DOE N 481.1A, Reimbursable Work for Department of Homeland Security

DISTRIBUTION: INITIATED BY: All Department Elements Office of Management, Budget and Evaluation/CFO U.S. Department of Energy NOTICE Washington, D.C. Approved: 4-21-03 Expires: 4-21-04 SUBJECT: REIMBURSABLE WORK FOR DEPARTMENT OF HOMELAND SECURITY 1. OBJECTIVE. To authorize a modified process for the acceptance, performance, and administration of work from the Department of Homeland Security (DHS) by Department of Energy (DOE) contractor and federally operated laboratories, sites, and other facilities. 2. CANCELLATIONS. DOE N 481.1, Reimbursable Work for Department of Homeland Security, dated 2-28-03 is cancelled. Cancellation of the above directive does not, by itself, modify or otherwise affect any contractual obligation to comply with the directive. Cancelled directives that are incorporated by reference in a contract remain in effect until the contract is modified to delete the reference to the requirements of the cancelled directives. 3. APPLICABILITY. a. DOE Elements. This Notice applies to all DOE elements listed in Attachment 1, including the National Nuclear Security Administration. b. Site/Facility Management Contracts. (1) The Contractor Requirements Document (CRD), Attachment 2, sets forth requirements of this Notice that, on an interim basis, will apply to site/facility management contracts that include the CRD. (2) This Notice does not automatically apply to other than site/facility management contracts. Any application of any requirements of this Notice to other than site/facility management contracts will be communicated separately from this Notice. (3) Contracting officers are responsible for incorporating the CRD into site/facility management contracts via the Laws, Regulations, and DOE Directives clause of the contracts. (4) As the Laws, Regulations, and DOE Directives clause of site/facility management contracts states, regardless of the performer of the work, a site/facility management contractor with the CRD incorporated into its contract is responsible for compliance with the requirements of the CRD. c. Exclusions. None. DOE N 481.1A CANCELE D 2 DOE N 481.1A 4-21-03 4. BACKGROUND. DOE O 481.1B, Work for Others (Non-Department of Energy Funded Work), dated 9-28-01, sets forth the objectives, applicability, requirements, and responsibilities for DOE Federal employees and DOE contractor personnel performing work and/or using DOE facilities to perform work that has not been directly funded by DOE appropriations for non-DOE entities. Among other things, the Order requires certain determinations be made consistent with the requirements of the Economy Act of 1932, as amended (31 U.S.C. 1535), and the Atomic Energy Act of 1954, as amended (42 U.S.C. 2011 et seq.), and their implementing regulations. The Order also provides requirements for the reimbursement of costs and payment of other charges.

The Homeland Security Act of 2002 (Act) authorizes DHS to access the capabilities of DOE’s laboratories and other sites to further DHS mission objectives. In order to ensure the availability of DOE capabilities under the existing site contracts on March 1, 2003, the Secretary of Energy and the Secretary of Homeland Security entered into a Memorandum of Agreement (MOA), dated February 28, 2003. This MOA, among other things, implements provisions of the Act specifying that, notwithstanding any other law governing the administration, mission, use or operation of any DOE national laboratories or sites, DOE may accept and perform work for DHS at those laboratories and sites, consistent with the resources provided, and perform the work on an equal basis with other missions at the site and not on a non-interference basis with other missions of the site. The Act further provides that DHS will reimburse DOE for the work performed through a method under which DOE waives any requirement for DHS to pay administrative charges or personnel costs of DOE or its contractors in excess of the amount that DOE pays for work performed by its contractors. Lastly, under the Act, DHS funds are not to be expended for laboratory directed research and development unless such activities support the missions of DHS. 5. REQUIREMENTS. Work directly funded by DHS shall be accepted, performed, and administered in accordance with the terms of the MOA (Attachment 3) and document entitled “Department of Energy Reimbursable Work Procedures for the Department of Homeland Security” (Attachment 4). DOE O 481.1B does not apply to such work. 6. CONTACT. For additional information, contact Mary H. Egger, Office of General Counsel, at 202-586-5246 or A. Scott Geary, Office of Procurement and Assistance Management, at 202-586-3299. BY ORDER OF THE SECRETARY OF ENERGY: KYLE E. McSLARROW Deputy Secretary CANCELE D DOE N 481.1A Attachment 1 4-21-03 Page 1 DOE ORGANIZATIONS TO WHICH DOE N 481.1A IS APPLICABLE Office of the Secretary Chief Information Officer Office of Civilian Radioactive Waste Management Office of Congressional and Intergovernmental Affairs Office of Counterintelligence Departmental Representative to the Defense Nuclear Facilities Safety Board Office of Economic Impact and Diversity Office of Energy Efficiency and Renewable Energy Energy Information Administration Office of Environment, Safety and Health Office of Environmental Management Office of Fossil Energy Office of General Counsel Office of Hearings and Appeals Office of Independent Oversight and Performance Assurance Office of the Inspector General Office of Intelligence Office of Management, Budget and Evaluation and Chief Financial Officer National Nuclear Security Administration Office of Nuclear Energy, Science and Technology Office of Policy and International Affairs Office of Public Affairs Office of Science Secretary of Energy Advisory Board Office of Security Office of Worker and Community Transition Office of Energy Assurance CANCELE D Attachment 1 DOE N 481.1A Page 2 4-21-03 Bonneville Power Administration Southeastern Power Administration Southwestern Power Administration Western Area Power Administration CANCELE D DOE N 481.1A Attachment 2 4-21-03 Page 1 (and Page 2) CONTRACTOR REQUIREMENTS DOCUMENT DOE N 481.1A, Reimbursable Work for Department of Homeland Security

This Contractor Requirements Document (CRD) establishes the requirements for Department of Energy (DOE) contractors, including National Nuclear Security Administration contractors, performing work and/or using DOE facilities to perform work directly funded by the Department of Homeland Security (DHS). Such work shall be accepted, performed, and administered by the contractor in accordance with the attached MOA and document entitled “Department of Energy Reimbursable Work Procedures for the Department of Homeland Security.” DOE O 481.1B does not apply to such work. CANCELE D CANCELE D CANCELE D CANCELE D CANCELE D CANCELE D CANCELE D CANCELE D CANCELE D ATTACHMENT 4. DEPARTMENT OF ENERGY REIMBURSABLE WORK PROCEDURES FOR THE DEPARTMENT OF HOMELAND SECURITY CANCELE D This page intentionally left blank. CANCELE D DOE N 481.1A Attachment 4 4-21-03 Page iii (and Page iv) CONTENTS 1. Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 2. Department of Homeland Security Reimbursable Work Process Description . . . . . . . . . 1 Appendix A. DOE-DHS Memorandum of Agreement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A-1 Appendix B. Department of Energy Federal and Contractor Points of Contact . . . . . . . . . . . . B-1 Appendix C. Laboratory-Directed Research and Development Cost Instructions . . . . . . . . . . C-1 CANCELE D DOE N 481.1A Attachment 4 4-21-03 Page 1 DEPARTMENT OF ENERGY REIMBURSABLE WORK PROCEDURES FOR THE DEPARTMENT OF HOMELAND SECURITY 1. INTRODUCTION. The Homeland Security Act of 2002 (Act) authorizes the Department of Energy (DOE) network of laboratories and sites, including production plants, to be made available to assist the Department of Homeland Security (DHS) in accomplishing its mission objectives. Specifically, Section 309 of the Act provides express authority for DHS to utilize DOE capabilities on terms mutually agreeable to both Departments. On February 28, 2003, the Secretary of Energy and Secretary of Homeland Security executed a Memorandum of Agreement (MOA) that provides a framework by which this may occur on an interim basis starting March 1, 2003. On that same date, Deputy Secretary of Energy McSlarrow issued DOE Notice 481.1, Reimbursable Work for Department of Homeland Security, and called for the incorporation into site/facility management contracts of a modified process for the acceptance, performance, and administration of work from DHS at those facilities (Appendix A). The purpose of this document is to provide guidance on the modified process established by the Notice and delineate for DHS and DOE the process by which DHS may place orders for reimbursable work activities to be performed at DOE laboratories and sites in accordance with the MOA. This document applies only to work that is directly initiated and funded by DHS, and programs transferred from DOE to DHS by the Act. This document does not apply to projects conducted for the private sector or other agencies, whether or not funded by DHS. The work performed for DHS at DOE laboratories and sites will be conducted at the request of DHS and performed consistent with the terms and conditions set forth in applicable DOE facility/site contracts.

This document is not intended to address intelligence and intelligence-related work activities for DHS. Section V of the MOA provides that DHS projects and programs that utilize DOE laboratory or site intelligence personnel, information, technology, or systems will be conducted through and administered by the DOE Office of Intelligence. While many of the features, including the same cost reimbursement principles, that are described in this document apply to intelligence-related work for DHS, the special nature of these activities and associated information and technologies require a slightly modified handling. For further information regarding DOE performance of intelligence work, please contact Mr. Michael C. Mazaleski at 202-586-8718. 2. DEPARTMENT OF HOMELAND SECURITY REIMBURSABLE WORK PROCESS DESCRIPTION. The process for the submission and acceptance of a Department of Homeland Security- (DHS-) initiated nonintelligence-related reimbursable work requirements and the performance and administration of such work under a DOE laboratory or other site/facility management contract CANCELE D Attachment 4 DOE N 481.1A Page 2 4-21-03 is described below and is segmented into three steps. (See Figure 1.) The process for nonintelligence-related reimbursable work requirements at a federally operated laboratory or site (e.g., National Energy Technology Laboratory) is essentially similar. Work directly funded by DHS will be accepted, performed, and administered in accordance with this document and the MOA executed by the Secretary of Energy and the Secretary of Homeland Security, dated February 28, 2003. DOE O 481.1B, does not apply to work directly funded by DHS. DOE and DOE contractor points of contact have extensive experience in preparing documentation and obtaining approvals required to place work at DOE sites. A list of these contact points is contained in Appendix B. DHS managers will be supported throughout the process by cognizant DOE staff. • Step 1—Proposal Development, Review, and Approval • Step 2—Inter-Agency Agreement Incorporating Funding Terms • Step 3—Performance of Work and Project Closeout Step 1—Proposal Development, Review, and Approval a. Proposal Development. It is anticipated that prior to the initiation of Step 1, DHS, working with DOE and its contractors, will identify the DOE laboratory/site appropriate for the conduct of the work. The DOE points of contact are available to provide assistance, as necessary. Preliminary informal contacts with contractor personnel are encouraged to facilitate the process. It should be noted, however, that if DHS decides to pursue a competitive procurement for a requirement, the restriction against competing with the private sector as prescribed by the Federal Acquisition Regulation, and as otherwise stated in paragraph 4a of DOE O 481.1B, remain applicable: DOE laboratory or site contractors are prohibited from responding to a DHS Request for Proposals as offerors, team members, or subcontractors to offerors. However, DOE laboratory or site contractors are permitted to respond to a DHS general research or technical assistance request, such as a Broad Agency Announcement, or similar solicitation.

Step 1 begins with discussions between DHS and the identified DOE laboratory site, during which DHS representatives present their work requirements, and continues as the DOE facility management contractor prepares a proposal describing the agreed-to statement of work, work methodology, resources, and schedule. DHS may engage in discussions with contractor personnel directly or may enlist the direct participation of the DOE business contact identified in Appendix B and/or other DOE personnel, such as the contracting officer or technical program staff. As a result of these discussions, the DOE contractor prepares a proposal package for review by DHS and the DOE contracting officer. The proposal package serves two purposes. First, it provides DHS a formal response to its requirement that reflects the DOE contractor’s understanding of the work and how it will be accomplished and the estimated resources (including cost) needed to accomplish it. Second, the proposal package provides information to the DOE contracting officer necessary to ensure that the work is within the contract scope; that CANCELE D DOE N 481.1A Attachment 4 4-21-03 Page 3 the work is consistent with contract terms and conditions, as well as applicable laws and regulations; and that any special circumstances [such as non-intelligence-related special access programs (SAPs)] are coordinated with cognizant DOE personnel. DOE laboratory or site contractors are knowledgeable about the information required to develop a complete proposal package. Unless otherwise noted in this document, contract requirements and applicable DOE approvals consistent with DOE work must be satisfied. The proposal package will typically include— • name of sponsoring organization; • points of contact at DHS and the laboratory or site contractor; • detailed technical description of the work (including schedules, milestones, and deliverables) and reporting requirements; • total estimated costs developed to ensure full cost recovery, including additional cost details if requested by DHS and/or DOE ( costs for the Federal administrative charge will not be assessed for directly funded DHS work and should not be included); C special security requirements other than those provided under the standard terms of the DOE contract such as classification guidance for classified activities; • identification of any required National Environmental Policy Act analysis and documentation; • analysis of Environment, Safety and Health (ES&H) and Quality Assurance program requirements as appropriate; • provision for reimbursement to DOE of termination and closeout costs including, if appropriate, removal/disposition of any project-related equipment and waste; • need to involve other DOE facilities or sites; C DHS reporting and records management requirements; • work involving human and/or animal research subjects involved; • description of any work to be subcontracted; • identification of any major construction or facility modification associated with the work to be performed; • need for domestic/foreign travel or interaction with nondomestic entities; and • any other special circumstances. CANCELE D Attachment 4 DOE N 481.1A Page 4 4-21-03 b. Proposal Review and Approval.

The contractor submits its draft proposal package for DHS and DOE review. The reviews will be conducted concurrently. DHS reviews the proposal to ensure that it is consistent with its requirements and that the work methodology and estimated costs are acceptable. The DOE contracting officer reviews the package to ensure that the proposed work to be performed is within contract scope, is otherwise consistent with applicable contract terms and conditions, and will not create unfunded burdens on DOE facilities and resources. A limited number of proposals may present circumstances that require coordination with other DOE elements. In that event, the contracting officer will ensure notification is provided to DHS and the appropriate DOE elements. The DOE contracting officer will also ensure the necessary documentation is provided to the appropriate DOE office as early in this stage as possible to maintain an expedited and concurrent review of the proposal. Examples of circumstances that may require such coordination include, but may not be limited to, a non-intelligence-related SAP, which requires approval by the Executive Secretary of DOE’s Special Access Program Oversight Committee, and construction projects, which require coordination with the cognizant DOE Secretarial Officer for laboratory or site management. As provided for in the MOA between DOE and DHS, intelligence work is to be conducted through the Office of Intelligence utilizing procedures approved by the Director, Office of Intelligence. DOE also reviews the proposal package to ensure that the estimated total cost of the proposed work is priced in accordance with DOE pricing policies and the pricing provisions applicable to DHS work. The costs charged to DHS will be consistent with the cost of similar work performed for DOE at the laboratory/site. DHS will not be required to pay administrative costs, including the DOE Federal Administrative Charge, general site safeguard and security costs, or personnel costs, in excess of the amount that DOE programs incur for their own work requirements. However, if a DHS proposal calls for safeguards and security requirements beyond that normally provided by DOE for the conduct of its own activities, DHS will be charged an amount equal those special requirements which can be directly attributable to the project. Such costs will be identified in the proposal. Any Laboratory-Directed Research and Development costs to be charged will be identified to DHS by DOE as part of the cost proposal, will be consistent with costs charged to DOE for similar activities, and will support DHS missions. An appropriate acknowledgment by DHS will be included in the proposal for DHS approval (see Appendix C). In the event that the proposal raises issues between DOE and DHS on the prioritization of work, the DOE contracting officer, supported by DOE program personnel, will resolve such issues with the designated DHS representative. If an issue is not resolved at this level, the issue will be referred to the cognizant DOE Secretarial Officer for resolution with designated DHS representatives. We do not expect referrals of this nature to be necessary. As provided for in the DOE-DHS MOA, the resolution of any work prioritization issues under the contract will be communicated to the contractor exclusively through the DOE contracting officer. Upon review and approval by DOE, a copy of the approved proposal or letter of approval will be provided by DOE to the DHS. DHS funding need not be transferred until after DOE approves

CANCELE D DOE N 481.1A Attachment 4 4-21-03 Page 5 the proposal, and the contractor shall not initiate work until the actions in step 2 have been completed. When DOE or the DOE contractor sends the approved proposal to DHS, DHS will have the opportunity to complete its review of the proposal package and resolve any outstanding issues. Step 2—Inter-Agency Agreement Incorporating Funding Terms Once DHS approves the proposal, a signed DHS inter-Agency agreement incorporating funding terms (DHS may use its form) will be sent to DOE for contracting officer approval. The inter- Agency agreement must include the following and any other information deemed necessary. • A written statement (example below) contained on or attached to the funding document stating “This agreement is entered into pursuant to the authority of Section 309 of the Homeland Security Act of 2002, Public Law 107-296 (6 U.S.C. 189).” (Note: The determinations, certification, and statement normally required by subparagraphs 4c and 4d, of DOE O 481.1B, which implement the Economy Act of 1932 and other requirements, are neither applicable to nor required for inclusion in the inter-Agency agreement). • The name of the DHS technical program manager responsible for technical program direction. • The signature of a DHS official authorized to approve inter-Agency agreements. (At most agencies, these documents are typically signed by a contracting officer or other official with delegated authority.) • Billing data, such as the names and mailing addresses of the performing and the DHS accounting offices and the Agency Location Code. • A fund citation (DHS appropriation account used to fund the work). • Description of any statutory or other limits on the use of funds (e.g., expiration of funds). • Full funding for work to be completed within the current fiscal year or current fiscal year funding plus first 3 months of following fiscal year if work extends over to the next fiscal year. • Identification of any changes from the DOE approved proposal prepared in Step 1 such as— —reporting requirements and release of information requirements, including records/reports distribution; —disposition of property and equipment at completion of work; or —security classification requirements. CANCELE D Attachment 4 DOE N 481.1A Page 6 4-21-03 When DOE completes its review and is satisfied as to the adequacy of the information provided by DHS, the DOE contracting officer will sign the inter-Agency agreement. The signing of the inter-Agency agreement obligates DOE to perform the work described in the proposal package. At this time, DOE notifies the DOE contractor of the acceptance of the inter-Agency funding agreement and authorizes the contractor to begin work. Step 3—Performance of Work and Project Closeout Step 3 begins after DOE authorizes the contractor to start work. DOE and its contractor are responsible for performing the work described in the statement of work contained in the proposal package. The contractor is also responsible for ensuring milestones and deliverables are met, reporting progress to DHS, and ensuring compliance with all DOE ES&H, financial, and other contract requirements. At DHS’s election, a qualified DHS official may be designated as a contracting officer’s representative (COR) in relation to the approved DHS work, recognizing that activities and direction to DOE contractors must be consistent with the COR’s authority and kept within the approved proposal package statement of work and the terms and conditions of DOE’s contract. Issues raised during the performance and closeout stages will be addressed by the DOE contracting officer, supported by DOE program personnel, and the DHS representative. Any unresolved issues will be referred to the cognizant DOE Secretarial Officer for resolution with designated DHS representatives.

DHS will be responsible for paying monthly invoices and assessing technical work progress, including contractor compliance with schedule and cost requirements. DOE involvement at this stage is to provide general management oversight of the activities at its facilities; ensure compliance with DOE contract, policies, and procedures; perform contract administration duties; transmit monthly invoices (whether physical or electronic) to the DHS; and resolve issues between DHS and the contractor. A project will be considered completed once the contractor provides DHS with the final agreed deliverables. When the final costs, excluding audit and related adjustments, are known, DOE or its contractor bills the DHS for the final costs. DHS will be informed if the project involves subcontract costs that will be audited and might result in later adjustments to those costs. After the DOE contractor or DHS notifies DOE that the final deliverables have been completed and accepted, project closeout may begin. Unless DHS has a special interest in an expedited closeout process, the contractor will begin these procedures as soon as practical. After project completion, additional costs are not to be incurred by the DOE contractor for additional work, and only costs incurred to close out the project are allowable. In order to complete the project closeout, the contractor will identify any remaining unexpended funds. DOE will then provide DHS the necessary documentation to deobligate the remaining funds. The project will be officially closed out only after DHS accepts the final DOE-proposed deobligation of funds, if any. DOE funding will not be used to perform closeout activities. CANCELE D DOE N 481.1A Attachment 4 4-21-03 Page 7 (and Page 8) Prepares Proposal Package (SOW, Cost Estimate, Schedule, Deliverables) DOEContractor DHS Presents Requirements, Statement of Work/Objectives Forwards Proposal Package to DOE and DHS Approves Project Scope, Terms & Conditions, Costs Notifies DHS of DOE Approval Reviews Proposal Package Approves Proposal and Prepares DHS Interagency Agreement Sends Interagency Agreement to DOE DOE CO Acceptance of Funds, Authorizes Contractor to Begin Work Contractor Begins Work Figure 1. DOE-DHS reimbursable agreement process. CANCELE D CANCELE D CANCELE D CANCELE D CANCELE D CANCELE D CANCELE D CANCELE D CANCELE D DOE N 481.1A Attachment 4, Appendix B 4-21-03 Page B-1 APPENDIX B. DEPARTMENT OF ENERGY FEDERAL AND CONTRACTOR POINTS OF CONTACT The following is a list of contacts provided for use by the Department of Homeland Security (DHS) managers responsible for placing work at Department of Energy (DOE) laboratories and production facilities. The list includes individuals responsible for various program, policy and procedural functions. DOE Headquarters program contacts generally provide assistance with policy and program guidance and are responsible for oversight of DOE facilities. Normally, these individuals will not be involved in the negotiation, review, and approval of individual DHS reimbursable agreements. DOE business contacts are local Federal employees who manage work conducted under management and operating (M&O) contracts. These contacts also coordinate DOE review and approval of project proposal packages to ensure agreements are fully compliant with applicable laws, regulations and M&O contracts. Laboratory business contacts are site contractor personnel who oversee the development of project proposal packages and other documentation required to meet applicable laws, regulations and DOE polices and procedures. Additionally, they will coordinate the project proposal packages with DHS and DOE for review and approval. Laboratory technical contacts are contractor staff involved in specific research and science and best positioned to discuss technical capabilities available to DHS.

To ensure DOE and its facilities are efficient and responsive to DHS needs, it is strongly suggested that DHS managers initially contact the laboratory business or technical office points of contact when requesting DOE assistance. DOE/NNSA HEADQUARTERS PROGRAM OFFICE CONTACT NAME OF CONTACT TELEPHONE EMAIL ADDRESS NATIONAL NUCLEAR SECURITY ADMINISTRATION (NNSA) Michael E. Long 202-586-4595 or 301-903-4284 Michael.Long@nnsa.doe.gov OFFICE OF SCIENCE (SC) John M. LaBarge, Jr. 202-586-9747 John.labarge@science.doe.gov OFFICE OF FOSSIL ENERGY (FE) William E. Fernald 301-903-9448 William.Fernald@hq.doe.gov OFFICE OF ENVIRONMENTAL MANAGEMENT (EM) Claire H. Sink 301-903-7928 claire.sink@em.doe.gov OFFICE OF INTELLIGENCE (IN) Michael C. Mazaleski 202-586-8718 mike.mazaleski@hq.doe.gov CANCELE D mailto:Michael.Long@nnsa.doe.gov mailto:Johm.labarge@science.doe.gov mailto:William.Fernald@hq.doe.gov mailto:claire.sink@em.doe.gov mailto:mike.mazeleski@hq.doe.gov Important! For an updated listing of this information please contact A. Scott Geary at andrew.geary@hq.doe.gov or (202) 586-3299. Attachment 4, Appendix B DOE N 481.1A Page B-2 4-21-03 LABORATORY/CONTACT TYPE NAME OF CONTACT TELEPHONE EMAIL ADDRESS ALBANY RESEARCH CENTER (ARC)........................................................................................Program Office: (SC) Lab Technical Contact Richard P. Walters 541-967-5873 walters@alrc.doe.gov Lab Business Contact Max C. Lewis 541-967-5901 lewis@alrc.doe.gov DOE/NNSA Business Contact George J. Dooley 541-967-5893 dooley@alrc.doe.gov AMES (SC).........................................................................................................................................Program Office: (SC) Lab Technical Contact David P. Baldwin 515-294-2069 dbaldwin@ameslab.gov Lab Business Contact Debra Covey 515-294-1048 covey@ameslab.gov DOE/NNSA Business Contact Jean Black 630-252-9015 Jean.Black@ch.doe.gov ARGONNE NATIONAL LABORATORY (ANL) .........................................................................Program Office: (SC) Lab Technical Contact Harvey Drucker 630-252-3804 drucker@anl.gov Lab Business Contact Richard Combs 630-252-6797 Rcombs@anl.gov DOE/NNSA Business Contact Roberta Dalton 630-252-2229 roberta.dallton@ch.doe.gov BROOKHAVEN NATIONAL LABORATORY (BNL).................................................................Program Office: (SC) Lab Technical Contact Paul D. Moskowitz 631-344-5062 moskowit@bnl.gov Lab Business Contact Michael Sebastino 631-344-3312 Sebastino@bnl.gov DOE/NNSA Business Contact Robert Gordon 631-344-3346 rgordon@bnl.gov FERMI NATIONAL ACCELERATOR LABORATORY (FNL) .................................................Program Office: (SC) Lab Technical Contact Bruce L. Chrisman 630-840-2359 chrisman@fnal.gov Lab Business Contact Bruce L. Chrisman 630-840-2359 chrisman@fnal.gov DOE/NNSA Business Contact John Chapman 630-840-4122 john.chapman@ch.doe.gov IDAHO NATIONAL ENGINEERING & ENVIRONMENTAL LABORATORY (INEEL) .....Program Office: (EM) Lab Technical Contact Rebecca Winston 208-526-1165 RZW@inel.gov Lab Business Contact Chuck Briggs 208-526-0441 cwb@inel.gov DOE/NNSA Business Contact Donald McDonald 208-526-6520 macdondw@id.doe.gov KANSAS CITY PLANT (KCP)........................................................................................................Program Office: (NNSA) Lab Technical/Bus Contact Alan Updike 816-997-2605 aupdike@kcp.com

Lab Technical/Bus Contact Paul Bartak 816-997-2457 pbartak@kcp.com DOE/NNSA Business Contact Ken Bauer 816-997-3917 kbauer@kcp.com LAWRENCE BERKELEY (LBNL) ................................................................................................Program Office: (SC) Lab Technical Contact William A. Barletta 510-486-5408 wabarletta@lbl.gov Lab Business Contact Jeffrey Weiner 510-486-7143 Jeff_Weiner@lbl.gov DOE/NNSA Business Contact Sandie Silva 510-486-4346 sandie.silva@oak.doe.gov CANCELE D mailto:walters@alrc.doe.gov mailto:lewis@alrc.doe.gov mailto:dooley@alrc.doe.gov mailto:dbaldwin@ameslab.gov mailto:covey@ameslab.gov mailto:Jean.Black@ch.doe.gov mailto:drucker@anl.gov mailto:Rcombs@anl.gov mailto:roberta.dallton@ch.doe.gov mailto:moskowit@bnl.gov mailto:Sebastino@bnl.gov mailto:rgordon@bnl.gov mailto:chrisman@fnal.gov mailto:chrisman@fnal.gov mailto:john.chapman@ch.doe.gov mailto:RZW@inel.gov mailto:cwb@inel.gov mailto:macdondw@id.doe.gov mailto:aupdike@kcp.com mailto:pbartak@kcp.com mailto:kbauer@kcp.com mailto:wabarletta@lbl.gov mailto:Jeff_Weiner@lbl.gov mailto:sandie.silva@oak.doe.gov DOE N 481.1A Attachment 4, Appendix B 4-21-03 Page B-3 LABORATORY/CONTACT TYPE NAME OF CONTACT TELEPHONE EMAIL ADDRESS LAWRENCE LIVERMORE NATIONAL LABORATORY (LLNL) .......................................... Program Office: (NNSA) Lab Technical Contact Donald Prosnitz 925-422-7504 Prosnitz1@llnl.gov Lab Business Contact Kathy Baker 925-424-5171 Baker51@llnl.gov DOE/NNSA Business Contact Carol Morreira 925-422-2265 carol.morreira@oak.doe.gov LOS ALAMOS TECHNICAL NATIONAL LABORATORY (LANL)........................................Program Office: (NNSA) Lab Technical Contact Tom W. Meyer 505-665-8031 tmeyer@lanl.gov Lab Business Contact Erika M. Sanchez 505-667-9822 emsanchez@lanl.gov DOE/NNSA Business Contact Dennis Olona 505-845-4296 dolona@doeal.gov NATIONAL ENERGY TECHNOLOGY LABORATORY (NETL) ............................................Program Office: (FE) Lab Technical Contact Leonard Graham 304-285-4714 Leonard.graham@netl.doe.gov Lab Business Contact Dale Siciliano 412-386-6073 Dale.siciliano@netl.doe.gov DOE/NNSA Business Contact Dale Siciliano 412-386-6073 Dale.siciliano@netl.doe.gov NATIONAL RENEWABLE ENERGY LABORATORY..............................................................Program Office: (FE) Lab Technical Contact John Thornton 303-384-6469 john_thornton@nrel.gov Lab Business Contact Jennifer Schofield 303-384-7424 Jennifer_schofield@nrel.gov DOE/NNSA Business Contact Steven L. Scott 303-275-4724 Steve_scott@nrel.gov NEVADA TEST SITE (NTS)............................................................................................................Program Office: (NNSA) Lab Technical Contact Mike Canavan 702-295-5442 canavama@nv.doe.gov Lab Business Contact Mike Canavan 702-295-5442 canavama@nv.doe.gov DOE/NNSA Business Contact Cynthia Miyashiro 702-295-1497 Miyashiro@nv.doe.gov OAK RIDGE INSTITUTE OF SCIENCE AND EDUCATION (ORISE) ....................................Program Office: (SC) Lab Technical Contact Rebecca Kennard 865-576-8533 kennardb@orau.gov Lab Business Contact Rebecca Kennard 865-576-8533 kennardb@orau.gov DOE/NNSA Business Contact James A. Reafsnyder 865-241-4670 reafsnyderja@oro.doe.gov OAK RIDGE NATIONAL LABORATORY (ORNL) ...................................................................Program Office: (SC) Lab Technical Contact Michael Kuliasha 865-574-4169 kuliashama@ornl.gov

Lab Business Contact Ed Harris 865-574-9931 harriseb@ornl.gov DOE/NNSA Business Contact James A. Reafsnyder 865-241-4670 reafsnyderja@oro.doe.gov PACIFIC NORTHWEST NATIONAL LABORATORY ..............................................................Program Office: (SC) Lab Technical Contact Ned A. Wogman 509-372-6833 Ned.wogman@pnl.gov Lab Business Contact Bruce K. Simanton 509-376-0161 bruce.simanton@pnl.gov DOE/NNSA Business Contact Lynnette Downing 509-372-4010 Lynette_r_downing@rl.doe.gov CANCELE D mailto:Prosnitz1@llnl.gov mailto:Baker51@llnl.gov mailto:carol.morreira@oak.doe.gov mailto:tmeyer@lanl.gov mailto:emsanchez@lanl.gov mailto:dolona@doeal.gov mailto:Leonard.graham@netl.doe.gov mailto:Dale.siciliano@netl.doe.gov mailto:Dale.siciliano@netl.doe.gov mailto:john_thornton@nrel.gov mailto:Jennifer_schofield@nrel.gov mailto:Steve_scott@nrel.gov mailto:canavama@nv.doe.gov mailto:canavama@nv.doe.gov mailto:Miyashiro@nv.doe.gov mailto:kennardb@orau.gov mailto:kennardb@orau.gov mailto:reafsnyderja@oro.doe.gov mailto:kuliashama@ornl.gov mailto:harriseb@ornl.gov mailto:reafsnyderja@oro.doe.gov mailto:Ned.wogman@pnl.gov mailto:bruce.simanton@pnl.gov mailto:Lynette_r_downing@rl.doe.gov Attachment 4, Appendix B DOE N 481.1A Page B-4 4-21-03 LABORATORY/CONTACT TYPE NAME OF CONTACT TELEPHONE EMAIL ADDRESS PANTEX PLANT (PP)......................................................................................................................Program Office: (NNSA) Lab Technical Contact Michelle Sumner 806-477-5255 msumner@pantex.com Lab Business Contact Larry Supina 806-477-4806 lsupina@pantex.com DOE/NNSA Business Contact Gary Wisdom 806-477-3104 gwisdom@doe.pantex.gov PRINCETON PLASMA PHYSICS LABORATORY (PPPL).......................................................Program Office: (SC) Lab Technical Contact Lewis D. Meixler 609-243-3009 lmeixler@pppl.gov Lab Business Contact Ed Winkler 609-243-2218 EWinkler@pppl.gov DOE/NNSA Business Contact Greg Pitonak 630-243-3713 gpitonak@pppl.gov SANDIA NATIONAL LABORATORY (SNL) ...............................................................................Program Office: (NNSA) Lab Technical Contact T.J. Allard 505-844-5581 tjallard@sandia.gov Lab Business Contact Deborah Payne 505-845-8449 dnpayne@sandia.gov DOE/NNSA Business Contact Dennis Olona 505-845-4296 dolona@doeal.gov SANVANNAH RIVER SITE (SRS) .................................................................................................Program Office:(EM) Lab Technical Contact Tony Woltermann 803-725-3533 tony.woltermann@srs.gov Lab Business Contact Ron Schroder 803-725-8348 ronald.schroder@srs.gov DOE/NNSA Business Contact N/A N/A N/A STANFORD LINEAR ACCELERATOR CENTER (SLAC)........................................................Program Office: (SC) Lab Technical Contact Dr. Fred V. Murphy 650-926-4175/2993 fvm@slac.stanford.edu Lab Business Contact Dr. Fred V. Murphy 650-926-4175/2993 fvm@slac.stanford.edu DOE/NNSA Business Contact Katherine Woo 650-926-2370 Katherine.woo@oak.doe.gov THOMAS JEFFERSON NATIONAL ACCELERATOR FACILITY (TJNAF).........................Program Office: (SC) Lab Technical Contact Fred Dylla 757-269-7450 dylla@jlab.org Lab Business Contact Fred Dylla 757-269-7450 dylla@jlab.org DOE/NNSA Business Contact Wayne Skinner 757-269-7143 skinner@jlab.org Y-12 NATIONAL SECURITY COMPLEX (Y-12) ........................................................................Program Office: (NNSA) Lab Technical Contact Tom Berg 865-574-0907 bergta@y12.doe.gov

Lab Business Contact Tom Berg 865-574-0907 bergta@y12.doe.gov DOE/NNSA Business Contact Robin Spradlen 865-576-9662 spradlenrq@y12.doe.gov CANCELE D mailto:msumner@pantex.com mailto:lsupina@pantex.com mailto:gwisdom@doe.pantex.gov mailto:lmeixler@pppl.gov mailto:EWinkler@pppl.gov mailto:gpitonak@pppl.gov mailto:tjallard@sandia.gov mailto:dnpayne@sandia.gov mailto:dolona@doeal.gov mailto:tony.woltermann@srs.gov?subject=Quick Message from ShRINE PhoneBook mailto:ronald.schroder@srs.gov?subject=Quick Message from ShRINE PhoneBook mailto:fvm@slac.stanford.edu mailto:fvm@slac.stanford.edu mailto:Katherine.woo@oak.doe.gov mailto:dylla@jlab.org mailto:dylla@jlab.org mailto:skinner@jlab.org mailto:bergta@y12.doe.gov mailto:bergta@y12.doe.gov mailto:spradlenrq@y12.doe.gov DOE N 481.1A Attachment 4, Appendix C 4-21-03 Page C-1 (and Page C-2) LABORATORY-DIRECTED RESEARCH AND DEVELOPMENT COST INSTRUCTIONS Estimated Laboratory-Directed Research and Development (LDRD) costs (dollar amount rounded to nearest thousand) must be separately identified in Department of Homeland Security (DHS) project cost proposals. Additionally, the following language must be included in the cover letter accompanying a new and/or revised DHS proposal: “Consistent with the Department of Energy’s (DOE’s) full cost recovery policy, DOE collects, as part of its standard indirect cost rate, a Laboratory-Directed Research and Development (LDRD) cost levied on all monies received at the laboratory. The estimated amount of LDRD costs is identified in the Department of Homeland Security (DHS) proposal cost estimate section. DOE believes that LDRD efforts provide opportunities in research that are instrumental in maintaining cutting-edge science capabilities that benefit all of the customers at the laboratory. The Department will conclude that by approving and providing funds to DOE to perform work under this proposal you acknowledge that such activities support the missions of DHS and are consistent with appropriations acts that provide funds to you.” The following language must be included in each DHS funding acceptance document. “Consistent with the Department of Energy’s (DOE’s) full cost recovery policy, DOE collects, as part of its standard indirect cost rate, a Laboratory-Directed Research and Development (LDRD) cost. Based on the amount of funds accepted for this project, $ __________ represents an estimated amount that will be used for LDRD efforts. DOE believes that LDRD efforts provide opportunities in research that are instrumental in maintaining cutting-edge science capabilities that benefit all of the customers at the laboratory. The Department will conclude that by providing funds to DOE to perform work, you acknowledge that such activities support the missions of the Department of Homeland Security and are consistent with appropriations acts that provide funds to you.”CANCELE D 1. Objective 2. Cancellations 3. Applicability 4. Background 5. Requirements 6. Contact Attachment 1 - DOE Organizations to which this Notice is applicable Attachment 2 - Contractor Requirements Document Attachment 3 - MOA Between DOE and DHS Attachment 4 - DOE Reimbursable Work Procedures for the DHS Contents 1. Introduction 2. DHS Reimbursable Work Process Description DHS Process Flow Chart Att. 4, Appendix A - MOA Between DOE and DHS Att. 4, Appendix B - DOE Federal and Contractor POCs Att. 4, Appendix C - Laboratory-Directed Research and Development Cost Instructions