DOE N 1240.2, Unclassified Foreign National Visits and Assignments

US. Department of Energy Washington, C)Ci NOTICE ~-- _._—. 1 I DOE N 1240.2 t L_________ J 11-2’9-!33 ExHRES: 11-2’S’-!14 SUBJECT: UNCLASSIFIED FOREIGN NATIID’[ALV“lS”ITS AND ASSIGNMENTS 1. PURPOSE . To issue modified procedures for approval of foreign visitors and assignees at II(I!;facilities. These modifications are made to reflect changes n international relations and changes in a(:cess arrangemen”.s at DOE facilities. Implementati.~)n of these modi ’;ications will increase efficiency, reduce paperwork and enhance opportunities for mutually ber~(ficial scierlt ! I and technical cooperation 2. MODIFICATION$~,. The follc)wirj modifications to DOE 1240.2B are effective upon approval of t.’’”~isNotice. DOE 12402B will be revised to r~flect these m n i fications. a. SensitiljQ- Facilitie~. rhle term “Sensitive Facility” defined i.nparagraph Ec; end the “Sensitive Facility List” shown i],Attachment. 4 .f DOE 1240.2B are abolished. For purpose of the Order, f:rmerly “Sensitive Faci.lit.ies” and o~h+t DoE faci” iit.~ -i are subject to the same requi relents b. Security_~acilities . “:he term “Security Facility” defined in paragraph 6T (If DOE 1240.2B is abolished. Procedures in DOE 124(L2H describing access to “SecHitY Facilit!.es” are now orliy applicable to “Security Areas” excepting Property Prot ection Areas. A Security Area is defined as follows: “A physical space, wit] in or separate from a property protection area, desigl,ated in accordance with DOE 5632.5 as an area containing !afeguards and security interests which dictate the need for the imposition of physical protection measures, ,:~~d minimum entailing control of access to and from thw ldlssiqnated area, in order tc) protect DOE interests n accordance with the purpose of this Order. The type.!+cif security areas include: Property Protection Ar as, Limited Areas, Exclusion Areas , Protected Arez+,- ?laterial Access Areas, and functi(rkally specl,al,~,;:,3 security areas such as SCIFS, Classii !ed (;omput(~rl’~ i Ii.ties,, and Secure Communications Center: “ c. Access Approval. Ac(:es by a sensitive country national to a Serurity Area ot:h~r than a Property Protection Area requires the written &)proval of the Dire(””t:.c)rClf Intelljqence and Nati.u Ial Security. ,,- DISTRIBUTION: INITIATED BY All Departmental E]em[;!:s Offi<e of Policy, Planning and PrxxjramF,v;d~~~ticmI DOE N 1240.2 11-29-93 d. Diaqram. The attached pro :edural diagram illustrates requirements for access t-o facilities of all kinds under these modified procedures,, and will replace Attachment 7 of DOF 1240.2B. e. Visits and Assignments Man#qement Svstem (VAMS). VAMS will be modified as soon a possible to incorporate these changes. 3. FILING INSTRUCTI,~. A copy of this Notice should be filed with DOE 1240.213 BY ORDER OF THE SECRETARY OF ENERGY ARCHER L. DURHAM Assist ,r~tSecretary for Human Reso X-ces and Administration DOE N 1240.2 11-29-93 Attachment 1 Page 1 (and 2) REQUIREMENTS..FLOW DIAGRAJM_[Q \lISI”[SAND ASSIGNMENTS—.—. Request an Type of Approval can Sensitive Sensitive Security File Indices Security be Delegated Country Subject Area J an IA-4’ Check Plan a Lab + ,-Yes’ v//’A_ ---V2/A-–– Specific—-----No -Yes— -No V,/A–.. -..-V2/A__ Specific——No Yes { .-’fesl. v,’A– _v2///&_ Specific-——No —No - -No-— y/4- –v~/& Generic—--————— Yes + -Yes- V/’A- _NR-–– Specific–-———— No + Yes— -No—. VIA- –NR-–– Specific—— No No { .-Yes y),q- ,.._NR-__— Specific –-No No

-No- A-- –NR.._– Generic-——— Yes V- Visit (30 calendar days/year or less) A- Assignment (More than 30 calendar days~{~iir) NR- Not Required For visits, if no IA-473 IS required, log J :,itor’s name, date of birth, citizenship, date(s) of visit, host(s) and ~urpose. Where access is not controlled, obtain such information to the maximum ex?e~ ‘ feasible. (Such information is referred to in VAMS as “Non473 data.’” Host ReDorts. Required when approval iiuth: Iy is not assigned to a designated laboratory director. * —.. . 1 Requires Spec]fic Approval By :’ : 2 1S-30 decision All assignments for sensitive country nationals require indices checks. 1S-30 or the ap[roving official may request an indices check for any ~isit or assignmeru 3 Does not include Property Prot{’~ Ion Areas. DOE 1240.2B 8-21-92 THIS PAGE MUST BE KEPT HITH DOE 1240.2B, ~NgASSIFIED VISITS AND ASSIGNMENTS BY FOREIGN NATIONALS. DOE 1240.2B, UNCLASSIFIED VISITS AND ASSIGNMENTS BY FOREIGN NATIONALS, HAS REVISED DOE 1240.2A TO REFLECT ORGANIZATIONAL TITLE, ROUTING SYMBOL, AND OTHER REVISIONS REQUIRED BY SEN-6 . NO SUBSTANTIVE CHANGES HAVE BEEN MADE. DUE TO THE NUNBER OF PAGES AFFECTED BY THE REVISIONS THE ORDER HAS BEEN ISSUED AS A REVISION. SHORTLY A~ER THE REVISED ORDER WAS TRANSMITTED FOR APPROVAL, A PAGE CHANGE TO THE REVISED ORDER HAS PREPARED AND SUBMITTE[) FOR APPROVAL. AS A RESULT, THIS ORDER INCLUDES THE ABOVE REVISIONS PLUS THE APPROVED PAGE CHANGE. THE REVISIONS CONTAINED IN THE PAGE CHANGE ARE AS FOLLOW: 1. LENGTH OF STAY. THE DEFINITIONS FOR ‘nASSIGNNENT”AND “VISIT” HAVE BEEN REVISED TO EXTEND THE TIME FRAME FROM: (1) “... MORE THAN 7 CALENDAR DAYS...’ TO “ -. .NORE THAN 30 CALENDAR DAYS... “ AS THE DESIGNATION FOR M “ASSIGNMENT” ; AND (2) “ . ..7 CALENDAR DAYS OR LESS . . . “ TO “. ..30 CALENDAR DAYS OR LESS.. . “ AS lHE DESIGNATION ~ORA “VISIT.” 2. INDICES CHECKS . THESE ARE NO LONGER REQUIRED FOR NON-SENSITIVE COUNTRY NATIONALS . FOR SENSITIVE COUNTRY NATIONALS, INDICES CHECKS ARE ALUAYS REQUIRED FOR ASSIGNMENTS. FOR VISITS, WHEN INDICES CHECKS ARE INDICATED IN THE ORDER, THE OFFICE OF INTELLIGENCE (M) WILL DECIDE WHETHER OR NOT THEY ARE NECESSARY . IN OR THE APPROVING OFFICIAL MAY REQUIRE AN INDICES CHECK FOR ANY VISIT OR ASSIGNMENT. ONCE AN INDICES CHECK IS INITIATED FORAPPROVALPURPOSES, IT MUST BE COMPLETED BEFORE THE VISIT OR ASSIGN- MENT BEGINS. PROVISION IS MADE FOR INDICES CHECKS WHICH IN CONDUCTS FOR RESEARCH PURPOSES; THESE NEED NOl BE COMPLETED BEFORE THE VISIT OR ASSIGNMENT BEGINS 3. SECURITY PIANS. THE LANGUAGE IN TH[ ORDER HAS BEEN STRENGTHENED. 4. REPETITIVE VISITS. PROVISION IS MADE FOR REPETITIVE VISITS, SUCH AS TRAINING COURSES OR PARTICULAR DEMONSTRATIONS, INVOLVINGSENSITIVEVISI - TORS TO SECURITY FACILITIES, SO THAI PRIOR APPROVAL OF AN EXCEPTION BY THE OFFICE OF SECURITY AFFAIRS (SA-1 ) REMAINS VALID FOR A SERIES OF SIMILAR VISITS UNDER THE SAME SPECIFIC SECURITY PLAN, SUBJECT TO ENTERING PERSONAL DATA FOR EACH VISITOR INTO rHE VISITS AND ASSIGNMENTS MANAGEMENT SYSTEN (VANS), AND CONCURRENCE Of THE COGNIZANT PROGRAMSECRETARIAL OFFICER(PSO) IN FACHVISIT. 5. INITIATION OF EXCEPTIONREWESTSBY PSOS. TO PERNITNORERAPIDAPPROVAL OF EXCEPTION REQUESTS FOR SENSITIVE COUNTRYNATIONALSTO VISIT SECURITY FACILITIES, THE PSO MAY INITIATE THE REQUEST INSTEADOF THE DOE FIELD OFFICE.