DOE O 1340.1, Management of Public Communications Publications, and Scientific, Engineering, and Technical Publications

u.s. Department of Energy Washington, D.C. ORDER I DOE 1340.1 I Call¢ lett "'1 '/::>OC I!~·I A­ ~ ~ - ;u:' • 4f3- 8-10-79 SUBJECT: MANAGEMENT OF PUBLIC COMMUNICATIONS PUBLICATIONS, AND SCIENTIFIC, TECHNICAL, AND ENGINEERING PUBLICATIONS 1. PURPOSE. This order prescribes policies, standards, and procedures for effective management of Department of Energy (DOE) .publications. 2. SCOPE. The provisions of this order apply to all elements of the DOE including the Federal Energy Regulatory Commission (FERC), the Energy Information Administration (EIA), and the Economic Regulatory Administration (ERA), except for their statutory responsibilities and authorities that exempt these named offices and their contractors from compliance with certain aspects of this order. This order also applies to all DOE contractors and grantees and their contractors and subcon­ tractors who produce publications or obtain publication service with DOE funds. 3. REFERENCES. a. Public Law 95-91, "Department of Energy Organization Act," which established the Oepartment of Energy. b. Title 44 United States Code (U .S.C.), "Public Pri nt ing and Documents," which establishes policies concerning publications Government-wide. c. Title 5 U.S.C., Section 552, "Public Information: Agency Rules, Opinions, Orders, Records and Proceedings," which establishes "freedom of information" policies for publ;~ access to U.S. Government information. d. Title 39 U.S.C., Sections 4151-4168, "Restrictions on Use of Penalty Mail,'· which establishes policies on the use of penalty mail. e. "Government Printing and Rinding Regulations," Joint Committee on Printing (JCP), Congress of the United States, April 1977, No. 24, which establishes policies for the production of Government printing. f. "Government Paper Specifi cations Standards," Joi nt Committee on Printing, Congress of the United States, April 1977, which establishes standards for paper used in production of Government printing. DISTR I BUTION: All Departmental Elements Federal Energy Regulatory Commission INITIATED BY: Office of Administrative Services u.s. Department of Energy Washington, D.C. ORDER I DOE 1340.1 I Call¢ lett "'1 '/::>OC I!~·I A­ ~ ~ - ;u:' • 4f3- 8-10-79 SUBJECT: MANAGEMENT OF PUBLIC COMMUNICATIONS PUBLICATIONS, AND SCIENTIFIC, TECHNICAL, AND ENGINEERING PUBLICATIONS 1. PURPOSE. This order prescribes policies, standards, and procedures for effective management of Department of Energy (DOE) .publications. 2. SCOPE. The provisions of this order apply to all elements of the DOE including the Federal Energy Regulatory Commission (FERC), the Energy Information Administration (EIA), and the Economic Regulatory Administration (ERA), except for their statutory responsibilities and authorities that exempt these named offices and their contractors from compliance with certain aspects of this order. This order also applies to all DOE contractors and grantees and their contractors and subcon­ tractors who produce publications or obtain publication service with DOE funds. 3. REFERENCES. a. Public Law 95-91, "Department of Energy Organization Act," which established the Oepartment of Energy. b. Title 44 United States Code (U .S.C.), "Public Pri nt ing and Documents," which establishes policies concerning publications Government-wide. c. Title 5 U.S.C., Section 552, "Public Information: Agency Rules, Opinions, Orders, Records and Proceedings," which establishes "freedom of information" policies for publ;~ access to U.S. Government information.

d. Title 39 U.S.C., Sections 4151-4168, "Restrictions on Use of Penalty Mail,'· which establishes policies on the use of penalty mail. e. "Government Printing and Rinding Regulations," Joint Committee on Printing (JCP), Congress of the United States, April 1977, No. 24, which establishes policies for the production of Government printing. f. "Government Paper Specifi cations Standards," Joi nt Committee on Printing, Congress of the United States, April 1977, which establishes standards for paper used in production of Government printing. DISTR I BUTION: All Departmental Elements Federal Energy Regulatory Commission INITIATED BY: Office of Administrative Services 2 UOE 1340.1 8-10-79 g. Federal Supply Schedule, Basis 1G 733 Part III, Section C, Number 7333, "Visual Arts, Graphics, and Associated Services," General Services Administration (GSA), which is a schedule of approved suppliers for these products. h. "Agency Procedural Handbook for Commercial Procurement of Printing Services," Government Printing Office, October 1975, which outlines procedures to be followed in working with the Government Printing Office. i. Office of Management and Budget Circular A-3, "Government Periodicals," 5-18-72, which establishes the policies and procedures relating to the statutory responsibility (Title 44 U.S.C. 1108) of Department heads to justify both the necessity of certain periodicals and the availability of appropriated funds to issue them. j. DOE 1330.2, "Uniform Contractor Report ing System," of 3-1-79,and DOE/CR-OOOl/2, "Uniform Contractor Reporting System Guidelines," which establishes requirements for reporting to the Department. k. DOE Technical Infonnation Center, DOE/TIC-4603, "Scientific, Technical and Engineering Publications Handbook," which outlines procedures to be followed with the technical information program. 1. Technical Information Distribution, TID-4500, "Standard Distribution for Unclassified Scientific and Technical Reports,1I and M-3679, "Standard Distribution for Classified Scientific and Technical Reports," DOE Technical Information Center, which establish standard distribution patterns for DOE scientific and technical reports. m. DOE 1000.2, "Department Seal and F1ag,1I of 8-25-78, which prescribes policies on the use of the Departmental seal. n. American National Standards Institute (ANSI) standards which establishes standards for scientific and technical reports! (1) ANSI Standard Z39.14-71, "Writing Abstracts. 1I (2) ANSI Standard Z39.18-74, "O ut1ines for Fonnat and Production of Scientific and Technical Reports." (3) ANSI Sta"ndard Z39.23-74, "Technical Report Number." o. DOE 5650.2, "Classification of Information Manual ,II of 12-12-78, which establishes policies and procedures for the management of the DOE classification system. 2 UOE 1340.1 8-10-79 g. Federal Supply Schedule, Basis 1G 733 Part III, Section C, Number 7333, "Visual Arts, Graphics, and Associated Services," General Services Administration (GSA), which is a schedule of approved suppliers for these products. h. "Agency Procedural Handbook for Commercial Procurement of Printing Services," Government Printing Office, October 1975, which outlines procedures to be followed in working with the Government Printing Office. i. Office of Management and Budget Circular A-3, "Government Periodicals," 5-18-72, which establishes the policies and procedures relating to the statutory responsibility (Title 44 U.S.C. 1108) of Department heads to justify both the necessity of certain periodicals and the availability of appropriated funds to issue them.

j. DOE 1330.2, "Uniform Contractor Report ing System," of 3-1-79,and DOE/CR-OOOl/2, "Uniform Contractor Reporting System Guidelines," which establishes requirements for reporting to the Department. k. DOE Technical Infonnation Center, DOE/TIC-4603, "Scientific, Technical and Engineering Publications Handbook," which outlines procedures to be followed with the technical information program. 1. Technical Information Distribution, TID-4500, "Standard Distribution for Unclassified Scientific and Technical Reports,1I and M-3679, "Standard Distribution for Classified Scientific and Technical Reports," DOE Technical Information Center, which establish standard distribution patterns for DOE scientific and technical reports. m. DOE 1000.2, "Department Seal and F1ag,1I of 8-25-78, which prescribes policies on the use of the Departmental seal. n. American National Standards Institute (ANSI) standards which establishes standards for scientific and technical reports! (1) ANSI Standard Z39.14-71, "Writing Abstracts. 1I (2) ANSI Standard Z39.18-74, "O ut1ines for Fonnat and Production of Scientific and Technical Reports." (3) ANSI Sta"ndard Z39.23-74, "Technical Report Number." o. DOE 5650.2, "Classification of Information Manual ,II of 12-12-78, which establishes policies and procedures for the management of the DOE classification system. DOE 1340.1 8-10-79 3 (and 4) p. Atomic Energy Act of 1945, as amended, which established procedures for control of atomic energy information. q. DOE Procurement Regulations, 41 CFR Part 9, 5-21-79, which implements and supplements Federal Procurement Regulations in relation to Department procurement. r. DOE Assistance Regulations, 10 CFR Part 600, 3-1-79, which implements and supplements the Federal Grant and Cooperative Agreement Act of 1977 (Public Law 95-224) in relation to providing financial assistance. FOR THE SECRETARY OF ENERGY: William S. Heffelfinger Director of Administration DOE 1340.1 8-10-79 3 (and 4) p. Atomic Energy Act of 1945, as amended, which established procedures for control of atomic energy information. q. DOE Procurement Regulations, 41 CFR Part 9, 5-21-79, which implements and supplements Federal Procurement Regulations in relation to Department procurement. r. DOE Assistance Regulations, 10 CFR Part 600, 3-1-79, which implements and supplements the Federal Grant and Cooperative Agreement Act of 1977 (Public Law 95-224) in relation to providing financial assistance. FOR THE SECRETARY OF ENERGY: William S. Heffelfinger Director of Administration DOE 1340.1 8-10-79 CHAPTER I - DEFINITIONS TABLE OF CONTENTS CHAPTER II - POLICY, RESPONSIBILITIES? AND AUTHORITIES i Paye I-I 1. Policy ••••••••••••••••• ~.................................... 11-1 2. Overall Responsibilities and Authorities.................... 11-1 CHAPTER III - PUBLIC COMMUNICATIONS PUBLICATIONS 1. General ••••••••••••••••••••••••••••••••••••••••••••••••••••• 111-1 2. Responsibilities and Authorities............................ 111-1 3. Guidelines •••••••••••••••••••••••••••••••••••••••••••••••••• 111-2 Attachment 111-1 - Public Communications Approval Request... 111-5 CHAPTER IV - SCIENTIFIC? TECHNICAL, AND ENGINEERING PUBLICATIONS 1. General..................................................... IV-l 2. Responsibilities and Authorities............................ IV-l 3. Guidelines.................................................. IV-4

Attachment IV-l - DOE and Major Contractor Recolllmendations for Disposition of Scientific and Technical Documents....................... IV-5 Attachment IV-2 - University-Type Contractor and Grantee Recommendations for Disposition of Scientific and Technical Documents........ IV-7 Attachment IV-3 - DOE Minimum Reporting Requirements........ IV-9 CHAPTER V - DESIGN 1. General..................................................... V-I 2. Responsibilities and Authorities............................ V-I 3. Standards and Guidelines.................................... V-2 CHAPTER VI - PRINTING AND RELATED ACTIVITIES 1. General..................................................... VI-I 2. Responsibilities and Authorities............................ VI-l 3. Copyright Restrictions...................................... VI-3 4. Procedures and Guidelines................................... VI-5 Attachment VI-l - DOE Authorized Printing Plants............ VI-13 Attachment VI-2 - Regional Printing Procurement Offices..... VI-17 Attachment VI-3 - Request for Copying Eguipment............. VI-19 DOE 1340.1 8-10-79 CHAPTER I - DEFINITIONS TABLE OF CONTENTS CHAPTER II - POLICY, RESPONSIBILITIES? AND AUTHORITIES i Paye I-I 1. Policy ••••••••••••••••• ~.................................... 11-1 2. Overall Responsibilities and Authorities.................... 11-1 CHAPTER III - PUBLIC COMMUNICATIONS PUBLICATIONS 1. General ••••••••••••••••••••••••••••••••••••••••••••••••••••• 111-1 2. Responsibilities and Authorities............................ 111-1 3. Guidelines •••••••••••••••••••••••••••••••••••••••••••••••••• 111-2 Attachment 111-1 - Public Communications Approval Request... 111-5 CHAPTER IV - SCIENTIFIC? TECHNICAL, AND ENGINEERING PUBLICATIONS 1. General..................................................... IV-l 2. Responsibilities and Authorities............................ IV-l 3. Guidelines.................................................. IV-4 Attachment IV-l - DOE and Major Contractor Recolllmendations for Disposition of Scientific and Technical Documents....................... IV-5 Attachment IV-2 - University-Type Contractor and Grantee Recommendations for Disposition of Scientific and Technical Documents........ IV-7 Attachment IV-3 - DOE Minimum Reporting Requirements........ IV-9 CHAPTER V - DESIGN 1. General..................................................... V-I 2. Responsibilities and Authorities............................ V-I 3. Standards and Guidelines.................................... V-2 CHAPTER VI - PRINTING AND RELATED ACTIVITIES 1. General..................................................... VI-I 2. Responsibilities and Authorities............................ VI-l 3. Copyright Restrictions...................................... VI-3 4. Procedures and Guidelines................................... VI-5 Attachment VI-l - DOE Authorized Printing Plants............ VI-13 Attachment VI-2 - Regional Printing Procurement Offices..... VI-17 Attachment VI-3 - Request for Copying Eguipment............. VI-19 ii DOE 1340. 1 8-10-79 CHAPTER VII - PUBLICATIONS REGISTRY, DISTRIBUTION, AND INVENTORY .. MANAGEMENT . 1. General ••••••••••••••••••••••••••••••••••••••••••••••••••••• VII-l 2. Responsibilities and Authorities •••••••••••••••••• ~ ••••••••• VII-1 ii DOE 1340. 1 8-10-79 CHAPTER VII - PUBLICATIONS REGISTRY, DISTRIBUTION, AND INVENTORY .. MANAGEMENT .

1. General ••••••••••••••••••••••••••••••••••••••••••••••••••••• VII-l 2. Responsibilities and Authorities •••••••••••••••••• ~ ••••••••• VII-1 DOE 1340.1 8-10-79 CHAPTER I DEFINITIONS 1-1 1. Publications. All documents produced by printing, copying, and microfonn methods using DOE funds which are intended for or which may result in distribution outside of the originating organization. This includes, but is not limited to, public communications publica­ tions; scientific, technical and engineering publications; adminis­ trative and program reports, periodicals, and books;.documents describing plans or policies; statistical and regulatory reports; and documents intended for other Government entities and public or 'private organiza­ tions. It also includes briefing books, legislative impact analyses, annual reports, and similar publications that are distributed externally, however limited. Not included in this definition are press releases and advisories, speeches, correspondence, memoranda, forms, directives, and "Federal Register" issuances. Three special categories of publications are: a. Public Communications Publications. All 'publications which are intended for distribution by DOE or its contractors to the public, including those of more limited circulation that involve OOE'policy changes or matters of current public controversy or concern. These include, but are not limited to, pamphlets, folders, booklets, posters, periodicals, newsletters and similar printed material. (See chapter III.) b. Scientific, Technical, and Engineering Publications. Publications containing scientific, technical, engineering, planning, educational information, environmental impact statements, and social, economic, energy-market-related information; reports; conference papers and proceedings; theses,translations, journal article reprints, engi­ neering drawings, and similar data. (See chapter IV.) The' audience for these publications is normally limited and identified. When the quantities to be printed exceed the total prescribed by the standard distribution lists (TIO-4500) by 100 copies, the document will be considered a public communications publication. c. Other Publications. Publications concerning matters of local interest only, those limited to materials which have been officially released and those comparable to publications made previously under substantially similar circumstances. For example, solicitation documents, contracts, notices of procurement, grant program announce­ ments, legal briefs, and patent applications are normally excluded from this order. It is recognized that under spe~ial cOl,1ditions a DOE 1340.1 8-10-79 CHAPTER I DEFINITIONS 1-1 1. Publications. All documents produced by printing, copying, and microfonn methods using DOE funds which are intended for or which may result in distribution outside of the originating organization. This includes, but is not limited to, public communications publica­ tions; scientific, technical and engineering publications; adminis­ trative and program reports, periodicals, and books;.documents describing plans or policies; statistical and regulatory reports; and documents intended for other Government entities and public or 'private organiza­ tions. It also includes briefing books, legislative impact analyses, annual reports, and similar publications that are distributed externally, however limited. Not included in this definition are press releases and advisories, speeches, correspondence, memoranda, forms, directives, and "Federal Register" issuances. Three special categories of publications are:

a. Public Communications Publications. All 'publications which are intended for distribution by DOE or its contractors to the public, including those of more limited circulation that involve OOE'policy changes or matters of current public controversy or concern. These include, but are not limited to, pamphlets, folders, booklets, posters, periodicals, newsletters and similar printed material. (See chapter III.) b. Scientific, Technical, and Engineering Publications. Publications containing scientific, technical, engineering, planning, educational information, environmental impact statements, and social, economic, energy-market-related information; reports; conference papers and proceedings; theses,translations, journal article reprints, engi­ neering drawings, and similar data. (See chapter IV.) The' audience for these publications is normally limited and identified. When the quantities to be printed exceed the total prescribed by the standard distribution lists (TIO-4500) by 100 copies, the document will be considered a public communications publication. c. Other Publications. Publications concerning matters of local interest only, those limited to materials which have been officially released and those comparable to publications made previously under substantially similar circumstances. For example, solicitation documents, contracts, notices of procurement, grant program announce­ ments, legal briefs, and patent applications are normally excluded from this order. It is recognized that under spe~ial cOl,1ditions a 1-2 DOE 1340.1 8-10-79 p~blicat1on normally excepted may require coordination with the Office of Public Affairs. In essence the interpretation of other publications is a ma~ter of judgment and common sense. . 2. Technical Information Center (TIC~. The DOE central facility for the collection, processing, distrlbution, inventory control, and archival retention of all DOE publications. 3. EnerBt Data Base (EDB). A file of bibliographic citations and abstracts of 0 publications and the world's energy literature. 4. bibliographic retrieval are concerned with all 5. COpying/Duplicating. The production of material by use of automatic copy-processing or copier-duplicating machines employing electrostatic, thermal and other copying processes. 6. Documentation. The incorporation of appropriate identification on a publication such as: document number; title; individual and corporate authors; contract number; whether revised or reprinted; volume number; conference information (title, date, place, sponsor{s), etc.); respon­ sible office, Departmental element and agency; date and place (city, state, and zip code) of publication; and any restrictions to its use such as security classification, proprietary restrictions, stock statement and disclaimer language. 7. Delign. The visual and aesthetic content of the publication, including i1 ustrations, photographs, charts, diagrams, graphs, maps, the use of color, type sizes, and word/space relationships. 8. Printing. The processes of composition, p1atemaking, imposition, presswork, binding, micropublishing, and the equipment identified in the tables in Title II of the JCP regulations and used in suc~ processes. 9. Micropublishing. Publications produced in miniaturized image format for general distribution as a substitute for conventionally printed material; microfilming of administrative records is not considered micropublishing.

10. Document Di stribut i on System (DDS). A Headquarters-managed computer-based system designed for updating distribution lists, production of mailing labels, and identification of copy requirements. 11. Standard Distribution System. A TIC-managed, computer-based system designed for the distribution of unclassified (TID-4500) and classified 1-2 DOE 1340.1 8-10-79 p~blicat1on normally excepted may require coordination with the Office of Public Affairs. In essence the interpretation of other publications is a ma~ter of judgment and common sense. . 2. Technical Information Center (TIC~. The DOE central facility for the collection, processing, distrlbution, inventory control, and archival retention of all DOE publications. 3. EnerBt Data Base (EDB). A file of bibliographic citations and abstracts of 0 publications and the world's energy literature. 4. bibliographic retrieval are concerned with all 5. COpying/Duplicating. The production of material by use of automatic copy-processing or copier-duplicating machines employing electrostatic, thermal and other copying processes. 6. Documentation. The incorporation of appropriate identification on a publication such as: document number; title; individual and corporate authors; contract number; whether revised or reprinted; volume number; conference information (title, date, place, sponsor{s), etc.); respon­ sible office, Departmental element and agency; date and place (city, state, and zip code) of publication; and any restrictions to its use such as security classification, proprietary restrictions, stock statement and disclaimer language. 7. Delign. The visual and aesthetic content of the publication, including i1 ustrations, photographs, charts, diagrams, graphs, maps, the use of color, type sizes, and word/space relationships. 8. Printing. The processes of composition, p1atemaking, imposition, presswork, binding, micropublishing, and the equipment identified in the tables in Title II of the JCP regulations and used in suc~ processes. 9. Micropublishing. Publications produced in miniaturized image format for general distribution as a substitute for conventionally printed material; microfilming of administrative records is not considered micropublishing. 10. Document Di stribut i on System (DDS). A Headquarters-managed computer-based system designed for updating distribution lists, production of mailing labels, and identification of copy requirements. 11. Standard Distribution System. A TIC-managed, computer-based system designed for the distribution of unclassified (TID-4500) and classified DOE 1340.1 8-10-79 1-3 (and 1-4) (M-3679) Scientific and technical publications, production of mailing labels, and identification of copy requirements. 12. Distribution. a. Initial or Primary. That distribution which is made automatically and routinely to an approved mailing list immediately following the initial printing. Normally, it will consist of one or more of the~ following mailing lists: (1) Office of Administrative Services (AD-40) Document Distribution System lists, (2) TIC Standard Category lists, (3) Special one-time lists, and (4) Storage copies for TIC secondary distributions. b. Secondary. Response to requests and distribution plans following the primary distribution. 13. Inventory Control. A central registry maintained by TIC of all DOE publications by unique identification number and titles which includes quantities and history of distribution.

14. Task. One of a series of logical steps necessary to achieve the purpose of a research, development, and demonstration (RD&D) procurement act ion. 15. Publications Registry. A TIC-managed, computer-based system for registering all DOE publications. 16. Field Organizations: For the purpose of this order includes only the eight operations offices and the ten regions. DOE 1340.1 8-10-79 1-3 (and 1-4) (M-3679) Scientific and technical publications, production of mailing labels, and identification of copy requirements. 12. Distribution. a. Initial or Primary. That distribution which is made automatically and routinely to an approved mailing list immediately following the initial printing. Normally, it will consist of one or more of the~ following mailing lists: (1) Office of Administrative Services (AD-40) Document Distribution System lists, (2) TIC Standard Category lists, (3) Special one-time lists, and (4) Storage copies for TIC secondary distributions. b. Secondary. Response to requests and distribution plans following the primary distribution. 13. Inventory Control. A central registry maintained by TIC of all DOE publications by unique identification number and titles which includes quantities and history of distribution. 14. Task. One of a series of logical steps necessary to achieve the purpose of a research, development, and demonstration (RD&D) procurement act ion. 15. Publications Registry. A TIC-managed, computer-based system for registering all DOE publications. 16. Field Organizations: For the purpose of this order includes only the eight operations offices and the ten regions. DOE 1340.1 8-10-79 11-1 CHAPTER II POLICY, RESPONSIBILITIES, AND AUTHORITIES 1. POLICY. The publications program shall be conducted in accordance with this order, provisions of law, and applicable regulations. The objectives of this chapter are to effectively originate, coordinate, produce, distribute, and inventory publications appropriately describ­ ing the Department's activities. 2. OVERALL RESPONSIBILITIES AND AUTHORITIES. a. and Institutional (1) Establishes policies for controlling nOE publications content, design, documentation, attribution, registry, inventory, and distribution. (2) Establishes policies, standards, procedures and guidelines for reporting, collecting, processing, and disseminating information resulting from DOE programs. (3) Establishes policies for the sale of information products through authorized outlets and limits free distribution to the minimum consistent with DOE objectives. (4) Ensures that public communication publications have appropriate clearances before approval for printing. (5) With the assistance and concurrence of the Assistant Secretaries for Defense Programs and International Affairs, Office of General Counsel, and the appropriate program Assistant Secretaries develops foreign agreements for information exchange. b. Director of Administration (AD-I). (1) Represents DOE with the Joint Committee on Printing (JCP), Government Printing Office (GPO), General Services Administration (GSA) and, in collaboration with the Assistant Secretary for Intergovernmental and Institutional Relations (IR-l), other organizations concerning printing and related printing activities. (2) Develops, implements, and evaluates policies, standards, and procedures for printing and related printing activities to ensure that DOE publications are produced in accordance with this order, provisions of law, and applicable regulations.

DOE 1340.1 8-10-79 11-1 CHAPTER II POLICY, RESPONSIBILITIES, AND AUTHORITIES 1. POLICY. The publications program shall be conducted in accordance with this order, provisions of law, and applicable regulations. The objectives of this chapter are to effectively originate, coordinate, produce, distribute, and inventory publications appropriately describ­ ing the Department's activities. 2. OVERALL RESPONSIBILITIES AND AUTHORITIES. a. and Institutional (1) Establishes policies for controlling nOE publications content, design, documentation, attribution, registry, inventory, and distribution. (2) Establishes policies, standards, procedures and guidelines for reporting, collecting, processing, and disseminating information resulting from DOE programs. (3) Establishes policies for the sale of information products through authorized outlets and limits free distribution to the minimum consistent with DOE objectives. (4) Ensures that public communication publications have appropriate clearances before approval for printing. (5) With the assistance and concurrence of the Assistant Secretaries for Defense Programs and International Affairs, Office of General Counsel, and the appropriate program Assistant Secretaries develops foreign agreements for information exchange. b. Director of Administration (AD-I). (1) Represents DOE with the Joint Committee on Printing (JCP), Government Printing Office (GPO), General Services Administration (GSA) and, in collaboration with the Assistant Secretary for Intergovernmental and Institutional Relations (IR-l), other organizations concerning printing and related printing activities. (2) Develops, implements, and evaluates policies, standards, and procedures for printing and related printing activities to ensure that DOE publications are produced in accordance with this order, provisions of law, and applicable regulations. 11-2 OOE 1340.1 8-10-79 c. d. (3) In consultation with IR, develops and implements a program to evaluate Departmentwide publication printing activities. (4) After review by the Office of Public Affairs (IR-6), forwards to the Office of Management and Rudget, as appropriate, requests for establishment or continuation of journals; magazines, newsletters, periodicals, and similar publications as required by the Office of Management and Budget (OMB) Circular No. A-3, "Government Periodicals." Ensures that IR-1 have IR-1 have e. General Counsel (GC-1). (1) When requested the Assistant General Counsel for Legal Counsel will assure that the substance of a publication is in accor­ dance with all laws and regulations other than those spelled out in subparagraph (2). (2) The ~ssistant General Counsel for Patents assures that proposed scientific, technical, and engineering publications have patent clearance and that proposed publications referred by originating organizations or IR-1 comply with laws and regulations concerning patents, copyrights, trademarks, disclaimer notices, and nond; sclosure of propri etary data. (3) Public communications publications when referred ~o GC-1 will be reviewed as in subparagraphs (1) and (2). f. Director of Procurement and Contracts Mana ement PR-1. Includes anguage 1n procurement regu at10ns w lC conforms to this order and assures that provisions of contracts and other agreements which result in reports, design, graphiCS, and publications produced and distributed at DOE expense are consistent with such language.

g. Heads of Headquarters and Field Organizations, and Chairman FERC. (1) Ensure that DOE and DOE contractor organizations comply with the provisions of this order, and that appropriate language is included in contracts which they negotiate and administer. (2) Establish the need for, the content of, and the intended audience of publications they propose originating. 11-2 OOE 1340.1 8-10-79 c. d. (3) In consultation with IR, develops and implements a program to evaluate Departmentwide publication printing activities. (4) After review by the Office of Public Affairs (IR-6), forwards to the Office of Management and Rudget, as appropriate, requests for establishment or continuation of journals; magazines, newsletters, periodicals, and similar publications as required by the Office of Management and Budget (OMB) Circular No. A-3, "Government Periodicals." Ensures that IR-1 have IR-1 have e. General Counsel (GC-1). (1) When requested the Assistant General Counsel for Legal Counsel will assure that the substance of a publication is in accor­ dance with all laws and regulations other than those spelled out in subparagraph (2). (2) The ~ssistant General Counsel for Patents assures that proposed scientific, technical, and engineering publications have patent clearance and that proposed publications referred by originating organizations or IR-1 comply with laws and regulations concerning patents, copyrights, trademarks, disclaimer notices, and nond; sclosure of propri etary data. (3) Public communications publications when referred ~o GC-1 will be reviewed as in subparagraphs (1) and (2). f. Director of Procurement and Contracts Mana ement PR-1. Includes anguage 1n procurement regu at10ns w lC conforms to this order and assures that provisions of contracts and other agreements which result in reports, design, graphiCS, and publications produced and distributed at DOE expense are consistent with such language. g. Heads of Headquarters and Field Organizations, and Chairman FERC. (1) Ensure that DOE and DOE contractor organizations comply with the provisions of this order, and that appropriate language is included in contracts which they negotiate and administer. (2) Establish the need for, the content of, and the intended audience of publications they propose originating. DOE 1340.1 8-10-79 II-3 (and II-4) (3) Ensure that their proposed public communications publications and those of their contractors are submitted to IR-6 or its delegate for review, and that required clearances (policy, patent, classification, etc.) are obtained. (4) As appropriate, designate a publications' coordinator to coordinate their publications activities and requests, includ­ ing provision of distribution information, e.g., number of copies required, and mailing addresses. . (5) Request publications support services, including graphics, composition, printing, and distribution through appropriate channels: Headquarters through the Office of Administrative Services (AD-40); field through associated DOE contractors, regional printing procurement offices (RPPO' s), and/or TIC. Headquarters, in collaboration with the Office of Technical Information (rR-14) and AD-40, may request specialized support services such as editing and marketing from TIC. (6) (7) Recommend to TIC changes, additions, and deletions to be made in the standard distribution lists (TID-4500 and M-3679) as appropriate; ensure that the specified number of copies of technical reports and public communications publications are sent to the Technical Information Center, 0ak Ridge, Tennessee, for processing and di stribut ion.

Coordinate with TIC the foreign language translation and subsequent publication of scientific, technical, and engineering information necessary to carry out DOE programs,' and deposit with TIC all foreign language publications received through exchange programs. (R) Submit to IR-1 requests to originate or continue periodicals. (9) Submit to AD-l requests to deviate from JCP regulations. (10) Field organization heads review and evaluate the programs in public communications publications in collaboration with IR-6, and scientific, technical, and engineering publications with IR-14, and printing activities with AD-40. h. Administrator Ene Information Administration E1-1. Estab- ishes po lcies, proce ures, standards, and guidelines for the content, design, documentation, attribution, registry, inventory, distribution, and dissemination of energy information collected, processed or prepared by EI in accordance with provisions of law and applicable regulations. DOE 1340.1 8-10-79 II-3 (and II-4) (3) Ensure that their proposed public communications publications and those of their contractors are submitted to IR-6 or its delegate for review, and that required clearances (policy, patent, classification, etc.) are obtained. (4) As appropriate, designate a publications' coordinator to coordinate their publications activities and requests, includ­ ing provision of distribution information, e.g., number of copies required, and mailing addresses. . (5) Request publications support services, including graphics, composition, printing, and distribution through appropriate channels: Headquarters through the Office of Administrative Services (AD-40); field through associated DOE contractors, regional printing procurement offices (RPPO' s), and/or TIC. Headquarters, in collaboration with the Office of Technical Information (rR-14) and AD-40, may request specialized support services such as editing and marketing from TIC. (6) (7) Recommend to TIC changes, additions, and deletions to be made in the standard distribution lists (TID-4500 and M-3679) as appropriate; ensure that the specified number of copies of technical reports and public communications publications are sent to the Technical Information Center, 0ak Ridge, Tennessee, for processing and di stribut ion. Coordinate with TIC the foreign language translation and subsequent publication of scientific, technical, and engineering information necessary to carry out DOE programs,' and deposit with TIC all foreign language publications received through exchange programs. (R) Submit to IR-1 requests to originate or continue periodicals. (9) Submit to AD-l requests to deviate from JCP regulations. (10) Field organization heads review and evaluate the programs in public communications publications in collaboration with IR-6, and scientific, technical, and engineering publications with IR-14, and printing activities with AD-40. h. Administrator Ene Information Administration E1-1. Estab- ishes po lcies, proce ures, standards, and guidelines for the content, design, documentation, attribution, registry, inventory, distribution, and dissemination of energy information collected, processed or prepared by EI in accordance with provisions of law and applicable regulations. DOE 1340.1 8-10-79 CHAPTER III PUBLIC COMMUNICATIONS PUBLICATIONS 111-1

1. GENERAL. This chapter provides general instructions to manage, coordinate, and develop the issuance of publications for the public; to ensure that these publications describe and support Department activities and policies; and to ensure that such publications are entered in the publications registry and inventory at the DOE Technical Infonmation Center (TIC). 2. RESPONSIBILITIES AND AUTHORITIES. a. Director of Public Affairs (IR-6). (1) Manages a comprehensive public communications publications program that includes writing and editing original material; reviewing proposed outlines, summaries and manuscripts; ensuring required reviews; establishing and coordinating distribution plans; approving requests for bulk secondary distribution; and coordinating the inventory of such publications with TIC. (2) Reviews requests for proposed pamphlets, booklets, periodicals, bulletins, and similar public communications publications; and ensures that publications referred by originating organiza­ tions have required clearances (e.g., policy, patent,· classifications, etc.) before release for publishing. This authority may be delegated to field organizations at the discretion of IR-6. (3) Establishes and chairs a Publication Review Board consisting of not less than five members, each representing a different DOE organization, to evaluate public communications publica­ tions policy and recommend adjustments and to act as an appeal board for publication decisions that Inay affect future policy. (4) Represents the Department with other Government and non-Government organizations in matters concerning the content, need, and distribution of DOE public communications publications. b. Heads of Headquarters and Field Organizations? and Chairman FERC. (1) Ensure that all proposed public communications publications are submitted to IR-6 for review and "approval before printing DOE 1340.1 8-10-79 CHAPTER III PUBLIC COMMUNICATIONS PUBLICATIONS 111-1 1. GENERAL. This chapter provides general instructions to manage, coordinate, and develop the issuance of publications for the public; to ensure that these publications describe and support Department activities and policies; and to ensure that such publications are entered in the publications registry and inventory at the DOE Technical Infonmation Center (TIC). 2. RESPONSIBILITIES AND AUTHORITIES. a. Director of Public Affairs (IR-6). (1) Manages a comprehensive public communications publications program that includes writing and editing original material; reviewing proposed outlines, summaries and manuscripts; ensuring required reviews; establishing and coordinating distribution plans; approving requests for bulk secondary distribution; and coordinating the inventory of such publications with TIC. (2) Reviews requests for proposed pamphlets, booklets, periodicals, bulletins, and similar public communications publications; and ensures that publications referred by originating organiza­ tions have required clearances (e.g., policy, patent,· classifications, etc.) before release for publishing. This authority may be delegated to field organizations at the discretion of IR-6. (3) Establishes and chairs a Publication Review Board consisting of not less than five members, each representing a different DOE organization, to evaluate public communications publica­ tions policy and recommend adjustments and to act as an appeal board for publication decisions that Inay affect future policy.

(4) Represents the Department with other Government and non-Government organizations in matters concerning the content, need, and distribution of DOE public communications publications. b. Heads of Headquarters and Field Organizations? and Chairman FERC. (1) Ensure that all proposed public communications publications are submitted to IR-6 for review and "approval before printing III-2 DOE 1340.1 8-10-79 and distribution. This authority may be delegated to field offices at the discretion of IR-6. (2) Encourage the development and distribution of public communications publications that reflect the efforts of the Department. (3) Ensure the accuracy of public communications publications prepared under their program management and/or administrative jurisdiction. (4) Submit copies of all public communications publications to TIC for registry and inventory control. c. Director of Administrative Services (AD-40). Ensures that all proposals for issuing public communications publications orlgl­ nated by Headquarters organizations have been submitted to IR-6 for review and approval before printing and distribution. Provides support services needed for printing public communications publica­ tions originated by Headquarters organizations or resulting from Headquarters-administered contracts. 3. GUIDELINES. a. All public communications publications of the Department or Department contractors and grantees and their contractors or subcon­ tractors prepared and/or printed with DOE funds will be reviewed by IR-6 or its delegate in accordance with the following guidelines: (1) Content. Public communications publications will be clearly. written for their intended audience. The technical accuracy of the publication will be assured by a responsible revie\'/er from appropriate program staffs. The review by IR-6 or its delegate involves, but is not limited to, themes that= (a) Are misleading to the public; (b) Are self-aggrandizing; (c) Support a commercial or political bias; (d) Introduce controversial topics without proper balance; and (e) Depart from policies of the Administration, Congress, or the Department without identifying su~h a departure. III-2 DOE 1340.1 8-10-79 and distribution. This authority may be delegated to field offices at the discretion of IR-6. (2) Encourage the development and distribution of public communications publications that reflect the efforts of the Department. (3) Ensure the accuracy of public communications publications prepared under their program management and/or administrative jurisdiction. (4) Submit copies of all public communications publications to TIC for registry and inventory control. c. Director of Administrative Services (AD-40). Ensures that all proposals for issuing public communications publications orlgl­ nated by Headquarters organizations have been submitted to IR-6 for review and approval before printing and distribution. Provides support services needed for printing public communications publica­ tions originated by Headquarters organizations or resulting from Headquarters-administered contracts. 3. GUIDELINES. a. All public communications publications of the Department or Department contractors and grantees and their contractors or subcon­ tractors prepared and/or printed with DOE funds will be reviewed by IR-6 or its delegate in accordance with the following guidelines:

(1) Content. Public communications publications will be clearly. written for their intended audience. The technical accuracy of the publication will be assured by a responsible revie\'/er from appropriate program staffs. The review by IR-6 or its delegate involves, but is not limited to, themes that= (a) Are misleading to the public; (b) Are self-aggrandizing; (c) Support a commercial or political bias; (d) Introduce controversial topics without proper balance; and (e) Depart from policies of the Administration, Congress, or the Department without identifying su~h a departure. DOE 1340.1 8-10-79 111-3 (and 111-4) (2) Format. The publication must adhere to Joint Committee on Printing regulations, particularly on the use of multicolor, special paper stock, and unique trim sizes and die-cutting. The publication proposal must be accompanied with justification for the use of these items. (3) Number of Copies, Distribution, and Registry. Publication proposals must include a discrete and~ustified initial distri­ bution plan, and anticipate secondary needs. Publications must be registered and inventoried at the Technical Information Center. (4) Redundancy. Proposed publications will not repeat information in existing DOE publications and will not add to the proliferation of Government titles. (5) (6) Clearances. Proper clearances, such as legal, policy and evaluation, classification, and patent must be obtained or deemed unnecessary by a proper authority. The reviewer has authority to overrule clearances deemed unnecessary and ensure that such cl earances be obtained •. Initial/Reprint/Revision Requests. All proposals must be made on a public communications publication proposal form (DOE Form IR-2, see attachment 111-1). The proposal form must be accom­ panied by a detailed outline or summary, or completed manu­ script, and distribution plan. Following initial review of the proposal by IR-6 or its delegate, a second review may be requested before printing to ensure that suggested revisions or changes have been made. b. Following approval by IR-6, or its delegate, the publication is submitted for printing and primary distribution through appropriate channels: Headquarters through AO-40; field through associated ODE contractors, regional printing procurement offices (RPPO's), and/or TIC. DOE 1340.1 8-10-79 111-3 (and 111-4) (2) Format. The publication must adhere to Joint Committee on Printing regulations, particularly on the use of multicolor, special paper stock, and unique trim sizes and die-cutting. The publication proposal must be accompanied with justification for the use of these items. (3) Number of Copies, Distribution, and Registry. Publication proposals must include a discrete and~ustified initial distri­ bution plan, and anticipate secondary needs. Publications must be registered and inventoried at the Technical Information Center. (4) Redundancy. Proposed publications will not repeat information in existing DOE publications and will not add to the proliferation of Government titles. (5) (6) Clearances. Proper clearances, such as legal, policy and evaluation, classification, and patent must be obtained or deemed unnecessary by a proper authority. The reviewer has authority to overrule clearances deemed unnecessary and ensure that such cl earances be obtained •.

Initial/Reprint/Revision Requests. All proposals must be made on a public communications publication proposal form (DOE Form IR-2, see attachment 111-1). The proposal form must be accom­ panied by a detailed outline or summary, or completed manu­ script, and distribution plan. Following initial review of the proposal by IR-6 or its delegate, a second review may be requested before printing to ensure that suggested revisions or changes have been made. b. Following approval by IR-6, or its delegate, the publication is submitted for printing and primary distribution through appropriate channels: Headquarters through AO-40; field through associated ODE contractors, regional printing procurement offices (RPPO's), and/or TIC. DOE 1340.1 8-10-79 DOt fOl!M lil-J 4!.711 DOl ORD(III:WO I. TITlE OF PUBlICAOON PUBLIC COMMUNICATIONS APPROVAL REQUEST U.S. DEPARTMENT OF ENERGY PUBLIC COMMUNICATIONS PUBLICATION APPROVAl REQUEST 12. DOCUMENT NO. ~. BRIEF DESCRIPllON OF PURPOSE AND CONlVn'S Attachment 111-1 II~-5 (and 111-6) S. ORIGINATING 0f1'lCE I~II_"oo/dj.,} S. PERSON TO CONTACT 7. lUEPHOHE NO. 8. -X"ONE 9. NEW PUBUCAnoN SUPERSEDES 10. ESTIMATED LIFE OF o NEW PUBUCATION PUBUCA110N o MAJOR REVISION II. IDENTIFY 111lES OF SIMtLAII DOE PUBUCA11ONS(UH I~. f1£MAJIJCS.I{ Ntt:mlJlyl 12. REPRINTING ANTIa· o MINOR REVISION PATEDl o REPRINT AS CORRECTED DYES ONO o REPRINT WITHOUT CHANGE 13. DISTRIlIUOON OF OLD INVENTORY I •• HUMBER OLD COI'IES IN STOCK D STOCK OUlDATED-DO NOT DlS11IIBUTE 15. • $"",",,-, 0lI<o O/lrQ;AI "- IS. PRODUC'/ION REQUIREMENTS ESTIMATED PRINTING COSTS pWu _. -X-AfYlEWS "X" APP\JCABI.E ITEMS REQUIRED AND OBTAINED o MUlTl-COlOR o PROGRAM TECHNICAl REVIEW SOURCE OF FUNDS NUMBER COPIES TO BE o POLICY AND EVAlUATION o RECOMMENDED FOR SAlE PRINTED o OFFICE OF ClASSIFICATION o OFFICE OF GENERAl COUNSEL o FREE DISTRIBUTION DATE REQUIRED TRIM SIZE 17 OIS11IIBUTlON PLAN II'...-,.md ~I IAlr4t. $,_,1'.". 1/ N«tI""71 II. REMARKS 19. NAME OF OFFlCEItIlVISION DIRECTOR 17)pr ... PriAlJ COPY TO: DATE RECEIVED o APPROVED FOR PRINTING NAME OF REVIEWER (Typr .,I'ruoIJ 20. SIGNATURE OF OFFlce.t)lVJSION DIRECTOR o NOT APPROVED FOR PRINTING I SIGNATURE OF REVIEWER 5. TIC Registry DOE 1340.1 8-10-79 DOt fOl!M lil-J 4!.711 DOl ORD(III:WO I. TITlE OF PUBlICAOON PUBLIC COMMUNICATIONS APPROVAL REQUEST U.S. DEPARTMENT OF ENERGY PUBLIC COMMUNICATIONS PUBLICATION APPROVAl REQUEST 12. DOCUMENT NO. ~. BRIEF DESCRIPllON OF PURPOSE AND CONlVn'S Attachment 111-1 II~-5 (and 111-6) S. ORIGINATING 0f1'lCE I~II_"oo/dj.,} S. PERSON TO CONTACT 7. lUEPHOHE NO. 8. -X"ONE 9. NEW PUBUCAnoN SUPERSEDES 10. ESTIMATED LIFE OF o NEW PUBUCATION PUBUCA110N o MAJOR REVISION II. IDENTIFY 111lES OF SIMtLAII DOE PUBUCA11ONS(UH I~. f1£MAJIJCS.I{ Ntt:mlJlyl 12. REPRINTING ANTIa· o MINOR REVISION PATEDl o REPRINT AS CORRECTED DYES ONO o REPRINT WITHOUT CHANGE 13. DISTRIlIUOON OF OLD INVENTORY I •• HUMBER OLD COI'IES IN STOCK D STOCK OUlDATED-DO NOT DlS11IIBUTE 15. • $"",",,-, 0lI<o O/lrQ;AI "- IS. PRODUC'/ION REQUIREMENTS ESTIMATED PRINTING COSTS pWu _. -X-AfYlEWS "X" APP\JCABI.E ITEMS REQUIRED AND OBTAINED o MUlTl-COlOR o PROGRAM TECHNICAl REVIEW SOURCE OF FUNDS NUMBER COPIES TO BE o POLICY AND EVAlUATION o RECOMMENDED FOR SAlE PRINTED o OFFICE OF ClASSIFICATION o OFFICE OF GENERAl COUNSEL o FREE DISTRIBUTION DATE REQUIRED TRIM SIZE 17 OIS11IIBUTlON PLAN II'...-,.md ~I IAlr4t. $,_,1'.". 1/ N«tI""71 II. REMARKS 19. NAME OF OFFlCEItIlVISION DIRECTOR 17)pr ... PriAlJ

COPY TO: DATE RECEIVED o APPROVED FOR PRINTING NAME OF REVIEWER (Typr .,I'ruoIJ 20. SIGNATURE OF OFFlce.t)lVJSION DIRECTOR o NOT APPROVED FOR PRINTING I SIGNATURE OF REVIEWER 5. TIC Registry DOE 1340.1 8-10-79 CHAPTER IV SCIENTIFIC, TECHNICAL, AND ENGINEERING PUBLICATIONS IV-1 1. GENERAL. Information developed as the result of DOE-funded research, development, and demonstration programs shall be reported promptly and fully to TIC whether released or not released to others; including reimbursable work done for others at DOE facilities. TIC will develop detailed bibliographic records and abstracts of the information for input into DOE.' s computeri zed energy-related techni ca 1 "i nformat ion files. As classification, patent, proprietary data, and other legal and policy considerations permit, the scientific and technical information collected, cataloged, and stored at TIC will be announced and made available, through approved channels, to the scientific, technical, engineering and industrial communities, and to the public. 2. RESPONSIBILITIES AND AUTHORITIES. a. Director of Technical Information (IR-14). (1) Through the DOE Technical Information Center, plans, develops, and administers programs and systems for acquiring (worldwide), publishing, processing, storing, retrieving, announcing, and distributing technical information in support of DOE programs and activities; maintains a central energy-related technical information Energy Data Base (EDB) and publishes DOE abstract journals. (2) Develops and maintains a system to ensure that DOE receives adequate and acceptable scientific, technical, and engineering publications from each task of each procurement action for research, development, and demonstration work being performed with DOE funds. (3) Establishes or approves formats for numbering and other identification schemes to identify scientific, engineering, and technical publications so that they are compatible with commercial and international reference systems. (4) Ensures that scientific and technical publications have appropriate clearances including patent clearance via onsite patent counselor the Assistant General Counsel for Patents prior to being processed, announced in DOE abstract journals, or made available to the public. DOE 1340.1 8-10-79 CHAPTER IV SCIENTIFIC, TECHNICAL, AND ENGINEERING PUBLICATIONS IV-1 1. GENERAL. Information developed as the result of DOE-funded research, development, and demonstration programs shall be reported promptly and fully to TIC whether released or not released to others; including reimbursable work done for others at DOE facilities. TIC will develop detailed bibliographic records and abstracts of the information for input into DOE.' s computeri zed energy-related techni ca 1 "i nformat ion files. As classification, patent, proprietary data, and other legal and policy considerations permit, the scientific and technical information collected, cataloged, and stored at TIC will be announced and made available, through approved channels, to the scientific, technical, engineering and industrial communities, and to the public. 2. RESPONSIBILITIES AND AUTHORITIES. a. Director of Technical Information (IR-14). (1) Through the DOE Technical Information Center, plans, develops, and administers programs and systems for acquiring (worldwide), publishing, processing, storing, retrieving, announcing, and distributing technical information in support of DOE programs and activities; maintains a central energy-related technical information Energy Data Base (EDB) and publishes DOE abstract journals.

(2) Develops and maintains a system to ensure that DOE receives adequate and acceptable scientific, technical, and engineering publications from each task of each procurement action for research, development, and demonstration work being performed with DOE funds. (3) Establishes or approves formats for numbering and other identification schemes to identify scientific, engineering, and technical publications so that they are compatible with commercial and international reference systems. (4) Ensures that scientific and technical publications have appropriate clearances including patent clearance via onsite patent counselor the Assistant General Counsel for Patents prior to being processed, announced in DOE abstract journals, or made available to the public. IV-2 (5) (6) (7) (8) DOE 1340.1 8-10-79 Maintains and, in consultation with the program units concerned, defines subject categories for and approves changes, additions, and deletions to the DOE standard distribution lists (reports TID-4500 and M-3679) for primary distribution of scientific, technical, and engineering publications to autho­ rized recipients; develops or approves other procedures for distributing scientific, technical, and engineering publica­ tions (e.g., in the form of microfiche) as required; and coordinates the public availability of DOE-approved sCientific, technical, and engineering"publications with the National Technical Information Service (NTIS). Develops and provides specialized technical information services and products (e.g., online literature searches, professional textbook and technology transfer publications, bibliographies, indexes, etc.) to meet DOE programmatic and project needs. All public communications publications must be reviewed by IR-6 (see chapter III). Coordinates the acquisition and distribution of scientific, technical, and engineering data bases, access to, and dissemi­ nation services from DOE RECON. Coordinates requests and arranges for direct access by DOE offices and contractors to both classified and unclassified information and distribution services of the Defense Docun~ntation Center and the National Aeronautics and Space Administration. b. Director of Administrative Services (AD-40). (1) (2) (3) Provides support services needed for printing scientific, technical, and engineering publications originated by Headquarters organizations or resulting from Headquarters­ administered contracts. Ensures that the specified number of copies of such publications are sent to TIC for processing and distribution. Approves requests for initial printing or reproduction of scientific, technical, and engineering publications originated by Headquarters organizations. When the quantities requested exceed the totals prescribed by the standard distribution lists (TIO-4500) by 100 copies, the document will be considered a public cOfnmunications publication (see chapter III). IV-2 (5) (6) (7) (8) DOE 1340.1 8-10-79 Maintains and, in consultation with the program units concerned, defines subject categories for and approves changes, additions, and deletions to the DOE standard distribution lists (reports TID-4500 and M-3679) for primary distribution of scientific, technical, and engineering publications to autho­ rized recipients; develops or approves other procedures for distributing scientific, technical, and engineering publica­ tions (e.g., in the form of microfiche) as required; and coordinates the public availability of DOE-approved sCientific, technical, and engineering"publications with the National Technical Information Service (NTIS).

Develops and provides specialized technical information services and products (e.g., online literature searches, professional textbook and technology transfer publications, bibliographies, indexes, etc.) to meet DOE programmatic and project needs. All public communications publications must be reviewed by IR-6 (see chapter III). Coordinates the acquisition and distribution of scientific, technical, and engineering data bases, access to, and dissemi­ nation services from DOE RECON. Coordinates requests and arranges for direct access by DOE offices and contractors to both classified and unclassified information and distribution services of the Defense Docun~ntation Center and the National Aeronautics and Space Administration. b. Director of Administrative Services (AD-40). (1) (2) (3) Provides support services needed for printing scientific, technical, and engineering publications originated by Headquarters organizations or resulting from Headquarters­ administered contracts. Ensures that the specified number of copies of such publications are sent to TIC for processing and distribution. Approves requests for initial printing or reproduction of scientific, technical, and engineering publications originated by Headquarters organizations. When the quantities requested exceed the totals prescribed by the standard distribution lists (TIO-4500) by 100 copies, the document will be considered a public cOfnmunications publication (see chapter III). DOE 1340.1 8-10-79 IV-3 c. Heads of Headquarters and Field Organizations, and Chairman FERC. (1) Ensure that performing organizations under their program management and/or administrative jurisdiction comply with the provisions of this order, other directives and applicable laws and regulations regarding the preparation, review, printing, and distribution of scientific, technical, and engineering publications. (2) Ensure that the minimum DOE scientific, technical and engineering reporting requirements are called for in each research, development, and demonstration procurement action or task agreement and others prepared under the action or task are deposited at TIC (see attachment IV-3). (3) Encourage the preparation of documents which brings new or better information, theories, or advances to the appropriate audiences as quickly and concisely as possible. (4) Ensure the accuracy, credibility, compatibility, and timeli­ ness of scientific, technical, and engineering publications prepared by performing organizations under their program management and/or administrative jurisdiction. (5) Determine announcement and distribution limitations to be placed on SCientific, technical, and engineering publications, and inform TIC of such determination. Ensure that the speci­ fied number of copies are sent to TIC for processing and distribution. (6) Recommend changes, additions, and deletions to be made in the standard distribution lists (reports TID-4500 and M-3679), and provide and approve special distribution practices when required. Notify TIC promptly when performing organizations are to be added or deleted from standard distribution because of contractual action. (7) Coordinate with TIC the foreign language translation and sub­ sequent publication of scientific, technical, and engineering information necessary to carry out OOE programs, and deposit with TIC all foreign language publications received through exchange prog rams.

(8) In collaboration with the funding program unit, approve requests for initial printing or reproduction of SCientific, technical, and engineering publications prepared under non-Headquarters contracts. When quantities requested exceed the total prescribed by the standard distribution lists DOE 1340.1 8-10-79 IV-3 c. Heads of Headquarters and Field Organizations, and Chairman FERC. (1) Ensure that performing organizations under their program management and/or administrative jurisdiction comply with the provisions of this order, other directives and applicable laws and regulations regarding the preparation, review, printing, and distribution of scientific, technical, and engineering publications. (2) Ensure that the minimum DOE scientific, technical and engineering reporting requirements are called for in each research, development, and demonstration procurement action or task agreement and others prepared under the action or task are deposited at TIC (see attachment IV-3). (3) Encourage the preparation of documents which brings new or better information, theories, or advances to the appropriate audiences as quickly and concisely as possible. (4) Ensure the accuracy, credibility, compatibility, and timeli­ ness of scientific, technical, and engineering publications prepared by performing organizations under their program management and/or administrative jurisdiction. (5) Determine announcement and distribution limitations to be placed on SCientific, technical, and engineering publications, and inform TIC of such determination. Ensure that the speci­ fied number of copies are sent to TIC for processing and distribution. (6) Recommend changes, additions, and deletions to be made in the standard distribution lists (reports TID-4500 and M-3679), and provide and approve special distribution practices when required. Notify TIC promptly when performing organizations are to be added or deleted from standard distribution because of contractual action. (7) Coordinate with TIC the foreign language translation and sub­ sequent publication of scientific, technical, and engineering information necessary to carry out OOE programs, and deposit with TIC all foreign language publications received through exchange prog rams. (8) In collaboration with the funding program unit, approve requests for initial printing or reproduction of SCientific, technical, and engineering publications prepared under non-Headquarters contracts. When quantities requested exceed the total prescribed by the standard distribution lists IV-4 DOE 1340.1 8-10-79 (TID-4500) by 100 copies, the document will be considered a public communications publication. 3. GUIDELINES. Procedural requirements applicable to all scientific, technical, and engineering publications produced with DOE funds or at DOE facil ities. a. All scientific, technical, and engineering publications shall be sent to TIC incl uding a properly prepared Form' 00E-426, "DOE and Major Contractor Recommendations for .Disposition of Scientific and Technical Document," or Form 00E-427, "University-Type Contractor and Grantee Recommendations for Disposition of Scientific and Technical Document," (attachments IV-l and IV-2). Conference papers shall be sent to TIC in advance of meetings when feasible. Open literature articles shall be sent to TIC as reprints. When the publication cannot be reproduced or sufficient copies obtained, a legible reproducible master shall be sent to TIC for processing, as appropri ate.

b. Scientific, technical, and engineering publications to be distributed outside the originating organization shall be sent to TIC. (In this context, transmittal of a scientific, technical, or engineering publ ication to the sponsoring DOE Headquarters organi zation, to the DOE office administering the contract, or to the performing organi­ zation's subcontractors or consultants working on the project is considered to be internal distribution.) c. Classified documents as· defined in the category definition of M-3679, "Standard Oi stribution for Cl assifi ed Sci ent ific and . Technical Reports," generated by DOE offices or contractors are to be made available to TIC for processing and controlled distribution. d. Information developed in research, development, and demonstration work supported by DOE is to be reported promptly and fully, and Headquarters organizations shall ensure that at least the minimum reporting requirements outlined in DOE Form 537, (attachment IV-3), are forwarded to TIC for each research, development, and demonstra­ tion task supported under their program management and/or administrative jurisdiction. e. Two copies of engineering drawings identified on DOE Form 537 or considered by the originator to have potential value to others shall be forwarded to TIC in aperture card form. f. Scientific, technical, and engineering publications not previously sent to TIC under the provisions of subparagraphs a, b, or c shall be sent if specifically requested by TIC. IV-4 DOE 1340.1 8-10-79 (TID-4500) by 100 copies, the document will be considered a public communications publication. 3. GUIDELINES. Procedural requirements applicable to all scientific, technical, and engineering publications produced with DOE funds or at DOE facil ities. a. All scientific, technical, and engineering publications shall be sent to TIC incl uding a properly prepared Form' 00E-426, "DOE and Major Contractor Recommendations for .Disposition of Scientific and Technical Document," or Form 00E-427, "University-Type Contractor and Grantee Recommendations for Disposition of Scientific and Technical Document," (attachments IV-l and IV-2). Conference papers shall be sent to TIC in advance of meetings when feasible. Open literature articles shall be sent to TIC as reprints. When the publication cannot be reproduced or sufficient copies obtained, a legible reproducible master shall be sent to TIC for processing, as appropri ate. b. Scientific, technical, and engineering publications to be distributed outside the originating organization shall be sent to TIC. (In this context, transmittal of a scientific, technical, or engineering publ ication to the sponsoring DOE Headquarters organi zation, to the DOE office administering the contract, or to the performing organi­ zation's subcontractors or consultants working on the project is considered to be internal distribution.) c. Classified documents as· defined in the category definition of M-3679, "Standard Oi stribution for Cl assifi ed Sci ent ific and . Technical Reports," generated by DOE offices or contractors are to be made available to TIC for processing and controlled distribution. d. Information developed in research, development, and demonstration work supported by DOE is to be reported promptly and fully, and Headquarters organizations shall ensure that at least the minimum reporting requirements outlined in DOE Form 537, (attachment IV-3), are forwarded to TIC for each research, development, and demonstra­ tion task supported under their program management and/or administrative jurisdiction.

e. Two copies of engineering drawings identified on DOE Form 537 or considered by the originator to have potential value to others shall be forwarded to TIC in aperture card form. f. Scientific, technical, and engineering publications not previously sent to TIC under the provisions of subparagraphs a, b, or c shall be sent if specifically requested by TIC. DOE 1340.1 8-10-79 Attachment IV-l IV-5 DOE AND MAJOR CONTRACTOR RECOMMENDATIONS FOR DISPOSITION OF SCIENTIFIC AND TECHNICAL DOCUMENTS DOE F"'III IA~26 unll I. DO E R.pon No. 4. Title 6. Typ. 01 Document IHx" one) u.s. DEPARTMENT OF ENERGY DOE AND MAJOR CONTRACTOR RECOMMENDATIONS FOR DISPOSITION OF SCIENTIFIC AND TECHNICAL DOCUMENT S. I",rrvcrio", on R_ne Sid, 2. Contract No. [l L Scitntilic and IIchnletl "lIl1n 3. Subj.ct C.t.gory No. o Ii .. Conference ",.,.r: Thlt of cordl"nce ___________________________ _ ____________________________ 011. a' conftr.nce ______ _ ElItllllettion of conftflnCl __________ Sponsoring O/'8anlzation ______________ _ o e. Dtll.r ISpeci'y Tlmis, Translltionl, lie.' 6. Copiel Tf.nsmined 1"11" an. or morel o L Copi.s b.ing trlnlmitud for .ttndard ditlrlbutlon by DOE-TIC. Db. Copi.s being transmln.d for • .,.cial dittribution par .nached ",mpl.t. Iddrea lilt o Co Two compltltly I"lhlt, "lIroducible co pia b.ing nansminad 10 DOE-TIC. o d. TWlllty·lIV.n copia being transmln.d to DOE-TIC lor TIC proctaing ,nd NTIS ul.,- 1. RlCommand.d Distribution ("II" one) o L Normtl handling (,I", pellnl c' .. "net': no ratrllnb on dittrlbutlon 'lIeep! a mlY b, required by thl .. curhy cl.alfieetion. Make Ivailtblt only 0 b. to U.s. Gowrnmant ag.neinand Ihlir contractor,- 0 Co Within DOE and 10 DOE contrlctors. o d. within DOE. 0.. to tbole Iillld in Iltm 13 balow. o f. Other ISp.cify) B. R.command.d Announeem.nt ("x" on.1 o L Normll proetdufl may.be followtd. 0 b. R.commend the following announetm.nt limitations: 9. Rllson for R'l1rictioM R.comllllnd.d in 1 or 8 ibM. o L Pr.liminary Irdofmltion. 0 b. Pnpefld primarily for Int.,nal u ... o Co Othlr IExplain) 1D. Pattnt Clw.nce Dan thilln'Otmation product ditcloll Iny _ .quipllllnt, prDCIII or mat.rlal? 0 Vn 0 No HIS In Invention distlotur. blln tubmhtad to DOE COlllfing any .pect of this Information product? If CO,ld.ntify thl DO E lor oth.r' discloturt numb.r and to whom thl dlldolutt wuaullmlntd. 0 V. Cl No Art thl" any patlnt raill.d objtctlona to tit. ral ... of thillnfotrnatlon pfoduct? If 10, "all thllllllbj.ctlonL (~x" on.' 0 a. DOE petlnt t1 ... nce .... lI .. n gflnlld lIy raponsib .. DOE pellnt group. o II. Document hit been lint to .... ponllbl. DO E patlnt group for d.aflnCl. 11. Nation.1 S.curhy InlOflllltion IFor dlalli.d documlllt Dnlv; H." onll Docullllnt 0 L dOli 0 b. dOls not contain nationaillcurhy Infor.malion other thin mtrIctld dltl. 11 COpy R.production and 0 ittrillution Totll number of COlli .. nllrodueed Numb.r of copi .. distribut.d lIubicll oripinatinp Otg.nlzation 13. Additionlllnfofmation Of Rlmtrks (Continue on IIPlflll shllt, if naclatfy) 14. Submitttd by INlma and POIhlonl(PIaIll print or typal Drpnllllion Signalufl 1011. DOE 1340.1 8-10-79 Attachment IV-l IV-5 DOE AND MAJOR CONTRACTOR RECOMMENDATIONS FOR DISPOSITION OF SCIENTIFIC AND TECHNICAL DOCUMENTS DOE F"'III IA~26 unll I. DO E R.pon No. 4. Title 6. Typ. 01 Document IHx" one) u.s. DEPARTMENT OF ENERGY DOE AND MAJOR CONTRACTOR RECOMMENDATIONS FOR DISPOSITION OF SCIENTIFIC AND TECHNICAL DOCUMENT

S. I",rrvcrio", on R_ne Sid, 2. Contract No. [l L Scitntilic and IIchnletl "lIl1n 3. Subj.ct C.t.gory No. o Ii .. Conference ",.,.r: Thlt of cordl"nce ___________________________ _ ____________________________ 011. a' conftr.nce ______ _ ElItllllettion of conftflnCl __________ Sponsoring O/'8anlzation ______________ _ o e. Dtll.r ISpeci'y Tlmis, Translltionl, lie.' 6. Copiel Tf.nsmined 1"11" an. or morel o L Copi.s b.ing trlnlmitud for .ttndard ditlrlbutlon by DOE-TIC. Db. Copi.s being transmln.d for • .,.cial dittribution par .nached ",mpl.t. Iddrea lilt o Co Two compltltly I"lhlt, "lIroducible co pia b.ing nansminad 10 DOE-TIC. o d. TWlllty·lIV.n copia being transmln.d to DOE-TIC lor TIC proctaing ,nd NTIS ul.,- 1. RlCommand.d Distribution ("II" one) o L Normtl handling (,I", pellnl c' .. "net': no ratrllnb on dittrlbutlon 'lIeep! a mlY b, required by thl .. curhy cl.alfieetion. Make Ivailtblt only 0 b. to U.s. Gowrnmant ag.neinand Ihlir contractor,- 0 Co Within DOE and 10 DOE contrlctors. o d. within DOE. 0.. to tbole Iillld in Iltm 13 balow. o f. Other ISp.cify) B. R.command.d Announeem.nt ("x" on.1 o L Normll proetdufl may.be followtd. 0 b. R.commend the following announetm.nt limitations: 9. Rllson for R'l1rictioM R.comllllnd.d in 1 or 8 ibM. o L Pr.liminary Irdofmltion. 0 b. Pnpefld primarily for Int.,nal u ... o Co Othlr IExplain) 1D. Pattnt Clw.nce Dan thilln'Otmation product ditcloll Iny _ .quipllllnt, prDCIII or mat.rlal? 0 Vn 0 No HIS In Invention distlotur. blln tubmhtad to DOE COlllfing any .pect of this Information product? If CO,ld.ntify thl DO E lor oth.r' discloturt numb.r and to whom thl dlldolutt wuaullmlntd. 0 V. Cl No Art thl" any patlnt raill.d objtctlona to tit. ral ... of thillnfotrnatlon pfoduct? If 10, "all thllllllbj.ctlonL (~x" on.' 0 a. DOE petlnt t1 ... nce .... lI .. n gflnlld lIy raponsib .. DOE pellnt group. o II. Document hit been lint to .... ponllbl. DO E patlnt group for d.aflnCl. 11. Nation.1 S.curhy InlOflllltion IFor dlalli.d documlllt Dnlv; H." onll Docullllnt 0 L dOli 0 b. dOls not contain nationaillcurhy Infor.malion other thin mtrIctld dltl. 11 COpy R.production and 0 ittrillution Totll number of COlli .. nllrodueed Numb.r of copi .. distribut.d lIubicll oripinatinp Otg.nlzation 13. Additionlllnfofmation Of Rlmtrks (Continue on IIPlflll shllt, if naclatfy) 14. Submitttd by INlma and POIhlonl(PIaIll print or typal Drpnllllion Signalufl 1011. Attachment IV-l IV-6 DOE 1340.1 8-10-79 INSTRUCTIONS .... _ lUI 1_: All DOE __ 0" GaIpI til-. spocI/I. ally IMNCIIIt by IhtIr DOE "",!lid ......... "'. 10 .. l1li IIIoNr ,_ D01-427. .... Ie .: Subrail _ CIOPf or tIIII r_ willi udI docwnoIIt dial II _ '" !be DOE TIdWoII lilt_daD c:nur mC) III .c-..-"'" !h. nq~ 01 DOl! Or*r ,,..,. -.."' ... : '0_4II1II roaud" "-al(.) 10: 1_1aJInad .... : USDOE-nc '.0.10.62 au 1U4p. TN l7llO Ita I. 'JIlt DOE npen alllllba ~ be _NCIed u raDo",' (I) )bjcr DOE IaballlOria ud _IIIClClII !ba. bl .. ..... ... .... 4 nc.."rowd cedn trill l1li Wit 'w-d .,.II1II" .... INI., 1Ml. PNL Soq ... 1111 awmbort trill be talp4 10 .Id! npcll by Ibo odplatlna ~CIIIIO'" III _tncIOt. (b) CoIlUlClOll dial do aon bow nc.."...... IdcIItIIym. ccdtt wI1I .... 1. !bait 1aIq .. aW!llmt by (I) ldtalJ(yin. W repcrt willi coda DOE. (2) ~ l1li bl* .... dwtCIIII (I"" tJp/l1Io11!c ud II .. alllllltlc) rot 110. appIIc&bl. _tIVI 1IIIIIIbof. aid (l) IUIIIa ~ aWllbtn (III IIdI npan ...... 114 uadtr !h. celllllCt. Slaalllll&lb aldllyphn. 601114 be ."u.4 u 60WD III th. _pili below.

.. pont .... 4 111Il10'' Ill ... bllldift. 01 nllNt4 II noIIIou • lata edIUou ~ be IdtaIIIIt4 by I44Iaa lilt tdd1l1oat1l11fflus 10 &he blilc auatM ........... . "'IIIIon: Vol. VoIWllt: PI •• Pall: AA4 .• .uelo.d"",: EoI. E411I=. !.um,Jn )bJCII Iabom_ud ""'IIICIOft "'Ill IPPIO* co4o. 1/4,1174 ConlncrOft "'tholll IpptOMOl codft For C'4atnCII)E.ACOI.7~.WGa2 DOElETIOI.l41 DOE/ET/OUl42 DOElET/OUl42 .... 1 (1\1. znodiIIctlioa BIIIIIba. If IIIr. IIIIl111111y 60wn II JIOOl. tIC..rouo .... !ba UIIc ~ cUlllbof.1a DCI \lied III !ba npon a ...... ) IIt111 2. SolI~IOf)'. I11III,. Well IhI approprlall IIIbJtcr calICO.,. rrom T~SOO ("5 ..... 14 DlatrilNt,"" 10. UDdIaIlW Sclealiflc .. 4 TtcIuIicaIlbporu, .""679 ("$IIft4ud DllUlhuo.. rD. CIaIIlIt. ScIoaIiflc and TtdWaI lipan., rD. balb cl&lIIflt4 an4 uadauUlt4 d_nU •• ,lttt D. DCI prialtd rD. aandard daatrlbvlioo. Ilea 4. G ... tIlIo ,~ • 00 tilt documtal 1I.1t wit. 1111. II clalllr .. d. III tlw cue. otllillltlt and lUll -wlillod tIlIo-1n W .,... rot 111m 4. Ilea S. lolfaplualOf)'. 110. ,. ..lIboa. II ~.Iht audlct or 00JIIu tptdfItd f. ilia tpprcprlall caliF.,. ot C8I1JOIin ill ... l61i Of 111).4$00 trill be ronrar4ed 10 nc ror dlstli1>ulion. b. It boa b II cIIecbd. I ~Irtt Iddmt IIa III .... b, ,-Wedne. •. It boac II eIItcud.IlItUl OCI oopy trill be oripnol tlbbaa d. otrttt ... d be _plelll)' It,ll". A ell" CIIboD ccpr II _pUb" ••• C0D4 nprodlOdb .. ccpr. tL If lloa d II cbadtt4. 27 cepit. trill be forwudtd 10 nco 2 wI1I be lIIIlned rD. p'-1IiAa .... 15 will III l1li110 N11S rot ,ubIIc 1\'IIIabIliIY. It .... 7. Ubal .laelluud ror III ....... 1Iifled doaomtal. illlllY be oIilln"bllltd by ne (aft.. plltOI dUll,,") 10 Id4 .. _llIlId 1II~500rotlhtapl'rop"'lt IIIbjtcl C&I'JOI)'. 10 Illnaria III lilt u.s. and abrotd """'" ""....,. pun:lwt or IIIlaoIlcllt IDIIIIItIa colItcIIoot or DOE IIpcN ..... 10 Ill, Nalloatl TtdWctI WOIIIII' !Ion Scmct ror ult 10 IJI, public. U boo • II eIIoc .... for a cluoifltd doauntnl. d 1liiY be dillrlbll1ld by TIC 10 addn_ IIrttd '" "·l61i rOi ilia .,proprlall ~jtCl _"..,.. If I boa ou... !ban • II eIIccIrod. Ill. ncommondtd IlmItaliDo will be roUowld ..... 111 nc noti .. , oIht. 1Alt1\lCtloQ. rrom !ba IIipOOIIbIt DOE pro1M' 41>1. -. Bo. I mar .. cIIecbd III ordo. 10 rpoclfy rpodll InttNCllofti. Nell II "WIb l..nabl. 0lIIy IIrpoclllcllly tpp.cwd by !ba poopam illttslalL M Iltal •. •. Anr\ollllClltlltDl p.-.lllft. III aormtlly dtl.rmitltd by lilt dlstrlblllloD IIltI II 10 be " .. a I 4_ftl. If 1101 • III 110m 7 II ellKllld ror In uncla .. n.d 4oc""'tnl. h wI1I aomlllly be lJa.d In !ba _Idy MA=talons or UnlImltt4 Dlltli1>lIUon Repoll. by nc-­ (TIJ).444I) lod 1liiy be abtll1ClloIlII EMrp R_" Ab_ .. f£RAJ. A daaUItcI d_l. D. an IItIdallilltd d_ol for """'" boa b • •• d. t. ot IlIIlIcm 1l1chacll:td.IIIIY II. dItd wI1b Ipproprialt IIIbjtct 11141. ItID III Abm.n, 01 LIntIIId Dumb""'" R,porr, (AJ.DRJ. b. II lilt aonntl an.oUftCILtntllt p",ordlln, dtlCtib.41n II III DOt Ipproprllll. Wet Ib and IlldicaIO ncomo Dlonoltd _01I11III11_. ...... t. SolI-up!aNIOf)'. Ittra '0. II " III"""" !bal Ibtn "00 objection 10 publication r ..... lilt IUndpoUll or l1li aripnaun. orptIiulloD', pI .... 1 III ....... 0Ibtrww uplaia 11111, ... Il. ...... II. If bOI t II dI ....... lilt documtlll CIIUIot be l1li4. lniI..... 10 A=t.. "mil hold, .. (CodO or F.dml RopoIIOIII.IO CFR.Parl 25.a&bpt1l15.6):lfba.b it web!. nc will dtttmin, wMthtt Ot DOt 10 liliiii11 .\'IIIabI.,o Ill .....

lit. 12. Solf-uplanalo.,.. It ... U. StU-up!aNlmy. a- , •. En ... _ of POlIO" 10 wIIo<a 1Dq1d" ......... """.l1li ncommend.ltolll on Ihla rorm me)' be IUr,.d . • ",.j •••• 0. Itn .... ' "IUIUI Attachment IV-l IV-6 DOE 1340.1 8-10-79 INSTRUCTIONS .... _ lUI 1_: All DOE __ 0" GaIpI til-. spocI/I. ally IMNCIIIt by IhtIr DOE "",!lid ......... "'. 10 .. l1li IIIoNr ,_ D01-427. .... Ie .: Subrail _ CIOPf or tIIII r_ willi udI docwnoIIt dial II _ '" !be DOE TIdWoII lilt_daD c:nur mC) III .c-..-"'" !h. nq~ 01 DOl! Or*r ,,..,. -.."' ... : '0_4II1II roaud" "-al(.) 10: 1_1aJInad .... : USDOE-nc '.0.10.62 au 1U4p. TN l7llO Ita I. 'JIlt DOE npen alllllba ~ be _NCIed u raDo",' (I) )bjcr DOE IaballlOria ud _IIIClClII !ba. bl .. ..... ... .... 4 nc.."rowd cedn trill l1li Wit 'w-d .,.II1II" .... INI., 1Ml. PNL Soq ... 1111 awmbort trill be talp4 10 .Id! npcll by Ibo odplatlna ~CIIIIO'" III _tncIOt. (b) CoIlUlClOll dial do aon bow nc.."...... IdcIItIIym. ccdtt wI1I .... 1. !bait 1aIq .. aW!llmt by (I) ldtalJ(yin. W repcrt willi coda DOE. (2) ~ l1li bl* .... dwtCIIII (I"" tJp/l1Io11!c ud II .. alllllltlc) rot 110. appIIc&bl. _tIVI 1IIIIIIbof. aid (l) IUIIIa ~ aWllbtn (III IIdI npan ...... 114 uadtr !h. celllllCt. Slaalllll&lb aldllyphn. 601114 be ."u.4 u 60WD III th. _pili below. .. pont .... 4 111Il10'' Ill ... bllldift. 01 nllNt4 II noIIIou • lata edIUou ~ be IdtaIIIIt4 by I44Iaa lilt tdd1l1oat1l11fflus 10 &he blilc auatM ........... . "'IIIIon: Vol. VoIWllt: PI •• Pall: AA4 .• .uelo.d"",: EoI. E411I=. !.um,Jn )bJCII Iabom_ud ""'IIICIOft "'Ill IPPIO* co4o. 1/4,1174 ConlncrOft "'tholll IpptOMOl codft For C'4atnCII)E.ACOI.7~.WGa2 DOElETIOI.l41 DOE/ET/OUl42 DOElET/OUl42 .... 1 (1\1. znodiIIctlioa BIIIIIba. If IIIr. IIIIl111111y 60wn II JIOOl. tIC..rouo .... !ba UIIc ~ cUlllbof.1a DCI \lied III !ba npon a ...... ) IIt111 2. SolI~IOf)'. I11III,. Well IhI approprlall IIIbJtcr calICO.,. rrom T~SOO ("5 ..... 14 DlatrilNt,"" 10. UDdIaIlW Sclealiflc .. 4 TtcIuIicaIlbporu, .""679 ("$IIft4ud DllUlhuo.. rD. CIaIIlIt. ScIoaIiflc and TtdWaI lipan., rD. balb cl&lIIflt4 an4 uadauUlt4 d_nU •• ,lttt D. DCI prialtd rD. aandard daatrlbvlioo. Ilea 4. G ... tIlIo ,~ • 00 tilt documtal 1I.1t wit. 1111. II clalllr .. d. III tlw cue. otllillltlt and lUll -wlillod tIlIo-1n W .,... rot 111m 4. Ilea S. lolfaplualOf)'. 110. ,. ..lIboa. II ~.Iht audlct or 00JIIu tptdfItd f. ilia tpprcprlall caliF.,. ot C8I1JOIin ill ... l61i Of 111).4$00 trill be ronrar4ed 10 nc ror dlstli1>ulion. b. It boa b II cIIecbd. I ~Irtt Iddmt IIa III .... b, ,-Wedne. •. It boac II eIItcud.IlItUl OCI oopy trill be oripnol tlbbaa d. otrttt ... d be _plelll)' It,ll". A ell" CIIboD ccpr II _pUb" ••• C0D4 nprodlOdb .. ccpr. tL If lloa d II cbadtt4. 27 cepit. trill be forwudtd 10 nco 2 wI1I be lIIIlned rD. p'-1IiAa .... 15 will III l1li110 N11S rot ,ubIIc 1\'IIIabIliIY. It .... 7. Ubal .laelluud ror III ....... 1Iifled doaomtal. illlllY be oIilln"bllltd by ne (aft.. plltOI dUll,,") 10 Id4 .. _llIlId 1II~500rotlhtapl'rop"'lt IIIbjtcl C&I'JOI)'. 10 Illnaria III lilt u.s. and abrotd """'" ""....,. pun:lwt or IIIlaoIlcllt IDIIIIItIa colItcIIoot or DOE IIpcN ..... 10 Ill, Nalloatl TtdWctI WOIIIII' !Ion Scmct ror ult 10 IJI, public. U boo • II eIIoc .... for a cluoifltd doauntnl. d 1liiY be dillrlbll1ld by TIC 10 addn_ IIrttd '" "·l61i rOi ilia .,proprlall ~jtCl _"..,..

If I boa ou... !ban • II eIIccIrod. Ill. ncommondtd IlmItaliDo will be roUowld ..... 111 nc noti .. , oIht. 1Alt1\lCtloQ. rrom !ba IIipOOIIbIt DOE pro1M' 41>1. -. Bo. I mar .. cIIecbd III ordo. 10 rpoclfy rpodll InttNCllofti. Nell II "WIb l..nabl. 0lIIy IIrpoclllcllly tpp.cwd by !ba poopam illttslalL M Iltal •. •. Anr\ollllClltlltDl p.-.lllft. III aormtlly dtl.rmitltd by lilt dlstrlblllloD IIltI II 10 be " .. a I 4_ftl. If 1101 • III 110m 7 II ellKllld ror In uncla .. n.d 4oc""'tnl. h wI1I aomlllly be lJa.d In !ba _Idy MA=talons or UnlImltt4 Dlltli1>lIUon Repoll. by nc-­ (TIJ).444I) lod 1liiy be abtll1ClloIlII EMrp R_" Ab_ .. f£RAJ. A daaUItcI d_l. D. an IItIdallilltd d_ol for """'" boa b • •• d. t. ot IlIIlIcm 1l1chacll:td.IIIIY II. dItd wI1b Ipproprialt IIIbjtct 11141. ItID III Abm.n, 01 LIntIIId Dumb""'" R,porr, (AJ.DRJ. b. II lilt aonntl an.oUftCILtntllt p",ordlln, dtlCtib.41n II III DOt Ipproprllll. Wet Ib and IlldicaIO ncomo Dlonoltd _01I11III11_. ...... t. SolI-up!aNIOf)'. Ittra '0. II " III"""" !bal Ibtn "00 objection 10 publication r ..... lilt IUndpoUll or l1li aripnaun. orptIiulloD', pI .... 1 III ....... 0Ibtrww uplaia 11111, ... Il. ...... II. If bOI t II dI ....... lilt documtlll CIIUIot be l1li4. lniI..... 10 A=t.. "mil hold, .. (CodO or F.dml RopoIIOIII.IO CFR.Parl 25.a&bpt1l15.6):lfba.b it web!. nc will dtttmin, wMthtt Ot DOt 10 liliiii11 .\'IIIabI.,o Ill ..... lit. 12. Solf-uplanalo.,.. It ... U. StU-up!aNlmy. a- , •. En ... _ of POlIO" 10 wIIo<a 1Dq1d" ......... """.l1li ncommend.ltolll on Ihla rorm me)' be IUr,.d . • ",.j •••• 0. Itn .... ' "IUIUI DOE 1340. 1 8-10-79 DOE Fo,m IR~27 nnol UNIVERSITY-TYPE CONTRACTOR AND GRANTEE RECOMMENDATIONS FOR DISPOSITION OF SCIENTIFIC AND TECHNICAL DOCUMENTS U.S. DEPARTMENT OF ENERGY Attachment IV-2 IV-7 UNIVERSITY·TYPE CONTRACTOR AND GRANTEE RECOMMENDATIONS FOR DISPOSITION OF SCIENTIFIC AND TECHNICAL DOCUMENT SM Itllrrucriotll on R ... ,. SkH _;_1 ..... D;:-0:::E:::A:::.Pu on :-- NO'------------,\" .. 2. Contrut No. • 4. Typ. 01 Dllcumllnt ("X" onll 0 .. Scientific and tlchnlce' "port Ob. Conflrener paplt: T'dl 01 conf.nncr ______________________________ _ Dill olconflnnu ___________ _ Exldlocetionolconflrence ____________________________ _ SpaMorlne orpnilltlon _____________________________ _ Oc. Othtr ISplcily TII"'I. Tra"IIItloN, Ite.1 5. Rlcommlndld Announcamlnt Ind DiI1Jlllutlon I~x" ontl 0 .. DOE', normallnnouncrmlnt and diltribution pr_dum may II. folioMd. Ob. Makl.DaIIll only within DOE and to DOE cDntrlCton and ath .. U.s. Gowmmlnt ... ncia .nd IIIllr contractars. &. RlISOn lor Rlcomm.nd.d Rauictionl 1. p.ttnt 'nformation Doa thb InlormatIon product disclose any new Iquq,m.nl. prOClIl or IIII1lr1al? DY" DNa H ... n Imntlon dlsc'olUra lI"n submltt.d to DOE coverln; any aaplet of thllinformation product? 1110, Id.ntlfy tit. DOE Cor 0111111 dildoSUII alllllllar and to ""om the dlltllllllrl_lUbmlnlcl. DY" DNo Are thare .ay pat.nt "'It.d objectiona to the ", ... 01 thil Information product71f 10, IIItI th .. objtctianl. a. Submitted by '''ma Ind Position ("1111 print or type I Drpnilltion FOR DOE USE ONL V a. Patent CI_eeC ... • an.' 0 .. DOE pat.nt dnrancr "" IIlIn 8ranttd by lIIponslbll DOE plttnl ;roup. Ob. R.pon "" bltn lint to "lpllnlitll. DOE patent ,roup for claraner. Oc. " .. nt d .. "nca nOlllqulnd. DOE 1340. 1 8-10-79 DOE Fo,m IR~27 nnol UNIVERSITY-TYPE CONTRACTOR AND GRANTEE RECOMMENDATIONS FOR DISPOSITION OF SCIENTIFIC AND TECHNICAL DOCUMENTS

U.S. DEPARTMENT OF ENERGY Attachment IV-2 IV-7 UNIVERSITY·TYPE CONTRACTOR AND GRANTEE RECOMMENDATIONS FOR DISPOSITION OF SCIENTIFIC AND TECHNICAL DOCUMENT SM Itllrrucriotll on R ... ,. SkH -:1.-;D:-0-:'E __ A-:IP':';on-:--NO'-------------t\U .. 2. Contrut No. • 4. TYPI 01 Dllcumllnt ("X" onll 0 .. Scientific and tlchnlce' "port Ob. Conflrener paplt: T'dl 01 conf.nncr ______________________________ _ Dill olconflnnu ___________ _ Exldlocetionolconflrence ____________________________ _ SpaMorlne orpnilltlon _____________________________ _ Oc. Othtr ISplcily TII"'I. Tra"IIItloN, Ite.1 5. Rlcommlndld Announcamlnt Ind DiI1Jlllutlon I~x" ontl 0 .. DOE', normallnnouncrmlnt and diltribution pr_dum may II. folioMd. Ob. Makl.DaIIll only within DOE and to DOE cDntrlCton and ath .. U.s. Gowmmlnt ... ncia .nd IIIllr contractars. &. RlISOn lor Rlcommlnd.d Rauictionl 1. p.ttnt 'nformation Doa thb InlormatIon product disclose any new Iquq,m.nl. prOClIl or IIII1lr1al? DYII DNa Hu.n Imntlon dlsc'olUra lI"n submltt.d to DOE coverln; any aaplet of thllinformation product? 1110, Id.ntlfy tit. DOE Cor 0111111 dildoSUII numb" and to ""om the dlltllllllrl_lUbmlnlcl. DY" DNo Are thare .ny pat.nt "'It.d objectiona to the ", ... 01 thil Information product71f 10, IIItI th .. objtctianl. a. Submitted by '''ma Ind Position ("II. print or type I Drpnilltion FOR DOE USE ONL V a. Patent CI_eeC ... • an.' 0 .. DOE pat.nt dnrancr "" IIlIn 8rented by lIIponslbll DOE plttnl ;roup. Ob. Ripon"" bltn Clnt to "lpllnlitll. DOE patent ,roup for claraner. Oc. " .. nt d .. "nca nOlllqulnd. Attachment IV-2 IV-B DOE 1340.1 8-10-79 INSTRUCTIONS Who un tbb form: DOE contract admlnlltflton will designate tho DOE contracton and &fIntees eo ue to IIlC this Conn. OtnmDy 1pCIkiDI, It 'IIt1l bo uaed by educatlanallnstltutlonl and other "Dot Cor profit" INtitutions. DOE nationallabofltories and othor major contracton wtl1 pnerally \lie the lonpr Form DOE0426. Wh01ICo Ute: DOE contracton ue required under their contfieU 10 traiumJt IPICiftcd I)'peI oC doeumentl to the DOE. Some, but DOt aU, oC thne are truumitt.d by DOE contflct admlnlnraton 10 the DOE Tochnleal InCormation Center (rtC) and may be IDcorponttdlnto the DOE tedulieallnCormation docwnentatlon 1YIfem. Types oC doeuments that 'IIt1l bo transmitted 10 nc arc IdeIltified ID iDItnIctIons that the contnctor recelm Crom biJ C01Itract admlnlltntor. Each IIIch doc:ument " to be accom· panJed by au copy oC tbis tnnamtttal rorm recommending to nc appropriate lJIIIouncement and dbtrlbutlon of the doeu­ ment. DcN:umenta which the contnCJor DI&)' be required to nbmlt to the DOE under bls contract but wfUch ue not oC the type to bo traDImItted to ne, 0,1., contnct proposals, mould not be ICCOIIIplllled by a copy or IhIt tnnlmlttal Corm. WIlen '0 1IIId: Send the document and the attached Form DO&417 to the DOE contract adrn1n1stfltor for tnnlmlttal to nc unIou the DOE contract admlDlstrator tpedf1e1 otherwise. baD I. TbI DOE report number 'IIt1l be constructed" folloWi and wtD conmt or a prefix and a IIIftIx. The prefix will conlilt or code DOE and _ven cbaneten for the applicable contract number (two alphabetic and five aUllllric). The suffix II a Nquentlal number aalSIIed by the contractor Flleratlng the report. Sluhe& and by~ pbens wm be used u ahowu In the examp1e11n the nut column. : Reports billed ID more tIw! one binding or reluued u mtIioDI or later eclitiaas wm be identified by adding tho adclitlonll IIdIixeI to tho balle number: •. a., JloY., RmIIon; Vol, Volume; Pt., Put; Add., Addendum; Ed., EdItion.

Examples Il the contllet number fa DE-ACOJ·78ET01834.MOO:. the repQfU lenented will be numbered: DOEIET/OJ 8340J DOE/ET/OJ 83402 DOE/ET/OJ 83402 Rey. J (rhe modifieation number, Il any, nonnaDy thown I! lfOO2, ete., following the butc flye.cIJglt number ,Is no ( used In the report number.) Item 1. Self-explanatory. Item 3. Give title exactJy .. on the document IlIdC. )t'm4. Self-explanatory. Item 5. 1hc "normal announcement ud distribution proce· dures" for unclulified documentl mlY Indude ablulel· IDS In E"tf'D RllttJrch AbltnJCtI (ERA) and dlstribu· tIon to appropriate nD-4500 ("Standard DIstrIbution of llDdusifled ScientJlic and Tacbn1ea1 Raporu") ad· dreae .. , to libraries that through purchue of tnicroflche maintain coUections or DOE reports, and to the Na· tIonai Tochnleal information SelYice (NTIS) Cor lIle to the pubUc. Check Sb Il there II need lor UmItlnr announcement and distribution procedures dcacrlbecl .bo\le. Item 6. Self-explanatory. Item 7. Self-explanatory. Jlena 8. Enter name of penon to whom InquJrlel concerning the recommendationl on tbls fonn may be .delreaed. 11nI9. DOE contraet admlnl.tntor or patentlroup represeDts­ tIYe Ihould check II, b, or c, and fOlWud this form anc1 document 10: USOOE-nc P.O. Box 62 Oak IUdge, TN 37830 Attachment IV-2 IV-B DOE 1340.1 8-10-79 INSTRUCTIONS Who un tbb form: DOE contract admlnlltflton will designate tho DOE contracton and &fIntees eo ue to IIlC this Conn. OtnmDy 1pCIkiDI, It 'IIt1l bo uaed by educatlanallnstltutlonl and other "Dot Cor profit" INtitutions. DOE nationallabofltories and othor major contracton wtl1 pnerally \lie the lonpr Form DOE0426. Wh01ICo Ute: DOE contracton ue required under their contfieU 10 traiumJt IPICiftcd I)'peI oC doeumentl to the DOE. Some, but DOt aU, oC thne are truumitt.d by DOE contflct admlnlnraton 10 the DOE Tochnleal InCormation Center (rtC) and may be IDcorponttdlnto the DOE tedulieallnCormation docwnentatlon 1YIfem. Types oC doeuments that 'IIt1l bo transmitted 10 nc arc IdeIltified ID iDItnIctIons that the contnctor recelm Crom biJ C01Itract admlnlltntor. Each IIIch doc:ument " to be accom· panJed by au copy oC tbis tnnamtttal rorm recommending to nc appropriate lJIIIouncement and dbtrlbutlon of the doeu­ ment. DcN:umenta which the contnCJor DI&)' be required to nbmlt to the DOE under bls contract but wfUch ue not oC the type to bo traDImItted to ne, 0,1., contnct proposals, mould not be ICCOIIIplllled by a copy or IhIt tnnlmlttal Corm. WIlen '0 1IIId: Send the document and the attached Form DO&417 to the DOE contract adrn1n1stfltor for tnnlmlttal to nc unIou the DOE contract admlDlstrator tpedf1e1 otherwise. baD I. TbI DOE report number 'IIt1l be constructed" folloWi and wtD conmt or a prefix and a IIIftIx. The prefix will conlilt or code DOE and _ven cbaneten for the applicable contract number (two alphabetic and five aUllllric). The suffix II a Nquentlal number aalSIIed by the contractor Flleratlng the report. Sluhe& and by~ pbens wm be used u ahowu In the examp1e11n the nut column. : Reports billed ID more tIw! one binding or reluued u mtIioDI or later eclitiaas wm be identified by adding tho adclitlonll IIdIixeI to tho balle number: •. a., JloY., RmIIon; Vol, Volume; Pt., Put; Add., Addendum; Ed., EdItion. Examples Il the contllet number fa DE-ACOJ·78ET01834.MOO:. the repQfU lenented will be numbered: DOEIET/OJ 8340J DOE/ET/OJ 83402 DOE/ET/OJ 83402 Rey. J (rhe modifieation number, Il any, nonnaDy thown I!

lfOO2, ete., following the butc flye.cIJglt number ,Is no ( used In the report number.) Item 1. Self-explanatory. Item 3. Give title exactJy .. on the document IlIdC. )t'm4. Self-explanatory. Item 5. 1hc "normal announcement ud distribution proce· dures" for unclulified documentl mlY Indude ablulel· IDS In E"tf'D RllttJrch AbltnJCtI (ERA) and dlstribu· tIon to appropriate nD-4500 ("Standard DIstrIbution of llDdusifled ScientJlic and Tacbn1ea1 Raporu") ad· dreae .. , to libraries that through purchue of tnicroflche maintain coUections or DOE reports, and to the Na· tIonai Tochnleal information SelYice (NTIS) Cor lIle to the pubUc. Check Sb Il there II need lor UmItlnr announcement and distribution procedures dcacrlbecl .bo\le. Item 6. Self-explanatory. Item 7. Self-explanatory. Jlena 8. Enter name of penon to whom InquJrlel concerning the recommendationl on tbls fonn may be .delreaed. 11nI9. DOE contraet admlnl.tntor or patentlroup represeDts­ tIYe Ihould check II, b, or c, and fOlWud this form anc1 document 10: USOOE-nc P.O. Box 62 Oak IUdge, TN 37830 DOE 1340. 1 8-10-79 Attachment IV-3 IV-9 ODE MINIMUM REPORTING REQUIREMENTS REPORTING REQUIREMENTS CHECKLIST U.S. DE'ARTMENT OF ENERGY REPORTING REQUIREMENTS CHECKLIST DOE .. D .... CA~n 11·111 (See IlI$ttuc:tions on RtNerSe) FOAtoA APPROVED OtoAa .. o 38R.o.90 1. IDENTIFICATION 2. OBLIGATION INSTRUMENT: 3. REPORTING REOUIREMENTS , o· A. PROJECT MANAGEMENT Frequency B. TECHNICAL INFORMATION REPORTING Frequencv 1.0 Management Plan 1. II Notice of Energy RD&D Project ISSIEI 0, Y 2. [! Milenone Schedule II Status Report 2. II Tachnical Progress Report Y 3. 0 Cost Plan 3. 0 Topical Report 4. 0 Manpower PI.n 4. II Final Technical Report F 5. 0 Contr.ct M.nagement Summary Report C. PMS/MINI·PMS 6. 0 Project Stltus Report 7. 0 Cost M.nagement Roport 1. Cost Performance Report 8. 0 Manpower Management Report o Format 1 WBS 8. o Conference Record o Format 2 Functional 10. 0 Hot Line Report o Format 3 Baseline o Format 5 Problem Analysis 2. 0 Con/Schedule Status Report 3. 0 Management Control System Description 4,0 Summary System Description 5. 0 was Dictionarv FREQUENCY CODES: A - As Required o - Ouarterly C - Contract Change S - Semi·Annually F - Final lEnd of Contnctl X - Mandatory lor Delivery with Proposal~/Bld M - Monthlv . Y - Yearly or Upon Contract qenewal r--- o - One Time ISoon After Contract Awardl 4. SPECIAL INSTRUCTIONS I When Appropriate I The contractor is expected to publish the results of this work in professional I journals. Appropriate reviews must be made. A credit line, similar to the following must appear with the publication: "Work supported by the U.S. Department of Energy, Assistant Secretary for , Office of under contract (grant) No. h A reprint copy must be sent to TIC. . 5. ATTACHED HEREWITH: o Report Distribution List 0 o WBS/Reportlng Category 0 6. PREPARED BY ISignature and dete): 17. REVIEWED BY ISignaturund detel: DOE 1340. 1 8-10-79 Attachment IV-3 IV-9 ODE MINIMUM REPORTING REQUIREMENTS REPORTING REQUIREMENTS CHECKLIST U.S. DE'ARTMENT OF ENERGY REPORTING REQUIREMENTS CHECKLIST DOE .. D .... CA~n 11·111 (See IlI$ttuc:tions on RtNerSe) FOAtoA APPROVED OtoAa .. o 38R.o.90 1. IDENTIFICATION 2. OBLIGATION INSTRUMENT: 3. REPORTING REOUIREMENTS , o· A. PROJECT MANAGEMENT Frequency B. TECHNICAL INFORMATION REPORTING Frequencv

1.0 Management Plan 1. II Notice of Energy RD&D Project ISSIEI 0, Y 2. [! Milenone Schedule II Status Report 2. II Tachnical Progress Report Y 3. 0 Cost Plan 3. 0 Topical Report 4. 0 Manpower PI.n 4. II Final Technical Report F 5. 0 Contr.ct M.nagement Summary Report C. PMS/MINI·PMS 6. 0 Project Stltus Report 7. 0 Cost M.nagement Roport 1. Cost Performance Report 8. 0 Manpower Management Report o Format 1 WBS 8. o Conference Record o Format 2 Functional 10. 0 Hot Line Report o Format 3 Baseline o Format 5 Problem Analysis 2. 0 Con/Schedule Status Report 3. 0 Management Control System Description 4,0 Summary System Description 5. 0 was Dictionarv FREQUENCY CODES: A - As Required o - Ouarterly C - Contract Change S - Semi·Annually F - Final lEnd of Contrm' X - Mandatory lor Delivery with Proposal~/Bld M - Monthlv . Y - Yearly or Upon Contract qenewal r-- o - One Time ISoon Aher Contract Awardl 4. SPECIAL INSTRUCTIONS I When Appropriate I The contractor is expected to publish the results of this work in professional I journals. Appropriate reviews must be made. A credit line, similar to the following must appear with the publication: "Work supported by the U.S. Department of Energy, Assistant Secretary for , Office of under contract (grant) No. h A reprint copy must be sent to TIC. . 5. ATTACHED HEREWITH: o Report Distribution List 0 o WBS/Reportlng Category 0 6. PREPARED BY ISignature and dele): 17. REVIEWED BY ISignature and delel: Attachment IV-3 IV-l0 REPORTING REOUIREMENTS CHECKLIST "/111'011 A dIIc11~n 10 ldentlly eftcI _eol. odcIilio",1 _In; nquI .. _. _ ... _ 0.1wtwiIt •• ""''' 1ft t'" Gontra ...... _ CII-. of DDl_ ...... and .. ,"""", •. It w;U be ;""l1li"'11111" of f"''''', II'Ict or .p_o •. TtU. f .. ", will be ",,,,,,'tted fo. ~ Ciopoyd IDftUKI 01 19r"mrnl ,lid an be ~',Id II feQ"". ,n SPtc:iIJ lna'UClJCna to IdIPi it IG • 'CII"ftc: IIISJ1tlOn. INSTRUCTIONS hom , - Ent .. u.. ."It.1 incIi_ in .'" Po ....... ...... 1I"' .. It. lilt ........... Av ...... nl. 0' INliI.ing fntfnO.lftdum. hom' - En .... '" .... "_ion -. of.", Poo~ curlmtnt AraUft1 Of Inllfll""C'Y "P"""nt. IhI ell" o. tht mtmof-"dum. lAd mntt,a ~umotr Ittl"."rd. 11m: J - Owcl 'lIIon to itDctI, ..,., .nd .epettl ItO"".,. For "ch ,,-paning reqUIf.lNftf ctwcled, itMhcat' f"QllfrtCV of ct''' .... y in ..,.,Iumn proVld.d lAin, .... 0' 0>. tr ____ """"n. :sAI~' PlItt - y.., _ ..... o~ •. pjo. '0 ma~ ,lit I"ort dtlcrtbed ,tt tM nat • ."..", of work 0' IoImtl" cIocunwnl, It .tU con •• in tntn· ... mtt"! fN1ftOdo1.n. COftt,ot tW'a.~. &f\d prl:Cftu .... tt I\fo WlU ua.t _ 'nd~" mdHIOfttto a,..., Ot'* pRaM1n; seNd"'". OtginlJiIJOIUIJ ta"',l.* flClhCft ,and dtu:riptiona. ,nd 1Ptel,1 ane C';l.· cal plao, •• ue~ a Int plio •• Ill, .. 10' 111""1."9 Of Gowt-,Ntllt\t owntd IUQCMffY Wet" bfu~. ~ It'~h,;'",. by Plnottftt: CdtnliflCl1.,C· .• and ","hOd' fer rnoN101i"l "'Gi'"'' l.OW.'U ObtfctlWl' mett be ItQuirld. l.A.2 AlilOuOM $dt«ful. _ Suw. R,port - Tho cam:rmCl', mUn1CfW lCNdu!t fo.l .11 wor, InIkdowt, "rud"" h."", liM ",ma. 0' dI· b",r'bld 'Pfeillcd in the COII".C1. UpcUtld ptt.odiClIIV 1"""11,, momhtyl wi1h P.tUl, proptts tow.rd comP'ftrcn, Incf petCt-ftt corn. "ion of ud'I Me "tfn .l'1l:I of 'h' 'QUI cell· tr.a. 3.A.3CoJ1 PUn - A baJ.tlin. pl." for .ncurring COl,. en • contr.1Cl e. lI'"fnlft110 mell"'l prag'." ift lerms of a,.:; uc-dItt .nd 'e'KlSt fOnt,.et fund rrq&.D'I"'-"lI: ~" tY'd~ chi,.....; .ncr -Sew.lop 'und r~u"."","u &lid budOf'; """ Mf~"

u .• .",.~ PMn - A bt ... ~"" plIn '0 ,UOCltt M.tnPOtW' to ud\ •• partl"&! calegoty II!CkOt!f •• d in W cant,act Of lQIetm.nt. l.A.lo.n,,«, __ , s.m.n"y R~on - A Iint .. ~ .aphic IWlWfttltien e' Inl •• ltd ma. maier rn""toMS,.neII manpow ... for r'Pad ...... 1 .... Iwti •• nd ., .... fortcanin; 3A.&I'roiI<' Su, ... IkP«f - A .... iQd,. roport 10 ~Clt. te DOE rnanr;gtmtnt an "MIl­ .. n. of ICOf'lUlCt IlIIU'. to faCII •• n w"i.antft Iftd probt"",o ~ '0 d'KvN IfSY eCf'ta. IT .... ef toncIm DI Kfttl\lem,nu 3.A.' C .. " __ n, R_, - A ""IOCI'. ".,." o.f Ihi flltw, 0' CDiU C:O"'Clllild Co the ColI f1&n. DIU c, WIld to: rtPDn act",' Iftd pre Jected lICOutd ..... 0; ... ,.... perl.,,,,,,_ ",inlt ~In: kI.mify actual lind pot,nC'" preb, "". ,r,"; CDnftruct COlt •• ..,ienct for pojft'U Iftd budtt1l"l .ffortl; Iftd. to _ify ._ INson 1OIt_1I 0' COI'ltrlCtCl'O ll"AfChCH 3.A.arMolt_, Mo",,.,..n, R"..", - A .... oocI'. "PO" of IN 11".' 0' ...... , 4nd proitctld __ , ............... i .... IN Mt_ ,.... Dat. it ...., 10 to ..... perl .. ",,_ lpino. pia,,; _ify ..... I.nd pOt.nt'.' Poll· 11m .. IS; and to mftItrUCt mlnpow" ..... i· .... for pojtctiorlt fftd ""MInt .Horu. U.8c:om. .... RoconI - ~._ 0' ... _ .... _.ndln; 0' oi;Iul'lant oleo· 801\1. dir.ctlon 01 recf",CCion or t1tlu .... td Ie Ilan. ''''"In; " ... any _in; wll~ DOE "Prl'llftll1iwu. 3A.IO Nt" LItw ,,-' - A ~ fWPOII by .... " .. nt ......... 1l1li ... IlWx. aol do •• minting crlttell' Cl'Ob~mt. ""'oencv 1I1W1' ,_."" 1_I_cal.tlt • ..,""8hI. 3.8.1 No.e. of E_ R"D Proic' -A , .. "","ed. _01Mfl "'POr. to DrOt'ld. ",'orfftltloft on un· CIn.i'ot<I DOl R&D 01... 'Of diowmi .. tion to , ... ,ciantihc. 1tc1'1tUc1l. and Indynrill communihtl .nd to ttl. IlUblic. AI~ prcwt(4tl ....,o .. ".lion Ie tnt SrrulhlDni,n Sotta..jl&e In· ' .. "",.oan EacI\Intt~ 3.8.2 T"""'al f'rogrwa ~ - " fO'INI. "nrc:. lutter ttd'tfligl rtpon.lubmitted Ptliodttlily to CO"""""lal' lXojln 'flUItt, tor d ...... .."ft'. tion Ie GOwtfNMtII 19tftCi:n. tht 10tftllf,c. IlCf'Inical and inchmu,' CDmm.miI'" end ..... ""bhc 3.B.3 TOPical ~I - A ....... , •• cII.leol ._" pr.Pl.tcI .... n • IX.!:! hi, ... ~ • Poin,11 ~I(h , mlJoI rNlatOlW 0' I siQftifaant phitt' hll betn ~ltttd. _""" vrw.Jllfctild ,,,,,III hi .. bttn ,ctIi..'#td •• hotn •• b iot1al10 CUM, ...... i,. ... IIhI.d'lt,wN. Of when _ NW "'tn,j· t., e, IIchnotOiICl' fiftd~", il deemed 10 WI' . "nt pompl put~hUl'ion 3.8.4/1l1li1 T«lutical R,pcn - T.cltnicll "'0;"" lI.porl"ponlng f,,,,' , ... It.of DOE _rt'" RDirD and ....... , .. prO".II. l.C "'S""ini.pAl~ II CO" Pt,fo-trIIn" R_, ".AlS AppI/t:"i .. J Fo'",,, , _ R'DOrtl """fit period .I'td cvm\l "'u.,. budit''! •• et.vl1 CO'U'''-d MrMe: WllU'!' d,l. Dy _0'. Cftlll60",'ft I"wavr •• r.fM"'I1t.. fdtm h fitt ClKt ,nd ttFl~"r, Wlh,ncn ,tid pro.ick, COI"IUKtO", ethmll' 1.0 compl.!, ccmp'ri'o:.J .... to b.t""ftl foun.;! 2 - RtOOJ'u C""""1 p.riod .~ c:yf'!' .. · lI1j~ ololdQtt. 'CI"" COIU. ,M tlrntd .-i 1M dli' bv ecnu.dOl 'UftC\'OftII .ltft'lt:1U Few"", 3 - Prewidu Cllthodic *".,'9 ,ID .t. .... ,b!I"'td PI,fCfrna"" IftIllw"mlft1 bu.I ..... 'rcor~or'l" wlhorittd Con1fK'l ~f ~~ en-ttrn, r.·Cd."ni~g cnto ttl. PlfformJnct m"14.I •• mtni IN"lIn •• fe"",t 5 - Pro",," I ",flltlwe 1ftI1y)i, of COft· 21 Coo, Selo_', R,pOf' ,AI",;.pMS App/,:alion.'­ ",.odl(. "",III., monChlv. 'IPOft of cumul.' .... Iotc!irl. """ .. C011S ond ... noeI ...... bv ",m· rn.&t\' wor" bttlkdown n'UC'IYf' tlatNnu. tlSen- 1.f,l. COtt II'Id 1Chtd&.!1. "'"ntt1 .tId ,.ow." COtIUKIO", .ltlm'l~ ,0 Com~tlf ccrnp," .. onl lobt.ld;eH

:II SI-I"'" Oat"",,,,,, I1'IAS AppI.a,iOnJ - o.n '"CUU·, dftcrllftlOn 0' tM maNQIIftW'IC camro' IYlI.m to be UMd In prrfo.l'nint contr,ct *0'''. Mun ,dd,", .11 .ltmenu 0.' 'hi PM$''''''II, 41 ' Sotmmuy $yJttm Dfturp'kM (AI,IOiNS Appl.· ,."Oftl - ContraClcrol SldNftltilld dtwlJJC~ of , .... mlf\I9Imtm centrO' lYCI.rn 10 be used tft performl", mntraCl work. GI WItS Di.lionvy - lin. .m 110''- _k brtlkdo.r..n ItrUCI~'. FCf fftCf, deqit«llflltruc: 110m .. PMS U'"YlI Ff'fqu,ntr CoM. - Each cod. m",' htwt In idtnti· f.d I~' Ptfiod It '.0 AI R,qwi"d - 5 dey, .fu. I'Yfftl ote,,',.nu. Thelt flint Pt"!Odl lit 5U;9HlPd in Itt • .aiel"'''. and -ao'liud at conVIC .... rd. '.m 4 _ tcftnlity .nv W:-C:1.1 """lnt rtQ\,llrem." .. nol Utdc.t,,, in It,m 3 and/er qullifc,rl 10 Chou ........ rUM odd.'_ ....... a '*"""t.l 1_ 5 - Otock _'OP'"'' block •. R'PIJf, D",f,bution Li" - A camplhlnsiYf In'o"" •• i .. ' .... n; 0' ._ .. by IrtQ~ of ~"' .... n. _ ......... _of 00j)ia '''' MCh_"_ "'POffing Co'-itt ('-, t1f </.,./1/ - An 1IIt •• if ....... by was Ihtl of Ink ... _Ior .... Ch "-..n; will be ttQVittd by DOE. hem 6 - SI8n1hll" of Pl'flCft or PIUDN CWIPI.itlg the chtc.llit ,nd 1M cltt. PI.Plltd. P".r.tic" t& by Ptf­ .". Of "'101"11 'npofti6b-1I 'or pt,.,niOft ot Pfocu.' ..... 1ltcI_., SUI_ of W .. k~ I.", , - s.e",.tur. o' thl PInOn .ntlWing the chtdL­ lin .nd 6." u".td DOE 1340.1 8-10-79 Attachment IV-3 IV-l0 REPORTING REOUIREMENTS CHECKLIST "/111'011 A dIIc11~n 10 ldentlly eftcI _eol. odcIilio",1 _In; nquI .. _. _ ... _ 0.1wtwiIt •• ""''' 1ft t'" Gontra ...... _ CII-. of DDl_ ...... and .. ,"""", •. It w;U be ;""l1li"'11111" of f"''''', II'Ict or .p_o •. TtU. f .. ", will be ",,,,,,'tted fo. ~ Ciopoyd IDftUKI 01 19r"mrnl ,lid an be ~',Id II feQ"". ,n SPtc:iIJ lna'UClJCna to IdIPi it IG • 'CII"ftc: IIISJ1tlOn. INSTRUCTIONS hom , - Ent .. u.. ."It.1 incIi_ in .'" Po ....... ...... 1I"' .. It. lilt ........... Av ...... nl. 0' INliI.ing fntfnO.lftdum. hom' - En .... '" .... "_ion -. of.", Poo~ curlmtnt AraUft1 Of Inllfll""C'Y "P"""nt. IhI ell" o. tht mtmof-"dum. lAd mntt,a ~umotr Ittl"."rd. 11m: J - Owcl 'lIIon to itDctI, ..,., .nd .epettl ItO"".,. For "ch ,,-paning reqUIf.lNftf ctwcled, itMhcat' f"QllfrtCV of ct''' .... y in ..,.,Iumn proVld.d lAin, .... 0' 0>. tr ____ """"n. :sAI~' PlItt - y.., _ ..... o~ •. pjo. '0 ma~ ,lit I"ort dtlcrtbed ,tt tM nat • ."..", of work 0' IoImtl" cIocunwnl, It .tU con •• in tntn· ... mtt"! fN1ftOdo1.n. COftt,ot tW'a.~. &f\d prl:Cftu .... tt I\fo WlU ua.t _ 'nd~" mdHIOfttto a,..., Ot'* pRaM1n; seNd"'". OtginlJiIJOIUIJ ta"',l.* flClhCft ,and dtu:riptiona. ,nd 1Ptel,1 ane C';l.· cal plao, •• ue~ a Int plio •• Ill, .. 10' 111""1."9 Of Gowt-,Ntllt\t owntd IUQCMffY Wet" bfu~. ~ It'~h,;'",. by Plnottftt: CdtnliflCl1.,C· .• and ","hOd' fer rnoN101i"l "'Gi'"'' l.OW.'U ObtfctlWl' mett be ItQuirld. l.A.2 AlilOuOM $dt«ful. _ Suw. R,port - Tho cam:rmCl', mUn1CfW lCNdu!t fo.l .11 wor, InIkdowt, "rud"" h."", liM ",ma. 0' dI· b",r'bld 'Pfeillcd in the COII".C1. UpcUtld ptt.odiClIIV 1"""11,, momhtyl wi1h P.tUl, proptts tow.rd comP'ftrcn, Incf petCt-ftt corn. "ion of ud'I Me "tfn .l'1l:I of 'h' 'QUI cell· tr.a. 3.A.3CoJ1 PUn - A baJ.tlin. pl." for .ncurring COl,. en • contr.1Cl e. lI'"fnlft110 mell"'l prag'." ift lerms of a,.:; uc-dItt .nd 'e'KlSt fOnt,.et fund rrq&.D'I"'-"lI: ~" tY'd~ chi,.....; .ncr -Sew.lop 'und r~u"."","u &lid budOf'; """ Mf~" u .• .",.~ PMn - A bt ... ~"" plIn '0 ,UOCltt M.tnPOtW' to ud\ •• partl"&! calegoty II!CkOt!f •• d in W cant,act Of lQIetm.nt.

l.A.lo.n,,«, __ , s.m.n"y R~on - A Iint .. ~ .aphic IWlWfttltien e' Inl •• ltd ma. maier rn""toMS,.neII manpow ... for r'Pad ...... 1 .... Iwti •• nd ., .... fortcanin; 3A.&I'roiI<' Su, ... IkP«f - A .... iQd,. roport 10 ~Clt. te DOE rnanr;gtmtnt an "MIl­ .. n. of ICOf'lUlCt IlIIU'. to faCII •• n w"i.antft Iftd probt"",o ~ '0 d'KvN IfSY eCf'ta. IT .... ef toncIm DI Kfttl\lem,nu 3.A.' C .. " __ n, R_, - A ""IOCI'. ".,." o.f Ihi flltw, 0' CDiU C:O"'Clllild Co the ColI f1&n. DIU c, WIld to: rtPDn act",' Iftd pre Jected lICOutd ..... 0; ... ,.... perl.,,,,,,_ ",inlt ~In: kI.mify actual lind pot,nC'" preb, "". ,r,"; CDnftruct COlt •• ..,ienct for pojft'U Iftd budtt1l"l .ffortl; Iftd. to _ify ._ INson 1OIt_1I 0' COI'ltrlCtCl'O ll"AfChCH 3.A.arMolt_, Mo",,.,..n, R"..", - A .... oocI'. "PO" of IN 11".' 0' ...... , 4nd proitctld __ , ............... i .... IN Mt_ ,.... Dat. it ...., 10 to ..... perl .. ",,_ lpino. pia,,; _ify ..... I.nd pOt.nt'.' Poll· 11m .. IS; and to mftItrUCt mlnpow" ..... i· .... for pojtctiorlt fftd ""MInt .Horu. U.8c:om. .... RoconI - ~._ 0' ... _ .... _.ndln; 0' oi;Iul'lant oleo· 801\1. dir.ctlon 01 recf",CCion or t1tlu .... td Ie Ilan. ''''"In; " ... any _in; wll~ DOE "Prl'llftll1iwu. 3A.IO Nt" LItw ,,-' - A ~ fWPOII by .... " .. nt ......... 1l1li ... IlWx. aol do •• minting crlttell' Cl'Ob~mt. ""'oencv 1I1W1' ,_."" 1_I_cal.tlt • ..,""8hI. 3.8.1 No.e. of E_ R"D Proic' -A , .. "","ed. _01Mfl "'POr. to DrOt'ld. ",'orfftltloft on un· CIn.i'ot<I DOl R&D 01... 'Of diowmi .. tion to , ... ,ciantihc. 1tc1'1tUc1l. and Indynrill communihtl .nd to ttl. IlUblic. AI~ prcwt(4tl ....,o .. ".lion Ie tnt SrrulhlDni,n Sotta..jl&e In· ' .. "",.oan EacI\Intt~ 3.8.2 T"""'al f'rogrwa ~ - " fO'INI. "nrc:. lutter ttd'tfligl rtpon.lubmitted Ptliodttlily to CO"""""lal' lXojln 'flUItt, tor d ...... .."ft'. tion Ie GOwtfNMtII 19tftCi:n. tht 10tftllf,c. IlCf'Inical and inchmu,' CDmm.miI'" end ..... ""bhc 3.B.3 TOPical ~I - A ....... , •• cII.leol ._" pr.Pl.tcI .... n • IX.!:! hi, ... ~ • Poin,11 ~I(h , mlJoI rNlatOlW 0' I siQftifaant phitt' hll betn ~ltttd. _""" vrw.Jllfctild ,,,,,III hi .. bttn ,ctIi..'#td •• hotn •• b iot1al10 CUM, ...... i,. ... IIhI.d'lt,wN. Of when _ NW "'tn,j· t., e, IIchnotOiICl' fiftd~", il deemed 10 WI' . "nt pompl put~hUl'ion 3.8.4/1l1li1 T«lutical R,pcn - T.cltnicll "'0;"" lI.porl"ponlng f,,,,' , ... It.of DOE _rt'" RDirD and ....... , .. prO".II. l.C "'S""ini.pAl~ II CO" Pt,fo-trIIn" R_, ".AlS AppI/t:"i .. J Fo'",,, , _ R'DOrtl """fit period .I'td cvm\l "'u.,. budit''! •• et.vl1 CO'U'''-d MrMe: WllU'!' d,l. Dy _0'. Cftlll60",'ft I"wavr •• r.fM"'I1t.. fdtm h fitt ClKt ,nd ttFl~"r, Wlh,ncn ,tid pro.ick, COI"IUKtO", ethmll' 1.0 compl.!, ccmp'ri'o:.J .... to b.t""ftl foun.;! 2 - RtOOJ'u C""""1 p.riod .~ c:yf'!' .. · lI1j~ ololdQtt. 'CI"" COIU. ,M tlrntd .-i 1M dli' bv ecnu.dOl 'UftC\'OftII .ltft'lt:1U Few"", 3 - Prewidu Cllthodic *".,'9 ,ID .t. .... ,b!I"'td PI,fCfrna"" IftIllw"mlft1 bu.I ..... 'rcor~or'l" wlhorittd Con1fK'l ~f ~~ en-ttrn, r.·Cd."ni~g cnto ttl. PlfformJnct m"14.I •• mtni IN"lIn •• fe"",t 5 - Pro",," I ",flltlwe 1ftI1y)i, of COft· 21 Coo, Selo_', R,pOf' ,AI",;.pMS App/,:alion.'­ ",.odl(. "",III., monChlv. 'IPOft of cumul.' .... Iotc!irl. """ .. C011S ond ... noeI ...... bv ",m· rn.&t\' wor" bttlkdown n'UC'IYf' tlatNnu. tlSen- 1.f,l. COtt II'Id 1Chtd&.!1. "'"ntt1 .tId ,.ow." COtIUKIO", .ltlm'l~ ,0 Com~tlf ccrnp," .. onl lobt.ld;eH

:II SI-I"'" Oat"",,,,,, I1'IAS AppI.a,iOnJ - o.n '"CUU·, dftcrllftlOn 0' tM maNQIIftW'IC camro' IYlI.m to be UMd In prrfo.l'nint contr,ct *0'''. Mun ,dd,", .11 .ltmenu 0.' 'hi PM$''''''II, 41 ' Sotmmuy $yJttm Dfturp'kM (AI,IOiNS Appl.· ,."Oftl - ContraClcrol SldNftltilld dtwlJJC~ of , .... mlf\I9Imtm centrO' lYCI.rn 10 be used tft performl", mntraCl work. GI WItS Di.lionvy - lin. .m 110''- _k brtlkdo.r..n ItrUCI~'. FCf fftCf, deqit«llflltruc: 110m .. PMS U'"YlI Ff'fqu,ntr CoM. - Each cod. m",' htwt In idtnti· f.d I~' Ptfiod It '.0 AI R,qwi"d - 5 dey, .fu. I'Yfftl ote,,',.nu. Thelt flint Pt"!Odl lit 5U;9HlPd in Itt • .aiel"'''. and -ao'liud at conVIC .... rd. '.m 4 _ tcftnlity .nv W:-C:1.1 """lnt rtQ\,llrem." .. nol Utdc.t,,, in It,m 3 and/er qullifc,rl 10 Chou ........ rUM odd.'_ ....... a '*"""t.l 1_ 5 - Otock _'OP'"'' block •. R'PIJf, D",f,bution Li" - A camplhlnsiYf In'o"" •• i .. ' .... n; 0' ._ .. by IrtQ~ of ~"' .... n. _ ......... _of 00j)ia '''' MCh_"_ "'POffing Co'-itt ('-, t1f </.,./1/ - An 1IIt •• if ....... by was Ihtl of Ink ... _Ior .... Ch "-..n; will be ttQVittd by DOE. hem 6 - SI8n1hll" of Pl'flCft or PIUDN CWIPI.itlg the chtc.llit ,nd 1M cltt. PI.Plltd. P".r.tic" t& by Ptf­ .". Of "'101"11 'npofti6b-1I 'or pt,.,niOft ot Pfocu.' ..... 1ltcI_., SUI_ of W .. k~ I.", , - s.e",.tur. o' thl PInOn .ntlWing the chtdL­ lin .nd 6." u".td DOE 1340.1 8-10-79 DOE 1340.1 8-10-79 CHAPTER V DESIGN V-I 1. GENERAL. Design and graphics services shall effectively support publication activities. This chapter covers the guidelines and procedures for planning, designing, producing, and/or obtaining graphic and/or design services for DOE publications. Inclusive in design and graphic services are illustration, design, drafting, photography, mapping, and/or any other type of communication art product used or produced in part or in total for inclusion in a publication. Printed media includes all publications, brochures, posters, maps, flyers, reports, and/or any type of publication printed with Government funds. 2. RESPONSIBILITIES AND AUTHORITIES. a. Assistant Secretary for Intergovernmental and Institutional Relations (IR-I). (l) Approves design and graphics for public communications publications and scientific, technical, and engineering publi­ cations to assure that they are consistent with this order. (2) Concurs on DOE-wide design and graphic guidelines produced by AD-40 prior to release. b. Director of Administrative Services (AD-40). (l) Develops policies, procedures, standards, and guidelines for DOE-wide design and graphic services. (2) Plans, develops, and coordinates design and graphics products to support Headquarters and field organizations; operates Headquarters facilities, e.g., photography, design and graphics mapping and drafting, and computer graphics. (3) Represents DOE with the National Endowment for the Arts, Federal Design Improvement Program, on design and related matters, including submission of required reports. (4}Represents DOE with the General Services Administration on establishment and coordination of graphic and photographic basic ordering agreements, including consolidation and submission of required reports. (5) Represents DOE with the u.S. Geological Survey (USGS) for coordination and production of DOE cartographic requirements; DOE 1340.1 8-10-79 CHAPTER V DESIGN V-I

1. GENERAL. Design and graphics services shall effectively support publication activities. This chapter covers the guidelines and procedures for planning, designing, producing, and/or obtaining graphic and/or design services for DOE publications. Inclusive in design and graphic services are illustration, design, drafting, photography, mapping, and/or any other type of communication art product used or produced in part or in total for inclusion in a publication. Printed media includes all publications, brochures, posters, maps, flyers, reports, and/or any type of publication printed with Government funds. 2. RESPONSIBILITIES AND AUTHORITIES. a. Assistant Secretary for Intergovernmental and Institutional Relations (IR-I). (l) Approves design and graphics for public communications publications and scientific, technical, and engineering publi­ cations to assure that they are consistent with this order. (2) Concurs on DOE-wide design and graphic guidelines produced by AD-40 prior to release. b. Director of Administrative Services (AD-40). (l) Develops policies, procedures, standards, and guidelines for DOE-wide design and graphic services. (2) Plans, develops, and coordinates design and graphics products to support Headquarters and field organizations; operates Headquarters facilities, e.g., photography, design and graphics mapping and drafting, and computer graphics. (3) Represents DOE with the National Endowment for the Arts, Federal Design Improvement Program, on design and related matters, including submission of required reports. (4}Represents DOE with the General Services Administration on establishment and coordination of graphic and photographic basic ordering agreements, including consolidation and submission of required reports. (5) Represents DOE with the u.S. Geological Survey (USGS) for coordination and production of DOE cartographic requirements; V-2 DOE 1340.1 8-10-79 submits periodic reports on DOE basic mapping activities to USGS in accordance with OMS Circular A-16; and requests USGS service, concurrence, or guidance for Headquarters major mapping programs. (6) Develops symbols, design devices, and/or logos produced as identifiers for DOE publications, develops guidelines for new symbols to assure consis~ency with the DOE-wide design program. (7) Reviews periodically the efficiency and effectiveness of selected publication projects produced or initiated by DOE and its contractors to ,ensure a consistent and quality visual image for DOE and adherence to policy and guidelines established in this chapter. c. Heads of Headquarters Organizations, and Chainnan FERC. (1) Submit proposed Headquarters-originated design and graphics projects to AO-40 for processing. (2) Ensure, to the extent possible, that requests for services allow adequate leadt ime' for qual i ty results at lIIi nimum cost. d. Heads of Field Organizations. (1) Produce or procure design and graphics services to meet their programmatic requirements in compliance with standards set forth in this order'and guidelines for design and graphics issued by AD-40. (2) Use Federal Supply Schedule, Basis IG 733, part III, section C, No. 7333 (Visual Arts, Graphics, and Associated Services), when in-house capabilities cannot satisfy requirements or other appropriate Federal Supply Schedules. ' (3) Coordinate mapping requirements with the appropriate USGS regional mapping centers and AO-40.

3. STANDARDS AND GUIDELINES. Usage of the DOE seal must be in accordance with DOE 1000.2. No revision or changes to the DOE seal are authorized unless approved by the Director, Office of the Secretary. V-2 DOE 1340.1 8-10-79 submits periodic reports on DOE basic mapping activities to USGS in accordance with OMS Circular A-16; and requests USGS service, concurrence, or guidance for Headquarters major mapping programs. (6) Develops symbols, design devices, and/or logos produced as identifiers for DOE publications, develops guidelines for new symbols to assure consis~ency with the DOE-wide design program. (7) Reviews periodically the efficiency and effectiveness of selected publication projects produced or initiated by DOE and its contractors to ,ensure a consistent and quality visual image for DOE and adherence to policy and guidelines established in this chapter. c. Heads of Headquarters Organizations, and Chainnan FERC. (1) Submit proposed Headquarters-originated design and graphics projects to AO-40 for processing. (2) Ensure, to the extent possible, that requests for services allow adequate leadt ime' for qual i ty results at lIIi nimum cost. d. Heads of Field Organizations. (1) Produce or procure design and graphics services to meet their programmatic requirements in compliance with standards set forth in this order'and guidelines for design and graphics issued by AD-40. (2) Use Federal Supply Schedule, Basis IG 733, part III, section C, No. 7333 (Visual Arts, Graphics, and Associated Services), when in-house capabilities cannot satisfy requirements or other appropriate Federal Supply Schedules. ' (3) Coordinate mapping requirements with the appropriate USGS regional mapping centers and AO-40. 3. STANDARDS AND GUIDELINES. Usage of the DOE seal must be in accordance with DOE 1000.2. No revision or changes to the DOE seal are authorized unless approved by the Director, Office of the Secretary. DOE 1340.1 8-10-79 CHAPTER VI PRINTING AND RELATED ACTIVITIES VI-1 1. GENERAL. This chapter provides general guidance and instructions for complying with Title 44, U.S.C., "Public Printing and Documents", and" the "Government Printing and Binding Regulations" in the production and procurement of printing and duplicating services at DOE "expense. It also includes guidance for the acquisition of word processing/text editing, composition, copying, duplicating, and printing equipment. 2. RESPONSIBILITIES AND AUTHORITIES. a. The Oirector, Office of Administrative Services (AD-40). el} Develops DOE-wide policies, procedures, standards, and guidelines for the acquisition of word processing/text editing, composition, copying, dup 1 i cating, and pri nting equipment and for the production and procurement of these services. (2) Provides staff advice and assistance on a DOE-wide basis regarding the interpretation and applicability of poliCies, procedures, standards, and guidelines for word processing/ text editing, composition, copying, duplicating, and printing services. (3) Approves, or processes for Joint Committee on Printing {JCP} approval, requests relating to: (a) Establishment or disestablishment of printing and duplicating plants. (b) AcquiSition, transfers, or disposal of composition, printing, duplicating, binding, and auxiliary equipment (JCP column 1 and 2 equipment). (c) Deviations from JCP restrictions. (4) Represents DOE with the JCP and the Government Printing Office (GPO) on printing and related activities, including review and submission of reports required of DOE.

(5) Represents DOE with the General Services Administration (GSA) on word processing activities. (6) Reviews and processes requests to print periodicals in coordination with IR-l. DOE 1340.1 8-10-79 CHAPTER VI PRINTING AND RELATED ACTIVITIES VI-1 1. GENERAL. This chapter provides general guidance and instructions for complying with Title 44, U.S.C., "Public Printing and Documents", and" the "Government Printing and Binding Regulations" in the production and procurement of printing and duplicating services at DOE "expense. It also includes guidance for the acquisition of word processing/text editing, composition, copying, duplicating, and printing equipment. 2. RESPONSIBILITIES AND AUTHORITIES. a. The Oirector, Office of Administrative Services (AD-40). el} Develops DOE-wide policies, procedures, standards, and guidelines for the acquisition of word processing/text editing, composition, copying, dup 1 i cating, and pri nting equipment and for the production and procurement of these services. (2) Provides staff advice and assistance on a DOE-wide basis regarding the interpretation and applicability of poliCies, procedures, standards, and guidelines for word processing/ text editing, composition, copying, duplicating, and printing services. (3) Approves, or processes for Joint Committee on Printing {JCP} approval, requests relating to: (a) Establishment or disestablishment of printing and duplicating plants. (b) AcquiSition, transfers, or disposal of composition, printing, duplicating, binding, and auxiliary equipment (JCP column 1 and 2 equipment). (c) Deviations from JCP restrictions. (4) Represents DOE with the JCP and the Government Printing Office (GPO) on printing and related activities, including review and submission of reports required of DOE. (5) Represents DOE with the General Services Administration (GSA) on word processing activities. (6) Reviews and processes requests to print periodicals in coordination with IR-l. VI-2 b. c. DOE 1340.1 8-10-79 (7) Provides graphics, composition, duplicating, and printing services to support Headquarters organizations. (a) Provides staff advice and assistance regarding distribution patterns for Headquarters printing, maintains or acquires all major distribution lists utilized by Headquarters, and assures that copies of unclassified nOE publications printed at Headquarters are forwarded·to the TIC, library of Congress, and depository libraries through the facilities of the GPO. (9) Maintains selected information on all Headquarters' word processing/text editing and copying equipment. d. Heads of Headquarters Organizations, and Chairman, FERC. (I) Ensure that all Headquarters-originated graphics, duplicating, and printing requirements are submitted to AO-40 for processing in accordance with the provisions of this order. (2) Submit requests to AD-40 for the acquisition of word processing/text editing systems with supporting work load justification. e. Heads of Field Organizations. (I) Ensure that organizations and contractors under their jurisdiction comply with this order and that they are provided copies of the Government Printing and Binding Regulations, Office of Management and Budget Circular letters, Federal Property Management Regulations (FPMR), GPO Circular letters, etc. {2} Procure or provide composition, duplicating, copying, printing, and related services in-house or through GPO regional printing procurement offices to meet program requirements. Printing may be performed in a DOE-authorized printing plant in accordance with JCP guidance and regulations. Attachment VI-l contains names and the locations of all DOE-authorized printing plants.

VI-2 b. c. DOE 1340.1 8-10-79 (7) Provides graphics, composition, duplicating, and printing services to support Headquarters organizations. (a) Provides staff advice and assistance regarding distribution patterns for Headquarters printing, maintains or acquires all major distribution lists utilized by Headquarters, and assures that copies of unclassified nOE publications printed at Headquarters are forwarded·to the TIC, library of Congress, and depository libraries through the facilities of the GPO. (9) Maintains selected information on all Headquarters' word processing/text editing and copying equipment. d. Heads of Headquarters Organizations, and Chairman, FERC. (I) Ensure that all Headquarters-originated graphics, duplicating, and printing requirements are submitted to AO-40 for processing in accordance with the provisions of this order. (2) Submit requests to AD-40 for the acquisition of word processing/text editing systems with supporting work load justification. e. Heads of Field Organizations. (I) Ensure that organizations and contractors under their jurisdiction comply with this order and that they are provided copies of the Government Printing and Binding Regulations, Office of Management and Budget Circular letters, Federal Property Management Regulations (FPMR), GPO Circular letters, etc. {2} Procure or provide composition, duplicating, copying, printing, and related services in-house or through GPO regional printing procurement offices to meet program requirements. Printing may be performed in a DOE-authorized printing plant in accordance with JCP guidance and regulations. Attachment VI-l contains names and the locations of all DOE-authorized printing plants. DOE 1340.1 VI-3 8-10-79 (3) Establish procedures and conduct periodic reviews to assure compliance with the provisions of this order. (4) Submit requests to AO-40 for: (a) Establishment or disestablishment of printing and duplicating plant~. (b) Acquisition, transfer, or disposal of composition, printing, duplicating, binding, and auxiliary equipment as defined in the JCP regulations. This includes word processing/text editing systems which are coupled with photocomposition devices. (c) Deviations from the JCP restrictions. (d) Strike-on composition equipment regardless of cost. (5) Designate a DOE or DOE contractor official to determine and certify, prior to printing individual jobs, that the use of: (a) More than one color of ink fulfills a specific functional need. (b) Illustrations are functional and related entirely to the transaction of the public business. (6) Manage the acquisition of word processing/text editing equipment to assure compliance with the provision of this order. 3. COP~RIGHT RESTRICTIONS. a. Under the Copyright Laws (Title 17, U.S.C.) copyright owners are I given certain exclusive rights in their works. Among these are the rights of reproduction. Infringement takes place when this right is violated by reproducing the work in whole or any substantial part. Certain reproductions may be excepted from liability by the section of the law dealing with "fair use." Reproduction for purposes of scholarship or research may come under this statutory protection, especially if the use is nonprofit or noncommercial in nature. Any question concerning the reproduction of copyrighted material should be referred to patent counsel. b. To assist in prevention of copyright infringement by the Government or its employees, contractors, and others, a notice as set forth below should be posted in a prominent place on reproduction

DOE 1340.1 VI-3 8-10-79 (3) Establish procedures and conduct periodic reviews to assure compliance with the provisions of this order. (4) Submit requests to AO-40 for: (a) Establishment or disestablishment of printing and duplicating plant~. (b) Acquisition, transfer, or disposal of composition, printing, duplicating, binding, and auxiliary equipment as defined in the JCP regulations. This includes word processing/text editing systems which are coupled with photocomposition devices. (c) Deviations from the JCP restrictions. (d) Strike-on composition equipment regardless of cost. (5) Designate a DOE or DOE contractor official to determine and certify, prior to printing individual jobs, that the use of: (a) More than one color of ink fulfills a specific functional need. (b) Illustrations are functional and related entirely to the transaction of the public business. (6) Manage the acquisition of word processing/text editing equipment to assure compliance with the provision of this order. 3. COP~RIGHT RESTRICTIONS. a. Under the Copyright Laws (Title 17, U.S.C.) copyright owners are I given certain exclusive rights in their works. Among these are the rights of reproduction. Infringement takes place when this right is violated by reproducing the work in whole or any substantial part. Certain reproductions may be excepted from liability by the section of the law dealing with "fair use." Reproduction for purposes of scholarship or research may come under this statutory protection, especially if the use is nonprofit or noncommercial in nature. Any question concerning the reproduction of copyrighted material should be referred to patent counsel. b. To assist in prevention of copyright infringement by the Government or its employees, contractors, and others, a notice as set forth below should be posted in a prominent place on reproduction VI-4 equipment in the possession and control of DOE and its contractors: NOTICE TO COPYING MACHINE USERS This machine is to be used solely for making copies DOE 1340. 1 8-10-79 of materials for official purposes only. Reproduction at Government expense of materials for personal use is prohibited. NOTICE: The U.S. Copyright Law (Title 17, U.S.C.) governs the making of photocopies of copy­ righted material. The person using this equipment is liable for any infringement. Any questions concerning the reproduction of copyrighted material should be referred to patent counsel. c. Notwithstanding the exclusive rights of the owners of copyrights, the law provides that under certain conditions it is not an infringement of copyright for a library or archives, or any library or archive employees acting within the scope of their employment, to reproduce or distribute not more than one copy or photorecord of a work, provided: (I) The reproduction or distribution is made without any purpose of direct or indirect commercial advantage. (2) The collections of the library or archives are open to the public or available not only to researchers affiliated with the library or archives, but also to other persons doing research in a specialized field. (3) The reproduction or distribution of the work includes a notice of copyright. d. The Copyright Office requires a specific notice, as set forth below, be used in order to qualify for the library or archive exception. The notice should be printed on heavy paper and in type at least 18 points in size and should be displayed prominently to any casual observer within the vicinity of the photocopy machine or the place where copy orders are taken:

VI-4 equipment in the possession and control of DOE and its contractors: NOTICE TO COPYING MACHINE USERS This machine is to be used solely for making copies DOE 1340. 1 8-10-79 of materials for official purposes only. Reproduction at Government expense of materials for personal use is prohibited. NOTICE: The U.S. Copyright Law (Title 17, U.S.C.) governs the making of photocopies of copy­ righted material. The person using this equipment is liable for any infringement. Any questions concerning the reproduction of copyrighted material should be referred to patent counsel. c. Notwithstanding the exclusive rights of the owners of copyrights, the law provides that under certain conditions it is not an infringement of copyright for a library or archives, or any library or archive employees acting within the scope of their employment, to reproduce or distribute not more than one copy or photorecord of a work, provided: (I) The reproduction or distribution is made without any purpose of direct or indirect commercial advantage. (2) The collections of the library or archives are open to the public or available not only to researchers affiliated with the library or archives, but also to other persons doing research in a specialized field. (3) The reproduction or distribution of the work includes a notice of copyright. d. The Copyright Office requires a specific notice, as set forth below, be used in order to qualify for the library or archive exception. The notice should be printed on heavy paper and in type at least 18 points in size and should be displayed prominently to any casual observer within the vicinity of the photocopy machine or the place where copy orders are taken: DOE 1340.1 8-10-79 NOTICE WARNING CONCERNING COPYRIGHT RESTRICTIONS The Copyright Law of the United States (Title 17, United States Code) governs the making of photo­ copies or other reproduction of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copy­ right infringement. This organization reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of Copyright Law. VI-5 e. Order forms used by the library or archive should contain a notice warning of copyright restrictions. This notice should be printed in a box on the order form and located adjacent to the space calling for the name or signature of the person using the form. 4. P~OCEDURES AND GUIDELINES. a. Printing Obtained Through the GPO or RPPO. (1) When a DOE field organization or a DOE contractor requisitions printing from a RPPO it shall be in accordance with the pro­ cedures outlined in the GPO "Agency Procedural Handbook for Commercial Procurement of Printing Services. 1I All DOE contrac­ tors should indicate on the requisition that the work is being performed for the U.S. Department of Energy as well as their own identification. Each requisition must carry a complete billing address. The locations and telephone numbers of the RPPO,'s are contained in attachment VI-2.

(2) Special term contracts may be requested from the GPO or RPPO's by DOE Headquarters, field organizations, and contractors by submitting a Standard Form 1 when: (a) categories of work fall outside the specifications of the GPOjRPPO general purpose DOE 1340.1 8-10-79 NOTICE WARNING CONCERNING COPYRIGHT RESTRICTIONS The Copyright Law of the United States (Title 17, United States Code) governs the making of photo­ copies or other reproduction of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copy­ right infringement. This organization reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of Copyright Law. VI-5 e. Order forms used by the library or archive should contain a notice warning of copyright restrictions. This notice should be printed in a box on the order form and located adjacent to the space calling for the name or signature of the person using the form. 4. P~OCEDURES AND GUIDELINES. a. Printing Obtained Through the GPO or RPPO. (1) When a DOE field organization or a DOE contractor requisitions printing from a RPPO it shall be in accordance with the pro­ cedures outlined in the GPO "Agency Procedural Handbook for Commercial Procurement of Printing Services. 1I All DOE contrac­ tors should indicate on the requisition that the work is being performed for the U.S. Department of Energy as well as their own identification. Each requisition must carry a complete billing address. The locations and telephone numbers of the RPPO,'s are contained in attachment VI-2. (2) Special term contracts may be requested from the GPO or RPPO's by DOE Headquarters, field organizations, and contractors by submitting a Standard Form 1 when: (a) categories of work fall outside the specifications of the GPOjRPPO general purpose VI-6 DOE 1340.1 8-10-79 contracts, and/or (b) geographical location of a DOE office creates delays in obtaining satisfactory delivery. The GPO and RPPO should be requested to arrange for pickup and deliv­ ery at the originators site or limit bidders to an appropriate geographical area and provide for direct contact between the printer and the requesting office. All billing and contract amendments must be made through the GPO and RPPO which serves as the contracting office. b. Printing Equipment Acquisitions and Disposals. (1) Acquisitions. (a) Requests for acquisition of electronic and strike-on composition printing, duplicating, binding,·and auxiliary equipment. with justification, shall be forwarded to AD-40 for approval and/or coordination with JCP. The justifi­ cation shall contain the make, model,and cost of the proposed equipment, if applicable; the make, model, condition, serial number, age, estimated cost, or value of equipment to be replaced; a detailed surrunary of all \"/ork to be performed, benefits to be derived, and explanation for rejection of the alternatives. If the request is for replacement equipment, give planned disposition of existing equipment.

1 Strike-on composition equipment for the purpose of this directive includes, but is not limited to, AM Varityper and IBM Selectric Composer regardless of cost. 2 Electrostatic copying equipment requiring AD-40 approval prior to acquisition would include, but is not limited to, Xerox 9200, Xerox 9400, Kodak 100AF, Kodak 150AF, and IBM Copier III units when used in dupli­ cating facilities. (b) All requests mu~t contain a summary of discussions and/or correspondence with the appropriate RPPO on the feasibi 1 ity of commerci al procurement for those items to be produced on the proposed equipment. (2) Disposals. Disposal of composition, printing, binding, duplicating, and auxiliary equipment shall be accomplished in accordance with the provisions of the DOE property management regulations. In addition, for all columns 1 and 2 equipment which is removed from a printing plant, a JCP Form No.7 VI-6 DOE 1340.1 8-10-79 contracts, and/or (b) geographical location of a DOE office creates delays in obtaining satisfactory delivery. The GPO and RPPO should be requested to arrange for pickup and deliv­ ery at the originators site or limit bidders to an appropriate geographical area and provide for direct contact between the printer and the requesting office. All billing and contract amendments must be made through the GPO and RPPO which serves as the contracting office. b. Printing Equipment Acquisitions and Disposals. (1) Acquisitions. (a) Requests for acquisition of electronic and strike-on composition printing, duplicating, binding,·and auxiliary equipment. with justification, shall be forwarded to AD-40 for approval and/or coordination with JCP. The justifi­ cation shall contain the make, model,and cost of the proposed equipment, if applicable; the make, model, condition, serial number, age, estimated cost, or value of equipment to be replaced; a detailed surrunary of all \"/ork to be performed, benefits to be derived, and explanation for rejection of the alternatives. If the request is for replacement equipment, give planned disposition of existing equipment. 1 Strike-on composition equipment for the purpose of this directive includes, but is not limited to, AM Varityper and IBM Selectric Composer regardless of cost. 2 Electrostatic copying equipment requiring AD-40 approval prior to acquisition would include, but is not limited to, Xerox 9200, Xerox 9400, Kodak 100AF, Kodak 150AF, and IBM Copier III units when used in dupli­ cating facilities. (b) All requests mu~t contain a summary of discussions and/or correspondence with the appropriate RPPO on the feasibi 1 ity of commerci al procurement for those items to be produced on the proposed equipment. (2) Disposals. Disposal of composition, printing, binding, duplicating, and auxiliary equipment shall be accomplished in accordance with the provisions of the DOE property management regulations. In addition, for all columns 1 and 2 equipment which is removed from a printing plant, a JCP Form No.7 DOE 1,340.1 8-10-79 VI-7 (Excess Equipment) must be submitted to AD-40 for coordination with the JCP. Exception: If the column 1 equipment is needed at another site, that office shall submit a request for trans­ fer with justification to AD-40 for coordination with the JCP. If the transfer is approved, no JCP report is required. (3) Request for Proposal s, for Printing Equipment. Approval must be obtained from AD-40 before a field organization or contractor can issue a Request for Proposal (RFP) for electronic composi­ tion, pr~nting, duplicating, and related equipment.

(4) Collators. Acquisition of stand-alone power-operated collators for other-than-authorized printing plants shall be reported on JCP Form No.3 (Acquisition of Power-operated Collators for Use in Facilities, Other Than Printing Plants) to AD-40 for coordination with JCP. Disposition shall be accomplished in accordance with the provisions of OOE property management regulations. (5) Establishment or Disestablishment of Printing Plants. Request for authorization to establish or disestablish a printing plant shall be forwarded to AD-40 for review and submission to the JCP. (a) For establishment of a new plant, identify: 1 Types and quantity of work to be procured conunerc i all y • 2 Types and quantity of work that are not procurable through the GPO/RPPO and reasons therefor. 3 Existing duplicating and copying equipment showing trade name, model number, serial number, size, condi­ tion, age, and estimated present value using JCP Form No.5. (Annual Plant Inventory). 4 Additional equipment required, estimated cost, intended use, and benefits. (b) For disestablishment of an authorized plant, state reasons and provide an inventory of existing printing plant equipment on JCP Form No.5 and indicate disposition plans for excess equipment and justification for retention of equipment that is not to be surplused. DOE 1,340.1 8-10-79 VI-7 (Excess Equipment) must be submitted to AD-40 for coordination with the JCP. Exception: If the column 1 equipment is needed at another site, that office shall submit a request for trans­ fer with justification to AD-40 for coordination with the JCP. If the transfer is approved, no JCP report is required. (3) Request for Proposal s, for Printing Equipment. Approval must be obtained from AD-40 before a field organization or contractor can issue a Request for Proposal (RFP) for electronic composi­ tion, pr~nting, duplicating, and related equipment. (4) Collators. Acquisition of stand-alone power-operated collators for other-than-authorized printing plants shall be reported on JCP Form No.3 (Acquisition of Power-operated Collators for Use in Facilities, Other Than Printing Plants) to AD-40 for coordination with JCP. Disposition shall be accomplished in accordance with the provisions of OOE property management regulations. (5) Establishment or Disestablishment of Printing Plants. Request for authorization to establish or disestablish a printing plant shall be forwarded to AD-40 for review and submission to the JCP. (a) For establishment of a new plant, identify: 1 Types and quantity of work to be procured conunerc i all y • 2 Types and quantity of work that are not procurable through the GPO/RPPO and reasons therefor. 3 Existing duplicating and copying equipment showing trade name, model number, serial number, size, condi­ tion, age, and estimated present value using JCP Form No.5. (Annual Plant Inventory). 4 Additional equipment required, estimated cost, intended use, and benefits. (b) For disestablishment of an authorized plant, state reasons and provide an inventory of existing printing plant equipment on JCP Form No.5 and indicate disposition plans for excess equipment and justification for retention of equipment that is not to be surplused. VI-8 (6 ) DOE 1340.1 8-10-79 JCP Reports. JCP reports shall be prepared as outlined in Title IV of the "Government Printing and Binding Regulations." Copies shall be forwarded to AD-40 in time to assure receipt of a minimum of 2 weeks before the JCP due date.

c. Word Processing Equipment Acquisitions Guidelines. (1) DOE Headquarters. All requests for the acquisition of word processing/text editing systems shall be forwarded to AD-40 and contain the following information: (a) Location and type of word processing/text editing systems currently assigned to requesting office. (b) Weekly workload (based on 50-line single-spaced pages), current and projected. (c) Current authorized staffing (professional and secretarial). (d) Alternative methods considered to meet program requi rements. (e) Impact on program if requested equipment is not acquired. (2) Field Organizations and DOE Contractors. (a) A DOE or DOE contractor official should be designated to review all requests for the acquisition of word processing/ text editing equipment to assure compliance with the provisions of this order. (b) Requests for the acquisition of word processing/text editing systems should cover the information identified below and be submitted to an appropriate official for review and approval. 1 Location and type of word processing/text editing systems currently assigned to requesting office. 2 Determine the number of lines required in a 2-week period of original and repetitive typing (for this purpose revised lines are counted as original typing lines and repetitive typing is the retyping of a line that remains unchanged). 3 Determine annual costs using standard typewriters. VI-8 (6 ) DOE 1340.1 8-10-79 JCP Reports. JCP reports shall be prepared as outlined in Title IV of the "Government Printing and Binding Regulations." Copies shall be forwarded to AD-40 in time to assure receipt of a minimum of 2 weeks before the JCP due date. c. Word Processing Equipment Acquisitions Guidelines. (1) DOE Headquarters. All requests for the acquisition of word processing/text editing systems shall be forwarded to AD-40 and contain the following information: (a) Location and type of word processing/text editing systems currently assigned to requesting office. (b) Weekly workload (based on 50-line single-spaced pages), current and projected. (c) Current authorized staffing (professional and secretarial). (d) Alternative methods considered to meet program requi rements. (e) Impact on program if requested equipment is not acquired. (2) Field Organizations and DOE Contractors. (a) A DOE or DOE contractor official should be designated to review all requests for the acquisition of word processing/ text editing equipment to assure compliance with the provisions of this order. (b) Requests for the acquisition of word processing/text editing systems should cover the information identified below and be submitted to an appropriate official for review and approval. 1 Location and type of word processing/text editing systems currently assigned to requesting office. 2 Determine the number of lines required in a 2-week period of original and repetitive typing (for this purpose revised lines are counted as original typing lines and repetitive typing is the retyping of a line that remains unchanged). 3 Determine annual costs using standard typewriters. DOE 1340.1 8-10-79 VI-9 a labor - compute time required to type on standard typewriters the total workload identified in subparagraph 2, above, and multiply by 26. Assign annual cost based on current labor rate and actual hours required. b Equipment - ~mortize the original cost of the standard typewriter(s) over a 5-year period.

c Total costs - add the labor and equipment costs to determine total cost using standard typewriter( s). 4 Determine estimated annual costs using the proposed word processing equipment. a labor - determine the time to type the original and repetitive typing identified in subparagraph 2, above, on the proposed word processing equipment,­ and multiply by 26. Assign annual cost based on current labor rate and actual hours required. b Equi pment - amort ize the cost of the \'/ord process i ny unit{s) over a 5-year period (lease costs may be used if the equipment is leased). c Total costs - add the labor and equipment costs to determine the total cost using word processing equi pment. 5 If the total annual cost of using word processing equipment is greater than that of standard type­ wri ter{ s), the proposed \'Iord processing eq ui pment should not be acquired. 6 Current authorized staffing (professional and secretari a 1 ) • 7 lease-versus-purchase analysis {using criteria in ( c), be 1 ow) • 8 Alternative methods considered to meet program requi rernents. 9 Impact on program if requested equi pment is not acquired. 10 If the final product is composition, state quantity of finished pages which will be composed. DOE 1340.1 8-10-79 VI-9 a labor - compute time required to type on standard typewriters the total workload identified in subparagraph 2, above, and multiply by 26. Assign annual cost based on current labor rate and actual hours required. b Equipment - ~mortize the original cost of the standard typewriter(s) over a 5-year period. c Total costs - add the labor and equipment costs to determine total cost using standard typewriter( s). 4 Determine estimated annual costs using the proposed word processing equipment. a labor - determine the time to type the original and repetitive typing identified in subparagraph 2, above, on the proposed word processing equipment,­ and multiply by 26. Assign annual cost based on current labor rate and actual hours required. b Equi pment - amort ize the cost of the \'/ord process i ny unit{s) over a 5-year period (lease costs may be used if the equipment is leased). c Total costs - add the labor and equipment costs to determine the total cost using word processing equi pment. 5 If the total annual cost of using word processing equipment is greater than that of standard type­ wri ter{ s), the proposed \'Iord processing eq ui pment should not be acquired. 6 Current authorized staffing (professional and secretari a 1 ) • 7 lease-versus-purchase analysis {using criteria in ( c), be 1 ow) • 8 Alternative methods considered to meet program requi rernents. 9 Impact on program if requested equi pment is not acquired. 10 If the final product is composition, state quantity of finished pages which will be composed. VI-10 DOE 1340.1 8-10-79 (c) A 3-year time frame should be used for evaluating payback period for the acquisition of all new word processing/text editing systems. A 2-year period should be used for the acquisition of used or refurbished equipment. (d) Word processing/text editing systems should be centralized where possible. (e) Word processing/text editing systems should be reevaluated at least annually to assure utilization complies with the provisions of this order. (f) (g) (h) An inventory of word processing/text editing equipment should be maintained identifying owned and leased equip­ ment, manufacturer, model, acquisition date, cost, and category.

The acquisition of communicating word processing/text editing systems must be in accordance with this order and with DOE 5300.1, "Telecommunications." Re~orts. Each field organization and contractor shall su mit an annual report on word processing activities to AD-40 by November 15 for the preceding fiscal year. The report should contain the following: 1 Number of word processing/text editing units at beginning and ending of fiscal year, identifying leased and owned units. 2 Total cost of: a Leased equipment. b Owned equipment. d. Copying Equipment Acquisitions Guidelines. (1) DOE Headquarters. (a) Copying equipment shall be centralized, where possible, into copy centers. Requests with justification for decentralized copiers shall be submitted on DOE Form AD-H23, "Request for Copying Equipment, II (attachment VI-3) to AD-40 for evaluation and appropriate action. (b) Copying requirements which exceed 600 total copies should be referred to the Printing Operations Branch (AD-463) for reproduction. VI-10 DOE 1340.1 8-10-79 (c) A 3-year time frame should be used for evaluating payback period for the acquisition of all new word processing/text editing systems. A 2-year period should be used for the acquisition of used or refurbished equipment. (d) Word processing/text editing systems should be centralized where possible. (e) Word processing/text editing systems should be reevaluated at least annually to assure utilization complies with the provisions of this order. (f) (g) (h) An inventory of word processing/text editing equipment should be maintained identifying owned and leased equip­ ment, manufacturer, model, acquisition date, cost, and category. The acquisition of communicating word processing/text editing systems must be in accordance with this order and with DOE 5300.1, "Telecommunications." Re~orts. Each field organization and contractor shall su mit an annual report on word processing activities to AD-40 by November 15 for the preceding fiscal year. The report should contain the following: 1 Number of word processing/text editing units at beginning and ending of fiscal year, identifying leased and owned units. 2 Total cost of: a Leased equipment. b Owned equipment. d. Copying Equipment Acquisitions Guidelines. (1) DOE Headquarters. (a) Copying equipment shall be centralized, where possible, into copy centers. Requests with justification for decentralized copiers shall be submitted on DOE Form AD-H23, "Request for Copying Equipment, II (attachment VI-3) to AD-40 for evaluation and appropriate action. (b) Copying requirements which exceed 600 total copies should be referred to the Printing Operations Branch (AD-463) for reproduction. DOE 1340.1 8-10-79 VI-ll (2) Field Organizations and DOE Contractors. (a) Copying equipment should be centralized into copy centers, where possible, based on program requirements and proximity to the nearest duplicating facility or in-house printing plant. (b) A designated DOE or contractor official should review all requests for the acquisition of equipment to assure compliance with the provisions of this order. (c) In the selection of equipment, a comparison of various makes and models of equipment should be considered as well as the use of offset duplicating. See attachment VI-3 for suggested format for analyzing copying requirements. (d) A lease-versus-purchase analysis should be conducted for the acqJisition of all copying equipment with the following guidelines:

1 A 3-year time frame should be used in evaluating the payback period for all new equipment. 2 A 2-year time frame should be used for refurbished equipment. (e) Reports. Each field organization and contractor shall submit an annual report on copying activities to AO-40 by November 15 for the preceding fiscal year. The report should contain the following: 1 Number of copiers beginning and ending of fiscal year, identifying number of leased and owned copiers. 2 Total copies reproduced on: a Leased equipment. b Owned equipment. 3 Total cost of (labor cost should not be included): a leased equipment. b Owned equipment. 4 Total cost of supplies (i.e., paper, toner, developer, etc. ) • DOE 1340.1 8-10-79 VI-ll (2) Field Organizations and DOE Contractors. (a) Copying equipment should be centralized into copy centers, where possible, based on program requirements and proximity to the nearest duplicating facility or in-house printing plant. (b) A designated DOE or contractor official should review all requests for the acquisition of equipment to assure compliance with the provisions of this order. (c) In the selection of equipment, a comparison of various makes and models of equipment should be considered as well as the use of offset duplicating. See attachment VI-3 for suggested format for analyzing copying requirements. (d) A lease-versus-purchase analysis should be conducted for the acqJisition of all copying equipment with the following guidelines: 1 A 3-year time frame should be used in evaluating the payback period for all new equipment. 2 A 2-year time frame should be used for refurbished equipment. (e) Reports. Each field organization and contractor shall submit an annual report on copying activities to AO-40 by November 15 for the preceding fiscal year. The report should contain the following: 1 Number of copiers beginning and ending of fiscal year, identifying number of leased and owned copiers. 2 Total copies reproduced on: a Leased equipment. b Owned equipment. 3 Total cost of (labor cost should not be included): a leased equipment. b Owned equipment. 4 Total cost of supplies (i.e., paper, toner, developer, etc. ) • VI-12 5 Total cost per copy (including supplies) for: DOE 1340.1 8-10-79 a Leased equipment (totals of 1 ~ and i divided by !~). b Owned equipment (totals of l~ and i divided by I~). 6 Number and total cost of copiers purchased during the preceding fiscal year. 7 Planned action to reduce copying costs during the next fiscal year. e. Field Reviews. Management reviews shall be conducted covering printing and related activities to assure that the procedures and techniques being used are consistent with this order. These reviews shall be conducted by AO-40 or field organization staffs depending on the scope of review, normally on a 3-year cycle. A report shall be prepared of each review highlighting the major findings and recommendations, if any. VI-12 5 Total cost per copy (including supplies) for: DOE 1340.1 8-10-79 a Leased equipment (totals of 1 ~ and i divided by !~). b Owned equipment (totals of l~ and i divided by I~). 6 Number and total cost of copiers purchased during the preceding fiscal year. 7 Planned action to reduce copying costs during the next fiscal year. e. Field Reviews. Management reviews shall be conducted covering printing and related activities to assure that the procedures and techniques being used are consistent with this order. These reviews shall be conducted by AO-40 or field organization staffs depending on the scope of review, normally on a 3-year cycle. A report shall be prepared of each review highlighting the major findings and recommendations, if any.

DOE 1340.1- 8-10-79 Region 2 DOE AUTHORIZED PRINTING PLANTS 1. Schenectady Naval Reactors Office Knolls Atomic Power Laboratory Schenectady, NY 12301 2. Associated Universities, Inc. Brookhaven National Laboratory Upton, NY 11973 3. Pittsburgh Naval Reactors Bettis Atomic Power Laboratory West ~ifflin, PA 15122 Region 3 4. Headquarters 825 North Capitol Street Washington, DC 20585 Region 4 ~. Savannah River Operations Office Aiken, SC 29801 6. Technical Information Center Oak Ridge, TN 37830 7. Union Carbide Corporation Nuclear Division, ORGDP (K-25) Oak Ridge, TN 37830 8. Union Carbide Corporation Nuclear Division (Y-12) Oak Ridge, TN 37830 Region 5 9. University of Chicago Argonne National Laboratory Argonne, IL 60439 Attachment VI-1 VI-13 DOE 1340.1- 8-10-79 Region 2 DOE AUTHORIZED PRINTING PLANTS 1. Schenectady Naval Reactors Office Knolls Atomic Power Laboratory Schenectady, NY 12301 2. Associated Universities, Inc. Brookhaven National Laboratory Upton, NY 11973 3. Pittsburgh Naval Reactors Bettis Atomic Power Laboratory West ~ifflin, PA 15122 Region 3 4. Headquarters 825 North Capitol Street Washington, DC 20585 Region 4 ~. Savannah River Operations Office Aiken, SC 29801 6. Technical Information Center Oak Ridge, TN 37830 7. Union Carbide Corporation Nuclear Division, ORGDP (K-25) Oak Ridge, TN 37830 8. Union Carbide Corporation Nuclear Division (Y-12) Oak Ridge, TN 37830 Region 5 9. University of Chicago Argonne National Laboratory Argonne, IL 60439 Attachment VI-1 VI-13 Attachment VI-1 VI-14 10. Union Carbide Corporation Nuclear Division Paducah, KY 42001 11. National Lead Company of Ohio Cincinnati,OH 45239 12. Monsanto Research Corporation Mound Laboratory Miamisburg, OH 45342 13. Goodyear Atomic Corporation Piketon, OH 45661 Region 6 14. Iowa state University Ames Laboratory Ames, IA 50010 15. The Bendix Corporation Kansas City, MO 64141 Region 8 16. Rockwell International Atomics International Division Golden, CO 80401 17. Bendix Field Engineering Corporation Grand Junction, CO 81501 18. Albuquerque Operations Office Albuquerque, NM 87115 19. Los Alamos Scientific Laboratory Los Alamos, NM 87545 20. Sandia Laboratories Albuquerque, NM 87115 Region 9 21. University of California Lawrence Berkeley Laboratory Berkeley, CA 94720 DOE 1340.1 8-10-79 Attachment VI-1 VI-14 10. Union Carbide Corporation Nuclear Division Paducah, KY 42001 11. National Lead Company of Ohio Cincinnati,OH 45239 12. Monsanto Research Corporation Mound Laboratory Miamisburg, OH 45342 13. Goodyear Atomic Corporation Piketon, OH 45661 Region 6 14. Iowa state University Ames Laboratory Ames, IA 50010 15. The Bendix Corporation Kansas City, MO 64141 Region 8 16. Rockwell International Atomics International Division Golden, CO 80401 17. Bendix Field Engineering Corporation Grand Junction, CO 81501 18. Albuquerque Operations Office Albuquerque, NM 87115 19. Los Alamos Scientific Laboratory Los Alamos, NM 87545 20. Sandia Laboratories Albuquerque, NM 87115 Region 9 21. University of California Lawrence Berkeley Laboratory Berkeley, CA 94720 DOE 1340.1 8-10-79 ( ( ( DOE 1340.1 8-10-79 22. University of California Lawrence Livermore Laboratory 'Livermore, CA 94550 23. Reynolds Electrical & Engineering Co., Inc. Mercury, NV 89114 Region 10 24. EG&G Idaho, Inc. Idaho Falls, ,ID '83401 25. Bonneville Power Administration Portland, OR 97208 26. Rockwell Hanford Atomic Operation Richland, WA 99325

Attachment VI-1 VI-15 (and VI-16) ( ( ( DOE 1340.1 8-10-79 22. University of California Lawrence Livermore Laboratory 'Livermore, CA 94550 23. Reynolds Electrical & Engineering Co., Inc. Mercury, NV 89114 Region 10 24. EG&G Idaho, Inc. Idaho Falls, ,ID '83401 25. Bonneville Power Administration Portland, OR 97208 26. Rockwell Hanford Atomic Operation Richland, WA 99325 Attachment VI-1 VI-15 (and VI-16) DOE 1340. 1 8-10-79 REGIONAL PRINTING PROCUREMENT OFFICES Atlanta Printing Procurement Office Room 403 900 Peachtree Street, NE. Attachment VI-2 VI-17 Atlanta, GA 30309 ••••••••••••••••••••••••••••••••••••••••• (404)257-3666 Boston Printing Procurement Office Room 1400 John W. McCormack Post Office and Court House Post Office Square Boston, MA 02109 •••••••••••••••••••••••••••••••••••••••••• (617)223-7566 Chicago Printing Procurement Office Room 1051 610 South Canal Street Chicago, IL 60607 ••••••••••••••••••••••••••••••••••••••••• (312)353-3916 Columbus Printing Procurement Office Room 34, Federal Office Building 200 North High Street Columbus, OH 43215 •••••••••••••••••••••••••••••••••••••••• (614)942-6884 Dallas Printing Procurement Office Room 3B7 1100 Commerce Street Dallas, TX 75202 •••••••••••••••••••••••••••••••••••••••••• (214)749-3111 Denver Printing Procurement Office Building 53, Room H-I004 Denver Federal Center Denver, CO 80225 •••••••••••••••••••••••••••••••••••••••••• (303)234-2139 Hampton Printing Procurement Office Langley Air Force Base, VA 23665 •••••••••••••••••••••••••• (804)928-2553 Los Angeles Printing Procurement Office Room 2E26, Federal Office Building lbOO Aviation Boulevard Lawndale, CA 9026l •••••••••••••••••••••••••••••••••••••••• (2l3}966-6650 New York Printing Procurement Office 7th Floor 201 Varick Street New York, NY 10014 •••••••••••••••••••••••••••••••••••••••• (212)660-3321 DOE 1340. 1 8-10-79 REGIONAL PRINTING PROCUREMENT OFFICES Atlanta Printing Procurement Office Room 403 900 Peachtree Street, NE. Attachment VI-2 VI-17 Atlanta, GA 30309 ••••••••••••••••••••••••••••••••••••••••• (404)257-3666 Boston Printing Procurement Office Room 1400 John W. McCormack Post Office and Court House Post Office Square Boston, MA 02109 •••••••••••••••••••••••••••••••••••••••••• (617)223-7566 Chicago Printing Procurement Office Room 1051 610 South Canal Street Chicago, IL 60607 ••••••••••••••••••••••••••••••••••••••••• (312)353-3916 Columbus Printing Procurement Office Room 34, Federal Office Building 200 North High Street Columbus, OH 43215 •••••••••••••••••••••••••••••••••••••••• (614)942-6884 Dallas Printing Procurement Office Room 3B7 1100 Commerce Street Dallas, TX 75202 •••••••••••••••••••••••••••••••••••••••••• (214)749-3111 Denver Printing Procurement Office Building 53, Room H-I004 Denver Federal Center Denver, CO 80225 •••••••••••••••••••••••••••••••••••••••••• (303)234-2139 Hampton Printing Procurement Office Langley Air Force Base, VA 23665 •••••••••••••••••••••••••• (804)928-2553 Los Angeles Printing Procurement Office Room 2E26, Federal Office Building lbOO Aviation Boulevard Lawndale, CA 9026l •••••••••••••••••••••••••••••••••••••••• (2l3}966-6650 New York Printing Procurement Office 7th Floor 201 Varick Street New York, NY 10014 •••••••••••••••••••••••••••••••••••••••• (212)660-3321 Attachment VI-2 VI-18 Philadelphia Printing Procurement Office Suite 306, 3rd Floor 8001 Roosevelt Boulevard DOE 1340. 1 8-10-79 Philadelphia, PA 19152 •••••••••••••••••••••••••••••••••••• (215)486-5441

San Francisco Printing Procurement Office 620 Folsom Street San Francisco, CA 94107 •••••••••••••• ~ •••••••••••••••••••• (415)556-5356 St. louis Printing Procurement Office Room 1466 210 North 12th Street St. louis, ~u 63101 ••••••••••••••••••••••••••••••••••••••• (314)279-4371 Seattle Printing Procurement Office 473b East ~arginal Way, South Seattle, WA 98134 ••••••••••••••••••••••••••••••••••••••••• (206)399-3763 Attachment VI-2 VI-18 Philadelphia Printing Procurement Office Suite 306, 3rd Floor 8001 Roosevelt Boulevard DOE 1340. 1 8-10-79 Philadelphia, PA 19152 •••••••••••••••••••••••••••••••••••• (215)486-5441 San Francisco Printing Procurement Office 620 Folsom Street San Francisco, CA 94107 •••••••••••••• ~ •••••••••••••••••••• (415)556-5356 St. louis Printing Procurement Office Room 1466 210 North 12th Street St. louis, ~u 63101 ••••••••••••••••••••••••••••••••••••••• (314)279-4371 Seattle Printing Procurement Office 473b East ~arginal Way, South Seattle, WA 98134 ••••••••••••••••••••••••••••••••••••••••• (206)399-3763 OOE 1340.1 8-10-79 Attachment VI-3 VI-19 (and VI-20) ( POE Form AD-H2l IHII REQUEST FOR COPYING EQUIPMENT DEPARTMENT OF ENERGY REQUEST FOR COPYING EQUIPMENT (Headquarters) PART I-To Be Compllted by Requesting Office ORGANIZATION NUMBER OF PEOPLE Administrative Services IN ORGANIZATION 50 DATf 12/4/78 CONt~CT TELEPHONE NUMBER - ROUTING SYMBOL John Adams 252-4444 AD-460 LOCATION OF COPIER 6-H-I00 Forrestal PERCENT OF ORIG[NALS REQU[RING: PERCENT OF ORlG[NAlS NEEDED WITH[N: SPACE mAVAILABLE o NOT -2L. lCOPY 75 1 HOUR AVAILABLE --ilL. 2-4COP[ES 50 --.3L 6-10COPIES 2 HOURS EST[MATfO NUMBER PERCENT REQU[RING: --2.L OVER lDCOPIES -ll... 2-4 HOURS OF COPIES TO BE .29. -ll. 6-BHOURS MADE MONTHLY COUATION fP~a'8 'I,JrnlSh a dlstubul&on palter" for ---1.i.. OVERBHOURS Ihese COpt" tnCeudlng an explanation n c:elendar day) 10,000 ---2.S. REDUCTION why your needs cannot be obtained flom Central Reproductcon) DO YOU NOW HAVE DYES rn NO If Yes, List Model WILL THE PROPOSED COPIER DYES ACOPlElll and lJIcatlon Belew BE ACCESSIBLE TO OTHERS? NOTE: Tho raqullSling olfico w11l bel responsible lor Key Operator !unctions lind PLEASE EXPLAIN BELOW. ~ NO aubmftting montllly ........ cards. REMARKS My staff of 25 people will have need of this copier full time. EaUESTING OFFICIAL 12/4/78 MODEL LOCATION PERIOO AVERAGE MONTHLY: BENCHMARK UTILIZED UNDER- COVERED VOLUME COST UTIUZEO EOUIPMENT CONSIDERED- MODEL ESTIMATfO MONTHLY ENERGY EFFICIENCY (See Instructions on Rovetool NO. OF COST WATTS PER HOUR RATED ENERGY CONSUMPTION IKILOWATT HOURSI COPIES STANO BY OPERATING SPEED STANDBY OPERATING TOTAL leI Ibl leI Idl leI III Igi (hi IiI EQUIPMENT RECOMMENDED ESTIMATED COST THROUGH ELECTRICAL REQUIREMENTS LOCATION FISCAL YEAR: REMARKS RECOMMENDED BY, DATE; APPROVED BY: DATE: OOE 1340.1 8-10-79 Attachment VI-3 VI-19 (and VI-20) ( POE Form AD-H2l IHII REQUEST FOR COPYING EQUIPMENT DEPARTMENT OF ENERGY REQUEST FOR COPYING EQUIPMENT (Headquarters) PART I-To Be Compllted by Requesting Office ORGANIZATION NUMBER OF PEOPLE Administrative Services IN ORGANIZATION 50 DATf 12/4/78 CONt~CT TELEPHONE NUMBER - ROUTING SYMBOL John Adams 252-4444 AD-460 LOCATION OF COPIER 6-H-I00 Forrestal PERCENT OF ORIG[NALS REQU[RING: PERCENT OF ORlG[NAlS NEEDED WITH[N:

SPACE mAVAILABLE o NOT -2L. lCOPY 75 1 HOUR AVAILABLE --ilL. 2-4COP[ES 50 --.3L 6-10COPIES 2 HOURS EST[MATfO NUMBER PERCENT REQU[RING: --2.L OVER lDCOPIES -ll... 2-4 HOURS OF COPIES TO BE .29. -ll. 6-BHOURS MADE MONTHLY COUATION fP~a'8 'I,JrnlSh a dlstubul&on palter" for ---1.i.. OVERBHOURS Ihese COpt" tnCeudlng an explanation n c:elendar day) 10,000 ---2.S. REDUCTION why your needs cannot be obtained flom Central Reproductcon) DO YOU NOW HAVE DYES rn NO If Yes, List Model WILL THE PROPOSED COPIER DYES ACOPlElll and lJIcatlon Belew BE ACCESSIBLE TO OTHERS? NOTE: Tho raqullSling olfico w11l bel responsible lor Key Operator !unctions lind PLEASE EXPLAIN BELOW. ~ NO aubmftting montllly ........ cards. REMARKS My staff of 25 people will have need of this copier full time. EaUESTING OFFICIAL 12/4/78 MODEL LOCATION PERIOO AVERAGE MONTHLY: BENCHMARK UTILIZED UNDER- COVERED VOLUME COST UTIUZEO EOUIPMENT CONSIDERED- MODEL ESTIMATfO MONTHLY ENERGY EFFICIENCY (See Instructions on Rovetool NO. OF COST WATTS PER HOUR RATED ENERGY CONSUMPTION IKILOWATT HOURSI COPIES STANO BY OPERATING SPEED STANDBY OPERATING TOTAL leI Ibl leI Idl leI III Igi (hi IiI EQUIPMENT RECOMMENDED ESTIMATED COST THROUGH ELECTRICAL REQUIREMENTS LOCATION FISCAL YEAR: REMARKS RECOMMENDED BY, DATE; APPROVED BY: DATE: DOE 1340. 1 8-10-79 CHAPTER VII VII-l PUBLICATIONS REGISTRY, DISTRIBUTION, AND INVENTORY MANAGEMENT 1. GENERAL. The registry, distribution, and inventory management systems shall effectively support DOE publications activities. 2. RESPONSIBILITIES AND AUTHORITIES. a. and Institutional (I) Establishes policies, standards, and procedures for the DOE publication registry. (2) Establishes policies for controlling DOE publication distribution and for inventory management. b. Director of Public Affairs (IR-6). (1) Establishes or approves primary and secondary distribution plans for public communications publications. (2) Approves all requests for bulk distribution and special secondary distribution plans for public communications publica­ tions. These involve exhibit programs, additional quantities for field offices, and similar demands. (3) Requests and approves reprinting of public communications publications to maintain inventory supply as deen~d necessary. c. Director of Technical Information (IR-14). (1) Maintains and administers a central registry and archive of all DOE publications except forms, directives, internal announcements, and similar documents. (2) Establishes and administers the operating policies and procedures for managing the distribution of DOE publications. (a) (b) Develops and operates, through the Technical Inforlnation Center (TIC), a system of initial and secondary distri­ bution of scientific, technical, and engineering publications. Develops and operates a system for the secondary distribution of all DOE publlcations (i.e., scientific, technical, and engineering and public communications). DOE 1340. 1 8-10-79 CHAPTER VII VII-l PUBLICATIONS REGISTRY, DISTRIBUTION, AND INVENTORY MANAGEMENT 1. GENERAL. The registry, distribution, and inventory management systems shall effectively support DOE publications activities. 2. RESPONSIBILITIES AND AUTHORITIES. a. and Institutional (I) Establishes policies, standards, and procedures for the DOE publication registry. (2) Establishes policies for controlling DOE publication distribution and for inventory management. b. Director of Public Affairs (IR-6).

(1) Establishes or approves primary and secondary distribution plans for public communications publications. (2) Approves all requests for bulk distribution and special secondary distribution plans for public communications publica­ tions. These involve exhibit programs, additional quantities for field offices, and similar demands. (3) Requests and approves reprinting of public communications publications to maintain inventory supply as deen~d necessary. c. Director of Technical Information (IR-14). (1) Maintains and administers a central registry and archive of all DOE publications except forms, directives, internal announcements, and similar documents. (2) Establishes and administers the operating policies and procedures for managing the distribution of DOE publications. (a) (b) Develops and operates, through the Technical Inforlnation Center (TIC), a system of initial and secondary distri­ bution of scientific, technical, and engineering publications. Develops and operates a system for the secondary distribution of all DOE publlcations (i.e., scientific, technical, and engineering and public communications). VII-2 DOE 1340.1 8-10-79 (c) Plans, develops, and operates a system for responding to the information needs of the public and private sectors and specialized audiences. (d) Consistent with 2(b) above, .provides advice and assistance for DOE Headquarters and field or~anizations regarding the secondary distribution patterns and outlets for DOE public communications publications and is responsible for estab­ lishing and maintaining working relationships w~th all secondary distribu~ion services and systems. (3) Establishes and administers the operating policies and procedures for the inventory of all DOE publications except forms, directives, internal announcements, and similar documents. (4) Establishes and approves publication identification numberiny systems for scientific, technical, and enyineering; public conununications publications; and other information products under regi stry and i nventory.colltq)l. (5) Develops and administers an annual updating system for standard distribution categories that jnclude verification of address and continuing need for DOE publications. Failure to reply requires the elimination of the addr~ssee from the distribution category. d. Director of Administrative Services (AD-.40). (1) Establishes and maintairis the· procedures for initial distribution of Headqulrters-originat~d publications. . . . (2) Provides information required ~or the reyistry, distribution, and inventory systems to the Technical Information Center (TIC). (3) Forwards balance of publlcations to TIC following initial di stri but i on. . (4) Is responsible for distribution and inventory of Headquarters-originated administrative publications (directives, internal announcements, and similar documents). e. Heads of Headquarters and Field Organizations. (1) Ensure that performi ng organi zat ions under thei r progr:-am management and/or administrative jurisdiction direct publica­ tions to proper sources for program support. VII-2 DOE 1340.1 8-10-79 (c) Plans, develops, and operates a system for responding to the information needs of the public and private sectors and specialized audiences. (d) Consistent with 2(b) above, .provides advice and assistance for DOE Headquarters and field or~anizations regarding the secondary distribution patterns and outlets for DOE public communications publications and is responsible for estab­ lishing and maintaining working relationships w~th all secondary distribu~ion services and systems.

(3) Establishes and administers the operating policies and procedures for the inventory of all DOE publications except forms, directives, internal announcements, and similar documents. (4) Establishes and approves publication identification numberiny systems for scientific, technical, and enyineering; public conununications publications; and other information products under regi stry and i nventory.colltq)l. (5) Develops and administers an annual updating system for standard distribution categories that jnclude verification of address and continuing need for DOE publications. Failure to reply requires the elimination of the addr~ssee from the distribution category. d. Director of Administrative Services (AD-.40). (1) Establishes and maintairis the· procedures for initial distribution of Headqulrters-originat~d publications. . . . (2) Provides information required ~or the reyistry, distribution, and inventory systems to the Technical Information Center (TIC). (3) Forwards balance of publlcations to TIC following initial di stri but i on. . (4) Is responsible for distribution and inventory of Headquarters-originated administrative publications (directives, internal announcements, and similar documents). e. Heads of Headquarters and Field Organizations. (1) Ensure that performi ng organi zat ions under thei r progr:-am management and/or administrative jurisdiction direct publica­ tions to proper sources for program support. DOE 1340.1 VII-3 (and VII-4.) 8-10-79 {a} All proposed public communications publications are reviewed by IR-6 or its delegate before printing or initial distribution {see chapter III, section 3}. (b) All scientific, technical, and engineering publications are sent to TIC for initial and secondary distribution. (AD-40 will ensure for ~eadquarters.) (c) All requests for secondary distribution of.both public communications and sCientific, technical, and engineering publications are sent to TIC. (d) All information required for the registry, distribution, and inventory systems is sent to TIC. (AD-40 will ensure for Headquarters.) (2) Develop, in collaboration with TIC, and operate distribution systems unique to their activities. GPO 844-3110 DOE 1340.1 VII-3 (and VII-4.) 8-10-79 {a} All proposed public communications publications are reviewed by IR-6 or its delegate before printing or initial distribution {see chapter III, section 3}. (b) All scientific, technical, and engineering publications are sent to TIC for initial and secondary distribution. (AD-40 will ensure for ~eadquarters.) (c) All requests for secondary distribution of.both public communications and sCientific, technical, and engineering publications are sent to TIC. (d) All information required for the registry, distribution, and inventory systems is sent to TIC. (AD-40 will ensure for Headquarters.) (2) Develop, in collaboration with TIC, and operate distribution systems unique to their activities. GPO 844-3110