest (COI) Certificates
and will maintain in the file the completed COI Certificates for each employee
with a substantial role in this CRADA. Are there any organizational or personal
conflict of interest issues associated with this CRADA? [ ] Yes (If Yes, explain)
[ ] No
6. Will export controlled and classified information be used or produced?
[ ] Yes (If Yes, explain) [ ] No
7. How was Fairness of Opportunity determined? __ Participant approached
laboratory ___Participant responded to FBO (Federal Business Opportunity)
___Participant was contacted by laboratory after or during broad public
announcement.
(Supporting documentation is to be maintained in CRADA file.)
8. For 100% funds-in CRADAs, the Participant has been notified of other types of
technology transfer agreements (e.g. Work for Others). [ ] Yes [ ] No [ ] N/A
9. Did the Participant require any substantive/material changes to the
laboratory/field-approved DOE Model CRADA and/or any changes to double-
underlined language? [ ] Yes [ ] No If yes, attach copies of the proposed
modified articles (changes should be highlighted in CRADA if it is also submitted
with the JWS), and (if applicable) Participant’s U.S. Competitiveness
Attachment 6 DOE O 483.1A
Page 4 11-6-2013
worksheet/justification. If requested by the Contracting Officer, the Contractor
will provide justification for modified articles in writing.
10. Additional Notes: If applicable, identify special considerations or comments.
If applicable, add approval signature blocks for DOE and the Contractor.
DOE O 483.1A Attachment 7
11-6-2013 Page 1
ATTACHMENT 7
This Attachment provides information and/or requirements associated with DOE O 483.1A as
well as information and/or requirements applicable to contracts in which the associated CRD
(Attachment 1 to DOE O 483.1A) is inserted.
CRADA WITH FOREIGN-OWNED OR CONTROLLED ENTITY
Part A below is to be completed by proposed Participants in technology transfer agreements
involving Participant access to classified information or special nuclear materials or
unescorted access to security areas of Departmental facilities. This information is requested
in accordance with provisions of the Atomic Energy Act of 1954, as amended. Part B of this
Attachment is to be completed by the Laboratory for notifying DOE.
Section 54
DOE field offices are required to include a foreign ownership, control, or influence (FOCI)
review as part of their security review of CRADAs involving Participant access to classified
information, access to special nuclear materials (special nuclear materials shall mean
quantities as defined in 10 CFR Part 710) or unescorted access to security areas within
Departmental facilities. If a CRADA does not involve access to classified information,
special nuclear materials, or secure facilities, a FOCI review is not required to meet the
Department’s national security obligations as mandated by the Atomic Energy Act of 1954,
as amended. If an individual has the ability and/or opportunity to obtain access to classified
information or matter by being in a place where such information or matter is accessible,
and, if the security measures which are in force do not prevent the gaining of access to the
classified information or matter, the FOCI review must be completed regardless of whether
the CRADA involves classified matter or information.
In those cases requiring a FOCI review, DOE must receive the prospective Participant’s
response to the eleven FOCI questions, including required additional information and the
certification, prior to approval of the CRADA. These materials should be submitted as early
as possible to the normal Joint Work Statement/CRADA contact at DOE, for referral to the
Safeguards and Security point of contact so that the FOCI review process may be initiated
expeditiously. If the field office receives a proposed Joint Work Statement prior to
submission of the needed responses to the FOCI questions, or a proposed CRADA prior to
completion of the FOCI review and resolution of outstanding issues, the field office must
decide whether to return the Joint Work Statement or CRADA for further information or to
disapprove it.
In general, no CRADA involving access to classified information, access to special nuclear
materials, or unescorted access to security areas of Departmental facilities will be approved
until the FOCI review is complete and all FOCI issues are resolved. One option, available at
field office discretion, is to phase the work in such a way that unclassified activities are
initiated in an earlier phase than those requiring access to classified information, special
nuclear materials, or security areas of Departmental facilities. Approval of unclassified
phases of the work could precede the completion of the FOCI determination. Approval of
phases of the work involving classified information, special nuclear materials, or unescorted
access to security areas of Departmental facilities must await the FOCI determination and
Attachment 7 DOE O 483.1A
Page 2 11-6-2013
resolution of any FOCI issues. The field office may require additional justification from
Laboratory to address the risk associated with terminating a CRADA between phases.
Implementation of the FOCI review should be done in a manner which ensures that DOE
meets the statutory deadlines for processing Joint Work Statements and CRADAs.
Information submitted by the Participant as required pursuant to the FOCI review shall be
treated by the Laboratory and by DOE, to the extent permitted by law, as business or
financial information submitted in confidence to be used solely for purposes of evaluating
FOCI. Nothing in this guidance relieves the obligation to address other considerations such
as export control or U.S. competitiveness issues. Broad concerns about existing U.S.
competitiveness policies and procedures should be brought to the DOE Technology Transfer
Committee for discussion.
Section 55
For CRADAs involving access to classified information or special nuclear materials or
unescorted access to security areas of Departmental facilities, the CRADA must contain
provisions which ensure that changes in the Participant’s FOCI status are promptly reported
over the term of the agreement. If a Participant reports such changes or if more than 5 years
have passed since any previous FOCI determination, the Laboratory shall forward that
information to DOE according to its established procedures for FOCI review. Certain
changes in the FOCI status of the Participant in an approved CRADA could result in
direction from security organizations that access of the Participant to classified information,
special nuclear materials, or security areas of Departmental facilities be limited. The
authority to limit access is inherent in operative DOE Orders. If the Participant becomes
subject to FOCI and cannot, or chooses not to, avoid or mitigate the FOCI problem, and the
Participant’s access to classified information is essential to continuation of the collaborative
work, the Laboratory shall provide notice of termination and expedite the orderly shutdown
of collaborative work.
A. FOCI QUESTIONNAIRE FOR APPLICABLE
COOPERATIVE RESEARCH AND DEVELOPMENT AGREEMENTS
Instructions:
I. For the purposes of this questionnaire, a foreign interest is defined as any of the
following:
A. A foreign government or foreign government agency;
B. Any form of business enterprise organized under the laws of any country other
than the United States or its possessions;
C. Any form of business enterprise organized or incorporated under the laws of the
U.S., or a State or other jurisdiction within the U.S., which is owned, controlled,
or influenced by a foreign government, agency, firm, corporation or person; or
D. Any person who is not a U.S. citizen.
DOE O 483.1A Attachment 7
11-6-2013 Page 3
II. If your organization has not previously submitted responses to the following
questions, then provide the information requested herein. Answer each question in
either the yes or no space. If the answer to any of the questions is yes, provide the
detailed information requested in the attached Guidelines for Completing the FOCI
Certification for that specific question. Information which responds to these
questions and which has been previously submitted to a Government agency may be
resubmitted for this questionnaire if the information is accurate, complete, and
current.
III. If you own other entities, you must provide consolidated information for all your
wholly- and majority-owned subsidiaries (foreign and domestic). If you are owned
by a parent organization, it must also complete a FOCI certification which should be
submitted along with your certification.
IV. Each FOCI representation must also include the following supporting information:
A. Identification of all your organization’s owners, officers, directors and executive
personnel, including their names; social security numbers; citizenship; titles of
all positions they hold within your organization; and clearances they possess, if
any, and the name of the agency(ies) which granted the clearances.
B. Your organization’s latest annual report and the Securities and Exchange
Commission Form 10-K. If you are a privately held company or a subsidiary of
another corporation and cannot provide these documents, the appropriate
official within your organization (e.g., chief financial officer, treasurer, or
secretary) must provide the following consolidated financial information for all
wholly and majority-owned subsidiaries and affiliates: assets, current and total;
liabilities, current and total; stockholders’ equity; revenue and net income; and
the amount of revenue derived from foreign interests.
Section 56
V. The certification of the FOCI questionnaire must be signed by an individual who can
legally do so for the Participant and may include an owner, officer, or director.
QUESTIONS:
1. Does a foreign interest own or have beneficial ownership in 5% or more of
your organization’s voting securities?
_____ Yes _____ No
2. Does your organization own 10% or more of any foreign interest?
_____ Yes _____ No
3. Do any foreign interests have management positions such as directors, officers,
or executive personnel in your organization?
_____ Yes _____ No
Attachment 7 DOE O 483.1A
Page 4 11-6-2013
4. Does any foreign interest control or influence, or is any foreign interest in a
position to control or influence the election, appointment, or tenure of any of
your directors, officers, or executive personnel?
5. Does your organization have any contracts, binding agreements,
understandings, or arrangements with a foreign interest(s) that cumulatively
represent 10% or more of your organization’s gross income?
_____ Yes _____ No
6. Is your organization indebted to foreign interests?
_____ Yes _____ No
7. Does your organization derive any income from sensitive countries included on
the attached list?
_____ Yes _____ No
8. Is 5% or more of any class of your organization’s securities held in “Nominee
shares,” in “street names,” or in some other method which does not disclose
beneficial ownership of equitable title?
_____ Yes _____ No
9. Does your organization have interlocking directors with foreign interests?
_____ Yes _____ No
10. Are there any citizens of foreign countries employed by, or who may visit, your
offices or facilities in a capacity which may permit them to have access to
classified information or a significant quantity of special nuclear material?
_____ Yes _____ No
11. Does your organization have foreign involvement not otherwise covered in
your answers to the above questions?
CERTIFICATION: Check one:
( ) I certify that the entries made herein are accurate, complete, and current to the best of
my knowledge and belief and are made in good faith.
( ) I certify that the information requested herein has been previously submitted to the
Department of Energy as required for a facility clearance and that the information in
the previous submission is accurate, complete, and current for the purposes o