DOE O 1340.1A, Management of Public Communications Publications and Scientific, Engineering, and Technical Publications
To prescribe policies, standards, and procedures for effective management of Department of Energy (DOE) publications. Cancels DOE O 1340.1 dated 8-10-79 and DOE N 1350.1 dated 5-12-81. Chg 1 dated 4-14-83. Canceled by DOE O 1340.1B dated 1-7-93.
Document text
Text extracted from the attached file. Refer to the original document for the authoritative version.
Section 1
/
(
u.s. Department of Energy
J ).1 Washington, D.C.
.4f::~ ~I_O_RD_ER---",
DOE 1340.1A
t];1-7-1~
SUBJECT: MANAGEMENT OF PUBLIC COMMUNICATIONS PUBLICATIONS AND
SCIENTIFIC, TECHNICAL. AND ENGINEERING PUBLICATIONS
8-25-82
Cli~nge 1-: 4-14~83
1. PURPOSE. To prescribe policies, standards, and procedures for effective
management of Department of Energy (DOE) publications.
2. CANCELLATION.
a. DOE 1340.1, MANAGEMENT OF PUBLIC COMMUNICATIONS PUBLICATIONS, AND
SCIENTIFIC, TECHNICAL, AND ENGINEERING PUBLICATIONS, of 8-10-79.
b. DOE N 1350.1, MORATORIUM ON THE PRODUCTION OF NEW PERIODICALS, PAMPHLETS,
AND AUDIOVISUAL PRODUCTS, of 5-12-81.
3. SCOPE. The provisions of this Order apply to all Departmental Elements,
except for the Energy Information Administration's statutory responsibility
and authority that exempt them and their contractors from compliance with
certain aspects of this Order. The Order also applies to all DOE contractors,
subcontractors, and financial assistance recipients performing work for 'the
Department, who produce publications or obtain publication services with DOE
funds and that contain provisions in the contract or financial assistance
instrument implementing the requirements of this Order.
4 • ~~:F£RENCES.
a. Public Law 95-91, "Department of Energy Organization Act, II which
established the Department of Energy.
b. Title 44 United States Code (U.S.C.), "Public Printing and Documents,"
which establishes policies concerning publications Government-wide.
c. Title 5 U.S.C., Section 552, "Public Information: Agency Rules, Opinions,
Orders, Records, and Proceedings," which establishes freedom of informa
tion policies for public access to U.S. Government information.
d. Title 39 U.S.C., Section 3204, "Restrictions on Use of Penalty Mail,"
which establishes policies on the use of penalty mail.
e. "Government Printing and Binding Regulations, \I Joint Commntee on
Printing, Congress of the United States, No. 24, of 3-77, which estab
lishes policies for the production of Government printin9.
---------------------------------------------------------------.---DISTRIBUTION: INITIATED BV:
All De~artmental Elements
Feder.:!. ~ !:.i1ergy Regul atory Commission (i nfo)
Office of Public Affairs
..
/
(
u.s. Department of Energy
J ).1 Washington, D.C.
.4f::~ ~I_O_RD_ER---",
DOE 1340.1A
t];1-7-1~
SUBJECT: MANAGEMENT OF PUBLIC COMMUNICATIONS PUBLICATIONS AND
SCIENTIFIC, TECHNICAL. AND ENGINEERING PUBLICATIONS
8-25-82
Cli~nge 1-: 4-14~83
1. PURPOSE. To prescribe policies, standards, and procedures for effective
management of Department of Energy (DOE) publications.
2. CANCELLATION.
a. DOE 1340.1, MANAGEMENT OF PUBLIC COMMUNICATIONS PUBLICATIONS, AND
SCIENTIFIC, TECHNICAL, AND ENGINEERING PUBLICATIONS, of 8-10-79.
b. DOE N 1350.1, MORATORIUM ON THE PRODUCTION OF NEW PERIODICALS, PAMPHLETS,
AND AUDIOVISUAL PRODUCTS, of 5-12-81.
3. SCOPE. The provisions of this Order apply to all Departmental Elements,
except for the Energy Information Administration's statutory responsibility
and authority that exempt them and their contractors from compliance with
certain aspects of this Order. The Order also applies to all DOE contractors,
subcontractors, and financial assistance recipients performing work for 'the
Department, who produce publications or obtain publication services with DOE
funds and that contain provisions in the contract or financial assistance
instrument implementing the requirements of this Order.
4 • ~~:F£RENCES.
Section 2
a. Public Law 95-91, "Department of Energy Organization Act, II which
established the Department of Energy.
b. Title 44 United States Code (U.S.C.), "Public Printing and Documents,"
which establishes policies concerning publications Government-wide.
c. Title 5 U.S.C., Section 552, "Public Information: Agency Rules, Opinions,
Orders, Records, and Proceedings," which establishes freedom of informa
tion policies for public access to U.S. Government information.
d. Title 39 U.S.C., Section 3204, "Restrictions on Use of Penalty Mail,"
which establishes policies on the use of penalty mail.
e. "Government Printing and Binding Regulations, \I Joint Commntee on
Printing, Congress of the United States, No. 24, of 3-77, which estab
lishes policies for the production of Government printin9.
---------------------------------------------------------------.---DISTRIBUTION: INITIATED BV:
All De~artmental Elements
Feder.:!. ~ !:.i1ergy Regul atory Commission (i nfo)
Office of Public Affairs
..
2 DOE 1340.1A
8-25-82
- ,
\ ...
f. "Government Paper Specifications Standards," Joint Comittee on Printing,
Congress of the United States, of 12-81, which establishes standards for
paper used in production of Government printing.
g. IIAgency Procedural Handbook for Commercial Procurement of Printing
Services,1I Government Printing Office (GPO), of 9-81, which outlines
procedures to be followed in working with the GPO.
h. Office of Management and Budget Circular A-3, "Government Periodicals," of
5-18-72, which establishes the policies and procedures relating to the
statutory responsibility (Title 44 U.S.C. 1108) of department heads to
justify both the necessity of certain periodicals and the availability of
appropriated funds to issue them. -
i. DOE 1330.2, UNIFORM CONTRACTOR REPORTING SYSTEM, of 3-1-79, which
establishes requirements for reporting to the Department.
j. DOE 4200.3, MANAGEMENT OF SUPPORT SERVICE CONTRACT ACTIVITY, of 1-1S-82,
which provides policy, procedures, and responsibilities for the management
of support service contracts.
k.· Technical Information Distribution, TID-4S00, "Standard Distribution for
Unclassified Scientific and Technical Reports," and M-3679, "Standard
/
i Distribution for Classified Scientific and Technical Reports," DOE
Technical Information Center, which establish standard distribution
-patterns for DOE scientific and technical reports.
- i
1. DOE 1000.2, DEPARTMENT SEAL AND FLAG, of 8-25-78, which prescribes
policies on the use of the Departmental seal.
m. American National Standards Institute which establishes standards for
scientific and technical reports. The following standards are available
to Headquarters staff at the Germantown DOE Libra~; others may obtain
copies from the American National Standards Institute Headquarters, 1430
Broadway, New York, NY 10018, Attention: (Sales Office):
(1) American National Standards Institute Standard Z39.14-71, IIWriting
Abstracts."
(2) American National Standards Institute Standard Z39.18-74, "Outlines
for Format and Production of Scientific and Technical Reports."
(3) American National Standards Institute Standard Z39.23-74, "Technical
Report Number. II
n. DOE 5632.1, PHYSICAL PROTECTION OF CLASSIFIED MATTER, of 9-10-79, which
prescribes policy, objectives, responsibilities, and authorities for the
physical protection of classified matter.
2 DOE 1340.1A
8-25-82
- ,
\ ...
Section 3
f. "Government Paper Specifications Standards," Joint Comittee on Printing,
Congress of the United States, of 12-81, which establishes standards for
paper used in production of Government printing.
g. IIAgency Procedural Handbook for Commercial Procurement of Printing
Services,1I Government Printing Office (GPO), of 9-81, which outlines
procedures to be followed in working with the GPO.
h. Office of Management and Budget Circular A-3, "Government Periodicals," of
5-18-72, which establishes the policies and procedures relating to the
statutory responsibility (Title 44 U.S.C. 1108) of department heads to
justify both the necessity of certain periodicals and the availability of
appropriated funds to issue them. -
i. DOE 1330.2, UNIFORM CONTRACTOR REPORTING SYSTEM, of 3-1-79, which
establishes requirements for reporting to the Department.
j. DOE 4200.3, MANAGEMENT OF SUPPORT SERVICE CONTRACT ACTIVITY, of 1-1S-82,
which provides policy, procedures, and responsibilities for the management
of support service contracts.
k.· Technical Information Distribution, TID-4S00, "Standard Distribution for
Unclassified Scientific and Technical Reports," and M-3679, "Standard
/
i Distribution for Classified Scientific and Technical Reports," DOE
Technical Information Center, which establish standard distribution
-patterns for DOE scientific and technical reports.
- i
1. DOE 1000.2, DEPARTMENT SEAL AND FLAG, of 8-25-78, which prescribes
policies on the use of the Departmental seal.
m. American National Standards Institute which establishes standards for
scientific and technical reports. The following standards are available
to Headquarters staff at the Germantown DOE Libra~; others may obtain
copies from the American National Standards Institute Headquarters, 1430
Broadway, New York, NY 10018, Attention: (Sales Office):
(1) American National Standards Institute Standard Z39.14-71, IIWriting
Abstracts."
(2) American National Standards Institute Standard Z39.18-74, "Outlines
for Format and Production of Scientific and Technical Reports."
(3) American National Standards Institute Standard Z39.23-74, "Technical
Report Number. II
n. DOE 5632.1, PHYSICAL PROTECTION OF CLASSIFIED MATTER, of 9-10-79, which
prescribes policy, objectives, responsibilities, and authorities for the
physical protection of classified matter.
DOE 1340.1A
8-25-82
3
o.
p.
q.
r.
s.
t.
u.
v.
w.
x.
y.
DOE 5635.1, CONTROL OF CLASSIFIED DOCUMENTS AND INFORMATION, of 11-24-80,
which provides ~uidance relative to the safeguarding and control of
classified documents and information.
DOE 5650.2, CLASSIFICATION OF INFORMATION MANUAL, of 12-12-78, which
establishes polfcies and procedures for the classification system.
DOE Procurement Regulations, 41 CFR Part 9, of 5-21-79, and revisions
which implement and supplement Federal Procurement Regulations in
relation to Department procurement.
DOE Assistance Regulations, 10 CFR Part 600, of 3-1-79, which implements
and supplements OMB Circulars,and other Government-wide assistance
guidance.
Office of Management and Budget Bulletin No. 81-21, "Designation of the
Single Offici al Requi red by the Paperwork Reduction Act of 1980, II Publ ic
Law 96-511, of 6-8-81, which requires the designation of the single
official for information resources management.
DOE 1350.1, AUDIOVISUAL AND EXHIBITS MANAGEMENT, of 10-28-81, which
provides policy, responsibilities, and procedures for the management and
control within the DOE of all audiovisual productions and exhibits.
Section 4
Office of Management and Bud!let Bulletin No. 81-16, "Elimination of
Wasteful Spending on Government Periodicals, Pamphlets, and Audiovisual
Products," of 4-21-81, which provides procedures and guidelines for
eliminating unnecessary Federal spending for the development and printing
of oeriodicals and pamphlets, and for the production or procurement of
audiovisual products. The bulletin also provides the authority for-the
Department to establish a publications and audiovisual control system.
DOE 5300.1, TELECOMMUNICATIONS, of 12-19-78, which establishes policy and
general guidance for the use, review, coordination, and provision of
Telecommunications Services for the Department.
Office of Management and Budget Circular A-16, "Coordination of Surveying
and Mapping Activities," of 5-6-67, which provides procedures for the
coordination of Federal surveying and mapping activities.
Title 17, U.S.C., which establishes copyright procedures.
Federal Property Management Regul ations (FP~·1R), 41 code of Federal
Regulations (CFR) Chapter 101, as established by the General Services
Administration (GSA), which are used by executive agency officials in
prescribing regulations, policies, procedures, and delegation of authority
pertaining to the management of property and records, and other programs
and activities of the type administered bY,GSA, except procurement and
contract matters contained in Federal Procurement Regulations (FPR).
DOE 1340.1A
8-25-82
3
o.
p.
q.
r.
s.
t.
u.
v.
w.
x.
y.
DOE 5635.1, CONTROL OF CLASSIFIED DOCUMENTS AND INFORMATION, of 11-24-80,
which provides ~uidance relative to the safeguarding and control of
classified documents and information.
DOE 5650.2, CLASSIFICATION OF INFORMATION MANUAL, of 12-12-78, which
establishes polfcies and procedures for the classification system.
DOE Procurement Regulations, 41 CFR Part 9, of 5-21-79, and revisions
which implement and supplement Federal Procurement Regulations in
relation to Department procurement.
DOE Assistance Regulations, 10 CFR Part 600, of 3-1-79, which implements
and supplements OMB Circulars,and other Government-wide assistance
guidance.
Office of Management and Budget Bulletin No. 81-21, "Designation of the
Single Offici al Requi red by the Paperwork Reduction Act of 1980, II Publ ic
Law 96-511, of 6-8-81, which requires the designation of the single
official for information resources management.
DOE 1350.1, AUDIOVISUAL AND EXHIBITS MANAGEMENT, of 10-28-81, which
provides policy, responsibilities, and procedures for the management and
control within the DOE of all audiovisual productions and exhibits.
Office of Management and Bud!let Bulletin No. 81-16, "Elimination of
Wasteful Spending on Government Periodicals, Pamphlets, and Audiovisual
Products," of 4-21-81, which provides procedures and guidelines for
eliminating unnecessary Federal spending for the development and printing
of oeriodicals and pamphlets, and for the production or procurement of
audiovisual products. The bulletin also provides the authority for-the
Department to establish a publications and audiovisual control system.
DOE 5300.1, TELECOMMUNICATIONS, of 12-19-78, which establishes policy and
general guidance for the use, review, coordination, and provision of
Telecommunications Services for the Department.
Office of Management and Budget Circular A-16, "Coordination of Surveying
and Mapping Activities," of 5-6-67, which provides procedures for the
coordination of Federal surveying and mapping activities.
Section 5
Title 17, U.S.C., which establishes copyright procedures.
Federal Property Management Regul ations (FP~·1R), 41 code of Federal
Regulations (CFR) Chapter 101, as established by the General Services
Administration (GSA), which are used by executive agency officials in
prescribing regulations, policies, procedures, and delegation of authority
pertaining to the management of property and records, and other programs
and activities of the type administered bY,GSA, except procurement and
contract matters contained in Federal Procurement Regulations (FPR).
4 DOE 1340.1A
8-25-82
z. Department of Energy Property Management Regulations (DOE-PMR), 41 CFR
Chapter 109, which implements and supplements the FPMR's governing the
acquisition, utilization, management, and disposition of personal property
and supplies.
• J
William S. Heffelfinger
Assistant Secretary
Management and Administration
4 DOE 1340.1A
8-25-82
z. Department of Energy Property Management Regulations (DOE-PMR), 41 CFR
Chapter 109, which implements and supplements the FPMR's governing the
acquisition, utilization, management, and disposition of personal property
and supplies.
• J
William S. Heffelfinger
Assistant Secretary
Management and Administration
DOE 1340.1A
8-25-82
i
TABLE OF CONTENTS
CtlAPTER I - DEFINITIONS
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
Copying/Duplicating •••.•••••••••••••••••••••••••••••••••••••••••••••
DOE/RECON •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••
Oesi gn ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••
Development Costs ••••••••••••• ~ •••••••••••••••••••••••••••••••••••••
Distribution •••••••••••••••• , •••••••••••••••••••••••••••••••••••••••
a. Initial or Primary .•..••.........•......•..................••....
b. Secondary .........•.•..........•.•.......•.•.......•.•.•.......•
Distribution and Storage Costs ••••••••••••••••••••••••••••••••••••••
Document Distribution System ••••••••••••••••••••••••••••••••••••••••
Document Regi s.try System ••••••••••••••••••••••••••••••••••••••••••••
Documentation •••••••••.•••••••••••••••••••••••••••••••••••••••••••••
Energy Data Base ••••••.••••••••••••••••.••••••••••••••••••••••••••••
Micropublishing •••••••••••••••••••••••••••••••••••••••••••••••••••••
Post-Publishing Evaluation ••••••••••••••••••••••••••••••••••••••••••
Printing ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••
Publications ••••••••••••••••••••••••••••••••••••••••••••••••••••••••
a. Public Communications Publications ••••••••••••••••••••••••••••••
b. Scientific, Technical, and Engineering Publications •••••••••••••
Standard Distribution System ••••••••••••••••••••••••••••••••••••••••
Task ••••••••••••••••••••••••••••••• .- ••••••••••••••••••••••••••••••••
Technical Information Center ••••••••••••••••••••••••••••••••••••••••
CHAPTER II - POLICY, RESPONSIBILITIES, AND AUTHORITIES
1.
2.
Pol icy __ . __ .. _ ...... .. _ .......... _ ......................... _ ........ .
Responsibilities and Authorities ••••••••••••••••••••••••••••••••••••
a. Assis~ant Secretary for Congressional, Intergovernmental
b.
c.
d.
e.
f.
g.
and Public Affairs ••••••••••.•••••••••••• ~ ••••••••••.•••••••••
Assistant Secretary, Management and Administration ••••••••••••••
Director of Policy, Planning and Analysis •••••••••••••••••••••••
Assistant Secretary for Defense Programs ••••••••••••••••••••••••
General Counsel . ............................................... .
Heads of Departmental Elements ••••••••••••••••••••••••••••••••••
Administrator, Energy Information Administration ••••••••••••••••
Section 6
CHAPTER III - PUBLIC COMMUNICATIONS PUBLICATIONS
1.
2.
General .............................................................
Responsibilities and Authorities ••••••••••••••••••••••••••••••••••••
a. Director of Public Affairs ...................................... .
b. Assistant Secretary, Manage~ent and Administration ••••••••••••••
1-1
1-1
1-1
1-1
1-1
1-1
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1-1
1-2
1-2
1-2
1-2
1-2
1-2
1-2
1-2
1-3
1-3
1-3
1-4
1-4
11-1
11-1
11-1
II-I
11"-1
11-3
11-3
11-3
11-3
11-4
III-1
111-1
111-1
III-2
DOE 1340.1A
8-25-82
i
TABLE OF CONTENTS
CtlAPTER I - DEFINITIONS
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
Copying/Duplicating •••.•••••••••••••••••••••••••••••••••••••••••••••
DOE/RECON •••••••••••••••••••••••••••••••••••••••••••••••••••••••••••
Oesi gn ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••
Development Costs ••••••••••••• ~ •••••••••••••••••••••••••••••••••••••
Distribution •••••••••••••••• , •••••••••••••••••••••••••••••••••••••••
a. Initial or Primary .•..••.........•......•..................••....
b. Secondary .........•.•..........•.•.......•.•.......•.•.•.......•
Distribution and Storage Costs ••••••••••••••••••••••••••••••••••••••
Document Distribution System ••••••••••••••••••••••••••••••••••••••••
Document Regi s.try System ••••••••••••••••••••••••••••••••••••••••••••
Documentation •••••••••.•••••••••••••••••••••••••••••••••••••••••••••
Energy Data Base ••••••.••••••••••••••••.••••••••••••••••••••••••••••
Micropublishing •••••••••••••••••••••••••••••••••••••••••••••••••••••
Post-Publishing Evaluation ••••••••••••••••••••••••••••••••••••••••••
Printing ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••
Publications ••••••••••••••••••••••••••••••••••••••••••••••••••••••••
a. Public Communications Publications ••••••••••••••••••••••••••••••
b. Scientific, Technical, and Engineering Publications •••••••••••••
Standard Distribution System ••••••••••••••••••••••••••••••••••••••••
Task ••••••••••••••••••••••••••••••• .- ••••••••••••••••••••••••••••••••
Technical Information Center ••••••••••••••••••••••••••••••••••••••••
CHAPTER II - POLICY, RESPONSIBILITIES, AND AUTHORITIES
1.
2.
Pol icy __ . __ .. _ ...... .. _ .......... _ ......................... _ ........ .
Responsibilities and Authorities ••••••••••••••••••••••••••••••••••••
a. Assis~ant Secretary for Congressional, Intergovernmental
b.
c.
d.
e.
f.
g.
and Public Affairs ••••••••••.•••••••••••• ~ ••••••••••.•••••••••
Assistant Secretary, Management and Administration ••••••••••••••
Director of Policy, Planning and Analysis •••••••••••••••••••••••
Assistant Secretary for Defense Programs ••••••••••••••••••••••••
General Counsel . ............................................... .
Heads of Departmental Elements ••••••••••••••••••••••••••••••••••
Administrator, Energy Information Administration ••••••••••••••••
CHAPTER III - PUBLIC COMMUNICATIONS PUBLICATIONS
1.
2.
General .............................................................
Responsibilities and Authorities ••••••••••••••••••••••••••••••••••••
a. Director of Public Affairs ...................................... .
b. Assistant Secretary, Manage~ent and Administration ••••••••••••••
1-1
1-1
1-1
1-1
1-1
1-1
1-1
1-1
1-2
1-2
1-2
1-2
1-2
1-2
1-2
1-2
1-3
1-3
1-3
1-4
1-4
11-1
11-1
11-1
II-I
11"-1
11-3
11-3
11-3
11-3
11-4
III-1
111-1
111-1
III-2
ii DOE 1340.1A
8-25-82
c. Heads of Departmental Elements .•.•.••••.••••.••••••.•.••••.•••.. 111-2
3. Guidelines ••••••••.••••••.•••••.••••.••••••••••..•••••••••••••.••••• 111-3
Section 7
Attachment 111-1 - Public Communications Publications
Procurement Proposal................ I II-5
Attachment 111-2 - Request for Public Communications '
Publication Approval ................ III-7
CHAPTER IV - SCIENTIFIC, TECHNICAL, AND ENGINEERING PUBLICATIONS
1. General ••••••.•••.••.••••.•••••••••••••••.•.•.•••••.•••••.•.•.•••••. IV-l
2. Responsibilities and Authorities ••••••.•••••••••.••.•.•••••••.•••••• IV-l
a. Manager of the Technical Information Center ••••••••••••••••••••• IV-l
b. Director of Administrative Services •••.••••••••••••••••••••••••. IV-2
c. Heads of Departmental Elements •••••••.....••.•.••.••.••••.•••••• IV-2
3. Guidelines •••••••••••••••••••••••••••••••••••••••••••••••••••••••••• IV-3
Attachment IV-l - DOE and Major Contractor Recommendations
for Announcement and Distribution of
, ,J Documents •...•..•••....•.•..••.•...••.•• IV-5
Attachment IV-2 - University Contractor, Grantee and
Cooperative Agreement Recommendations
for Announcement and Distribution of
Documents ••••••••••••••••••••••••.••••..
Attachment IV-3 - Reporting Requirements Checklist
CHAPTER V - DESIGN AND GRAPHIC SERVICES
IV-7
IV-9
1. General............... . . . ....... ....... ..................... ..... . .. V-l
2. Responsibilities and Authorities •••••••••••••••••••••••••••••••••••• V-I
a. Assistant Secretary, Management and Administration •••••••••••••• V-I
b. Heads of Headquarters Organizations •••••.••••••••••••••••••••••• V-2
3. Standards and Guidelines •••••.•••••••••••.••••.••••.•••••••••••.•••• V-2
CHAPTER VI - PRINTING AND RELATED ACTIVITIES
1. General ............................................................. VI-l
2. Responsibilities and Authorities •••••••••••••••••••••••••••••••••••• VI-l
a. Director of Administrative Services •••••••••••••••••••••••••.••• VI-l
b. Director of Procurement and Assistance Management ••••••••••••••• VI-2
c. Director of Organization and Management Systems ••••••••••••••••• VI-2
d. Heads of Headquarters Organizations ••••••••••••••••••••••••••••• VI-2
e. Heads of Field Organizations ••••.••••••••••••••••••••••••••••••• VI-2
3. Copyright Restrict;ons •••••...•...•..•.•....•...••...•.•••.••••.••.. VI-3
4. Procedures and Guidelines •••••••••••••••••••••••• ~ ••••••••••••.••••• VI-5
ii DOE 1340.1A
8-25-82
c. Heads of Departmental Elements .•.•.••••.••••.••••••.•.••••.•••.. 111-2
3. Guidelines ••••••••.••••••.•••••.••••.••••••••••..•••••••••••••.••••• 111-3
Attachment 111-1 - Public Communications Publications
Procurement Proposal................ I II-5
Attachment 111-2 - Request for Public Communications '
Publication Approval ................ III-7
CHAPTER IV - SCIENTIFIC, TECHNICAL, AND ENGINEERING PUBLICATIONS
1. General ••••••.•••.••.••••.•••••••••••••••.•.•.•••••.•••••.•.•.•••••. IV-l
2. Responsibilities and Authorities ••••••.•••••••••.••.•.•••••••.•••••• IV-l
a. Manager of the Technical Information Center ••••••••••••••••••••• IV-l
b. Director of Administrative Services •••.••••••••••••••••••••••••. IV-2
c. Heads of Departmental Elements •••••••.....••.•.••.••.••••.•••••• IV-2
3. Guidelines •••••••••••••••••••••••••••••••••••••••••••••••••••••••••• IV-3
Attachment IV-l - DOE and Major Contractor Recommendations
for Announcement and Distribution of
, ,J Documents •...•..•••....•.•..••.•...••.•• IV-5
Attachment IV-2 - University Contractor, Grantee and
Cooperative Agreement Recommendations
for Announcement and Distribution of
Documents ••••••••••••••••••••••••.••••..
Section 8
Attachment IV-3 - Reporting Requirements Checklist
CHAPTER V - DESIGN AND GRAPHIC SERVICES
IV-7
IV-9
1. General............... . . . ....... ....... ..................... ..... . .. V-l
2. Responsibilities and Authorities •••••••••••••••••••••••••••••••••••• V-I
a. Assistant Secretary, Management and Administration •••••••••••••• V-I
b. Heads of Headquarters Organizations •••••.••••••••••••••••••••••• V-2
3. Standards and Guidelines •••••.•••••••••••.••••.••••.•••••••••••.•••• V-2
CHAPTER VI - PRINTING AND RELATED ACTIVITIES
1. General ............................................................. VI-l
2. Responsibilities and Authorities •••••••••••••••••••••••••••••••••••• VI-l
a. Director of Administrative Services •••••••••••••••••••••••••.••• VI-l
b. Director of Procurement and Assistance Management ••••••••••••••• VI-2
c. Director of Organization and Management Systems ••••••••••••••••• VI-2
d. Heads of Headquarters Organizations ••••••••••••••••••••••••••••• VI-2
e. Heads of Field Organizations ••••.••••••••••••••••••••••••••••••• VI-2
3. Copyright Restrict;ons •••••...•...•..•.•....•...••...•.•••.••••.••.. VI-3
4. Procedures and Guidelines •••••••••••••••••••••••• ~ ••••••••••••.••••• VI-5
DOE 1340.1A
8-25-82
Hi (and iv)
a. Printing Obtained Through the Government Printing Office or a
Regional Printing Procurement Office •••••••••••.•••••.•••.••• VI-5
b. Printing Equipment Acquisitions and Disposals ••••••.•••••••••••• VI-5
c. Word Processing Equipment Acquisitions Guidelines ••••••••••••••• VI-7
d. Copying Equipment Acquisitions Guidelines •••••••••••••••.••••••• VI-9
e. Fiel d Reviews ................................................... VI-l1
Attachment VI-1 - DOE Authorized Printing Plants by
Federal Regions ••••••••••••••••••••••••• VI-13
Attachment VI-2 - Regional Printing Procurement.Offices ••• VI-17
Attachment VI-3 - Request for Copying Equipment •.••••••••• VI-19
CHAPTER VII - RESPONSIBILITIES AND AUTHORITIES, PUBLICATIONS"REGISTRY,
DISTRIBUTION, AND INVENTORY
1. Assistant Secretary for Congressional, Intergovernmental and
Public Affairs •••••••••••.•.••.•.••••••••••••••••••••••••••••••••• VII-l
2. Assistant Secretary, Management and Administration ••••••••••••••.••• VII-l
3. Heads of Departmental Elements •••••••.••••••••.•••.••••.•.••••••..•• VII-2
DOE 1340.1A
8-25-82
Hi (and iv)
a. Printing Obtained Through the Government Printing Office or a
Regional Printing Procurement Office •••••••••••.•••••.•••.••• VI-5
b. Printing Equipment Acquisitions and Disposals ••••••.•••••••••••• VI-5
c. Word Processing Equipment Acquisitions Guidelines ••••••••••••••• VI-7
d. Copying Equipment Acquisitions Guidelines •••••••••••••••.••••••• VI-9
e. Fiel d Reviews ................................................... VI-l1
Attachment VI-1 - DOE Authorized Printing Plants by
Federal Regions ••••••••••••••••••••••••• VI-13
Attachment VI-2 - Regional Printing Procurement.Offices ••• VI-17
Attachment VI-3 - Request for Copying Equipment •.••••••••• VI-19
CHAPTER VII - RESPONSIBILITIES AND AUTHORITIES, PUBLICATIONS"REGISTRY,
DISTRIBUTION, AND INVENTORY
1. Assistant Secretary for Congressional, Intergovernmental and
Public Affairs •••••••••••.•.••.•.••••••••••••••••••••••••••••••••• VII-l
2. Assistant Secretary, Management and Administration ••••••••••••••.••• VII-l
3. Heads of Departmental Elements •••••••.••••••••.•••.••••.•.••••••..•• VII-2
DOE 1340.1A
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CHAPTER I
DEFINITIONS
1-1
Section 9
1. COPYING/DUPLICATING. The production of material by use of automatic
copy-processing or copier-duplicating machines employing electrostatic,
thermal, and other copying processes.
2. DOE/RECON. A Departmentwide ooline interactive information retrieval system
through which the Department and contractors gain access to over 1.7 million
abstracted and indexed citations to scientific and technical energy informa
tion needed to expedite mission accomplishment. DOE/RECON provides access to
over 30 bibliographic and nonbibliographic data bases covering patents,
research and development reports, summaries of energy research projects,
domestic and foreign journals, monographs, speeches, graphs, tables, and other
material s.
3. DESIGN. The visual and aesthetic content of the publication, including
illustrations, photographs, charts, diagrams, graphs, maps, the use of color,
t,ype sizes, and word/space relationships.
4. DEVELOPMENT COSTS. Research that is incidental to manuscript preparation,
writing, editing, and necessary graphics. If composition costs are separated
from printing charges, these costs also must be included.
5. DISTRIBUTION.
a. Initial or Primary. That distribution which is made automatically and
routinely to an approved mailing list immediately following the initial
printing. Normally, it will consist of one or more of the following
mail ing 1 i sts:
(l) Office of Administrative Services (MA-40) document distribution
sy stem 1 i s ts ; .
(2) Technical Information Center (MA-7) Standard Category lists;
(3) Special one-time lists; and
(4) Storage copies for MA-7 secondary distributions.
b. Secondary. Response to requests and distribution plans following the
primary distribution.
6. DISTRIBUTION AND STORAGE COSTS. Costs of both direct distribution (at time of
pr1nting) and indirect distribution (from'inventory in response to requests).
The indirect costs should involve an average cost as well as single-copy and
bulk distribution costs. Storage costs reflect the per-square-foot cost of
DOE 1340.1A
8-25-82
CHAPTER I
DEFINITIONS
1-1
1. COPYING/DUPLICATING. The production of material by use of automatic
copy-processing or copier-duplicating machines employing electrostatic,
thermal, and other copying processes.
2. DOE/RECON. A Departmentwide ooline interactive information retrieval system
through which the Department and contractors gain access to over 1.7 million
abstracted and indexed citations to scientific and technical energy informa
tion needed to expedite mission accomplishment. DOE/RECON provides access to
over 30 bibliographic and nonbibliographic data bases covering patents,
research and development reports, summaries of energy research projects,
domestic and foreign journals, monographs, speeches, graphs, tables, and other
material s.
3. DESIGN. The visual and aesthetic content of the publication, including
illustrations, photographs, charts, diagrams, graphs, maps, the use of color,
t,ype sizes, and word/space relationships.
4. DEVELOPMENT COSTS. Research that is incidental to manuscript preparation,
writing, editing, and necessary graphics. If composition costs are separated
from printing charges, these costs also must be included.
5. DISTRIBUTION.
a. Initial or Primary. That distribution which is made automatically and
routinely to an approved mailing list immediately following the initial
printing. Normally, it will consist of one or more of the following
mail ing 1 i sts:
Section 10
(l) Office of Administrative Services (MA-40) document distribution
sy stem 1 i s ts ; .
(2) Technical Information Center (MA-7) Standard Category lists;
(3) Special one-time lists; and
(4) Storage copies for MA-7 secondary distributions.
b. Secondary. Response to requests and distribution plans following the
primary distribution.
6. DISTRIBUTION AND STORAGE COSTS. Costs of both direct distribution (at time of
pr1nting) and indirect distribution (from'inventory in response to requests).
The indirect costs should involve an average cost as well as single-copy and
bulk distribution costs. Storage costs reflect the per-square-foot cost of
1-2 DOE 1340.1A
8-25-82
warehousing the inventory on an annual basis. (Note: This definition refers
to all authorized distribution and storage sites except the Technical
Information Center, which is discussed in Chapter III.)
7. DOCUMENT DISTRIBUTION SYSTEM. A Headquarters-managed, computer-based system
designed for updating distribution lists, producing mailing labels, and
identifying copy requirements.
8. DOCUMENT REGISTRY SYSTEM. A computerized inventory control and accountability
management system operated by the Technical Information Center for registering
DOE publications, for providing an historical record of dissemination data,
for maintaining records of demand, and for providing on-demand .distribution
for publications.
9. DOCUMENTATION. The incorporation of appropriate identification on a
publication such as: document number; title; individual and corporate authors;
contract number; whether revised or reprinted; volume number; conference
information (title, date, place, sponsor(s», responsible office, and
Departmental Element; date and place (city, state, and ZIP code) of publica
tion; and any restrictions to its use such as security classification,
proprietary restrictions, stock statement, and disclaimer language.
10. ENERGY DATA BASE. An information file that contains over 700,000 scientific
and technical information citations and is used by DOE organizations and
contractors in carrying out their assigned missions. All unclassified scien
tific and technical information processed at the Technical Information Center,
as well as information from sources throughout the industrialized world, can
be found in this data base. First priority is given to entering DOE-sponsored
research and development results, but the file also includes journal articles,
reports, conference proceedings, patents, books, monographs, theses, and
engineering materials, all of which are abstracted and indexed for inclusion
in the data base. Coverage includes all forms of energy. The data base is
updated twice a month, and over 150,000 new citations are added each year.
11. MICROPUBLISHING. Publications produced in miniaturized image format for
general distribution as a substitute for conventionally printed material.
Microfilming of administrative records is not considered micropublishing.
12. POST-PUBLISHING EVALUATION. The establishment of a means for measuring the
effectiveness of a given publication. This process may involve a response
card for users, a direct contact with users, or other means for estab
lishing'the value of the document.
13. PRINTING. The processes of composition, platemaking, imposition,. presswork,
binding, micropu~lishing, and the equipment identified in the tables in
Title II of the JCP regulations and used in such processes.
Section 11
14. PUBLICATIONS. All documents produced by printing, copying, and microfilming
methods using DOE funds which are intended for, or which may result in
1-2 DOE 1340.1A
8-25-82
warehousing the inventory on an annual basis. (Note: This definition refers
to all authorized distribution and storage sites except the Technical
Information Center, which is discussed in Chapter III.)
7. DOCUMENT DISTRIBUTION SYSTEM. A Headquarters-managed, computer-based system
designed for updating distribution lists, producing mailing labels, and
identifying copy requirements.
8. DOCUMENT REGISTRY SYSTEM. A computerized inventory control and accountability
management system operated by the Technical Information Center for registering
DOE publications, for providing an historical record of dissemination data,
for maintaining records of demand, and for providing on-demand .distribution
for publications.
9. DOCUMENTATION. The incorporation of appropriate identification on a
publication such as: document number; title; individual and corporate authors;
contract number; whether revised or reprinted; volume number; conference
information (title, date, place, sponsor(s», responsible office, and
Departmental Element; date and place (city, state, and ZIP code) of publica
tion; and any restrictions to its use such as security classification,
proprietary restrictions, stock statement, and disclaimer language.
10. ENERGY DATA BASE. An information file that contains over 700,000 scientific
and technical information citations and is used by DOE organizations and
contractors in carrying out their assigned missions. All unclassified scien
tific and technical information processed at the Technical Information Center,
as well as information from sources throughout the industrialized world, can
be found in this data base. First priority is given to entering DOE-sponsored
research and development results, but the file also includes journal articles,
reports, conference proceedings, patents, books, monographs, theses, and
engineering materials, all of which are abstracted and indexed for inclusion
in the data base. Coverage includes all forms of energy. The data base is
updated twice a month, and over 150,000 new citations are added each year.
11. MICROPUBLISHING. Publications produced in miniaturized image format for
general distribution as a substitute for conventionally printed material.
Microfilming of administrative records is not considered micropublishing.
12. POST-PUBLISHING EVALUATION. The establishment of a means for measuring the
effectiveness of a given publication. This process may involve a response
card for users, a direct contact with users, or other means for estab
lishing'the value of the document.
13. PRINTING. The processes of composition, platemaking, imposition,. presswork,
binding, micropu~lishing, and the equipment identified in the tables in
Title II of the JCP regulations and used in such processes.
14. PUBLICATIONS. All documents produced by printing, copying, and microfilming
methods using DOE funds which are intended for, or which may result in
DOE 1 34Q. lA Chg 1
4-14-83
I-3
Section 12
distribution, however limited, outside the originating organization. This
includes, but is not limited to, public communications publications (see
paragraph 14a below) and scientific, technical, and engineering publications
(see paragraph 14b below). Not included in this definition are press releases
and advisories, speeches (except when reprinted as a publication), correspon
dence, memoranda, forms, directives, and "Federa1 Register" issuances. Also
excluded are solicitation documents, contracts, notices of procurement,:grant
program announcements, legal briefs, and patent applications. Please note that
contracts, grants, or other procurement actions that involve public communica
tions publications must be reviewed by the Director of Public Affairs (CP-20)
prior to such action (see Chapter III, paragraph 2a).
a. Public Communication Publications. Includes publications produced with
DOE funds and intended for distribution by DOE, its contractors, or its
financial assistance recipients to the public, including those of more
limited circulation that involve policy changes, or matters of current
public controversy or concern. These include, but are not limited to books,
pamphlets, folders, booklets, posters, periodicals, newsletters, and similar
printed material (see Chapter III).
b. Scientific, Technical, and Engineering Publications. Includes all scientific
and technical information prepared by or for DOE and used primarily by the
program managers and the scientists, engineers, and technologists engaged
in the work. This unclassified information is also made available for
public sale through the National Technical Information Service (NTIS),
U.S. Department of Commerce and includes such items as scientific and
technical manuscripts, technical reports, machine readable bibliographic
data bases, computer software programs, socio-economic and educational
publications, journal article preprints and reprints, conference papers
and proceedings, foreign trip reports, theses, translations, patents and
patent applications, and engineering materials.
15 .. STANDARD DISTRIBUTION SYSTEM. The system by which DOE disseminates the results
of its research and development program to its program managers, contractors,
and others. This dissemination is controlled by the Department's standard
distribution lists, maintained by the Technical Information Center in consulta
tion with the program managers or their designated representatives. The stand
ard distribution system is a Technical Information Center (MA-7)-managed,
computer-based system designed for the distribution of unclassified and classi
fied scientific and technical information products, production of mailing labels,
and the identification of the number of copies needed to fulfill distribution
requi rements.
Vertical line denotes change.
DOE 1 34Q. lA Chg 1
4-14-83
I-3
distribution, however limited, outside the originating organization. This
includes, but is not limited to, public communications publications (see
paragraph 14a below) and scientific, technical, and engineering publications
(see paragraph 14b below). Not included in this definition are press releases
and advisories, speeches (except when reprinted as a publication), correspon
dence, memoranda, forms, directives, and "Federa1 Register" issuances. Also
excluded are solicitation documents, contracts, notices of procurement,:grant
program announcements, legal briefs, and patent applications. Please note that
contracts, grants, or other procurement actions that involve public communica
tions publications must be reviewed by the Director of Public Affairs (CP-20)
prior to such action (see Chapter III, paragraph 2a).
Section 13
a. Public Communication Publications. Includes publications produced with
DOE funds and intended for distribution by DOE, its contractors, or its
financial assistance recipients to the public, including those of more
limited circulation that involve policy changes, or matters of current
public controversy or concern. These include, but are not limited to books,
pamphlets, folders, booklets, posters, periodicals, newsletters, and similar
printed material (see Chapter III).
b. Scientific, Technical, and Engineering Publications. Includes all scientific
and technical information prepared by or for DOE and used primarily by the
program managers and the scientists, engineers, and technologists engaged
in the work. This unclassified information is also made available for
public sale through the National Technical Information Service (NTIS),
U.S. Department of Commerce and includes such items as scientific and
technical manuscripts, technical reports, machine readable bibliographic
data bases, computer software programs, socio-economic and educational
publications, journal article preprints and reprints, conference papers
and proceedings, foreign trip reports, theses, translations, patents and
patent applications, and engineering materials.
15 .. STANDARD DISTRIBUTION SYSTEM. The system by which DOE disseminates the results
of its research and development program to its program managers, contractors,
and others. This dissemination is controlled by the Department's standard
distribution lists, maintained by the Technical Information Center in consulta
tion with the program managers or their designated representatives. The stand
ard distribution system is a Technical Information Center (MA-7)-managed,
computer-based system designed for the distribution of unclassified and classi
fied scientific and technical information products, production of mailing labels,
and the identification of the number of copies needed to fulfill distribution
requi rements.
Vertical line denotes change.
1-4 DOE 1340.1A
8-25-82
16. TASK. One of a series of logical steps necessary to achieve the purpose of
alresearch, development, and demonstration procurement action.
17. TECHNICAL INFORMATION CENTER (MA-7). The Department's central technical
information facility responsible for developing, designing, implementing, and
evaluating Departmentwide systems and programs to effectively manage the
scientific and technical information resulting from, or needed by, program and
project managers, scientists, and engineers. This includes acq~iring,
collecting, processing, announcing, storing, and disseminating technical
information.
1-4 DOE 1340.1A
8-25-82
16. TASK. One of a series of logical steps necessary to achieve the purpose of
alresearch, development, and demonstration procurement action.
17. TECHNICAL INFORMATION CENTER (MA-7). The Department's central technical
information facility responsible for developing, designing, implementing, and
evaluating Departmentwide systems and programs to effectively manage the
scientific and technical information resulting from, or needed by, program and
project managers, scientists, and engineers. This includes acq~iring,
collecting, processing, announcing, storing, and disseminating technical
information.
I
I
DOE 1340.1A
8-25-82
CHAPTER II
POLICY, RESPONSIBILITIES, AND AUTHORITIES
11-1
Section 14
1. POLICY. The publications management program shall be conducted in accordance
with this Order, provisions of law, and applicable regulations. The objec
tives of this chapter are to effectively originate, coordinate, produce,
distribute, and inventory publications appropriately describing the
Department's activities.
2. RESPONSIBILITIES AND AUTHORITIES.
a. Assistant Secretary for Congressional, Intergovernmental, and Public
Affairs (CP-l).
(1) Establishes through the Director of Public Affairs (CP-20) policies
for managing and controlling public communications publications
content, documentation, attribution, registry, inventory, and
distribution.
(2) Reviews through CP-20 all procurement requests for contracts and
financial assistance awards in which a public communications publica
tion is planned or will be developed (see page 1-3, paragraph 14a)
for conformance with established policy and budget criteria.
(3) Reviews through CP-20 all products, such as manuscripts, or
associated materials resulting from contracts, grants, or other
procurement actions, defined as public communications publications to
determine that they adhere to the criteria approved before printing
and/or distribution. (See page 111-3 for criteria.)
'I b. Assistant Secretary, Management and Administration (MA-1).
I
! (1) Establishes policy for managing and controlling scientific,
technical, and engineering publications design, documentation, attri
bution, registry, inventory, and distribution.
(2) Establishes policies, standards, procedures, and guidelines for
reporting, collecting, and disseminating information resulting from
research and development programs.
(3) Establishes policies for the sale of publications through authorized
outlets and limits free distribution to the minimum consistent with
DOE objectives.
(4) With the assistance and concurrence of the Assistant Secretaries
for Defense Programs and International Affairs, General Counsel, and
other appropriate program Assistant Secretaries, negotiates
agreements with foreign countries.
I
I
DOE 1340.1A
8-25-82
CHAPTER II
POLICY, RESPONSIBILITIES, AND AUTHORITIES
11-1
1. POLICY. The publications management program shall be conducted in accordance
with this Order, provisions of law, and applicable regulations. The objec
tives of this chapter are to effectively originate, coordinate, produce,
distribute, and inventory publications appropriately describing the
Department's activities.
2. RESPONSIBILITIES AND AUTHORITIES.
a. Assistant Secretary for Congressional, Intergovernmental, and Public
Affairs (CP-l).
(1) Establishes through the Director of Public Affairs (CP-20) policies
for managing and controlling public communications publications
content, documentation, attribution, registry, inventory, and
distribution.
(2) Reviews through CP-20 all procurement requests for contracts and
financial assistance awards in which a public communications publica
tion is planned or will be developed (see page 1-3, paragraph 14a)
for conformance with established policy and budget criteria.
(3) Reviews through CP-20 all products, such as manuscripts, or
associated materials resulting from contracts, grants, or other
procurement actions, defined as public communications publications to
determine that they adhere to the criteria approved before printing
and/or distribution. (See page 111-3 for criteria.)
'I b. Assistant Secretary, Management and Administration (MA-1).
I
Section 15
! (1) Establishes policy for managing and controlling scientific,
technical, and engineering publications design, documentation, attri
bution, registry, inventory, and distribution.
(2) Establishes policies, standards, procedures, and guidelines for
reporting, collecting, and disseminating information resulting from
research and development programs.
(3) Establishes policies for the sale of publications through authorized
outlets and limits free distribution to the minimum consistent with
DOE objectives.
(4) With the assistance and concurrence of the Assistant Secretaries
for Defense Programs and International Affairs, General Counsel, and
other appropriate program Assistant Secretaries, negotiates
agreements with foreign countries.
11-2 DOE 1340.1A
8-25-82
(5) Through the Director of Procurement and Assistance Management
(MA-90) :
(a) Assures that all contracts, grants, or other procurement actions
that involve a public communications publication are submitted
to CP-l for review (through CP-20) prior to such actions.
Assures that this requirement is made known in the form of
notices, bulletins, or contract standard language to all
contract offices in all DOE-funded organizations, operations,
and programs.
(b) Includes specific language in procurement regulations which
conforms to this Order and assures that provisions of contracts
and other agreements which result in reports, design, graphics,
and publications to be produced and distributed at DOE expense
are consistent with such language and are appropriately reviewed
before procurement action.
(6) Through the Manager, Technical Information Center, manages the
central DOE distribution and warehousing operation; in. addition,
maintains, manages, and operates the document registry system for
registering and managing the inventory for all public communications
publications and publications intended for on-demand distribution;
provides statistical and logistical support to program offices as
necessary; responds to requests for individual publications, and
provides bulk distribution of public communications publications in
collaboration with CP-20.
(7) Through the Director of Administrative Services (MA-40):
(a) Represents DOE with the Joint Committee on Printing, Government
Printing Office, General Services Administration, and other
Federal Government organizations concerning printing and related
, printing activities.
(b) Oevelops, implements, and evaluates policies, standards, and
procedures for printing and related printing activities to
assure that DOE publications are produced in accordance with
this Order, provisions of law, and applicable regulations.
(c) In consultation with CP-20, develops and implements a program to
evaluate Departmentwide publications printing activities.
(d) After review by the Office of Public Affairs, forwards to
the Office of Management and Budget, as appropriate,. requests
for establishment or continuation of journals, magazines,
newsletters, periodica'ls, and similar publications as required
by the Office of Management and Budget Circular No. A-3,
"Government Periodicals."
11-2 DOE 1340.1A
8-25-82
(5) Through the Director of Procurement and Assistance Management
(MA-90) :
(a) Assures that all contracts, grants, or other procurement actions
that involve a public communications publication are submitted
to CP-l for review (through CP-20) prior to such actions.
Assures that this requirement is made known in the form of
notices, bulletins, or contract standard language to all
contract offices in all DOE-funded organizations, operations,
and programs.
Section 16
(b) Includes specific language in procurement regulations which
conforms to this Order and assures that provisions of contracts
and other agreements which result in reports, design, graphics,
and publications to be produced and distributed at DOE expense
are consistent with such language and are appropriately reviewed
before procurement action.
(6) Through the Manager, Technical Information Center, manages the
central DOE distribution and warehousing operation; in. addition,
maintains, manages, and operates the document registry system for
registering and managing the inventory for all public communications
publications and publications intended for on-demand distribution;
provides statistical and logistical support to program offices as
necessary; responds to requests for individual publications, and
provides bulk distribution of public communications publications in
collaboration with CP-20.
(7) Through the Director of Administrative Services (MA-40):
(a) Represents DOE with the Joint Committee on Printing, Government
Printing Office, General Services Administration, and other
Federal Government organizations concerning printing and related
, printing activities.
(b) Oevelops, implements, and evaluates policies, standards, and
procedures for printing and related printing activities to
assure that DOE publications are produced in accordance with
this Order, provisions of law, and applicable regulations.
(c) In consultation with CP-20, develops and implements a program to
evaluate Departmentwide publications printing activities.
(d) After review by the Office of Public Affairs, forwards to
the Office of Management and Budget, as appropriate,. requests
for establishment or continuation of journals, magazines,
newsletters, periodica'ls, and similar publications as required
by the Office of Management and Budget Circular No. A-3,
"Government Periodicals."
DOE 1340.1A
8-25-82
11-3
c. Director of Policy, Plannin~, and Analysis (PE-l). Assures that
publications referred by or ginating organizations or CP-20 are reviewed
for proper reflection of Departmental policy.
d. Assistant Secretary for Defense Programs (DP-l) assures that publications
referred by originating organizations, CP-20, or MA-7 are reviewed for
policy and classification.
e. General Counsel (GC-l).
(1) When requested, the Assistant General Counsel for Legal Counsel will
assure that the substance of a publication is in.accordance with
all laws and regulations other than those spelled out in subpara
graph (2).
(2) The Assistant General Counsel for Patents assures that proposed
scientific, technical, and engineering publications have patent
clearance, and that proposed publications referred by originating
organizations or CP-20 comply with laws and regulations concerning
patents, copyrights, trademarks, disclaimer notices, and nondis
closure of proprietary data.
f. Heads of Departmental Elements.
(1) Through the contracting officer, assure that DOE and DOE contractor
organizations and financial assistance recipients comply with the
provisions of this Order, and that appropriate and specific clauses
are included in contracts and financial assistance awards.
(2) Establish the need for, the content of, and the intended audience of
publications they propose originating.
(3) Assure that their proposed public communications publications and
those of their contractors or financial assistance recipients are
submitted to CP-20 for review, and that required clearances (policy,
patent, and classification) are obtained.
Section 17
(4) Designate a communications coordinator for their publications
activities to coordinate and work closely with CP-20, MA-40, MA-90,
and other appropriate officers.
(5) Request publications support services, including graphics,
composition, printing, and distribution through appropriate channels:
Headquarters through the Office of Administrative Services, field
through associated DOE contractors, regional printing procurement
offices, and/or MA-7. Headquarters officials, in collaboration with
MA-40, may request specialized support services such as editing and
marketing from MA-7.
DOE 1340.1A
8-25-82
11-3
c. Director of Policy, Plannin~, and Analysis (PE-l). Assures that
publications referred by or ginating organizations or CP-20 are reviewed
for proper reflection of Departmental policy.
d. Assistant Secretary for Defense Programs (DP-l) assures that publications
referred by originating organizations, CP-20, or MA-7 are reviewed for
policy and classification.
e. General Counsel (GC-l).
(1) When requested, the Assistant General Counsel for Legal Counsel will
assure that the substance of a publication is in.accordance with
all laws and regulations other than those spelled out in subpara
graph (2).
(2) The Assistant General Counsel for Patents assures that proposed
scientific, technical, and engineering publications have patent
clearance, and that proposed publications referred by originating
organizations or CP-20 comply with laws and regulations concerning
patents, copyrights, trademarks, disclaimer notices, and nondis
closure of proprietary data.
f. Heads of Departmental Elements.
(1) Through the contracting officer, assure that DOE and DOE contractor
organizations and financial assistance recipients comply with the
provisions of this Order, and that appropriate and specific clauses
are included in contracts and financial assistance awards.
(2) Establish the need for, the content of, and the intended audience of
publications they propose originating.
(3) Assure that their proposed public communications publications and
those of their contractors or financial assistance recipients are
submitted to CP-20 for review, and that required clearances (policy,
patent, and classification) are obtained.
(4) Designate a communications coordinator for their publications
activities to coordinate and work closely with CP-20, MA-40, MA-90,
and other appropriate officers.
(5) Request publications support services, including graphics,
composition, printing, and distribution through appropriate channels:
Headquarters through the Office of Administrative Services, field
through associated DOE contractors, regional printing procurement
offices, and/or MA-7. Headquarters officials, in collaboration with
MA-40, may request specialized support services such as editing and
marketing from MA-7.
11-4 DOE 1340.1A
8-25-82
(6) On a regular basis, recommend to MA-7 appropriate changes, additions,
and .deletions in the standard distribution lists; assure that the
specified number of copies of technical reports and public communica
tions publications are sent to the Technical Information Center, Oak
Ridge, Tennessee, for processing and distribution.
(7) Coordinate with MA-7 the foreign language translation and subsequent
publication of scientific, technical, and engineering information
necessary to carry out DOE programs and deposit with MA-7 all foreign
language publications rec~ived through exchange programs.
Section 18
(8) Submit to CP-20 requests to originate or continue periodicals. If
approved, such requests must then be coordinated with MA-40 for
submission to the Office of Management and Budget for review.
(9) Submit to MA-40 requests to deviate from JCP regulations.
(10) Field organization heads review and evaluate the programs in public
communications publications in collaboration with CP-20; scientific,
technical, and engineering publications with MA-7; and printing
activities with MA-40.
g. Administrator, Energy Information Administration (EI-l), establishes
policies, procedures, standards, and guidelines for content, design,
documentation, attribution, registry, inventory distribution, and dissem
ination of data and information which is relevant to energy resource
reserves, energy production, demand and technology, and related economic
and statistical information in accordance with provisions of law and
applicable regulations.
11-4 DOE 1340.1A
8-25-82
(6) On a regular basis, recommend to MA-7 appropriate changes, additions,
and .deletions in the standard distribution lists; assure that the
specified number of copies of technical reports and public communica
tions publications are sent to the Technical Information Center, Oak
Ridge, Tennessee, for processing and distribution.
(7) Coordinate with MA-7 the foreign language translation and subsequent
publication of scientific, technical, and engineering information
necessary to carry out DOE programs and deposit with MA-7 all foreign
language publications rec~ived through exchange programs.
(8) Submit to CP-20 requests to originate or continue periodicals. If
approved, such requests must then be coordinated with MA-40 for
submission to the Office of Management and Budget for review.
(9) Submit to MA-40 requests to deviate from JCP regulations.
(10) Field organization heads review and evaluate the programs in public
communications publications in collaboration with CP-20; scientific,
technical, and engineering publications with MA-7; and printing
activities with MA-40.
g. Administrator, Energy Information Administration (EI-l), establishes
policies, procedures, standards, and guidelines for content, design,
documentation, attribution, registry, inventory distribution, and dissem
ination of data and information which is relevant to energy resource
reserves, energy production, demand and technology, and related economic
and statistical information in accordance with provisions of law and
applicable regulations.
DOE 1340.1A
8-25-82
CHAPTER III
PUBLIC COMMUNICATIONS PUBLICATIONS
111-1
1. GENERAL. This chapter provides general instructions to manage, coordinate,
and provide for the issuance of Departmental public communications publica
tions (see Chapter I, paragraph 14a) for the public; to assure that these
publications accurately describe and support Departmental activities and
policies; and to assure that such publications are entered in the publica
tions registry and inventory at the Technical Information Center; and that
such publications are produced in the most efficient and economical manner.
2. RESPONSIBILITIES AND AUTHORITIES.
a. Director of Public Affairs.
(1) Manages a comprehensive Departmental public communications
publications management program that includes reviewing proposed
contracts, grants, and other procurement actions that involve public
communications publications and subsequently reviewing products
resulting from these actions before printing; assures required
reviews; establishes and coordinates distribution plans; approves
requests for bulk secondary distribution; and coordinates the
inventory of such publications with MA-7.
Section 19
(2) Develops and implements, in collaboration with the requestor, a
post-printing/distribution evaluation plan to determine the effec
tiveness of the publication in meeting publication objectives.
(3) Reviews requests for proposed pamphlets, booklets, periodicals,
bulletins, and similar public communications publications; and
assures that the proposals submitted by originating organizations
include the required criteria described on page 111-3, para
graph 3a(1).
(4) Delegates, as appropriate with the concurrence of CP-l, the authority
to review proposed contracts, grants, and similar procurement actions
that involve public communications publications to all field
organizations.
(5) Assures that an annual report of public communications activities
is submitted by all Departmental Elements to CP-20 for subsequent
submittal to the Office of Management and Budget.
(6) Establishes and chairs a publication review board, conSisting of
not less than five members representing different DOE organiza
tions, to evaluate public communications publications policy and
recommend adjustments, and to act as an appeal board for publication
decisions that may affect future policy.
DOE 1340.1A
8-25-82
CHAPTER III
PUBLIC COMMUNICATIONS PUBLICATIONS
111-1
1. GENERAL. This chapter provides general instructions to manage, coordinate,
and provide for the issuance of Departmental public communications publica
tions (see Chapter I, paragraph 14a) for the public; to assure that these
publications accurately describe and support Departmental activities and
policies; and to assure that such publications are entered in the publica
tions registry and inventory at the Technical Information Center; and that
such publications are produced in the most efficient and economical manner.
2. RESPONSIBILITIES AND AUTHORITIES.
a. Director of Public Affairs.
(1) Manages a comprehensive Departmental public communications
publications management program that includes reviewing proposed
contracts, grants, and other procurement actions that involve public
communications publications and subsequently reviewing products
resulting from these actions before printing; assures required
reviews; establishes and coordinates distribution plans; approves
requests for bulk secondary distribution; and coordinates the
inventory of such publications with MA-7.
(2) Develops and implements, in collaboration with the requestor, a
post-printing/distribution evaluation plan to determine the effec
tiveness of the publication in meeting publication objectives.
(3) Reviews requests for proposed pamphlets, booklets, periodicals,
bulletins, and similar public communications publications; and
assures that the proposals submitted by originating organizations
include the required criteria described on page 111-3, para
graph 3a(1).
(4) Delegates, as appropriate with the concurrence of CP-l, the authority
to review proposed contracts, grants, and similar procurement actions
that involve public communications publications to all field
organizations.
(5) Assures that an annual report of public communications activities
is submitted by all Departmental Elements to CP-20 for subsequent
submittal to the Office of Management and Budget.
(6) Establishes and chairs a publication review board, conSisting of
not less than five members representing different DOE organiza
tions, to evaluate public communications publications policy and
recommend adjustments, and to act as an appeal board for publication
decisions that may affect future policy.
Section 20
111-2 DOE 1340.1A
8-25-82
(7) Represents the Department with other Government and non-Government
organizations in matters concerning the content, need, and proposed
distribution of public communications publications.
b. Assistant Secretary, Management and Administration.
(1) Through the Director of Procurement and Assistance Management,
assures that requests for procurement actions involving the develop
ment of public communications publications, including contracts and
grants, issued by Headquarters organizations and field operations
have been reviewed and approved by CP-20.
(2) Through the Director of Adminstrative Services, assures that requests
for products of procurement actions involving public communications
publications from Headquarters organizations and field operations are
reviewed and approved by CP-20 before printing and distribution
including contractors, subcontractors, and financial assistance
recipients. The field organization contract administrators and
printing officers will assure compliance with this review.
(3) Through the Manager, Technical Information Center, manages and
maintains the inventory of publications; operates distribution
systems for the dissemination of all publications; manages and
maintains the document registry system to provide inventory control,
stock accountability, and request fulfillment for public communica
tions publications and publications intended for on-demand distribu
tion; works with CP-20 to provide information to be used in post
publishing evaluations, in the planning of stock requirements based
on space available at MA-7, and in determining distribution and
warehousing cost data.
c. Heads of Departmental Elements.
(1) Assure that all public communications publications procurement
requests are submitted to CP-20 for review and approval prior to
submission to a procuring office and that the procurement request
include DOE F l340.3a, II Publ ic COllJl1unications Publ ications Procure
ment Proposal," (see Attachment III-l).
(2) Assure that all products developed by public communications
publications proposals are submitted to CP-20 for review before
printing or distribution. Note that restrictions established by
Title 44 of the Federal Code and the Joint Committee on Printing must
be observed.
(3) Assure that copies of all public communications publications are
submitted to MA-7 for registry and inventory control.
111-2 DOE 1340.1A
8-25-82
(7) Represents the Department with other Government and non-Government
organizations in matters concerning the content, need, and proposed
distribution of public communications publications.
b. Assistant Secretary, Management and Administration.
(1) Through the Director of Procurement and Assistance Management,
assures that requests for procurement actions involving the develop
ment of public communications publications, including contracts and
grants, issued by Headquarters organizations and field operations
have been reviewed and approved by CP-20.
(2) Through the Director of Adminstrative Services, assures that requests
for products of procurement actions involving public communications
publications from Headquarters organizations and field operations are
reviewed and approved by CP-20 before printing and distribution
including contractors, subcontractors, and financial assistance
recipients. The field organization contract administrators and
printing officers will assure compliance with this review.
Section 21
(3) Through the Manager, Technical Information Center, manages and
maintains the inventory of publications; operates distribution
systems for the dissemination of all publications; manages and
maintains the document registry system to provide inventory control,
stock accountability, and request fulfillment for public communica
tions publications and publications intended for on-demand distribu
tion; works with CP-20 to provide information to be used in post
publishing evaluations, in the planning of stock requirements based
on space available at MA-7, and in determining distribution and
warehousing cost data.
c. Heads of Departmental Elements.
(1) Assure that all public communications publications procurement
requests are submitted to CP-20 for review and approval prior to
submission to a procuring office and that the procurement request
include DOE F l340.3a, II Publ ic COllJl1unications Publ ications Procure
ment Proposal," (see Attachment III-l).
(2) Assure that all products developed by public communications
publications proposals are submitted to CP-20 for review before
printing or distribution. Note that restrictions established by
Title 44 of the Federal Code and the Joint Committee on Printing must
be observed.
(3) Assure that copies of all public communications publications are
submitted to MA-7 for registry and inventory control.
DOE 1340.1A
8-25-82
111-3
3. GUIDELINES.
a. All public communications publications of the Department, or contractors
and grantees, prepared and/or printed with DOE funds will be reviewed by
CP-20 in accordance with the following guidelines:
(1) Content. Public communications publications will be clearly written
for their intended audience. The technical accuracy of the publica
tion will be assured by a responsible reviewer from appropriate
program staffs. The review by CP-20 involves, but is not limited to,
the following criteria~ Each publication should be:
(a) Consistent with DOE policy.
(b) Essential to the mission of the Department. (Is there a vital
need for the information?)
(c) Accurate. If it is an older publication, it should not refer
to:
1 Persons or organizations that are no longer correct contacts;
2 Programs that are not included in budget planning;
3 Data or statistics that are no longer current; or
4 Bibliographies or references that may not be available or
recommended.
(d) Substantive and well written, with appropriate illustrations.
(e) Free from any suggestion of being self-serving. (Would it
affect pending legislatioh or budget decisions, or be construed
as programmatic lobbying?)
(f) The sole source of the information and not similar to materials,
free or for sale,'already available from DOE or other Government
agencies and private or community organizations. (Information
on GPO-published materials may be obtained from the DOE library,
"Monthly Catalog of U.S. Government Publications, Cumulative
Index. II The library also can provide a computer printout of the
National Technical Information Service bibliography on a
subject.)
(g) Cost effective, it should warrant the cost of being stocked
and distributed.
(h) Filling a substantial need to re~pond to public inquiries.
DOE 1340.1A
8-25-82
111-3
3. GUIDELINES.
a. All public communications publications of the Department, or contractors
and grantees, prepared and/or printed with DOE funds will be reviewed by
CP-20 in accordance with the following guidelines:
Section 22
(1) Content. Public communications publications will be clearly written
for their intended audience. The technical accuracy of the publica
tion will be assured by a responsible reviewer from appropriate
program staffs. The review by CP-20 involves, but is not limited to,
the following criteria~ Each publication should be:
(a) Consistent with DOE policy.
(b) Essential to the mission of the Department. (Is there a vital
need for the information?)
(c) Accurate. If it is an older publication, it should not refer
to:
1 Persons or organizations that are no longer correct contacts;
2 Programs that are not included in budget planning;
3 Data or statistics that are no longer current; or
4 Bibliographies or references that may not be available or
recommended.
(d) Substantive and well written, with appropriate illustrations.
(e) Free from any suggestion of being self-serving. (Would it
affect pending legislatioh or budget decisions, or be construed
as programmatic lobbying?)
(f) The sole source of the information and not similar to materials,
free or for sale,'already available from DOE or other Government
agencies and private or community organizations. (Information
on GPO-published materials may be obtained from the DOE library,
"Monthly Catalog of U.S. Government Publications, Cumulative
Index. II The library also can provide a computer printout of the
National Technical Information Service bibliography on a
subject.)
(g) Cost effective, it should warrant the cost of being stocked
and distributed.
(h) Filling a substantial need to re~pond to public inquiries.
111-4 DOE 1340.1A
8-25-82
(2) Format. The publication must adhere to Joint Committee on Printing
regulations, particularly on the use of illustrations, multicolor
printing, paper stock, and trim sizes. The publication proposal must
be accompanied with justification for the use of any item that is not
consistent with the regulations.
(3) Number of Co ies, Distribution, and Registry. Publication proposals
must lnc ude a lscrete an ust 1e 1n t a distribution plan, and
anticipate secondary needs. Reprinting within a brief period to
replenish stock is costly and must be avoided. Publications must be
registered and inventoried at the Technical Information Center.
(4) Redundancy. Proposed public communications publications will not
duplicate information in existing publications. The proposing office
must produce evidence of a review of existing publications.
(5) Clearances. Proper clearances, such as legal, policy and evaluation,
classification, and patent must be obtained or deemed unnecessary by
a proper authority. CP-20 has the authority to overrule clearances
deemed unnecessary and assure that such clearances be obtained.
(6) Procurement Requests. All procurement requests for contracts or
financial assistance awards that involve public communications
publications must be reviewed and approved by CP-20 prior to submis
sion to the procuring office for action. This review is accomplished
by submitting DOE F 1340.3a, "Public Communications Publications
Procurement Proposal," (see Attachment 111-1) and the procurement
request to CP-20 for review.
(7) Initial/Reprint/Revision Requests. All printing proposals must
be made on DOE F 1340.3, (see Attachment 111-2). The proposal form
must be accompanied by a detailed outline or summary, or completed
manuscript, and distribution plan. Following initial review of the
proposal by CP-20, a second review may be requested before printing
to assure that suggested revisions or changes have been made.
Section 23
b. Following approval by CP-20, the publication is submitted for printing and
primary distribution through appropriate channels: Headquarters through
MA-45; field through associated DOE contractors, regional printing
procurement offices, and/or MA-7.
111-4 DOE 1340.1A
8-25-82
(2) Format. The publication must adhere to Joint Committee on Printing
regulations, particularly on the use of illustrations, multicolor
printing, paper stock, and trim sizes. The publication proposal must
be accompanied with justification for the use of any item that is not
consistent with the regulations.
(3) Number of Co ies, Distribution, and Registry. Publication proposals
must lnc ude a lscrete an ust 1e 1n t a distribution plan, and
anticipate secondary needs. Reprinting within a brief period to
replenish stock is costly and must be avoided. Publications must be
registered and inventoried at the Technical Information Center.
(4) Redundancy. Proposed public communications publications will not
duplicate information in existing publications. The proposing office
must produce evidence of a review of existing publications.
(5) Clearances. Proper clearances, such as legal, policy and evaluation,
classification, and patent must be obtained or deemed unnecessary by
a proper authority. CP-20 has the authority to overrule clearances
deemed unnecessary and assure that such clearances be obtained.
(6) Procurement Requests. All procurement requests for contracts or
financial assistance awards that involve public communications
publications must be reviewed and approved by CP-20 prior to submis
sion to the procuring office for action. This review is accomplished
by submitting DOE F 1340.3a, "Public Communications Publications
Procurement Proposal," (see Attachment 111-1) and the procurement
request to CP-20 for review.
(7) Initial/Reprint/Revision Requests. All printing proposals must
be made on DOE F 1340.3, (see Attachment 111-2). The proposal form
must be accompanied by a detailed outline or summary, or completed
manuscript, and distribution plan. Following initial review of the
proposal by CP-20, a second review may be requested before printing
to assure that suggested revisions or changes have been made.
b. Following approval by CP-20, the publication is submitted for printing and
primary distribution through appropriate channels: Headquarters through
MA-45; field through associated DOE contractors, regional printing
procurement offices, and/or MA-7.
DOE 1340.1A
8-25-82
Attachment 111-1
Page 111-5 (and 111-6)
.PIIRI.TC COMMUNICATIONS PUBLICATIONS
PROCUREMENT PROPOSAL
DOI't~.JI u.&D .............
MIll: Communic.tlonl Publlcatfons Procurement PropoaI
(Attach IheIta If MIdId In mpandlng 10 quatJcn)
1. Id.ntlfy Project, Including Scope end PropoIId TIt ... (If known) of Nlllcltions InvalWid
A series of three (3) one-page factsheets on Nuclear Energy
1. Breeder Reactors
2. Reactor Safety
3. Radiation
2. Project OffIcIr, Aeencv Cod', Locatlon.nd Telephone
John Doe - (202) 252-5000
HE -007 - Rm. 10 Federal Bldg.
Washington. D.C. 20585
I. AttICh JustIflca11on1NMd for Publication (If MIIndated. identify
lIw Of Regulation). Ickntlfy Patendal AudiInCI. DIscrIbutlDn
3. Estimated Nlllc:I1lon Prlplflltlon Cost, Including R-.:h,
Writing, • Gtlphla
$900 ($300 each)
4. IcknIIfy Funding Sour ..
HE-D07
7. Storage location Attar Initial DiI1flbutlon
."....,PII.,.."...nf_.) __ -,-;S;;.;:e;.:e:.,.;a::.:t:.:t;::a.:::;chm::::;;=e;:;:n;,t~~~~~~ ___ ........-chnical Information Center. Oak Ridge. Tenn.
8. If Perlodll:ll(l) InvloVid Attach OMS Clrc:ullt A-3 Jus1Iflca1Ion,
Section 24
Including Subscription fie .
EIA l'actsheets
10. Estimated NvmbIr of Caples
SOOO each
RIA
NOTE: Iflpprowd, rnlmncrlptJ or other
printing. TNs rI'IIIw IIICCOmJIII
of.llform.
e. SpecIal Production ConsideratioN, I.e., Mulllcolor, SpecIal ..... ,
ItC.
ne-color ink on available stock
11. Eltmwt.d Prlntlng/Dillrlbution Costa
$8000 (based on single-copy
12. Attach Ellllllltlon PIIn for Printed Products
see attachment
hlng from the procurement action mvIt tM IttId to CP·20 for rlVltw prior 10
III fllWl dntu with Form 1340.3, Printing Requisition Form F·1420.3.nd lllOPV'
DOE 1340.1A
8-25-82
Attachment 111-1
Page 111-5 (and 111-6)
.PIIRI.TC COMMUNICATIONS PUBLICATIONS
PROCUREMENT PROPOSAL
DOI't~.JI u.&D .............
MIll: Communic.tlonl Publlcatfons Procurement PropoaI
(Attach IheIta If MIdId In mpandlng 10 quatJcn)
1. Id.ntlfy Project, Including Scope end PropoIId TIt ... (If known) of Nlllcltions InvalWid
A series of three (3) one-page factsheets on Nuclear Energy
1. Breeder Reactors
2. Reactor Safety
3. Radiation
2. Project OffIcIr, Aeencv Cod', Locatlon.nd Telephone
John Doe - (202) 252-5000
HE -007 - Rm. 10 Federal Bldg.
Washington. D.C. 20585
I. AttICh JustIflca11on1NMd for Publication (If MIIndated. identify
lIw Of Regulation). Ickntlfy Patendal AudiInCI. DIscrIbutlDn
3. Estimated Nlllc:I1lon Prlplflltlon Cost, Including R-.:h,
Writing, • Gtlphla
$900 ($300 each)
4. IcknIIfy Funding Sour ..
HE-D07
7. Storage location Attar Initial DiI1flbutlon
~PII~nf~.)~~S~e;.;:;e~a::.;t;.:t:::;a;:;;:chm~e~nt~~~~:"",!,"~~~_..-chnical Information Center. Oak Ridge. Tenn.
8. If Perlodll:ll(l) InvloVid Attach OMS Clrc:ullt A-3 Jus1Iflca1Ion,
Including Subscription fie .
EIA l'actsheets
10. Estimated NvmbIr of Caples
SOOO each
RIA
NOTE: Iflpprowd, rnlmncrlptJ or other
printing. TNs rI'IIIw IIICCOmJIII
of.llform.
e. SpecIal Production ConsideratioN, I.e., Mulllcolor, SpecIal ..... ,
ItC.
ne-color ink on available stock
11. Eltmwt.d Prlntlng/Dillrlbution Costa
$8000 (based on single-copy
12. Anach Ellllllltlon PIIn for Printed Products
see attachment
hlng from the procurement action mvIt tM IttId to CP·20 for rlVltw prior 10
III fllWl dntu with Form 1340.3, Printing Requisition Form F·1420.3.nd lllOPV'
DOE 1340.1A
8-25-82
RE UEST FOR PUBLIC
Attachment 111-2
Page III-7 (and III-8)
COMMUNI AT ONS PUBLIC TION APPROVAL
&l.l.6....-of ...... DOE I' '340.3
14821
REOUEST FOR PUBLIC COMMUNICATIONS PUBLICATION APPROVAL
Mull be ICICOrIIpInlld by Print/III Request (Fonn 1420.3llnd,lf pnpeNd by contnctor.
Ipprovect Public CommunlClt/ans P\lbllClt/cns Procumnent Propolll (Fonn 1340.311
1. TltII of PldlIIcatIon
Nuclear Powerp1ants
4. IlIIf Detorllttlon of PvIPOll end Coft18ll11
3. 0.. of tllil ~
8/4/82
Describes, in a non-technical way, how electricity is generated by a nuclear
powerplant for a general audience. upon request.
B. 0rtgI1I&11111 OfflCl (Adma. Room. BIIIItII"" ami ROIIIIIIII flyntbdl I. ..... n. CoftIlCt
John Doe
NE-007, RID. 13, Federa~ Bldg., Wash. DC 20585 7. FTS T.ItpI\_ NUIIIbar
8-252-5000
e. Type of PvbIIatIon II. New ,,*llaItlon SiIpIrIIIIea 10. EatIIMNd U" of
o NIW publlc:atlon Nuclear Powerplants - DOE/NE-DOOO "*Ilcatlon 3 yrs.
il Major rwialon 11. identify TIt .. of SImIlar Go_t PuIIIIcaIoft ,2. Reprintlllll AntIcIpa1.,
o MInor revlaIon NIA OVa II No
o Reprint IwldloU1 changes, '3. Dlnributlon of Old Inwntory ,4. Number In IlOCk of old
Section 25
o Do not dlatrlbU1l Xl Continue to dlatribute "*lIcatIon 250
,a ....... 1IwI RICIIIINCland (lbllln8d II. f>raductlon RICIIII_II {CItedt """,,.. """"11 '7. Eattm.Md Prlntlna CellI ~,. br DI'O
br &.IIiIMdnIOMo.
D Multlcclor (ApplOrN MUST". obUIMd hm L""" Otfbl $10, 00
III PnIgram Ttclmlal RwllW GPO L./son OffIce} II. SalINe of Funda 'II. au.nt/ty.be
CI Policy Ind evalUation Xl Fr. dlltrlbU1lon CC5l1. by NTIS HE-OOO Print" 10,000
o Office of G.neral CoulISIl fI 511. by Superintendent of Oocumlntl 20. TrimS&, 2'. 0.11 Requlr8d
(LIlt undtr "R_rkI" any publici", ;1_ 10 1lUbllClltloni 6 x 9 ASAP
22. DII1ributlOll Plan (eM HRMwt,H or"'" ...,.",1IWtI See attachment 23.~br:
.. TICdlmlbut10n b.s.-t.ry ~DOE~ 00-.-
ONo iii Va Special HE mailing list attached o Contr.tr o c-.thoaAer-
ment-
ue 2 ."""""AD$~. ~ ....
o 0tMr
.. AtRmaIltM~
Item 016 - Press Release by HE and CP-3.
DOE 1340.1A
8-25-82
RE UEST FOR PUBLIC
Attachment 111-2
Page III-7 (and III-8)
COMMUNI AT ONS PUBLIC TION APPROVAL
&l.l.6....-of ...... DOE I' '340.3
14821
REOUEST FOR PUBLIC COMMUNICATIONS PUBLICATION APPROVAL
Mull be ICICOrIIpInlld by Print/III Request (Fonn 1420.3llnd,lf pnpeNd by contnctor.
Ipprovect Public CommunlClt/ans P\lbllClt/cns Procumnent Propolll (Fonn 1340.311
1. TltII of PldlIIcatIon
Nuclear Powerp1ants
4. IlIIf Detorllttlon of PvIPOll end Coft18ll11
3. 0.. of tllil ~
8/4/82
Describes, in a non-technical way, how electricity is generated by a nuclear
powerplant for a general audience. upon request.
B. 0rtgI1I&11111 OfflCl (Adma. Room. BIIIItII"" ami ROIIIIIIII flyntbdl I. ..... n. CoftIlCt
John Doe
NE-007, RID. 13, Federa~ Bldg., Wash. DC 20585 7. FTS T.ItpI\_ NUIIIbar
8-252-5000
e. Type of PvbIIatIon II. New ,,*llaItlon SiIpIrIIIIea 10. EatIIMNd U" of
o NIW publlc:atlon Nuclear Powerplants - DOE/NE-DOOO "*Ilcatlon 3 yrs.
il Major rwialon 11. identify TIt .. of SImIlar Go_t PuIIIIcaIoft ,2. Reprintlllll AntIcIpa1.,
o MInor revlaIon NIA OVa II No
o Reprint IwldloU1 changes, '3. Dlnributlon of Old Inwntory ,4. Number In IlOCk of old
o Do not dlatrlbU1l Xl Continue to dlatribute "*lIcatIon 250
,a ....... 1IwI RICIIIINCland (lbllln8d II. f>raductlon RICIIII_II {CItedt """,,.. """"11 '7. Eattm.Md Prlntlna CellI ~,. br DI'O
br &.IIiIMdnIOMo.
D Multlcclor (ApplOrN MUST". obUIMd hm L""" Otfbl $10, 00
III PnIgram Ttclmlal RwllW GPO L./son OffIce} II. SalINe of Funda 'II. au.nt/ty.be
CI Policy Ind evalUation Xl Fr. dlltrlbU1lon CC5l1. by NTIS HE-OOO Print" 10,000
o Office of G.neral CoulISIl fI 511. by Superintendent of Oocumlntl 20. TrimS&, 2'. 0.11 Requlr8d
(LIlt undtr "R_rkI" any publici", ;1_ 10 1lUbllClltloni 6 x 9 ASAP
22. DII1ributlOll Plan (eM HRMwt,H or"'" ...,.",1IWtI See attacnment 23.~br:
.. TICdlmlbut10n b.s.-t.ry ~DOE~ 00-.-
ONo iii Va Special HE mailing list attached o Contr.tr o c-.thoaAer-
ment-
ue 2 ."""""AD$~. ~ ....
o 0tMr
.. AtRmaIltM~
Item 016 - Press Release by HE and CP-3.
I
DOE 1340.1A Chg 1
4-14-83
CHAPTER IV
SCIENTIFIC, TECHNICAL, AND ENGINEERING PUllllCATIONS
IV-1
1. GENERAL. Information neveloped as the result of DOE-funded research,
develoPMent, and demonstration programs shall be reported promptly and fully
to MA-7, whether released or not released to others, incluning reiMbursable
work done for others at DOE facilities.
Section 26
MA-7 will develop detailed bibliographic records and abstracts of the infonna
tion for input into computerized energy-related technical informatio~ files.
As classification, patent, proprietary data, and other legal and POllCY con
siderations permit, the scientific and technical information collected,
cataloged, and stored at MA-7 will be announced and made available, through
approved channels, to the scientific, technical, engineering, and industrial
communities, and to the public. (See Definitions--Chapter I, paragraph l4b.)
2. RESPOHSIBILITIES AHD AUTHORITIES.
a. Manaqer of the Technical Infor~ation Center.
(1) Plans, develops, and adMinisters nr09rams ann syste~s for acquirinn
(worldwine), publishina, processing, storino, retrievi09, an~ouncinn,
and distributin~ technical inforMation in support of oro~rams and
activities; maintains a central eneroy-relaten technical inforMation
energy data hase and pllbl i shes ahstract journal s.
(2) Develops and maintains a syste~ to assure that DOE receives cOMolete
scientific, technical, and en~ineerinQ puhlications frOM each tas~ of
each orocureMent action for research, developMent, and demonstration
work bein~ perforMed with DOE funds.
(3) Establishes or approves formats for nUMherinq and other
identification scheMes to identify scientific, en~ineering, and
technical publications so that they are COMpatible \-/ith other
Government/commercial and international reference systems.
(4) Assures that scientific and technical publications have aporopriate
clearances, including patent clearance via onsite patent counselor
the Assistant General Counsel for Patents, prior to heing published,
announced in DOE ahstract journals, or made available to the public.
(5) Maintains and, in consultation with the pro~ram units concerned,
defines suhject categories for and approves changes, additions, ~nd
deletions to t~e standard distribution lists (reports TID-4500
and f1-3679) for orimary distrihution of scientific, technical, ano
en~ineerin~ nuhlications to authorized recipients; develops or
Vertical line denotes change.
I
DOE 1340.1A Chg 1
4-14-83
CHAPTER IV
SCIENTIFIC, TECHNICAL, AND ENGINEERING PUllllCATIONS
IV-1
1. GENERAL. Information neveloped as the result of DOE-funded research,
develoPMent, and demonstration programs shall be reported promptly and fully
to MA-7, whether released or not released to others, incluning reiMbursable
work done for others at DOE facilities.
MA-7 will develop detailed bibliographic records and abstracts of the infonna
tion for input into computerized energy-related technical informatio~ files.
As classification, patent, proprietary data, and other legal and POllCY con
siderations permit, the scientific and technical information collected,
cataloged, and stored at MA-7 will be announced and made available, through
approved channels, to the scientific, technical, engineering, and industrial
communities, and to the public. (See Definitions--Chapter I, paragraph l4b.)
2. RESPOHSIBILITIES AHD AUTHORITIES.
a. Manaqer of the Technical Infor~ation Center.
(1) Plans, develops, and adMinisters nr09rams ann syste~s for acquirinn
(worldwine), publishina, processing, storino, retrievi09, an~ouncinn,
and distributin~ technical inforMation in support of oro~rams and
activities; maintains a central eneroy-relaten technical inforMation
energy data hase and pllbl i shes ahstract journal s.
Section 27
(2) Develops and maintains a syste~ to assure that DOE receives cOMolete
scientific, technical, and en~ineerinQ puhlications frOM each tas~ of
each orocureMent action for research, developMent, and demonstration
work bein~ perforMed with DOE funds.
(3) Establishes or approves formats for nUMherinq and other
identification scheMes to identify scientific, en~ineering, and
technical publications so that they are COMpatible \-/ith other
Government/commercial and international reference systems.
(4) Assures that scientific and technical publications have aporopriate
clearances, including patent clearance via onsite patent counselor
the Assistant General Counsel for Patents, prior to heing published,
announced in DOE ahstract journals, or made available to the public.
(5) Maintains and, in consultation with the pro~ram units concerned,
defines suhject categories for and approves changes, additions, ~nd
deletions to t~e standard distribution lists (reports TID-4500
and f1-3679) for orimary distrihution of scientific, technical, ano
en~ineerin~ nuhlications to authorized recipients; develops or
Vertical line denotes change.
IV-2
I
DOE 1340.1AChg 1
4-14-83
approves other procedures for distributing scientific, technical, and
engineering publications (e.g., in the form of microfiche) as
required; and coordinates the public availability of DOE-approved
scientific, technical, and engineering publications with the National
Technical Information Service.
(6) Develops and provides specialized technical information services and
products (e.g., online literature searches, professional textbook
and technology transfer publications, bibliographies, and indexes) to
meet programmatic and project needs. All public communications
publ ications must be reviewed by CP-20 (see Chapter II.I).
(7) Coordinates the acquisition and distribution of scientific,
technical, and engineering data bases, access to, and dissemination
services from DOE/RECON.
(8) Coordinates requests and arranges for direct access by DOE
organizations and contractors to both classified and unclassified
information and distribution services of the Defense Documentation
Center and the ~ational Aeronautics and Space Administration.
b. Director of Administrative Services.
(1) Provides support services needed for printing scientific, technical,
and engineering publications originated by Headquarters organizations
or resulting from Headquarters-administered contracts.
(2) Assures that the specified number of copies of such publ ications
are sent to f.1A-7 for processing and distribution.
(3) Approves requests for initial printing or reproduction of scientific,
technical, and engineering publications originated by Headquarters
organizations.
c. Heads of Departmental Elements.
(1) Assure that performing organizations under their program management
and/or administrative jurisdiction comply with the provisions of this
Order, other directives, and applicable laws and regulations
regarding the preparation, review, printing, and distribution of
scientific, technical, and engineering publications.
(2) Assure that the minimum scientific, technical, and engineering
reporting requirements are called for in each research, develop~ent,
and demonstration procurement action or task agreement, and all
other scientific and techinical reports prepared under the action or
task are deposited at MA-7 (see Attach~ent IV-3).
Vertical line denotes change.
IV-2
I
DOE 1340.1AChg 1
4-14-83
Section 28
approves other procedures for distributing scientific, technical, and
engineering publications (e.g., in the form of microfiche) as
required; and coordinates the public availability of DOE-approved
scientific, technical, and engineering publications with the National
Technical Information Service.
(6) Develops and provides specialized technical information services and
products (e.g., online literature searches, professional textbook
and technology transfer publications, bibliographies, and indexes) to
meet programmatic and project needs. All public communications
publ ications must be reviewed by CP-20 (see Chapter II.I).
(7) Coordinates the acquisition and distribution of scientific,
technical, and engineering data bases, access to, and dissemination
services from DOE/RECON.
(8) Coordinates requests and arranges for direct access by DOE
organizations and contractors to both classified and unclassified
information and distribution services of the Defense Documentation
Center and the ~ational Aeronautics and Space Administration.
b. Director of Administrative Services.
(1) Provides support services needed for printing scientific, technical,
and engineering publications originated by Headquarters organizations
or resulting from Headquarters-administered contracts.
(2) Assures that the specified number of copies of such publ ications
are sent to f.1A-7 for processing and distribution.
(3) Approves requests for initial printing or reproduction of scientific,
technical, and engineering publications originated by Headquarters
organizations.
c. Heads of Departmental Elements.
(1) Assure that performing organizations under their program management
and/or administrative jurisdiction comply with the provisions of this
Order, other directives, and applicable laws and regulations
regarding the preparation, review, printing, and distribution of
scientific, technical, and engineering publications.
(2) Assure that the minimum scientific, technical, and engineering
reporting requirements are called for in each research, develop~ent,
and demonstration procurement action or task agreement, and all
other scientific and techinical reports prepared under the action or
task are deposited at MA-7 (see Attach~ent IV-3).
Vertical line denotes change.
DOE 1340.1A Chg 1
4-14-83
IV-3
(3) Encourage the preparation of documents which bring new or better
information, theories, or advances to the appropriate audiences as
quickly and concisely as possible.
(4) Assure the accuracy, credibility, compatibility, and timeliness of
scientific, technical, and engineering publications prepared by
performing organizations under their program management and/or
administrative jurisdiction.
(5) Determine announcement and distribution limitations to be placed on
scientific, technical, and engineering publications, and inform
NA-7 of such determination. Assure that the specified number of
copies is sent to MA-7 for processing and distribution.
(6) Recommend changes, additions, and deletions to be made in the
standard distribution 1 ists (reports TID-4500 and 11-3679), and
provide and approve special distribution practices when required.
Notify MA-7 promptly when performing organizations are to be added or
deleted from standard distribution because of contractual action.
(7) Coordinate with NA-7 the foreign language translation and subsequent
publication of scientific, technical, and engineering information
necessary to carry out programs; and deposit with t:A-7 all foreign
language publications received through exchange programs.
Section 29
3. GUIDELltJES. The following are procedural requi rements appl icab 1 e to all
scientific, technical, and engineering publications produced with DOE funds or
at DOE facilities.
a. All scientific, technical, and engineering publications shall be sent to
MA-7 incl uding a properly prepared DOE Form RA-426, "DOE and ~lajor
Contractor Recommendations for Announcement and Distribution of
Documents," or DOE Form RA-427, "University Contractor, Grantee and
Cooperative Agreement Recommendations for Announcement and Distribution of
Documents," (see Attachments IV-l and IV-2). Conference papers shall be
sent to MA-7 in advance of meetings when feasible. Open literature
articles shall be sent to t"IA-7 as reprints. When the publication cannot
be reproduced or sufficient copies obtained, a legible reproducible master
shall be sent to ~1A-7 for processing, as appropriate.
b. Scientific, technical, and engineering publications to be distributed
outside the originating organization shall be sent to ~lA-7. (In this
Vertical line denotes change.
DOE 1340.1A Chg 1
4-14-83
IV-3
(3) Encourage the preparation of documents which bring new or better
information, theories, or advances to the appropriate audiences as
quickly and concisely as possible.
(4) Assure the accuracy, credibility, compatibility, and timeliness of
scientific, technical, and engineering publications prepared by
performing organizations under their program management and/or
administrative jurisdiction.
(5) Determine announcement and distribution limitations to be placed on
scientific, technical, and engineering publications, and inform
NA-7 of such determination. Assure that the specified number of
copies is sent to MA-7 for processing and distribution.
(6) Recommend changes, additions, and deletions to be made in the
standard distribution 1 ists (reports TID-4500 and 11-3679), and
provide and approve special distribution practices when required.
Notify MA-7 promptly when performing organizations are to be added or
deleted from standard distribution because of contractual action.
(7) Coordinate with NA-7 the foreign language translation and subsequent
publication of scientific, technical, and engineering information
necessary to carry out programs; and deposit with t:A-7 all foreign
language publications received through exchange programs.
3. GUIDELltJES. The following are procedural requi rements appl icab 1 e to all
scientific, technical, and engineering publications produced with DOE funds or
at DOE facilities.
a. All scientific, technical, and engineering publications shall be sent to
MA-7 incl uding a properly prepared DOE Form RA-426, "DOE and ~lajor
Contractor Recommendations for Announcement and Distribution of
Documents," or DOE Form RA-427, "University Contractor, Grantee and
Cooperative Agreement Recommendations for Announcement and Distribution of
Documents," (see Attachments IV-l and IV-2). Conference papers shall be
sent to MA-7 in advance of meetings when feasible. Open literature
articles shall be sent to t"IA-7 as reprints. When the publication cannot
be reproduced or sufficient copies obtained, a legible reproducible master
shall be sent to ~1A-7 for processing, as appropriate.
b. Scientific, technical, and engineering publications to be distributed
outside the originating organization shall be sent to ~lA-7. (In this
Vertical line denotes change.
IV-4 DOE 1340.1A
8-25-82
Section 30
context, a transmittal of a scientific, technical, or engineering
publication to the sponsoring Headquarters organization, to the organiza
tion administering the contract, or to the performing organization's
subcontractors or consultants working on the project is considered to be
internal distribution.)
c. Classified documents as defined in the category definition of M-3679,
generated by organizations or contractors, are to be made available to
~~-7 for processing and controlled distribution.
d. Information developed in research, development, and demonstration work
is to be reported promptly and fully, and originating organizations shall
assure that at least the minimum reporting requirements outlined in
Form DOE 537, "Reporting Requirements Checkl i st, II (Attachment IV-3), are
forwarded to HA-7 for each research, development, and demonstration task
supported under their program management and/or administrative
juri sdiction.
e. Two copies of engineering drawings identified on DOE Form 537, or
considered by the originator to have potential value to others, shall be
forwarded to ~~A-7 in ape rture card form.
f. Scientific, technical, and engineering publications not previously sent
(
to t'iA-7 under the prov; s ions of paragraphs 3a, b, or c shall be sent if ("
specifically requested by MA-7.
c
I:
IV-4 DOE 1340.1A
8-25-82
context, a transmittal of a scientific, technical, or engineering
publication to the sponsoring Headquarters organization, to the organiza
tion administering the contract, or to the performing organization's
subcontractors or consultants working on the project is considered to be
internal distribution.)
c. Classified documents as defined in the category definition of M-3679,
generated by organizations or contractors, are to be made available to
~~-7 for processing and controlled distribution.
d. Information developed in research, development, and demonstration work
is to be reported promptly and fully, and originating organizations shall
assure that at least the minimum reporting requirements outlined in
Form DOE 537, "Reporting Requirements Checkl i st, II (Attachment IV-3), are
forwarded to HA-7 for each research, development, and demonstration task
supported under their program management and/or administrative
juri sdiction.
e. Two copies of engineering drawings identified on DOE Form 537, or
considered by the originator to have potential value to others, shall be
forwarded to ~~A-7 in ape rture card form.
f. Scientific, technical, and engineering publications not previously sent
(
to t'iA-7 under the prov; s ions of paragraphs 3a, b, or c shall be sent if ("
specifically requested by MA-7.
c
I:
DOE 1340.1A
8-25-82
DOE AND MAJOR CONTRACTOR RECOMMENDATIONS
FOR ANNOUNCEMENT AND DISTRIBUTION OF DOCUMENTS
DOE Form RA .. 26
1101801
U.S. DEPARTMENT OF ENERGY
DOE AND MAJOR CONTRACTOR RECOMMENDATIONS FOR
ANNOUNCEMENT ANO DISTRIBUTION OF DOCUMENTS
~ Instructions on R_s;e Side
Attachment IV-l
Page IV-5
OMS NO.038·ROlgo
1. DOE RIPOfI No. 2.· ConUICt No. 3. SubjlCt Catego'y No.
DOE/FE/01834-lJ ACOl-80 TS 99999 UC-59a
•. Title
Total Energy Application Analysis
Ii. Type of OocuIMnt ,"." enel
It! L Sdcntlflc end tldtnlc8l npon
jj b. Ccn'-.-.r: TItle of ccnf ... nce ___________________________ _
OIte 01 confetlftQ _______ _
E.-location of con'-- Sponso,ing orpnizllion _________________ _
D Co Other IIplCify pfenning. educational. impact. ma,ket. ~lal. economic. tholi •• tranilltloni. jou,nal 8fticl' mlnusc,ipt. 'IC.l
Section 31
6. Copies T_Imd IH." _ Of_I
iI I. Copies being trwnImimd for atndanf disttibutlon by ODE -TIC.
D b. Coplet being trtmmintd for lPICiti dist,ibution per IttlChed complele add,,,,III!.
D C. T __ Plettly letible. ",",eduCible copies being ,ra",mlned to ODE -TIC. ICleuiliod doc:umanll .... inst,uClionsl
D d. T_ty·_n copies being transmitted to ODE-TIC 10' TIC proceuing and NTIS ,,101.
7. ~Iftded Ollttlbutlon , ..... onel
lSI e. Normal handling (Itter ptt",t d.rancol: no mt'linll on distribution excep'" mey be required by thosocu,ity claSlihcatlOn
Make -a1Dl_ only 0 b. To U.S. o-nment .'!C'ot end thei, conlrKIors. 0 c. within ODE Ind to ODE contrtelOrs.
o d. within DOE. 0 o. 10 thOltlisted In Item 13 beI_.
Of. Othet f Spte;fy I
8. ~Ided Annou_t , ..... onel
iii L No""" pnlCtdUttl mIy be followed. D b. Recommend the lollowlng Innounc:emenllimitilions:
9. "- for RalrictioM R_1ded In 7 or 81bcwe.
o L PnlirnlMrY in'-tlon. D b. Prepe,1CI priml,ily 10' internal use. o c. Other Ibplein'
10. ......,1. Copyrigtlt end Praprietuy Information
Does this infonnatlon prcdut:1 dilclote eny newlClUipment. P'OCHI or IMletitl1 iii No 0 V.. If to. idenllfy pege nos. ___ _
Hasan "-"ion diKIoeure been IUbmlned 10 ODE covering Iny Ispec! 01 this inlormation prodvct1 il No 0 y"
If to. identify dli DOE lor ot"-' dltclosure numbe, and to whom tllO disclCHUtt walsubmitted.
,.,. then eny pttentoftlated objection. to th_ rel_ of thlllnlo,mllion product1 iii No 0 VII If to. "'" Ihese objlClionl
Does dill IItI_tlon prvcIuc1 ccnteln copyrilhtod ml"rill? 8J No 0 Ves
If so. Identity the page number end IttlCh lho lie,nll or other IUlhorily lor the gD\!OtnlMntto rep,oduce.
Does this information prcdut:1 ccnteln prop,ietary inlonNlion1 iii No 0 Ves If 10. identify the pege numbers ___ .
I~." _ 0 LODE petent d_ .... been grented by responsibl, ODE Pltent group.
e b. Document .... been lint to responlibll ODE pet,nt group 10' cl .. "nc:I.
11. Hltlonal Secu,ity Inlormllion IFor d .... fied document Dflly; ..... onel
Document 0 I. does 0 b. does not conlain Mlional security inlo"".tlon
12. Copy RlIItoduction MIl Distribution
350 Number 01 cClClies distribuled outside o' .... li,. of9lnlzalion None
13. A4c1itionel In'_lion Of Rlmltkl (Conti .... e on _ato Iheet. il _ryl
14. Subminld by 'Neme and Politionl IPlII .. p,i':!l 0' typo'
Derrick D. Dondas. President
Orpnizalion
Rio Grande Valley Cooperative. Inc.
4). June 10, 1982
DOE 1340.1A
8-25-82
DOE AND MAJOR CONTRACTOR RECOMMENDATIONS
FOR ANNOUNCEMENT AND DISTRIBUTION OF DOCUMENTS
DOE Form RA .. 26
1101801
U.S. DEPARTMENT OF ENERGY
DOE AND MAJOR CONTRACTOR RECOMMENDATIONS FOR
ANNOUNCEMENT ANO DISTRIBUTION OF DOCUMENTS
~ Instructions on R_s;e Side
Attachment IV-l
Page IV-5
OMS NO.038·ROlgo
1. DOE RIPOfI No. 2.· ConUICt No. 3. SubjlCt Catego'y No.
DOE/FE/01834-lJ ACOl-80 TS 99999 UC-59a
•. Title
Total Energy Application Analysis
Ii. Type of OocuIMnt ,"." enel
It! L Sdcntlflc end tldtnlc8l npon
jj b. Ccn'-.-.r: TItle of ccnf ... nce ___________________________ _
___________________________________________________________ Oeteolamf~~ ______________ _
E.- location of con'-- Sponso,ing orpnizllion __________________________________ _
D Co om. IIplCify pfenning. educational. impact. ma,ket. ~lal. economic. tholi •• tranilltloni. jou,nal 8fticl' mlnusc,ipt. 'IC.l
6. Copies T_Imd IH." _ Of_I
iI I. Copies being trwnImimd for atndanf disttibutlon by ODE -TIC.
Section 32
D b. Coplet being trtmmintd for lPICiti dist,ibution ~ IttlChed complele add,,,,III!.
D C. T __ Plettly letible. ",",eduCible copies being ,ra",mlned to ODE -TIC. ICleuiliod doc:umanll .... inst,uClionsl
D d. T_ty·_n copies being transmitted to ODE-TIC 10' TIC proceuing and NTIS ,,101.
7. ~Iftded Ollttlbutlon , ..... onel
lSI e. Normal handling (Itter ptt",t d.rancol: no mt'linll on distribution excep'" mey be required by thosocu,ity claSlihcatlOn
Make -a1Dl_ only 0 b. To U.S. o-nment .'!C'ot end thei, conlrKIors. 0 c. within ODE Ind to ODE contrtelOrs.
o d. within DOE. 0 o. 10 thOltlisted In Item 13 beI_.
Of. Othet f Spte;fy I
8. ~Ided Annou_t , ..... onel
iii L No""" pnlCtdUttl mIy be followed. D b. Recommend the lollowlng Innounc:emenllimitilions:
9. "- for RalrictioM R_1ded In 7 or 81bcwe.
o L PnlirnlMrY in'-tlon. D b. Prepe,1CI priml,ily 10' internal use. o c. ~ Ibplein'
10. ......,1. Copyrigtlt end Praprietuy Information
Does this infonnatlon prcdut:1 dilclote eny newlClUipment. P'OCHI or ""1~1 iii No 0 V.. If to. idenllfy pege nos. ___ _
Hasan "-"ion diKIoeure been IUbmlned 10 ODE covering Iny Ispec! 01 this inlormation prodvct1 il No 0 y"
If to. identify dli DOE lor ot"-' dltclosure numbe, and to whom tllO disclCHUtt walsubmitted.
,.,. there eny pttentoftlated objection. to th_ rel_ of thlllnlo,mllion product1 iii No 0 VII If to. "'" Ihese objlClionl
Does dill IItI_tlon prvcIuc1 ccnteln copyrilhtod ml"rill? 8J No 0 Ves
If so. identity the page number end IttlCh lho lie,nll or other IUlhorily lor the gD\!OtnlMntto rep,oduce.
Does this information prcdut:1 ccnteln prop,ietary inlonNlion1 iii No 0 Ves If 10. identify the pege numbers ___ .
I~." _ 0 LODE petent d_ .... been grented by responsibl, OOE Pltent group.
e b. Document .... been lint to responlibll ODE pet,nt group 10' cl .. "nc:I.
11. Hltlonal Secu,ity Inlormllion IFor d .... fied document Dflly; ..... onel
Document 0 I. does 0 b. does not conlain Mlional security inlo"".tlon
12. Copy RlIItoduction MIl Distribution
350 Number 01 cClClies distribuled outside o' .... li,. of9lnlzalion None
13. A4c1itionel In'_lion Of Rlmltkl (Conti .... e on _ato Iheet. il _ryl
14. Subminld by 'Neme and Politionl IPlII .. p,i':!l 0' typo'
Derrick D. Dondas. President
Orpnizalion
Rio Grande Valley Cooperative. Inc.
4). June 10, 1982
Attachment IV-l
Page IV-6
DOE 1340.1A
8-25-82
TIC.S .''O''T II IIIQ\I'''lo I~ ACCOlIo.~C( W"" Q \I 5 C ns. AIOIO
40 \lIC .71 " sia 'AlLUII, TO 1l1'O"T MAY IIIS\lU 1101 COIOlTIIACI INSTRUCTIONS
TlIIMlliArlOIOl 011 PENAL TlIS AS I'IIOVlOlo n lAW
SEt DOl CII_IIJ fOil 'ROVI$IOIOl5 CO~CIII~IIOIG
CONFIDENTIAliTY 0' IIoIFOIIMATION
Who USltS this lorm: All DOE and DOE contractors excelJt those
contractors and grantees spe<:ificallv instructed bV their DOE con·
tract administrator to use the sIIoner Form RA-427.
When to use: Submit one copy 01 this form with each document
that is sent to the DOE Technical Information Center ITICI in
accordance with the requirements 01 DOE Order 1340.1.
Where to send: Forward this form and the docvmentlsl to:
USDOE·TIC
P.O. Box 62
Oak Ridge, TN 37830
Item instructions:
Item 1. The ODE repon number will be constructed as loliows:
lal Major ODE Laboratories and contractors that
have been assigned TlC·approved codes will use their
approved system, e.g., BNL, 8MI, PNL. Sequential
numbers will be assigned to each report by the originating
laboratory or contractor.
Section 33
(bl Contractors that do nOt have TIC·approved
identifying codes will create their unique numbers by
III identifying the report with code DOE, (21 selecting
the baSic seven characters hwo alphabetic and lil/e nu·
mericl for the applicable contract number, and (31
adding sequential numbers for each report generated
under the contract. Slash mark. and hyphens should be
applied as $hOWl! in the examples below.
Reports iSlUed in more than one binding or reissued as
revisions or later editions will be identified by adding
the additional suffixes to the basic number, e.g., Rev.,
Revision: Vol., Volume; Pt., Pan; Add., Addendum; Ed.,
Edition.
Examples:
Major laboratories and contractors with approve<! codes
8NL·1874
Contractors without approved codes
For Contract DE·AC01·78RAOt834.M002
OOE/RA/OI834.'
00 E/RAJOI834·2
DOE/RAlOI834-2 Rev. 1
(The modifation number, if any, normally shown as
. MOO2. etc., follOWing the basic five-digil number, is not
used in the report number.!
It.m 2. Self·explanawry.
lIem 3. Insert the appropriate subject category from DOE/TIC·
4500 ("Stlndard Distribution for Unclassified ScIentific
and Technical Reports'" or M·3679 ("Standard Distribu·
tion lor Classified Scientific and Techn~1 Reports'" lor
both cl8nified and uncl.sified documents. whether or
not printed for standard distribulion.
Item 4. Give title exactly IS on the document itself unless litle
is classified. In that case. omit title and Slate "claSSified
title" in the spece for item 4.
Ittm 5. S.lf .. planatory.
. him 6. •. if box • is checked, the number of copies specified lor
the Ippropriate category or CIItegories in M,3679 or
OOEITI~500 will be forwarded to TIC for distribution.
b. If box b is checked, a complete address list must be
provided TIC.
c. II box c "checked. at leall one copy Will be orIgInal
rtbbon or offset and be completely legible. A clear carbon
COIJY is acceptable as a second reproducible copy. ClaUI'
fied documents, send one copy e.cept where speCIal
dislliuulion requires more copies.
d. If box d is che<:ked, 27 copies will be forwarded to
TIC, 2 will be retained for processing and 25 will be
sent to NTIS for public availability.
Item 7. If box a is checked lOr an uncllllSilied document, it may
be distributed by TIC (after patent clearance' to ad·
dressees listed in DDEITIC4500 for the appropriate
subject category. to libnlries in the U.S. and abroad which
through purchase 01 microliche maintain collections of
DOE repons, and to the National Technical Infonnation
Service for sale to the public.
II box a is che<:ked for a classified document, II may be
distributed by TIC to addressees listed in M·3679 for
the appropriate subject category.
If a box other than a is checked, the recommpnded
limitation will be followed unless TIC receives other
instructions from the responsible DOE program division.
Box f may be che<:ked in order to specify special instrue·
t ions, such as "Make available only as specifIcally Ippr oved
by the program division."
Itam 8. iii. Announcement procedures are normally determined
by the distribution that is to be given a document. II
box a in item 7 is checked for an unclassilied document,
it will normally be listed in the weekly "AcceSSions of
Unlimited Distribution Reports by TIC" IDOEIT IC-4401'
and may be abstracted in Energv Research Abstracu
(ERA I.
A clanified document, or an unclaSSified document for
which box b. c, d, e, or I in item 7 is checked, may be
cited with appropriate subject inde" terms in Abstracts
of Limited Distribution RepolTs fAL oRI.
Section 34
b. If the normal announcement procedures described in
a. are not appt'opriate, check Db and indicate recom·
mended announcementlimitatioos.
Item 9. Self-explanatory .
Item 10. II is assumed that there is no objection to publication
from the standpoint of the originating organization's
patent interest. Otherwise explain in item 13.
Itlm 11. If box a is checked, the document canoot be made
available to Access Permit holders ICode of Federal
Regulation 10 CFR. Pan 26, subpan 26.61, if box b
is checked, TIC will tlelermine whether or not to make
it lIIIailable to them.
Itllln 12. Self-e.planatory.
Itam 13. Self-explanatory.
Ullin 14. Enter name 01 penon to whom inquiries concerning the
recommendations on this form may be addressed .
Attachment IV-l
Page IV-6
DOE 1340.1A
8-25-82
TIC.S .''O''T II IIIQ\I'''lo I~ ACCOlIo.~C( W"" Q \I 5 C ns. AIOIO
40 \lIC .71 " sia 'AlLUII, TO 1l1'O"T MAY IIIS\lU 1101 COIOlTIIACI INSTRUCTIONS
TlIIMlliArlOIOl 011 PENAL TlIS AS I'IIOVlOlo n lAW
SEt DOl CII_IIJ fOil 'ROVI$IOIOl5 CO~CIII~IIOIG
CONFIDENTIAliTY 0' IIoIFOIIMATION
Who USltS this lorm: All DOE and DOE contractors excelJt those
contractors and grantees spe<:ificallv instructed bV their DOE con·
tract administrator to use the sIIoner Form RA-427.
When to use: Submit one copy 01 this form with each document
that is sent to the DOE Technical Information Center ITICI in
accordance with the requirements 01 DOE Order 1340.1.
Where to send: Forward this form and the docvmentlsl to:
USDOE·TIC
P.O. Box 62
Oak Ridge, TN 37830
Item instructions:
Item 1. The ODE repon number will be constructed as loliows:
lal Major ODE Laboratories and contractors that
have been assigned TlC·approved codes will use their
approved system, e.g., BNL, 8MI, PNL. Sequential
numbers will be assigned to each report by the originating
laboratory or contractor.
(bl Contractors that do nOt have TIC·approved
identifying codes will create their unique numbers by
III identifying the report with code DOE, (21 selecting
the baSic seven characters hwo alphabetic and lil/e nu·
mericl for the applicable contract number, and (31
adding sequential numbers for each report generated
under the contract. Slash mark. and hyphens should be
applied as $hOWl! in the examples below.
Reports iSlUed in more than one binding or reissued as
revisions or later editions will be identified by adding
the additional suffixes to the basic number, e.g., Rev.,
Revision: Vol., Volume; Pt., Pan; Add., Addendum; Ed.,
Edition.
Examples:
Major laboratories and contractors with approve<! codes
8NL·1874
Contractors without approved codes
For Contract DE·AC01·78RAOt834.M002
OOE/RA/OI834.'
00 E/RAJOI834·2
DOE/RAlOI834-2 Rev. 1
(The modifation number, if any, normally shown as
. MOO2. etc., follOWing the basic five-digil number, is not
used in the report number.!
It.m 2. Self·explanawry.
lIem 3. Insert the appropriate subject category from DOE/TIC·
4500 ("Stlndard Distribution for Unclassified ScIentific
and Technical Reports'" or M·3679 ("Standard Distribu·
tion lor Classified Scientific and Techn~1 Reports'" lor
both cl8nified and uncl.sified documents. whether or
not printed for standard distribulion.
Item 4. Give title exactly IS on the document itself unless litle
is classified. In that case. omit title and Slate "claSSified
title" in the spece for item 4.
Ittm 5. S.lf .. planatory.
. him 6. •. if box • is checked, the number of copies specified lor
the Ippropriate category or CIItegories in M,3679 or
OOEITI~500 will be forwarded to TIC for distribution.
Section 35
b. If box b is checked, a complete address list must be
provided TIC.
c. II box c "checked. at leall one copy Will be orIgInal
rtbbon or offset and be completely legible. A clear carbon
COIJY is acceptable as a second reproducible copy. ClaUI'
fied documents, send one copy e.cept where speCIal
dislliuulion requires more copies.
d. If box d is che<:ked, 27 copies will be forwarded to
TIC, 2 will be retained for processing and 25 will be
sent to NTIS for public availability.
Item 7. If box a is checked lOr an uncllllSilied document, it may
be distributed by TIC (after patent clearance' to ad·
dressees listed in DDEITIC4500 for the appropriate
subject category. to libnlries in the U.S. and abroad which
through purchase 01 microliche maintain collections of
DOE repons, and to the National Technical Infonnation
Service for sale to the public.
II box a is che<:ked for a classified document, II may be
distributed by TIC to addressees listed in M·3679 for
the appropriate subject category.
If a box other than a is checked, the recommpnded
limitation will be followed unless TIC receives other
instructions from the responsible DOE program division.
Box f may be che<:ked in order to specify special instrue·
t ions, such as "Make available only as specifIcally Ippr oved
by the program division."
Itam 8. iii. Announcement procedures are normally determined
by the distribution that is to be given a document. II
box a in item 7 is checked for an unclassilied document,
it will normally be listed in the weekly "AcceSSions of
Unlimited Distribution Reports by TIC" IDOEIT IC-4401'
and may be abstracted in Energv Research Abstracu
(ERA I.
A clanified document, or an unclaSSified document for
which box b. c, d, e, or I in item 7 is checked, may be
cited with appropriate subject inde" terms in Abstracts
of Limited Distribution RepolTs fAL oRI.
b. If the normal announcement procedures described in
a. are not appt'opriate, check Db and indicate recom·
mended announcementlimitatioos.
Item 9. Self-explanatory .
Item 10. II is assumed that there is no objection to publication
from the standpoint of the originating organization's
patent interest. Otherwise explain in item 13.
Itlm 11. If box a is checked, the document canoot be made
available to Access Permit holders ICode of Federal
Regulation 10 CFR. Pan 26, subpan 26.61, if box b
is checked, TIC will tlelermine whether or not to make
it lIIIailable to them.
Itllln 12. Self-e.planatory.
Itam 13. Self-explanatory.
Ullin 14. Enter name 01 penon to whom inquiries concerning the
recommendations on this form may be addressed .
DOE 1340.1A
8-25-82
UNIVERSITY CONTRACTOR, GRANTEE AND COOPERATIVE
AGREEMENT RECOMMENDATIONS FOR ANNOUNCEMENT
AND DISTRIBUTION of DOCUMENTS
U.S. DEPARTMENT OF ENERGY
Attachment IV-2
Page IV-7
OMB NO. cnu0190 DOE Fonn RA~27
110180)
UNIVERSITY CONTRACTOR. GRANTEE AND COOPERATIVE AGREEMENT
RECOMMENDATIONS FOR ANNOUNCEMENT AND DISTRIBUTION OF DOCUMENTS
SH Instructions on R.lletW Sid.
1. DOE RIPOft No. 3. Titlo
Noise Suppression Using Advanced
2. ContrlCt No. Airfoil Design in High Tip Speed
Wind .D~iven Generators
4. Type of Document I"X" one)
iii e. Scientific Ind tM:hnical repon
o b. Conf.,ence P8lMr:
Title of conf_nco ____________________________________ _
Cite of confarence ___________ _
Euct loeAtion of conf.,ence _________________________________ _
Sponsoring orOInintion __________________________________ _
Section 36
o c. Other ISpecify planning, ctducational. imiMct, market, SOCial. economic. thesis. trlnslltions. journal anicte mlnuscr'pt. otc.l
5. Recommended Announcementlnd Distribution I"X" onel
Ii.. ODE', normal announcement and distribution procedures may be lollo_d.
o b. Make available only within DOE and to DOE contractors and other U.S. Government .c.Jenc.es anclthe" contractors,
6. Reason for Recommended Restrictions
7. Pltent and Copyright Information
Does thIS informltion product d,sclose any new equipment. process or mill,,,al' 0 No Gi Y,s If so. octo"t,fy page nos _2 ..... 7 __ _
HIS In invention discfosure been submitted to CDE covering any aspect of this Information product' 51 No 0 Yes
If so. identifY the ODE lor otherl disclosure number and to whom the disclosure ... Issubmmctd
Are thl"lny patent,related objections to the r,I'I" of thIS information product' [lI No 0 Yes If so. sta" thl!W oblecllons.
Does this information product contlin copyroghtctd material 1 CJ No 0 Yes
If so. Identify the page numbers __ and attach the liconse or other authorIty for .the govern",ent to reproduce
8. Submitted by
Adams, Charles W.
Pierce State Univers1t
9. Plttnt Clt.ranc. I ..... ona I
Name and Posillon CPlease prInt or typel
FOR DOE OR OTHER AUTHORIZED
USE ONLY
o a. ODE patent elterenee his been I"ant'" by responSIble DOE patent group.
o b. RIPOn has been MIlt to responsible DOE patentlroup for cle.ranee.
O.te
6-10 .. 82
DOE 1340.1A
8-25-82
UNIVERSITY CONTRACTOR, GRANTEE AND COOPERATIVE
AGREEMENT RECOMMENDATIONS FOR ANNOUNCEMENT
AND DISTRIBUTION of DOCUMENTS
U.S. DEPARTMENT OF ENERGY
Attachment IV-2
Page IV-7
OMB NO. cnu0190 DOE Fonn RA~27
110180)
UNIVERSITY CONTRACTOR. GRANTEE AND COOPERATIVE AGREEMENT
RECOMMENDATIONS FOR ANNOUNCEMENT AND DISTRIBUTION OF DOCUMENTS
SH Instructions on R.lletW Sid.
1. DOE RIPOft No. 3. Tillo
Noise Suppression Using Advanced
2. ContrlCt No. Airfoil Design in High Tip Speed
Wind .D~iven Generators
4. Type of Document I"X" one)
iii e. Scientific Ind tM:hnical repon
o b. Conf.,ence P8lMr:
Title of conf_nco ____________________________________ _
Cite of confarence ___________ _
Euct loeAtion of conf.,ence _________________________________ _
Sponsoring o'OInintion __________________________________ _
o c. Othe, ISpecify planning, ctducational. imiMct, market, SOCial. economic. Ihosis. Irlnslltions. journal anicte minuscr'pl. otc.l
5. Recommended Announcementlnd Distribution I"X" onel
Ii.. ODE', normal announcement and distribution procedures may ~ lollo_d.
o b. Make available only within DOE and to DOE contractors and olher U.S. Government .c.Jenc." ancllhe" conlractors,
6. Reason for Recommended Restrictions
7. Pllent and Copyright Info,matiOn
Does Ihls informltion product d,sclose any new equipmenl. process or mill,,,al' 0 No Gi Y,s If so. octo"I,fy page nos --'2"'7'-__ _
HIS In invention discfosure been submined 10 CDE covering any aspecl of Ihis Information product' 51 No 0 Yes
If so. identifY the ODE lor othe,1 disclosu,e num~r and 10 whom the disclosure ... Issubmmctd
Are tht"lny patenl,related objections to thl r,I'I" of IhlS information product' [lI No 0 Yes If so. sta" thl!W oblecllons.
Does this information product contlin copy'oghtctd malerial1 CJ No 0 Yes
If so. Identify the page numbers __ and ,nach the liconse or olher autho"Iy for .Ihe govern",enl 10 reproduce
8. Submitted by
Adams, Charles W.
Pierce State Univers1t
9. Plttnl Clt.ranc. I" ... ona I
Section 37
Name and Posillon CPlease p"nl or Iypel
FOR DOE OR OTHER AUTHORIZED
USE ONLY
o a. ODE patent elterenee has been granted by rnponsoblt DOE patent group.
o b. RIPOn has been MIlt 10 responsible DOE patentlroup for cle.ranee.
O.Ie
6-10 .. 82
Attachment IV-2
Page IV-B
DOE 1340.1A
B-25-82
.MII .I.all' II MaUI .. D 1111 ACCOIIOANCI WITH 4l U I C ,.. .... D
• u.1 C .,. Il.Il!! 'AI~UIII TO 1Il~1IT .... " IIIIU'" lit COIIITUCf
TI_ ..... 'IOIII 011 ...... L filS AI "1I0VlOlO IY ~W
INSTRUCTIONS III DOI:CII«IItl1 '011 ""DVIIIOIi. COIICIIIIIIIIIIG
COIilFlorlilTIALITT o. III'OIl""'ION
Who U_ Ihi. form: DOE conll'lCt Idmlni.u .. Oft will designate"'e
DOE conll'lCtOn and granl ... who .. 10 ute tIIis form. Genere .. y
t!peaking. il will be uled by tduCIIlionei inniNlions and olh ... "nol
fo, profil" innillliion •. DOE nalional lebomorles Ind OIllet' majo,
conlrKtOn will generelly UN Ih' longer Fonn RA~26.
When 10 u .. : DOE conuaclon .re ,equin:ICI under th,i, COnu.cll to
t'lnsmil speeifild types of documents 10 the DOE. Sorne, but not
III, of thew Ire t,lnsmined by DOE contrlCt admini.treton to 'Ihe
DOE Technical Informalion C8nter ITICI and may be incorporated
into Ihe DOE technical informllion documentation system. Types
of documents Ihal will be "Insmitted to TIC Ire identified in in·
llruclions that the contracto, ,eceives from hi. ContrlCt lIImini.
trlto,. Each such documenl i. to be ICCOITIpinled by one copy of
this transmittal fo,m recommendill9 to TIC IpprDClfilte announce
ment and dimibulion of the documenl. Documents which the
conttactor mlY be teQuited to submil to lhe DOE undet his con
tracl but which are not of Ihe Iype 10 be It'lnwnitttld 10 TIC, e.g ••
COnttact ptoposals. should nOI be lCCompinied by II copy of this
ttansminal fotm.
Whe,. 10 sand: Send Ihe documenl Ind Ih,"lached Form RA427
to the DOE contract adminillrltor for trenlmittll to TIC unless
the DOe cOntracl adminilltetor apacifies olh-'se.
Ilem f.nnruclions·
Ilem 1. The DOE r,pon number will be constructed as follows
and will consist of I prefix Ind I tuffill. The prafi. will
consist of code DOE and sewn charect .... for the ap
plicable contract number 11_ alphabetic Ind five nu·
mericl. The suffi. is I sequential number _igned by
the contractor gen .... ling Ihe repon. SImes and hy.
phens will be used a. shown in lhe examples in Ihe next
column.
Repons issuld in more thin one binding or reissued II
tevilions on Iller Idition. will be identified by MSding
Ihe addilional suffi ... 10 the IMIic number: e.g .. Rev.,
Revilion; Vol.. Volume; Pt., Pert; Add., Addendum; Ed.,
Edition.
Ellamples
If the contrlCt number is DE·ACO'·78RAO'834 MOO2.
Ihe report. generated will be numbered
DOEIRA/OI834-1
DOE/RAJ011J34-2
DOE/RAJOI834-2 Rev.'
IThe modifiClltion number. if eny, norman.., shown as
.MOO2. etc., following the basic fille-Glgit number. IS not
usld in the repon number.1
Item 2. Self ... planIlOry.
Ilem 3. Give litle eXlClly as on the dOCumenl illell
Ilem •. Self ... planatory.
Item 5. The "normal announcemenl end distributIon proce·
dures" for unclauified documenll may .nclude abSlra'I'
ins in Ene,,,, Rese.,ch Absu.cll (ERAI and d.stribu·
lion to approp;iate DOE/TlC-4500 ("Standard Dlstribu·
lion of UnclalSifild Scienlific and Trc:hnical Reports"
IICIdrl!lll!es. to libraries that through purchase a! micro·
fiche maintain COllections of DOe repons. and to Ihl' Na·
tional Technical Information Service INTISI for sale 10
Section 38
the publ ic. Cheek 5b if Ihere is need lor "mil .ng an·
nouncement and distribut,on procedures desc"bed above
lIem 6. SeIf.nplanarOry .
Item 7. Self·explanatory.
Ilem 8. Enter name of penon to whom inqu"'l!s concernIng Ihe
recommendalions on Ihis form may be addressed
Ilem 9. DOE c;ontracl administrator or Pllent group representa·
live should check • or b and forward thiS 101m and
document to:
USDOE·TlC
P.O. Bo. 62
Oak Ridge. TN 37830
Attachment IV-2
Page IV-B
DOE 1340.1A
B-25-82
.MII .I.all' II MaUI .. D 1111 ACCOIIOANCI WITH 4l U I C ,.. .... D
• u.1 C .,. Il.Il!! 'AI~UIII TO 1Il~1IT .... " IIIIU'" lit COIIITUCf
TI_ ..... 'IOIII 011 ...... L filS AI "1I0VlOlO IY ~W
INSTRUCTIONS III DOI:CII«IItl1 '011 ""DVIIIOIi. COIICIIIIIIIIIIG
COIilFlorlilTIALITT o. III'OIl""'ION
Who U_ Ihi. form: DOE conll'lCt Idmlni.u .. Oft will designate"'e
DOE conll'lCtOn and granl ... who .. 10 ute tIIis form. Genere .. y
t!peaking. il will be uled by tduCIIlionei inniNlions and olh ... "nol
fo, profil" innillliion •. DOE nalional lebomorles Ind OIllet' majo,
conlrKtOn will generelly UN Ih' longer Fonn RA~26.
When 10 u .. : DOE conuaclon .re ,equin:ICI under th,i, COnu.cll to
t'lnsmil speeifild types of documents 10 the DOE. Sorne, but not
III, of thew Ire t,lnsmined by DOE contrlCt admini.treton to 'Ihe
DOE Technical Informalion C8nter ITICI and may be incorporated
into Ihe DOE technical informllion documentation system. Types
of documents Ihal will be "Insmitted to TIC Ire identified in in·
llruclions that the contracto, ,eceives from hi. ContrlCt lIImini.
trlto,. Each such documenl i. to be ICCOITIpinled by one copy of
this transmittal fo,m recommendill9 to TIC IpprDClfilte announce
ment and dimibulion of the documenl. Documents which the
conttactor mlY be teQuited to submil to lhe DOE undet his con
tracl but which are not of Ihe Iype 10 be It'lnwnitttld 10 TIC, e.g ••
COnttact ptoposals. should nOI be lCCompinied by II copy of this
ttansminal fotm.
Whe,. 10 sand: Send Ihe documenl Ind Ih,"lached Form RA427
to the DOE contract adminillrltor for trenlmittll to TIC unless
the DOe cOntracl adminilltetor apacifies olh-'se.
Ilem f.nnruclions·
Ilem 1. The DOE r,pon number will be constructed as follows
and will consist of I prefix Ind I tuffill. The prafi. will
consist of code DOE and sewn charect .... for the ap
plicable contract number 11_ alphabetic Ind five nu·
mericl. The suffi. is I sequential number _igned by
the contractor gen .... ling Ihe repon. SImes and hy.
phens will be used a. shown in lhe examples in Ihe next
column.
Repons issuld in more thin one binding or reissued II
tevilions on Iller Idition. will be identified by MSding
Ihe addilional suffi ... 10 the IMIic number: e.g .. Rev.,
Revilion; Vol.. Volume; Pt., Pert; Add., Addendum; Ed.,
Edition.
Ellamples
If the contrlCt number is DE·ACO'·78RAO'834 MOO2.
Ihe report. generated will be numbered
DOEIRA/OI834-1
DOE/RAJ011J34-2
DOE/RAJOI834-2 Rev.'
IThe modifiClltion number. if eny, norman.., shown as
.MOO2. etc., following the basic fille-Glgit number. IS not
usld in the repon number.1
Item 2. Self ... planIlOry.
Ilem 3. Give litle eXlClly as on the dOCumenl illell
Ilem •. Self ... planatory.
Item 5. The "normal announcemenl end distributIon proce·
dures" for unclauified documenll may .nclude abSlra'I'
ins in Ene,,,, Rese.,ch Absu.cll (ERAI and d.stribu·
lion to approp;iate DOE/TlC-4500 ("Standard Dlstribu·
lion of UnclalSifild Scienlific and Trc:hnical Reports"
IICIdrl!lll!es. to libraries that through purchase a! micro·
fiche maintain COllections of DOe repons. and to Ihl' Na·
tional Technical Information Service INTISI for sale 10
Section 39
the publ ic. Cheek 5b if Ihere is need lor "mil .ng an·
nouncement and distribut,on procedures desc"bed above
lIem 6. SeIf.nplanarOry .
Item 7. Self·explanatory.
Ilem 8. Enter name of penon to whom inqu"'l!s concernIng Ihe
recommendalions on Ihis form may be addressed
Ilem 9. DOE c;ontracl administrator or Pllent group representa·
live should check • or b and forward thiS 101m and
document to:
USDOE·TlC
P.O. Bo. 62
Oak Ridge. TN 37830
DOE 1340.1A
8-25-82
Attachment IV-3
Page IV-9
REPORTING REQUIREMENTS CHECKLIST
FORM DOES37
IRavl .. d 101801
U.S. DEPARTMENT OF ENERGY
REPORTING REQUIREMENTS CHECKLIST
ISee Instructions on Reversel
_AHIIOVtD
0 ... NO. JIII.OtIO
1. IDENTIFICATION:
Energistic Pilot Plant
3. REPORTIN.G REQUIREMENTS:
A. PROJECT MANAGEMENT:
1. ~ Management Plan
2. 6ti Milestone Schedule & Status Report
3. IKl Cost Plan
4. ~ Manpower Plan
5. 0 Contract Management Summary Report
6. r&l Project Status Report
7. fiJ Cost Management Report
8. IKl Manpower Management Report
9. fiJ Conference Record
10. 0 Hot Line Report
FREQUENCY CODES:
A-As Required
C-Contract Change
F-Flllal lEnd 01 COnlract)
M-Mcnlhly
Frequency
XO
XOCQ
XOYC
XOYC
Q
Q
Q
A
O-One Time (Aher Contract A_d)
4. SPECIAL INSTRUCTIONS:
2. OBLIGATION INSTRUMENT:
ACOI-80TS 99999
B. TECHNICAL INFORMATION REPORTING: Frequency
,. 19 Notice of Energy RD&D Project OYC
2. iU Technical Progress Report Q
3. kl Topical Report A
4. iU Final Technical Report F
C. COST/SCHEDULE CONTROL SYSTEM
CRITERIA REPORTING: .
1. 0 Management Control System Description
2. 0 was Dictionary
A.O Index
B. 0 Element Definition
3. 0 Cost Performance Reports
A. 0 Format 1 - WBS
B. 0 Format 2 - Functional
C. 0 Format 3 . Baseline
a-Quanerly
S-Sem;·unnually
X- Mancullory lor DeliV8fY with Proposal Bid
Y - Yearly or Upon ConI/act Renewal
a. Cost plans and cost management reports are to be prepared at the summary and detailed
levels.
b. Manpower plans and manpower management reports are to be prepared at the summary,
detailed and labor category levels.
c. Schedule for delivery of selected reports is as specified in the UCRS guidelines.
d. DOE shall have 45 days to review and comment on any draft technical report.
e. DOE shall review and approve within 10 days any journal article or conference. paper
prior to publication or presentation.
f. All technical reports, conference papers or journal articles must receive patent
clearance prior to publication or presentation.
5. ATTACHED HEREWITH:
o Report Distribution List o WBS/Reporting Category o
6. PREPARED B.l~Signa1Ure and datel:
II!. d.' June 10 1982
12.. REVIEWED BY (Signature and datel:
I"R~A M L June 12
(/
1982
DOE 1340.1A
8-25-82
Attachment IV-3
Page IV-9
REPORTING REQUIREMENTS CHECKLIST
FORM DOES37
IRavl .. d 101801
U.S. DEPARTMENT OF ENERGY
REPORTING REQUIREMENTS CHECKLIST
ISee Instructions on Reversel
_AHIIOVtD
0 ... NO. JIII.OtIO
1. IDENTIFICATION:
Energistic Pilot Plant
3. REPORTIN.G REQUIREMENTS:
A. PROJECT MANAGEMENT:
1. ~ Management Plan
2. 6ti Milestone Schedule & Status Report
3. IKl Cost Plan
4. ~ Manpower Plan
5. 0 Contract Management Summary Report
6. r&l Project Status Report
7. fiJ Cost Management Report
8. IKl Manpower Management Report
9. fiJ Conference Record
10. 0 Hot Line Report
FREQUENCY CODES:
A-As Required
C-Contract Change
F-Flllal lEnd 01 COnlract)
M-Mcnlhly
Frequency
XO
XOCQ
XOYC
XOYC
Q
Q
Q
A
O-One Time (Aher Contract A_d)
Section 40
4. SPECIAL INSTRUCTIONS:
2. OBLIGATION INSTRUMENT:
ACOI-80TS 99999
B. TECHNICAL INFORMATION REPORTING: Frequency
,. 19 Notice of Energy RD&D Project OYC
2. iU Technical Progress Report Q
3. kl Topical Report A
4. iU Final Technical Report F
C. COST/SCHEDULE CONTROL SYSTEM
CRITERIA REPORTING: .
1. 0 Management Control System Description
2. 0 was Dictionary
A.O Index
B. 0 Element Definition
3. 0 Cost Performance Reports
A. 0 Format 1 - WBS
B. 0 Format 2 - Functional
C. 0 Format 3 . Baseline
a-Quanerly
S-Sem;·unnually
X- Mancullory lor DeliV8fY with Proposal Bid
Y - Yearly or Upon ConI/act Renewal
a. Cost plans and cost management reports are to be prepared at the summary and detailed
levels.
b. Manpower plans and manpower management reports are to be prepared at the summary,
detailed and labor category levels.
c. Schedule for delivery of selected reports is as specified in the UCRS guidelines.
d. DOE shall have 45 days to review and comment on any draft technical report.
e. DOE shall review and approve within 10 days any journal article or conference. paper
prior to publication or presentation.
f. All technical reports, conference papers or journal articles must receive patent
clearance prior to publication or presentation.
5. ATTACHED HEREWITH:
o Report Distribution List o WBS/Reporting Category o
6. PREPARED B.l~Signa1Ure and datel:
II!. d.' June 10 1982
12.. REVIEWED BY (Signature and datel:
I"R~A M L June 12
(/
1982
Attachment IV-3
Page IV-lO
DOE 1340.1A
8-25-82
REPORTING REQUIREMENTS CHECKLIST
PURPOSE
A ChfCkr." 10 Idenll'v ,nd communIC." Iddiliona'
repO"tn9 rrqu':emenu which Itf nol othrrwl,e $f'1
fo"" In Ih, G.n ... ' Pu,pO," c~_. at DOE conI,,,,.
Inc! &g' ...... nll. It wIll be ondudod •• part of tho eon
U let 01 &g' ...... nl. Till' lo,m WIll bo comp"'od lor
OIch propOlfd eonU.C1 0' .V'eomonl .nd Qn b.
mochfird as f.-gUtted In SprCI.' 'n"ructlon, 1:l ad.l"t
11 10 .. SPlClf.,: III ulition.
INSTRUCTIONS
II.", , - En"" '". 11" •• , ,ndlcmod in ,II. P,ocu,.·
mpnl Req ...... Inl.,.."ncv AQ,eemanl. 0' ,",I"h"9
memorandum,
Itom 2 - Enl., lho IdrnllloQloOn numbo, 01 III. P,o
Cur.monl RoqUflI 0' In •• ,.v.nCV A9Hmonl. lho
~If of Ih. _mo'indum •• nd con".er numbe,
&flO' aw"d.
1/"" 3 - Chock spac:n .0 ind'Q" pgn, and "pO'"
required. For elc:h rePOrting requlltment checked,
.nd'c.lt. frequency 0' dfhvtfy .n column proVIded
u"ng on. of III. frequ.ncv cod .. "'own
l.A.l M.nlgttm"'" PI." - Til. conu.ao,·, plan 10
mln&g' lhe olton d •• cr,bed in III. , •• I.menl 01
¥lork or "milar docunwnt. tt ""II' conr,," man·
.go",..,1 methodol09". cont,ol 'V".ms. Ind
proc.<h,," II .... 11 uu. Includes mol"lo"", Ind
0111., IIllnning schodul ... organil'I",n,' idonll·
tlca110n and de$C1'Phoos •• nd ,pee.,t ,nd Cfllt·
cal IIlln,. such ., len plan,. plans '0' IIInOlong
01 Gov"nm.nl own.d p,optrty. Wor .. btuk·
down "'UClu, ... key lIt,sonnel idrn,,"Utoon.
Ind mtlhod, lor monllOllng PfogrflS lowI,d
obiter, ... moV bo roquorod
l.A.2 Milmon, Sch«lu/t and srarus RtpOrT - Tho
conu,eto,', milfl.ono ICllodu"~ la' all wo'"
brl.kdown structur •• tems. hne items. or de,
"""bios SPOetliocl in lhe COntrlCl. Uodllod
pOflodlQlly (u_"V monlhlv) wllh lIalUl.
prOV'flS lOWlfO compl •• ",n. ancr pOf«nl com·
pl.llon 01 .aCh llno Ilem Ind 01 III. 10111 con·
trlct.
l.A.l COSI PII" - A baselon. pl.n 10' .ncUfflng colli
on II contrlet at 19'"".nt 10 meuur. progttu
tn ttfms of COli. uPltltt .nd 'Oleult contr.ct
lund ,oq •• "monll; IIlln fundIng clllngos. and
d.,,'oll lund ,oquor.m.nll Ind budgfl ,,',.
molts
Section 41
l.A.4 Manpo_ Plln - A baselon. pl,n 10 ,Uoale
mlnQOwer to Ilch 'epOrtlr\9 eategOlY .QII'I,d
• n the con.,~ct or 19.,eme-nl
3.A.S Co"".et .w. ... fjl!mMI Su,""",,, R"PDrl - A
';ngl'·1*10 grlph.C presonl",on of Inl'V,.Iod
oon, mojo, milnton ... ,nd mlnpOwtr lor "pid
vi'UlIIn"ySlS ,nd lrond lo,eQning.
3.A.6Pro/oet SralUl R.parl - A pOflodlC ',pO'. 10
communlQIf 10 DOE mo ... ..-.I In ..... ,
m .. nt of conttKI st"u,. 10 ,apilin v~'llnc',
Ind probl,m, .... d 10 d.lCuu "n~ Olhe' Ir',11 of
eonctr" 0' achlhem.nu.
3.A 7 COIl M .... fIII'""nr Rtoo't - A PO"OOIC "pOrI
01 III. "'IUS of _II compa,od 10 II .. (:.,,'
Plitn 0 •••• , u\ed 10 "pO'I .ctu.t Ind pru
jec10d acauod com .... IUlft PO"o'mlOIco
.galnll pl,n; .d,ntt'y lIC1uat and PDI'n"~1 prott
lem atell: CDnsl~uct CDS1 •• penenee for pr0teen
Incr budg.tong.lfons;lncr. 10 ""'y III. '"SOn
.blen.IS of cont'ielu.s' ,"wu.ce,
J A 8.w.npo_ .w. ... _nl R.PQn - A ".,,0<1,<
'cpo'1 o' the It.lus 0' .ch,., "id prO~C1ftJ
tI\Inl)OWI" '.Plnc!.itur. '91''''11 lh~ ~n~wf"'
PI.n. 01141 ., und '0 Iv.hMIt pet'oHn,nCt
IgIlnll pl,n; Id.n"l. IctUlI.nd pOlen.'11 prDb
lem 'Ulll~ and to const.uct manpower tlCpe"
ena for pr0tcfchonS Ind pI.nn,"9 rftcru.
3 A.9ConflrMc. RCCOld - DOCUmtnl.llon 01 lho
contrlctu,·, underS1and.nt) of 'SICJfulu::ant d~cI
lion'S. d.,.ettan o. rtd.renlon o. ,tqu.rf'd Ie
hon, '.,ullong I,om In. moorIng WIlli DOE
,.""e'lolnl.ll"',
3.A 10 Hot Lin. R'POn - A lII,dcolIY "pOrt b.
lho f,nn' moln, , .. 01101 •. (lW X. flci docu
tnent.ftC) Ollie.' c-oblemt.. ."..r9eftcy ~.~
1tO", •• net ImpOrt.nt ,e(hn.CoIf btc,k'htoUljlh1.
38 1 No,.·, of £nrNgy R&D PrOI"'t A 10' moll"".
two o.gr ,epa, t to provldlt m'o, ""'lon on un
clus.f,ed DOE R&D lI'oj",,, fa, tIl",m,na
hon lu 1~ 'Clenll'IC. IrmntCoit. Ind ,ndulo',..,
cummunill', .and to rhl!' puhJlc Aha prOVide,
Info.mallcn to .he SmlthSOnl,n Sc"nh'IC In
101 mI' Eon ElICh,OfJI'
3 B.: roehtl,~1 ProgffISJ RtfKNt - A lo,mol. n,ue
,u.ed technlca' 'ePOn. ,ubm,ntd or',ochcally
to c:ommun'Clt~ pt'OrtC'l re-sulll '0' d,,,,mlna
1.0n 10 GOftrnmenl ~Ctt". 'he' KleftU',C,
Itehn .. :::al ,nd Ind,,""" c:ommun.he, .nd .ne
puW,C
3.8.l rOD,ell R_' - A .".et,1 IfchnlQI 'OpO,t
pre""od wllon , prolect III. ".CIIod a IIOInl .1
wl'ucn a nulO' mdftloM O. a ",n.'IClnl phaw
II.. lI.rn comll".od. w~n uno.".C1od , .. ul"
h,vt bern ~ctllr ... ftf. wh.n II I' 109101 10 $Um·
ma.tI. results adnevl'd. o. when I new soenU
f,c 0' technological f,ndlng " d .. mod 10 WI'·
IOnl promlll IlUbhcal",n
l.8 4 F,MI roehnicol R'pOft - T fChnlc~1 PrOQl'"
R'pOII ItpO,II"9 fo",' 'flul .. 01 DOE 1I1IIfIOnod
ROa. 0 Ind sc,.nufoc pro lee"
J.e CSCSC
11 SyJlrm DtscflDI_ - Con
IrI('lO", dHc.flptlOn 01 tPle ""~9fment conlfOI
'~"frn 10 be uted In PI,fo,""", cont •• a work
21 WBS OIc,i_flI - lIS" Ind eI.lon •• wo,k
bte.k down 111 uChsrr For InOt, dfUlted tnltt u('
" on, If' esese Mlrwll.
II Cost Por'OImvtC. R_I (PMS ApDlicl"onl
Fo,m.t 1 - R.potU cunent Pt'flod and CUmu·
1111" bud~I.ICIUlI com and elfnod v,'ue dlla
bv wotk breakdown structure elem.nlc.. 'd.n'l
f,e, CO" Ind Icllodul ... "a"" .. and fIIovlde,
contraclO", ntlm.I. to cornplrl, eom.,IIISCnS.
10 bucJo;elS.
FOfmal 2 - Reports tuumt ge .. od Ind cumu
IIII~ budQel. ICIUlI cons. and II' nod .. Iue
d"~ by contr.cto. 'unatonal ,'em"'t1.
Fo'mol J - Pro.id .. PfIf,odic ulldlllng 10 lhe
fSllbhShed per'ortnlnct meHUfemen' blwltne
Inco,porlt .. .uIhOllltd conl,ocl cll&n9t' Inc!
.ntf'n~ "'OI~nl'" ,n10 tht Mt'ormana
mfl",rtPnl'n' bawhM.
Section 42
F'~qurnl'Y COCIrs - Each COM must haw. art Id,.nll.
f •• d Ilmf' pf"lod (, •. A, RtqUlred - 5 d.y, Ihr.
hen' occu"tnc:e). T~Sf Itmf' pe,lOd, "1' \U99t\lfd
In the ,ohC.I.han I-nd nI901 ••• td .t COt'If.&Ct Mild .
lIP"" 4 Idp" .. fv ~ny WKI,I ,tpo.hng 'IPlItH'£'mf',.ts
no. IndIC"f'd .n l1e", J IndIo. Qu .. hf.tfl, to thaw
kl ~ I,d ~Ule' ,ddthOnaJ SIlt'tIS H n.-c.".,..,. ~
Il'tm 5 Chock IIIP'OP""" block.
Repo" D'sITlbul,O,' L .,1 - A c\)mpr etwnsl lot'
,n'o,,,,,I.ve" "$11"9 01 fl'POrU by hrQwncy 0'
"ut)m.ucon, Mil'l,,,,,,, .1m numhf" o. rop'''' '01
each .dd, tue.
Rroom"" ~,~O,... IIrwl 01 "016,1' - An
od.nloloQIIon by was I.wl 01 I ..... 'omen" 10'
whICh ,"pOrtIng will bo .equorod by DOE
II"" 6 - S.lJn.atute of per$oOn Ot pPt IOn, JH 'PI""9 thf'
Chrclch10t '00 .ht daft prePl'f'd p,,,pat ... on.s bv per
$On 0' PI'.\Ons 'tt'Plmllbf~ fot c:w ..... '~'lun O. P,OCUff'
mrnf Rl'Qu.,' O. S"I ... m~n' 0' Wo,"
I~ , - S'9n""'1" o. tM p."on "~~f'WlftCJ IhI" ctwo
f.u ,nd d.alr '.~Ieowtd
Attachment IV-3
Page IV-lO
DOE 1340.1A
8-25-82
REPORTING REQUIREMENTS CHECKLIST
PURPOSE
A ChfCkr." 10 Idenll'v ,nd communIC." Iddiliona'
repO"tn9 rrqu':emenu which Itf nol othrrwl,e $f'1
fo"" In Ih, G.n ... ' Pu,pO," c~_. at DOE conI,,,,.
Inc! &g' ...... nll. It wIll be ondudod •• part of tho eon
U let 01 &g' ...... nl. Till' lo,m WIll bo comp"'od lor
OIch propOlfd eonU.C1 0' .V'eomonl .nd Qn b.
mochfird as f.-gUtted In SprCI.' 'n"ructlon, 1:l ad.l"t
11 10 .. SPlClf.,: III ulition.
INSTRUCTIONS
II.", , - En"" '". 11" •• , ,ndlcmod in ,II. P,ocu,.·
mpnl Req ...... Inl.,.."ncv AQ,eemanl. 0' ,",I"h"9
memorandum,
Itom 2 - Enl., lho IdrnllloQloOn numbo, 01 III. P,o
Cur.monl RoqUflI 0' In •• ,.v.nCV A9Hmonl. lho
~If of Ih. _mo'indum •• nd con".er numbe,
&flO' aw"d.
1/"" 3 - Chock spac:n .0 ind'Q" pgn, and "pO'"
required. For elc:h rePOrting requlltment checked,
.nd'c.lt. frequency 0' dfhvtfy .n column proVIded
u"ng on. of III. frequ.ncv cod .. "'own
l.A.l M.nlgttm"'" PI." - Til. conu.ao,·, plan 10
mln&g' lhe olton d •• cr,bed in III. , •• I.menl 01
¥lork or "milar docunwnt. tt ""II' conr,," man·
.go",..,1 methodol09". cont,ol 'V".ms. Ind
proc.<h,," II .... 11 uu. Includes mol"lo"", Ind
0111., IIllnning schodul ... organil'I",n,' idonll·
tlca110n and de$C1'Phoos •• nd ,pee.,t ,nd Cfllt·
cal IIlln,. such ., len plan,. plans '0' IIInOlong
01 Gov"nm.nl own.d p,optrty. Wor .. btuk·
down "'UClu, ... key lIt,sonnel idrn,,"Utoon.
Ind mtlhod, lor monllOllng PfogrflS lowI,d
obiter, ... moV bo roquorod
l.A.2 Milmon, Sch«lu/t and srarus RtpOrT - Tho
conu,eto,', milfl.ono ICllodu"~ la' all wo'"
brl.kdown structur •• tems. hne items. or de,
"""bios SPOetliocl in lhe COntrlCl. Uodllod
pOflodlQlly (u_"V monlhlv) wllh lIalUl.
prOV'flS lOWlfO compl •• ",n. ancr pOf«nl com·
pl.llon 01 .aCh llno Ilem Ind 01 III. 10111 con·
trlct.
l.A.l COSI PII" - A baselon. pl.n 10' .ncUfflng colli
on II contrlet at 19'"".nt 10 meuur. progttu
tn ttfms of COli. uPltltt .nd 'Oleult contr.ct
lund ,oq •• "monll; IIlln fundIng clllngos. and
d.,,'oll lund ,oquor.m.nll Ind budgfl ,,',.
molts
l.A.4 Manpo_ Plln - A baselon. pl,n 10 ,Uoale
mlnQOwer to Ilch 'epOrtlr\9 eategOlY .QII'I,d
• n the con.,~ct or 19.,eme-nl
3.A.S Co"".et .w. ... fjl!mMI Su,""",,, R"PDrl - A
';ngl'·1*10 grlph.C presonl",on of Inl'V,.Iod
oon, mojo, milnton ... ,nd mlnpOwtr lor "pid
vi'UlIIn"ySlS ,nd lrond lo,eQning.
3.A.6Pro/oet SralUl R.parl - A pOflodlC ',pO'. 10
communlQIf 10 DOE mo ... ..-.I In ..... ,
m .. nt of conttKI st"u,. 10 ,apilin v~'llnc',
Ind probl,m, .... d 10 d.lCuu "n~ Olhe' Ir',11 of
eonctr" 0' achlhem.nu.
Section 43
3.A 7 COIl M .... fIII'""nr Rtoo't - A PO"OOIC "pOrI
01 III. "'IUS of _II compa,od 10 II .. (:.,,'
Plitn 0 •••• , u\ed 10 "pO'I .ctu.t Ind pru
jec10d acauod com .... IUlft PO"o'mlOIco
.galnll pl,n; .d,ntt'y lIC1uat and PDI'n"~1 prott
lem atell: CDnsl~uct CDS1 •• penenee for pr0teen
Incr budg.tong.lfons;lncr. 10 ""'y III. '"SOn
.blen.IS of cont'ielu.s' ,"wu.ce,
J A 8.w.npo_ .w. ... _nl R.PQn - A ".,,0<1,<
'cpo'1 o' the It.lus 0' .ch,., "id prO~C1ftJ
tI\Inl)OWI" '.Plnc!.itur. '91''''11 lh~ ~n~wf"'
PI.n. 01141 ., und '0 Iv.hMIt pet'oHn,nCt
IgIlnll pl,n; Id.n"l. IctUlI.nd pOlen.'11 prDb
lem 'Ulll~ and to const.uct manpower tlCpe"
ena for pr0tcfchonS Ind pI.nn,"9 rftcru.
3 A.9ConflrMc. RCCOld - DOCUmtnl.llon 01 lho
contrlctu,·, underS1and.nt) of 'SICJfulu::ant d~cI
lion'S. d.,.ettan o. rtd.renlon o. ,tqu.rf'd Ie
hon, '.,ullong I,om In. moorIng WIlli DOE
,.""e'lolnl.ll"',
3.A 10 Hot Lin. R'POn - A lII,dcolIY "pOrt b.
lho f,nn' moln, , .. 01101 •. (lW X. flci docu
tnent.ftC) Ollie.' c-oblemt.. ."..r9eftcy ~.~
1tO", •• net ImpOrt.nt ,e(hn.CoIf btc,k'htoUljlh1.
38 1 No,.·, of £nrNgy R&D PrOI"'t A 10' moll"".
two o.gr ,epa, t to provldlt m'o, ""'lon on un
clus.f,ed DOE R&D lI'oj",,, fa, tIl",m,na
hon lu 1~ 'Clenll'IC. IrmntCoit. Ind ,ndulo',..,
cummunill', .and to rhl!' puhJlc Aha prOVide,
Info.mallcn to .he SmlthSOnl,n Sc"nh'IC In
101 mI' Eon ElICh,OfJI'
3 B.: roehtl,~1 ProgffISJ RtfKNt - A lo,mol. n,ue
,u.ed technlca' 'ePOn. ,ubm,ntd or',ochcally
to c:ommun'Clt~ pt'OrtC'l re-sulll '0' d,,,,mlna
1.0n 10 GOftrnmenl ~Ctt". 'he' KleftU',C,
Itehn .. :::al ,nd Ind,,""" c:ommun.he, .nd .ne
puW,C
3.8.l rOD,ell R_' - A .".et,1 IfchnlQI 'OpO,t
pre""od wllon , prolect III. ".CIIod a IIOInl .1
wl'ucn a nulO' mdftloM O. a ",n.'IClnl phaw
II.. lI.rn comll".od. w~n uno.".C1od , .. ul"
h,vt bern ~ctllr ... ftf. wh.n II I' 109101 10 $Um·
ma.tI. results adnevl'd. o. when I new soenU
f,c 0' technological f,ndlng " d .. mod 10 WI'·
IOnl promlll IlUbhcal",n
l.8 4 F,MI roehnicol R'pOft - T fChnlc~1 PrOQl'"
R'pOII ItpO,II"9 fo",' 'flul .. 01 DOE 1I1IIfIOnod
ROa. 0 Ind sc,.nufoc pro lee"
J.e CSCSC
11 SyJlrm DtscflDI_ - Con
IrI('lO", dHc.flptlOn 01 tPle ""~9fment conlfOI
'~"frn 10 be uted In PI,fo,""", cont •• a work
21 WBS OIc,i_flI - lIS" Ind eI.lon •• wo,k
bte.k down 111 uChsrr For InOt, dfUlted tnltt u('
" on, If' esese Mlrwll.
II Cost Por'OImvtC. R_I (PMS ApDlicl"onl
Fo,m.t 1 - R.potU cunent Pt'flod and CUmu·
1111" bud~I.ICIUlI com and elfnod v,'ue dlla
bv wotk breakdown structure elem.nlc.. 'd.n'l
f,e, CO" Ind Icllodul ... "a"" .. and fIIovlde,
contraclO", ntlm.I. to cornplrl, eom.,IIISCnS.
10 bucJo;elS.
FOfmal 2 - Reports tuumt ge .. od Ind cumu
IIII~ budQel. ICIUlI cons. and II' nod .. Iue
d"~ by contr.cto. 'unatonal ,'em"'t1.
Fo'mol J - Pro.id .. PfIf,odic ulldlllng 10 lhe
fSllbhShed per'ortnlnct meHUfemen' blwltne
Inco,porlt .. .uIhOllltd conl,ocl cll&n9t' Inc!
.ntf'n~ "'OI~nl'" ,n10 tht Mt'ormana
mfl",rtPnl'n' bawhM.
F'~qurnl'Y COCIrs - Each COM must haw. art Id,.nll.
f •• d Ilmf' pf"lod (, •. A, RtqUlred - 5 d.y, Ihr.
hen' occu"tnc:e). T~Sf Itmf' pe,lOd, "1' \U99t\lfd
In the ,ohC.I.han I-nd nI901 ••• td .t COt'If.&Ct Mild .
lIP"" 4 Idp" .. fv ~ny WKI,I ,tpo.hng 'IPlItH'£'mf',.ts
no. IndIC"f'd .n l1e", J IndIo. Qu .. hf.tfl, to thaw
kl ~ I,d ~Ule' ,ddthOnaJ SIlt'tIS H n.-c.".,..,. ~
Il'tm 5 Chock IIIP'OP""" block.
Repo" D'sITlbul,O,' L .,1 - A c\)mpr etwnsl lot'
,n'o,,,,,I.ve" "$11"9 01 fl'POrU by hrQwncy 0'
"ut)m.ucon, Mil'l,,,,,,, .1m numhf" o. rop'''' '01
Section 44
each .dd, tue.
Rroom"" ~,~O,... IIrwl 01 "016,1' - An
od.nloloQIIon by was I.wl 01 I ..... 'omen" 10'
whICh ,"pOrtIng will bo .equorod by DOE
II"" 6 - S.lJn.atute of per$oOn Ot pPt IOn, JH 'PI""9 thf'
Chrclch10t '00 .ht daft prePl'f'd p,,,pat ... on.s bv per
$On 0' PI'.\Ons 'tt'Plmllbf~ fot c:w ..... '~'lun O. P,OCUff'
mrnf Rl'Qu.,' O. S"I ... m~n' 0' Wo,"
I~ , - S'9n""'1" o. tM p."on "~~f'WlftCJ IhI" ctwo
f.u ,nd d.alr '.~Ieowtd
DOE l340.1A
8-25-82
CHAPTER V
DESIGN
V-1
1. GENERAL. Design and graphics services shall effectively support publication
activities. This chapter covers the guidelines and procedures for planning,
designing, producing, and/or obtaining graphic and design services for DOE
publications. Inclusive in design and graphic services are illustration,
design, drafting, photography, mapping, and any other type of communication
art product used or produced in part or in total for inclusion in a publica
tion. Printed media include all publications, brochures, posters, maps,
flyers, reports, and any type of publication printed with Government funds.
2. RESPONSIBILITIES AND AUTHORITIES.
a. Assistant Secretary, Management and Administration . .
(1) Develops and/or approves design and graphics for public
communications publications following approval by CP-20 to assure
that they are consistent with this Order.
(2) Through the Director of Administrative Services:
(a) Develops policies, procedures, standards, and guidelines for
DOE-wide design and graphic services.
(b) Plans, develops, and coordinates design and graphics products to
support Headquarters and field organizations; operates
Headquarters facilities, e.g., photography, design and graphics
mapping and drafting, and computer graphics.
'(c) Represents DOE with the National Endowment for the Arts, Federal
DesiQn Improvement Program, on design and related matters,
including submission of required reports.
(d) Represents DOE with the General Services Administration on
establishment and coordination of graphic and photographic basic
ordering agreements, including consolidation and submission of
required reports.
(e) Represents DOE with the U.S. Geological Survey for coordination
and production of DOE cartographic requirements; submits
periodic reports on DOE basic mapping activities in accordance
with OMS Circular A-16; and requests service, concurrence, or
guidance for Headquarters major mapping programs.
(f) Develops symbols, design devices, and logos produced as
identifiers for DOE publications; develops guidelines for new
symbols to assure consistency with the DOE-wide design program.
~----
DOE l340.1A
8-25-82
CHAPTER V
DESIGN
V-1
1. GENERAL. Design and graphics services shall effectively support publication
activities. This chapter covers the guidelines and procedures for planning,
designing, producing, and/or obtaining graphic and design services for DOE
publications. Inclusive in design and graphic services are illustration,
design, drafting, photography, mapping, and any other type of communication
art product used or produced in part or in total for inclusion in a publica
tion. Printed media include all publications, brochures, posters, maps,
flyers, reports, and any type of publication printed with Government funds.
2. RESPONSIBILITIES AND AUTHORITIES.
a. Assistant Secretary, Management and Administration . .
(1) Develops and/or approves design and graohics for public
communications oublications following approval by CP-20 to assure
that they are consistent with this Order.
Section 45
(2) Through the Director of Administrative Services:
(a) Develops policies, procedures, standards, and guidelines for
DOE-wide design and graphic services.
(b) Plans, develops, and coordinates design and graphics products to
support Headquarters and field organizations; operates
Headquarters facilities, e.g., photography, design and graphics
mapping and drafting, and computer graphics.
'(c) Represents DOE with the National Endowment for the Arts, Federal
DesiQn Improvement Program, on design and related matters,
including submission of required reports.
(d) Represents DOE with the General Services Administration on
establishment and coordination of graphic and photographic basic
ordering agreements, including consolidation and submission of
required reports.
(e) Represents DOE with the U.S. Geological Survey for coordination
and production of DOE cartographic requirements; submits
periodic reports on DOE basic mapping activities in accordance
with OMS Circular A-16; and requests service, concurrence, or
guidance for Headquarters major mapping programs.
(f) Develops symbols, design devices, and logos produced as
identifiers for DOE publications; develops guidelines for new
symbols to assure consistency with the DOE-wide design program.
~----
V-2 DOE l340.1A
8-25-82
(g) Reviews, periodically, the effic.iency and effectiveness of
selected publication projects produced or initiated by DOE and
its contractors to assure a consistent and quality visual image
for DOE and adherence to policy and guidelines established in
this chapter.
b. Heads of Headquarters Organizations.
(1) Submit proposed Headquarters-originated design and graphics projects
to MA-40 for proceSSing.
(2) Assure, to the extent possible, that requests for services allow
adequate leadtime for quality results at minimum cost.
3. STANDARDS AND GUIDELINES. Usage of the DOE seal must be in accordance with
DOE 1000.2, DEPARTMENT SEAL AND FLAG. No revision or changes to the DOE seal
are authorized unless approved by MA-l.
V-2 DOE l340.1A
8-25-82
(g) Reviews, periodically, the effic.iency and effectiveness of
selected publication projects produced or initiated by DOE and
its contractors to assure a consistent and quality visual image
for DOE and adherence to policy and guidelines established in
this chapter.
b. Heads of Headquarters Organizations.
(1) Submit proposed Headquarters-originated design and graphics projects
to MA-40 for proceSSing.
(2) Assure, to the extent possible, that requests for services allow
adequate leadtime for quality results at minimum cost.
3. STANDARDS AND GUIDELINES. Usage of the DOE seal must be in accordance with
DOE 1000.2, DEPARTMENT SEAL AND FLAG. No revision or changes to the DOE seal
are authorized unless approved by MA-l.
DOE l340.1A
8-25-82
CHAPTER VI
PRINTING AND RELATED ACTIVITIES
VI-1
1. GENERAL. This chapter provides general guidance and instructions for
complying with Title 44, U.S.C., "Public Printing and Documents," and the
"Government Printing and Binding Regulations" in the production and procure
ment of printing and duplicating services. It also includes guidance for the
acquisition of word processing/text editing, composition, copying, dupli
cating, and printing equipment •.
2. RESPONSIBILITIES AND AUTHORITIES.
a. Director of Administrative Services.
(1) Develops DOE-wide policies, procedures, standards, and guidelines
for the acquisition of word processing/text editing, composition,
copying, duplicating, and printing equipment, and for the production
and procurement of these services.
Section 46
(2) Provides staff advice and assistance on a DOE-wide basis regarding
the interpretation and applicability of policies, procedures,
standards, and guidelines for word processing/text editing, composi
tion, copying, duplicating, and printing services.
(3) Approves, or processes for Joint Committee on Printing approval,
requests relating to:
(a) Establishment or disestablishment of printing and duplicating
pl ants.
(b) Acquisition, transfers, or disposal of composition, printing,
duplicating, binding, and auxiliary equipment (column 1 and 2
equi pment ) •
(c) Deviations from restrictions.
(4) Represents DOE with the Joint Committee on Printing and the GPO on
printing and related activities, including review and submission of
reports required of DOE.
(5) Represents DOE with the General Services Administration on word
processing activities.
(6) Reviews and processes requests to print periodicals, in coordination
with Assistant Secretary for Congressional, Intergovernmental, and
Public Affairs.
DOE l340.1A
8-25-82
CHAPTER VI
PRINTING AND RELATED ACTIVITIES
VI-1
1. GENERAL. This chapter provides general guidance and instructions for
complying with Title 44, U.S.C., "Public Printing and Documents," and the
"Government Printing and Binding Regulations" in the production and procure
ment of printing and duplicating services. It also includes guidance for the
acquisition of word processing/text editing, composition, copying, dupli
cating, and printing equipment •.
2. RESPONSIBILITIES AND AUTHORITIES.
a. Director of Administrative Services.
(1) Develops DOE-wide policies, procedures, standards, and guidelines
for the acquisition of word processing/text editing, composition,
copying, duplicating, and printing equipment, and for the production
and procurement of these services.
(2) Provides staff advice and assistance on a DOE-wide basis regarding
the interpretation and applicability of policies, procedures,
standards, and guidelines for word processing/text editing, composi
tion, copying, duplicating, and printing services.
(3) Approves, or processes for Joint Committee on Printing approval,
requests relating to:
(a) Establishment or disestablishment of printing and duplicating
pl ants.
(b) Acquisition, transfers, or disposal of composition, printing,
duplicating, binding, and auxiliary equipment (column 1 and 2
equi pment ) •
(c) Deviations from restrictions.
(4) Represents DOE with the Joint Committee on Printing and the GPO on
printing and related activities, including review and submission of
reports required of DOE.
(5) Represents DOE with the General Services Administration on word
processing activities.
(6) Reviews and processes requests to print periodicals, in coordination
with Assistant Secretary for Congressional, Intergovernmental, and
Public Affairs.
VI-2 DOE l340.1A
8-25-82
(7) Provides graphics, composi~ion, duplicating, and printing services
to support Headquarters organizations.
(8) Provides staff advice and assistance regarding distribution patterns
for Headquarters printing, maintains or acquires all major distri
bution lists utilized by Headquarters, and assures that copies
of unclassified DOE publications printed at Headquarters are
forwarded to MA-7, the Library of Congress, and depository libraries
through the facilities of the GPO.
(9) Maintains usage information and inventory on all Headquarters word
processing/text editing and copying equipment.
Section 47
b. Director of Procurement and Assistance Management. Assures that all
contracts issued comply with the provisions of this Order governing
the acquisition and/or production of printing, duplicating, word
processing services, and equipment.
c. Director of Organization and Management Systems. Determines requirements
for DOE forms (other than public use forms) and approves requisitions,
copy, specifications, and distribution patterns to MA-40 for processing.
d. Heads of Headquarters Organizations.
(1) Assure that all Headquarters-originated graphics, duplicating, and
printing requirements are submitted to MA-40 for processing in
accordance with the provisions of this Order.
(2) Submit requests to MA-40 for the acquisition of word processing/text
editing systems with supporting workload justification.
e. Heads of Field Organizations.
(1) Assure that organizations and contractors. under their jurisdiction
comply with this Order and that they are provided copies of the
Government Printing and Binding Regulations.
(2) Procure or provide composition, duplicating, copying, printing, and
related services inhouse or through GPO regional printing procurement
offices to meet program requirements. Printing may be performed in a
DOE-author1~ed printing plant in accordance with Joint Committee on
Printing guidance and regulations. Attachment VI-l contains names
and the locations of all DOE-authorized printing plants.
(3) Establish procedures and conduct periodic reviews to assure compliance
with the provisions of this Order.
(4) Submit requests to MA-40 for:
(a) Establishment or disestablishment of printing and duplicating
plants.
VI-2 DOE l340.1A
8-25-82
(7) Provides graphics, composi~ion, duplicating, and printing services
to support Headquarters organizations.
(8) Provides staff advice and assistance regarding distribution patterns
for Headquarters printing, maintains or acquires all major distri
bution lists utilized by Headquarters, and assures that copies
of unclassified DOE publications printed at Headquarters are
forwarded to MA-7, the Library of Congress, and depository libraries
through the facilities of the GPO.
(9) Maintains usage information and inventory on all Headquarters word
processing/text editing and copying equipment.
b. Director of Procurement and Assistance Management. Assures that all
contracts issued comply with the provisions of this Order governing
the acquisition and/or production of printing, duplicating, word
processing services, and equipment.
c. Director of Organization and Management Systems. Determines requirements
for DOE forms (other than public use forms) and approves requisitions,
copy, specifications, and distribution patterns to MA-40 for processing.
d. Heads of Headquarters Organizations.
(1) Assure that all Headquarters-originated graphics, duplicating, and
printing requirements are submitted to MA-40 for processing in
accordance with the provisions of this Order.
(2) Submit requests to MA-40 for the acquisition of word processing/text
editing systems with supporting workload justification.
e. Heads of Field Organizations.
(1) Assure that organizations and contractors. under their jurisdiction
comply with this Order and that they are provided copies of the
Government Printing and Binding Regulations.
Section 48
(2) Procure or provide composition, duplicating, copying, printing, and
related services inhouse or through GPO regional printing procurement
offices to meet program requirements. Printing may be performed in a
DOE-author1~ed printing plant in accordance with Joint Committee on
Printing guidance and regulations. Attachment VI-l contains names
and the locations of all DOE-authorized printing plants.
(3) Establish procedures and conduct periodic reviews to assure compliance
with the provisions of this Order.
(4) Submit requests to MA-40 for:
(a) Establishment or disestablishment of printing and duplicating
plants.
DOE l340.1A VI-3
8-25-82
(b) Acquisition, transfer, or disposal of composition, printing,
duplicating, binding, and auxiliary equipment as defined in
the Joint Committee on Printing Regulations. This includes word
processing/text editing systems which are coupled with
photocomposition devices.
(c) Deviations from the Joint Committee on Printing restrictions.
(d) Strike-on composition equipment regardless of cost.
(5) Designate a DOE or contractor official to determine and certify,
prior to printing individual jobs, that the use of:
(a) More than one color of ink fulfills a specific functional
need.
(b) Illustrations are functional and related entirely to the
transaction of the public business.
(6) Manage the acqui si tion of word processing/text edi ting equipment
to assure compliance with the provision of this Order.
3. COPYRIGHT RESTRICTIONS.
a. Under the Copyright Laws (Title 17, U.S.C.) copyright owners are given
certain exclusive rights in their works. Among these are the rights
of reproduction. Infringement takes place when this right is violated
by reproducing the work in whole or any substantial part. Certain
reproductions may be excepted from liability by the section of the law
dealing with "fair use. II Reproduction for purposes of scho1 arship or
research may come under this statutory protection, especially if the
use is nonprofit or noncommercial in nature. Any question concerning
the reproduction of copyrighted material should be referred to patent
counsel.
b. To assist in prevention of copyright infringement by the Government
or its employees, contractors, and others, a notice as set forth below
should be posted in a prominent place on reproduction equipment in the
possession and control of DOE and its contractors:
NOTICE TO COPYING MACHINE USERS
This machine is to be used solely for making copies of
material s for offici al purposes only •. Reproduction at
Government expense of materials for personal use is
prohibited.
The U.S. Copyright Law (Title 17, U.S.C.) governs the
making of photocopies of copyrighted'material. The
person using this equipment is liable for any infringe
ment. Any questions concerning the reproduction of
DOE l340.1A VI-3
8-25-82
(b) Acquisition, transfer, or disposal of composition, printing,
duplicating, binding, and auxiliary equipment as defined in
the Joint Committee on Printing Regulations. This includes word
processing/text editing systems which are coupled with
photocomposition devices.
(c) Deviations from the Joint Committee on Printing restrictions.
(d) Strike-on composition equipment regardless of cost.
(5) Designate a DOE or contractor official to determine and certify,
prior to printing individual jobs, that the use of:
(a) More than one color of ink fulfills a specific functional
need.
(b) Illustrations are functional and related entirely to the
transaction of the public business.
Section 49
(6) Manage the acqui si tion of word processing/text edi ting equipment
to assure compliance with the provision of this Order.
3. COPYRIGHT RESTRICTIONS.
a. Under the Copyright Laws (Title 17, U.S.C.) copyright owners are given
certain exclusive rights in their works. Among these are the rights
of reproduction. Infringement takes place when this right is violated
by reproducing the work in whole or any substantial part. Certain
reproductions may be excepted from liability by the section of the law
dealing with "fair use. II Reproduction for purposes of scho1 arship or
research may come under this statutory protection, especially if the
use is nonprofit or noncommercial in nature. Any question concerning
the reproduction of copyrighted material should be referred to patent
counsel.
b. To assist in prevention of copyright infringement by the Government
or its employees, contractors, and others, a notice as set forth below
should be posted in a prominent place on reproduction equipment in the
possession and control of DOE and its contractors:
NOTICE TO COPYING MACHINE USERS
This machine is to be used solely for making copies of
material s for offici al purposes only •. Reproduction at
Government expense of materials for personal use is
prohibited.
The U.S. Copyright Law (Title 17, U.S.C.) governs the
making of photocopies of copyrighted'material. The
person using this equipment is liable for any infringe
ment. Any questions concerning the reproduction of
VI-4 DOE l340.1A
8-25-82
copyrighted material should be referred to patent
counsel.
c. Notwithstanding the exclusive rights of the owners of copyrights, the law
provides that under certain conditions it is not an infringement of
copyright for a library or archives, or any library or archive employees
acting within the scope of their employment, to reproduce or distribute
not more than one copy or photorecordof a work, provided:
(1) The reproduction or distribution is made without any purpose of
direct or indirect commercial advantage.
(2) The collections of the library or archives are open to the public or
available not only to researchers affiliated with the library or
archives, but also to other persons doing research in a specialized
fiel d.
(3) The reproduction or distribution of the work includes a notice of
copyright.
d. The Copyright Office of the Library of Congress requires a specific
notice, as set forth below, be used in order to qualify for the library or
archive exception. The notice should be printed on heavy paper and in
type at least 18 pOints in size and should be displayed prominently to any
casual observer within the vicinity of the photocopy machine or the place
where copy orders are taken:
NOTICE
WARNING CONCERNING COPYRIGHT RESTRICTIONS
The Copyright Law of the United States (Title 17, United
States Code) governs the making of photocopies or other
reproduction of copyrighted material.
Under certain conditions specified in the law, libraries
and archives are authorized to furnish a photocopy or
other reproduction. One of these specified conditions is
that the photocopy or reproduction is not to be "used for
any purpose other than private study, scholarship, or
research. II If a user makes a request for, or later Ilses,
a photocopy or reproduction for purposes in excess of
"fair use," that user may be liable for copyright
infringement.
This organization reserves the right to refuse to accept
a copyi ng order. if, in its judgment, ful fi 11 ment of the
order would involve violation of copyright law.
Section 50
VI-4 DOE l340.1A
8-25-82
copyrighted material should be referred to patent
counsel.
c. Notwithstanding the exclusive rights of the owners of copyrights, the law
provides that under certain conditions it is not an infringement of
copyright for a library or archives, or any library or archive employees
acting within the scope of their employment, to reproduce or distribute
not more than one copy or photorecordof a work, provided:
(1) The reproduction or distribution is made without any purpose of
direct or indirect commercial advantage.
(2) The collections of the library or archives are open to the public or
available not only to researchers affiliated with the library or
archives, but also to other persons doing research in a specialized
fiel d.
(3) The reproduction or distribution of the work includes a notice of
copyright.
d. The Copyright Office of the Library of Congress requires a specific
notice, as set forth below, be used in order to qualify for the library or
archive exception. The notice should be printed on heavy paper and in
type at least 18 pOints in size and should be displayed prominently to any
casual observer within the vicinity of the photocopy machine or the place
where copy orders are taken:
NOTICE
WARNING CONCERNING COPYRIGHT RESTRICTIONS
The Copyright Law of the United States (Title 17, United
States Code) governs the making of photocopies or other
reproduction of copyrighted material.
Under certain conditions specified in the law, libraries
and archives are authorized to furnish a photocopy or
other reproduction. One of these specified conditions is
that the photocopy or reproduction is not to be "used for
any purpose other than private study, scholarship, or
research. II If a user makes a request for, or later Ilses,
a photocopy or reproduction for purposes in excess of
"fair use," that user may be liable for copyright
infringement.
This organization reserves the right to refuse to accept
a copyi ng order. if, in its judgment, ful fi 11 ment of the
order would involve violation of copyright law.
DOE l340.1A
8-25-82
VI-5
e. Order forms used by the library or archive should contain a notice
warning of copyright restrictions. This notice should be printed in
a box on the order form and located adjacent to the space calling for
the name or signature of the person using the form.
4. PROCEDURES AND GUIDELINES.
a. Printing Obtained Through the Government Printing Office or a Regional
Printing Procurement Office.
(1) When a field organization or a contractor requisitions printing from
a Regional Printing Procurement Office it shall be in accordance
with the procedures outlined in the GPO "Agency Procedural Handbook
for Commerci al Procurement of Pri nti ng Services. II All contractors
should indicate on the requisition that the work ~s being performed
for the U.S. Department of Energy, as well as their own identifica
tion. Each requisition must carry a complete billing address. The
locations and telephone numbers of the regional printing procurement
office are contained in Attachment VI-2.
(2) Term contracts may be requested from the GPO or regional printing
procurement office by Headquarters, field organizations, and
contractors by submitting a Standard Form 1 when: (a) categories
of work fall outside the specifications of the GPO/regional printing
procurement office general purpose contracts, and/or (b) geographical
location of a DOE organization creates delays in obtaining satisfac
tory delivery. The GPO and regional printing procurement office
should be requested to arran~e for pickup and delivery at the
originator's site, or limit bidders to an appropriate geographical
area and provide for direct contact between the printer and the
requesting office. All billing and contract amendments must be made
through the GPO and regional printing procurement office which serve
as the contracting office.
Section 51
b. Printing Equipment Acquisitions and Disposals.
(1) Acquisitions.
(a) Requests for acquisition of electronic and strike-on composition
printing, duplicating, binding, and auxiliary equipment, with
justification, shall be forwarded to MA-40 for approval and/or
coordination with Joint Committee on Printing. The justifica
tion shall contain the make, model, and cost of the proposed
equipment, if applicable; the make, model, condition, serial
number, age, estimated cost, or value of equipment to be
replaced; a detailed summary of all work to be performed,
benefits to be derived, and explanation for rejection of the
alternatives. If the request is for replacement equipment, give
planned disposition of existing equipment.
DOE l340.1A
8-25-82
VI-5
e. Order forms used by the library or archive should contain a notice
warning of copyright restrictions. This notice should be printed in
a box on the order form and located adjacent to the space calling for
the name or signature of the person using the form.
4. PROCEDURES AND GUIDELINES.
a. Printing Obtained Through the Government Printing Office or a Regional
Printing Procurement Office.
(1) When a field organization or a contractor requisitions printing from
a Regional Printing Procurement Office it shall be in accordance
with the procedures outlined in the GPO "Agency Procedural Handbook
for Commerci al Procurement of Pri nti ng Services. II All contractors
should indicate on the requisition that the work ~s being performed
for the U.S. Department of Energy, as well as their own identifica
tion. Each requisition must carry a complete billing address. The
locations and telephone numbers of the regional printing procurement
office are contained in Attachment VI-2.
(2) Term contracts may be requested from the GPO or regional printing
procurement office by Headquarters, field organizations, and
contractors by submitting a Standard Form 1 when: (a) categories
of work fall outside the specifications of the GPO/regional printing
procurement office general purpose contracts, and/or (b) geographical
location of a DOE organization creates delays in obtaining satisfac
tory delivery. The GPO and regional printing procurement office
should be requested to arran~e for pickup and delivery at the
originator's site, or limit bidders to an appropriate geographical
area and provide for direct contact between the printer and the
requesting office. All billing and contract amendments must be made
through the GPO and regional printing procurement office which serve
as the contracting office.
b. Printing Equipment Acquisitions and Disposals.
(1) Acquisitions.
(a) Requests for acquisition of electronic and strike-on composition
printing, duplicating, binding, and auxiliary equipment, with
justification, shall be forwarded to MA-40 for approval and/or
coordination with Joint Committee on Printing. The justifica
tion shall contain the make, model, and cost of the proposed
equipment, if applicable; the make, model, condition, serial
number, age, estimated cost, or value of equipment to be
replaced; a detailed summary of all work to be performed,
benefits to be derived, and explanation for rejection of the
alternatives. If the request is for replacement equipment, give
planned disposition of existing equipment.
VI-6 DOE l340.1A
8-25-82
1 Strike-on composition equipment for the purpose of this
directive includes, but is not limited to, AM Varityper and
IBM Selectric Composer regardless of cost.
Section 52
2 Electrostatic copying equipment requiring MA-40 approval
prior to acquisition includes, but is not limited to,
Xerox 9200, Xerox 9400, Kodak 100AF, Kodak 150AF, and IBM
Copier III units when used in duplicating facilities.
(b) All requests must contain a summary of discussions and/or
correspondence with the· appropriate regional printing
procurement office on the feasibility of commercial procurement
for those items to be produced on the proposed equipment.
(2) Disposals. Disposal of composition, printing, bindinq, duplicating,
and auxiliary equipment shall be accomplished in accordance with the
provisions of the DOE property management regulations. In addition,
for all columns 1 and 2 equipment which is removed from a printing
plant, a Joint Committee on Printing Form No.7, "Excess Equipment"
must be submitted to MA-40 for coordination with the Joint Committee
on Printing. Exception: if the column 1 equipment is needed at
another site, that office shall submit a request for transfer with
justification to MA-40 for coordination with the Joint Committee on
Printing. If the transfer is approved, no Joint Committee on
Printi ng report is requi red •.
(3) Request for Proposals for Printing Equipment. Approval must be
obtained from MA-40 before a field organization or contractor can
issue a request for proposal for electronic composition, printing,
duplicating, and related equipment.
(4) Collators. Acquisition of stand-alone power-operated collators for
other-than-authorized printing plants shall be reported on Joint
Committee on Printing Form No.3, "Acquisition of Power-operated
Collators for Use in Facilities Other Than Printing Plants" to MA-40
for coordination with Joint Committee on Printing. Disposition shall
be accomplished in accordance with the provisions of DOE property
management regulations.
(5) Establishment or Disestablishment of Printing Plants. Request for
authorization to establish or disestablish a printing plant shall be
forwarded to MA-40 for review and submission to the Joint Committee
on Printing.
(a) For establishment of a new plant, identify:
1 Types and quantity of work to be procured commercially.
2 Types and quantity of work that are not procurable through
the GPO/regional printing procurement office and reasons
therefor.
VI-6 DOE l340.1A
8-25-82
1 Strike-on composition equipment for the purpose of this
directive includes, but is not limited to, AM Varityper and
IBM Selectric Composer regardless of cost.
2 Electrostatic copying equipment requiring MA-40 approval
prior to acquisition includes, but is not limited to,
Xerox 9200, Xerox 9400, Kodak 100AF, Kodak 150AF, and IBM
Copier III units when used in duplicating facilities.
(b) All requests must contain a summary of discussions and/or
correspondence with the· appropriate regional printing
procurement office on the feasibility of commercial procurement
for those items to be produced on the proposed equipment.
(2) Disposals. Disposal of composition, printing, bindinq, duplicating,
and auxiliary equipment shall be accomplished in accordance with the
provisions of the DOE property management regulations. In addition,
for all columns 1 and 2 equipment which is removed from a printing
plant, a Joint Committee on Printing Form No.7, "Excess Equipment"
must be submitted to MA-40 for coordination with the Joint Committee
on Printing. Exception: if the column 1 equipment is needed at
another site, that office shall submit a request for transfer with
justification to MA-40 for coordination with the Joint Committee on
Printing. If the transfer is approved, no Joint Committee on
Printi ng report is requi red •.
Section 53
(3) Request for Proposals for Printing Equipment. Approval must be
obtained from MA-40 before a field organization or contractor can
issue a request for proposal for electronic composition, printing,
duplicating, and related equipment.
(4) Collators. Acquisition of stand-alone power-operated collators for
other-than-authorized printing plants shall be reported on Joint
Committee on Printing Form No.3, "Acquisition of Power-operated
Collators for Use in Facilities Other Than Printing Plants" to MA-40
for coordination with Joint Committee on Printing. Disposition shall
be accomplished in accordance with the provisions of DOE property
management regulations.
(5) Establishment or Disestablishment of Printing Plants. Request for
authorization to establish or disestablish a printing plant shall be
forwarded to MA-40 for review and submission to the Joint Committee
on Printing.
(a) For establishment of a new plant, identify:
1 Types and quantity of work to be procured commercially.
2 Types and quantity of work that are not procurable through
the GPO/regional printing procurement office and reasons
therefor.
DOE l340.1A
8-25-82
VI-7
3 Existing duplicating and copying equipment showing trade
name, model number, serial number, size, condition, age, and
estimated present value using Joint Committee on Printing
Form No.5, "Annual Pl ant Inventory."
4 Additional equipment required, estimated cost, intended
use, and benefits.
(b) For disestablishment of an authorized plant, state reasons and
provide an inventory of existing printing plant equipment on
Joint Committee on Printing Form No.5, indicate disposition
plans for excess equipment and justification for retention of
equipment that is not declared excess.
(6) Joint Committee on Printing Reports shall be prepared as outlined in
Title IV of the "Government Printing and Binding Regulations. 1I
Copies shall be forwarded to MA-40 in time to assure receipt of a
minimum of 2 weeks before the Joint Committee on Printing due date.
c. Word Processing Equipment Acquisitions Guidelines.
(1) Headquarters. All requests for the acquisition of word processing/
text editing systems shall be forwarded to MA-40 and contain the
following information:
(a) Location and type of word processing/text editing systems
currently assigned to requesting office.
(b) Weekly workload (based on 50-line single-spaced pages),
current and projected.
(c) Current authorized staffing (professional and secretarial).
(d) Alternative methods considered to meet program requirements.
(e) Impact on program if requested equipment is not acquired.
(2) Field Organizations.
(al A DOE or contractor official should be designated to review
all requests for the acquisition of word processing/text editing
equipment to assure compliance with the provisions of this
Order.
(b) Requests for the acquisition of word processing/text editing
systems should cover the information identified below and be
submitted to the designated official responsible for word
processing management program.
DOE l340.1A
8-25-82
VI-7
3 Existing duplicating and copying equipment showing trade
name, model number, serial number, size, condition, age, and
estimated present value using Joint Committee on Printing
Form No.5, "Annual Pl ant Inventory."
4 Additional equipment required, estimated cost, intended
use, and benefits.
Section 54
(b) For disestablishment of an authorized plant, state reasons and
provide an inventory of existing printing plant equipment on
Joint Committee on Printing Form No.5, indicate disposition
plans for excess equipment and justification for retention of
equipment that is not declared excess.
(6) Joint Committee on Printing Reports shall be prepared as outlined in
Title IV of the "Government Printing and Binding Regulations. 1I
Copies shall be forwarded to MA-40 in time to assure receipt of a
minimum of 2 weeks before the Joint Committee on Printing due date.
c. Word Processing Equipment Acquisitions Guidelines.
(1) Headquarters. All requests for the acquisition of word processing/
text editing systems shall be forwarded to MA-40 and contain the
following information:
(a) Location and type of word processing/text editing systems
currently assigned to requesting office.
(b) Weekly workload (based on 50-line single-spaced pages),
current and projected.
(c) Current authorized staffing (professional and secretarial).
(d) Alternative methods considered to meet program requirements.
(e) Impact on program if requested equipment is not acquired.
(2) Field Organizations.
(al A DOE or contractor official should be designated to review
all requests for the acquisition of word processing/text editing
equipment to assure compliance with the provisions of this
Order.
(b) Requests for the acquisition of word processing/text editing
systems should cover the information identified below and be
submitted to the designated official responsible for word
processing management program.
VI-8 DOE l340.1A
8-25-82
1 Location and type of word processing/text editing systems
currently assigned to requesting office.
2 The number of lines of original and repetitive typing
required in a 2-week period (for this purpose revised lines
are counted as original typing lines and repetitive typing is
the retyping of a line that remains unchanged).
3 Annual costs using standard typewriters.
a Labor. Compute time required to type on standard
typewriters the total workload identified in subpara
graph 2, above, and multiply by 26. Assign annual cost
based on current labor rate and actual hours required.
b Equipment. Amortize the original cost of the standard
typewriter(s) over a 5-year period.
c Total Costs. Add the labor and equipment costs to
determine total 'cost using standard typewriter(s).
4 Estimated annual costs using the proposed wordprocessing
equipment.
a Labor. Determine the time to type the original and
repetitive typing identified in subparagraph 2, above, on
the proposed word processing equipment, and mLntiply
by 26. Assign annual cost based on current labor rate and
actual hours required.
b Equipment. Amortize the cost of the word processing
unit(s) over a 5-year period (lease costs may be used if
the equipment is leased).
c Total Costs. Add the labor and equipment costs to
determine the total cost using word processing equipment.
5 If the total annual cost of using word processing equipment
is greater than that of standard typewriter(s), the proposed
word processing equipment should not be acquired.
6 Current authorized staffing (professional and secretarial).
7 Lease-versus-purchase analysis (using criteria in
subparagraph (c), below).
8' Alternative methods considered to meet program requirements.
9 Impact on program if requested equipment is not acquired.
VI-8 DOE l340.1A
8-25-82
1 Location and type of word processing/text editing systems
currently assigned to requesting office.
Section 55
2 The number of lines of original and repetitive typing
required in a 2-week period (for this purpose revised lines
are counted as original typing lines and repetitive typing is
the retyping of a line that remains unchanged).
3 Annual costs using standard typewriters.
a Labor. Compute time required to type on standard
typewriters the total workload identified in subpara
graph 2, above, and multiply by 26. Assign annual cost
based on current labor rate and actual hours required.
b Equipment. Amortize the original cost of the standard
typewriter(s) over a 5-year period.
c Total Costs. Add the labor and equipment costs to
determine total 'cost using standard typewriter(s).
4 Estimated annual costs using the proposed wordprocessing
equipment.
a Labor. Determine the time to type the original and
repetitive typing identified in subparagraph 2, above, on
the proposed word processing equipment, and mLntiply
by 26. Assign annual cost based on current labor rate and
actual hours required.
b Equipment. Amortize the cost of the word processing
unit(s) over a 5-year period (lease costs may be used if
the equipment is leased).
c Total Costs. Add the labor and equipment costs to
determine the total cost using word processing equipment.
5 If the total annual cost of using word processing equipment
is greater than that of standard typewriter(s), the proposed
word processing equipment should not be acquired.
6 Current authorized staffing (professional and secretarial).
7 Lease-versus-purchase analysis (using criteria in
subparagraph (c), below).
8' Alternative methods considered to meet program requirements.
9 Impact on program if requested equipment is not acquired.
DOE l340.1A
8-25-82
VI-9
10 If the final product is composition, state quantity of
--- finished pages which will be composed.
(c) A 3-year time frame should be used for evaluating payback period
for the acquisition of all new word processin9/text editing
systems. A 2-year period should be used for the acquisition of
used or refurbished equipment.
(d) Word processing/text editing systems should be centralized
where possible.
(el Word processing/text editing systems should be reevaluated at
least annually to assure utilization complies with the
pr~visions of this Order.
(f) An inventory of word processing/text editing equipment should
be maintained, identifying owned and leased equipment,
manufacturer, model, acquisition date, cost, and category.
(g) The acquisition of communicating word processing/text editing
systems must be in accordance with this Order and with
DOE 5300.1, TELECOMMUNICATIONS.
(h) Each field organization and contractor shall submit an annual
report on word processing activities to MA-40 by 11-15 for the
preceding fiscal year. The report should contain the following:
1 Number of word processing/text editing units at beginning
and ending of fiscal year, identifying leased and owned
units.
2 Total cost of:
a Leased equipment.
b Owned equipment (Maintenance).
c Equipment purchases during reporting period.
d. Copying Equipment AcquiSitions Guidelines.
(1) Headquarters.
(a) Copying equipment shall be centralized, where possible, into
copy centers. Requests with justification for decentralized
copiers shall be submitted on DOE Form AD-H23, IIRequest for
Copying Equipment,1I (see Attachment VI-3) to MA-40 for evalua
tion and appropriate action.
DOE l340.1A
8-25-82
VI-9
10 If the final product is composition, state quantity of
--- finished pages which will be composed.
Section 56
(c) A 3-year time frame should be used for evaluating payback period
for the acquisition of all new word processin9/text editing
systems. A 2-year period should be used for the acquisition of
used or refurbished equipment.
(d) Word processing/text editing systems should be centralized
where possible.
(el Word processing/text editing systems should be reevaluated at
least annually to assure utilization complies with the
pr~visions of this Order.
(f) An inventory of word processing/text editing equipment should
be maintained, identifying owned and leased equipment,
manufacturer, model, acquisition date, cost, and category.
(g) The acquisition of communicating word processing/text editing
systems must be in accordance with this Order and with
DOE 5300.1, TELECOMMUNICATIONS.
(h) Each field organization and contractor shall submit an annual
report on word processing activities to MA-40 by 11-15 for the
preceding fiscal year. The report should contain the following:
1 Number of word processing/text editing units at beginning
and ending of fiscal year, identifying leased and owned
units.
2 Total cost of:
a Leased equipment.
b Owned equipment (Maintenance).
c Equipment purchases during reporting period.
d. Copying Equipment AcquiSitions Guidelines.
(1) Headquarters.
(a) Copying equipment shall be centralized, where possible, into
copy centers. Requests with justification for decentralized
copiers shall be submitted on DOE Form AD-H23, IIRequest for
Copying Equipment,1I (see Attachment VI-3) to MA-40 for evalua
tion and appropriate action.
VI-lO DOE l340.1A
8-25-82
(b) Copying requirements which exceed 600 total copies should
be referred to the Printing Operations Branch (MA-452) for
reproduction.
(2) Field Organizations and Contractors.
(a) Copying equipment should be centralized into copy centers,
where possible, based on program requirements and proximity to
the nearest duplicating facility or inhouse printing plant.
(b) A designated DOE or contractor official should review and
approve or disapprove all requests for the acquisition of
equipment to assure compliance with the provisions of this
Order.
(c) In the selection of equipment, a comparison of various makes
and models of equipment should be considered as well as the use
of offset duplicating. See Attachment VI-3 for suggested format
for analyzing copying requirements. .
(d) A lease-versus-purchase analysis should ~e conducted for the
acquisition of all copying equipment with the following
guidelines:
1 A 3-year time frame should be used in evaluating the payback
period for all new equipment.
2 A 2-year time frame should be used for refurbished equipment.
(e) Reports. Each field organization and contractor shall submit
an annual report on copying activities to MA-40 by 11-15 for the
preceding fiscal year. The report should contain the following:
1 Number of copiers beginning and ending of fiscal year,
identifying number of leased and owned copiers.
2 Total copies reproduced on:
a Leased equipment.
b Owned equipment
3 Total cost of (labor