DOE G 440.2B-2, Implementation Guide - Aviation Management, Operations, Maintenance, Security, and Safety for Use with DOE O 440.2B, Aviation Management and Safety

NON MEASUREMENT SENSITIVE DOE G 440.2B-2 7-18-03 IMPLEMENTATION GUIDE AVIATION MANAGEMENT, OPERATIONS, MAINTENANCE, SECURITY, AND SAFETY for use with DOE O 440.2B, Aviation Management and Safety [This Guide d escribes suggested n onman datory app roaches for m eeting requirem ents. Guides are not requirem ents documents and are not construed as requirements in any audit or appraisal for compliance with the parent Policy, Order, N otice, or M anual.] U.S. Department of Energy Washington, D.C. 20585 DISTRIBUTION: INITIATED BY: All Departmental Elements Office of Aviation Management/OMBE/CFO DOE GUIDE 440.2B-2 7-18-03 i FOREWORD This Department of Energy (DOE) Implementation Guide is approved for use by the Office of Aviation Management (OAM) and is available for use by all DOE/NNSA elements and their contractors. This Guide is applicable to DOE Order 440.2B, “AVIATION MANAGEMENT AND SAFETY” (hereafter referred to as DOE O 440.2B), to the policy that created that Order, and the requirements that are part of that Order. Beneficial comments (recommendations for changes, additions, or deletions) should be sent to the Director, Office of Aviation Management (ME-2.4), U.S. Department of Energy, 1000 Independence Avenue, SW, Washington, DC 20585, by letter or by sending the self-addressed Standardization Document Improvement Proposal (DOE F 1300.3) in Attachment 1. This Guide provides supplemental information regarding the expectations of the Department on specific provisions of DOE O 440.2B. It identifies acceptable methods of implementing the Order, although other methods may also be acceptable. It identifies relevant principles and practices by referencing Government and non-Government standards. The discussions on methods and approaches and other information are intended to be useful in understanding and implementing the requirements of the Order. The use of this Guide will facilitate consistency in implementing the Order and help ensure that all of the provisions of the Order are addressed. This Guide will not supersede any requirements of the Order. The word "should" is used throughout this Guide to indicate a recommended practice to meet DOE O 440.2B. The word "shall" is used because it denotes an action(s) that must be performed if a requirement in the Order is to be met. The statements in this Guide are not substitutes for requirements. If a statement or provision from this Guide is explicit in a contract or a plan required by a DOE Rule, an enforceable obligation is created by those documents. Additionally, implementation plans that reference a procedure as the intended methodology to accomplish an act ion cause the referenced parts to become mandatory. DOE GUIDE 440.2B-2 7-18-03 ii TABLE OF CONTENTS FOREWORD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i CHAPTER I INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 A. OVERVIEW OF THE DEPARTMENT’S AVIATION PROGRAM . . . . . . . . . . . . . . . . . . . . . 1 B. PURPOSE OF THE GUIDE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 C. SUGGESTIONS FOR IMPROVEMENT OF THE GUIDE . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

CHAPTER II APPLICATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 A. DOE AND CONTRACTOR AVIATION ELEMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 B. SCOPE OF THE GUIDE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 CHAPTER III ALTERNATIVE APPROACHES AND METHODS . . . . . . . . . . . . . . . . . . . . . . . . 4 A. DISCUSSION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 B. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 CHAPTER IV AVIATION PROGRAM MANAGEMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 D. RESPONSIBILITIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 D.1 The Secretary of Energy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 D.2 Administrator of Nuclear Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 D.3 Office of Aviation Management (OAM) Director . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 D.4 Aviation Board of Directors Membership . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 D.5 Headquarters Program Elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 D.6 Office of Assurance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 D.7 Field Elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 D.7.1 Recommended Aviation Program Personnel at the Field Element . . . . . . . . . . . . . . 7 E. DISCUSSION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 F. APPLICABLE STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 G. SUPPLEMENTAL GUIDANCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 CHAPTER V MANAGEMENT PERSONNEL QUALIFICATIONS . . . . . . . . . . . . . . . . . . . . . . 9 A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

C.1 Recommended Management Qualifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 C.1.1 Federal Aviation Program Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 C.1.2 Director of Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 C.1.3 Chief Pilot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 C.1.4 Director of Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 C.1.5 Aviation Safety Officer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 C.1.6 Incidental Pilot Qualifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 D. DISCUSSION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 E. APPLICABLE STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 F. SUPPLEMENTAL GUIDANCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 DOE GUIDE 440.2B-2 7-18-03 iii CHAPTER VI AVIATION MANAGER AND AVIATION SAFETY OFFICER TRAINING PROGRAM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 C.1 Initial Assignment Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 C.2 Recurrent Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 C.3 Re-qualification Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 C.4 Record Keeping . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 C.5 Other Suggested Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 C.6 Aviation Program Manager/Safety Officer Curriculum (Refer to Tables) . . . . . . . . . . . 16 C.6.1 Initial Training Curriculum Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 C.6.2 Recurrent Training Curriculum Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 D. APPLICABLE STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 E. SUPPLEMENTAL GUIDANCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 CHAPTER VII FLIGHT CREWMEMBER, CREWMEMBER, QUALIFIED NON-CREWMEMBER AND MAINTENANCE TECHNICIAN TRAINING PROGRAMS . . . . . . . . . . . . 18 A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

C.1 Categories of Training Flight Crewmembers and Crewmembers . . . . . . . . . . . . . . . . . . 18 C.1.1 Initial Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 C.1.2 Transition Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 C.1.3 Upgrade Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 C.1.4 Differences Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 C.1.5 Recurrent Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 C.1.6 Flight Proficiency Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 C.2 Categories of Training Qualified Non-crewmembers and Maintenance Technicians . . . 19 C.2.1 Initial Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 C.2.2 Differences Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 C.2.3 Recurrent Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 C.3 Training Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 C.3.1 General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 C.3.2 Training Program Curriculum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 C.3.3 Flight Crewmember Training Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 C.3.4 Emergency Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 C.3.5 Emergency and Emergency Evacuation Duties . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 C.3.6 Demonstration of Emergency Evacuation Procedures . . . . . . . . . . . . . . . . . . . . . . . 24 C.3.7 Differences Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 C.4 Initial and Recurrent Training Maintenance Personnel and Qualified Non-crewmembers 26 C.4.1 Maintenance Technician Training Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 C.4.2 Qualified Non-crewmember Training Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 C.5 Establishing Proficiency Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 C.5.1 Flight Crewmembers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 C.5.2 Recording Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 C.5.3 Maintenance Technicians . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 D. DISCUSSION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 E. APPLICABLE STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 F. SUPPLEMENTAL GUIDANCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

DOE GUIDE 440.2B-2 7-18-03 iv CHAPTER VIII AIRCRAFT AND EQUIPMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 C.1 Civil Airworthiness Standards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 C.2 Type Certification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 C.3 Aircraft Previously Type Certificated . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 C.4 DOE-Federal Helicopters – Minimum Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 C.5 DOE-Federal Aircraft . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 C.5.1 Equipment Requirements, General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 C.5.2 Small Aircraft, Crewmember Interphone Systems . . . . . . . . . . . . . . . . . . . . . . . . . . 33 C.5.3 Large Aircraft, Public Address and Crewmember Interphone Systems . . . . . . . . . . 34 C.5.4 Flight Navigator and Long-range Navigation Equipment [14 CFR 125.267] . . . . . 35 C.5.5 Equipment Requirements: Aircraft Operating Under IFR [14 CFR 91.205] . . . . . . 35 C.5.6 Radio and Navigational Equipment: Extended Overwater or IFR Operations [14 CFR 125.203] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 C.5.7 Reduced Vertical Separation Minimum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 C.6 Aviation Life Support Equipment [14 CFR 125.209] . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 D. APPLICABLE STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 E. SUPPLEMENTAL GUIDANCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 CHAPTER IX AVIATION OPERATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 C.1 Department Requirements–Operating DOE-Federal Aircraft . . . . . . . . . . . . . . . . . . . . . 39 C.2 Mission Authorization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 C.3 DOE Pre-flight Actions and Operating Information Required . . . . . . . . . . . . . . . . . . . . . 40 C.4 DOE Pre-flight Actions–Flight Plans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 C.5 DOE Pre-flight Actions–Flight Locating Information . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 C.6 DOE Pre-flight Actions–Weight and Balance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 C.7 DOE Pre-flight Actions–Airport Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 C.8 DOE Pre-flight Actions–Cargo Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 C.9 DOE Departure Actions and Operations–Airman: Limitations on Use of Services

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 C.10 DOE Departure Actions and Operations–Airman: Composition of Flight crew . . . . . . 46 C.11 DOE Departure Actions and Operations–Flight Crewmembers at Controls . . . . . . . . . . 47 C.12 DOE Departure Actions and Operations–Dual Controls Required . . . . . . . . . . . . . . . . . 47 C.13 DOE Departure Actions and Operations–Crewmember Information . . . . . . . . . . . . . . . 47 C.14 DOE Departure Actions and Operations–Crewmembers Other Than Airmen (Essential Crew) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 C.15 DOE Departure Actions and Operations–Weather Minimums . . . . . . . . . . . . . . . . . . . . 49 C.15.1 Fixed-wing Takeoff Minimums . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 C.15.2 Helicopter Takeoff Minimums . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 C.15.3 Destination with Alternate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 C.15.4 Destination with Two Alternates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 C.15.5 Destination with No Alternate Required . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 C.15.6 Destination with No Alternate Available . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 C.15.7 Alternate Weather Minimums . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 C.15.8 Alternate Airports Outside CONUS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 DOE GUIDE 440.2B-2 7-18-03 v C.16 DOE Enroute Actions and Operations–Oxygen for Medical Use by Crewmembers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 C.17 DOE Enroute Actions and Operations–Manipulation of Controls . . . . . . . . . . . . . . . . . 51 C.18 DOE Enroute Actions and Operations–Admission to Flight Deck . . . . . . . . . . . . . . . . . 52 C.19 DOE Enroute Actions and Operations–Inspector's Credentials / Admission to Pilots' Compartment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 C.20 DOE Enroute Actions and Operations–Emergencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 C.21 DOE Enroute Actions and Operations–VFR: Minimum Altitudes for Special Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 C.22 DOE Enroute Actions and Operations–VFR: Visibility Requirements . . . . . . . . . . . . . 54 C.23 DOE Enroute Actions and Operations–VFR: Over-the-Top . . . . . . . . . . . . . . . . . . . . . . 54 C.24 DOE Enroute Actions and Operations–Low Level Operation . . . . . . . . . . . . . . . . . . . . . 55 C.25 DOE Enroute Actions and Operations–IFR Flight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 C.26 All Aircraft–IFR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 C.27 DOE Enroute Actions and Operations–Night Operations . . . . . . . . . . . . . . . . . . . . . . . . 56 C.28 DOE Enroute Actions and Operations–VFR: Night Vision Goggle Operations . . . . . . . 57 C.29 DOE Approach Actions and Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 C.30 DOE Post Flight Actions and Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

D. APPLICABLE STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 E. SUPPLEMENTAL GUIDANCE DOCUMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 CHAPTER X EXTERNAL LOADS OPERATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 D. APPLICABLE STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 E. SUPPLEMENTAL GUIDANCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 CHAPTER XI AERIAL APPLICATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 D. APPLICABLE STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 E. SUPPLEMENTAL GUIDANCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 CHAPTER XII AERIAL SENSING AND PHOTOGRAPHY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 D. APPLICABLE STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 E. SUPPLEMENTAL GUIDANCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 CHAPTER XIII PIPELINE AND POWERLINE PATROL . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 C.1 Crewmember Authority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 C.2 Flight Crewmembers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 C.3 Crewmember Experience . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 C.4 Pilot Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 C.5 Qualified Non-crewmembers (Observer) Responsibilities . . . . . . . . . . . . . . . . . . . . . . . 66

DOE GUIDE 440.2B-2 7-18-03 vi C.6 Preflight Planning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 C.7 Flight Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 C.8 VFR Operating Limitations and Weather Requirements . . . . . . . . . . . . . . . . . . . . . . . . . 67 C.9 Patrol Conduct . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 C.10 Landing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 C.11 Hazard Maps and Location List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 C.12 Dispatcher Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 C.13 Pilot/Qualified Non-crewmember Communication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 C.14 Pilot Recordkeeping . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 C.15 Flight Locating/Emergency Procedures Handbook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 D. APPLICABLE STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 E. SUPPLEMENTAL GUIDANCE DOCUMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 CHAPTER XIV SECURITY HELICOPTER OPERATION . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 C.1 Operational Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 C.1.1 General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 C.1.2 Mission Readiness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 C.1.3 Emergency Security Helicopter Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 C.1.4 Routine Security Helicopter Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 C.1.5 Special Use of Security Helicopters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 C.1.6 Visual Flight Rules Operations Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 C.1.7 Daylight Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 C.1.8 Night and Night Vision Goggle Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 C.1.9 Hazard Mapping . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 C.1.10 Terrain Flight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

C.2 Training Route(s)/Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 C.3 Pilot Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 C.4 Crewmember Coordination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 C.5 Use of Helicopters as Firing Platforms and Rules of Engagement . . . . . . . . . . . . . . . . . 73 C.6 Night Vision Goggles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 C.6.1 Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 C.6.2 NVG Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 C.7 Instrument Flight Rules/Visual Flight Rules Flight . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 D. APPLICABLE STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 CHAPTER XV AVIATION MAINTENANCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 C.1 Methods for Compliance with 14 CFR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 C.2 Qualifications/Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 C.3 Commercial Aviation Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 C.4 DOE-Federal Aircraft . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 C.5 Quality Control Processes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 C.6 Standardized Cost Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 C.7 Performance Indicators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 C.8 Life Cycle Cost . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 D. APPLICABLE STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 DOE GUIDE 440.2B-2 7-18-03 vii E. SUPPLEMENTAL GUIDANCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 CHAPTER XVI AVIATION MANUALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

C.1 Flight Operations Manuals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 D. APPLICABLE STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86 CHAPTER XVII USE OF GOVERNMENT AIRCRAFT FOR OTHER OFFICIAL TRAVEL . 87 A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 D. RESPONSIBILITIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 D.1 Single Traveler . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 D.2 Multiple Travelers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 D.3 Travel Approving Authority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 D.4 HQ or Local Office of Aviation Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 D.5 General Counsel or Local Chief Counsel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 E. APPLICABLE STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89 F. SUPPLEMENTAL GUIDANCE DOCUMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89 CHAPTER XVIII USE OF MILITARY AIRCRAFT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 C.1 Military Aviation Organizations Operating Under DOE Operational Control . . . . . . . . 90 C.2 Military Aircraft Operations Under DOE Operational Control . . . . . . . . . . . . . . . . . . . . 90 C.3 Military Aviation Organizations Operating Under Military Operational Control . . . . . . 90 D. APPLICABLE STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90 CHAPTER XIX USE OF FOREIGN OPERATORS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 D. APPLICABLE STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

CHAPTER XX COMMERCIAL AVIATION SERVICES . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 D. APPLICABLE STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 CHAPTER XXI AVIATION SAFETY DOCUMENTATION . . . . . . . . . . . . . . . . . . . . . . . . . . 94 A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 C.1 Identification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 C.2 Takeoff and Landing Capability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94 C.3 Certification Authority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 C.4 Other Items to Consider . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 DOE GUIDE 440.2B-2 7-18-03 viii C.5 Mission Hazards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 D. APPLICABLE STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 CHAPTER XXII AVIATION SAFETY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 C.1 Management Responsibility . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 C.2 Program Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 C.3 Program Elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 C.4 Staffing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 C.5 Qualifications and Training Aviation Safety Personnel . . . . . . . . . . . . . . . . . . . . . . . . . . 98 C.6 Roles and Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98 C.7 Aviation Safety Appraisal Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 C.8 Program Promotion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 C.9 Reporting of Accidents, Incidents and Hazards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

C.9.1 Aviation Mishap and Hazard Notification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 C.9.2 AAIRS Mishap and Hazard Reporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 C.9.3 Processing the AAIRS Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102 C.9.4 "IMMINENT DANGER" Reporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102 C.9.5 Internal Feedback and Reporting Processes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102 C.9.6 NTSB Reporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103 C.10 Aircraft Accident Prevention Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104 C.10.1 Purpose . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104 C.10.2 Aircraft Accident Prevention Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104 C.10.3 Risk Assessment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104 C.10.4 Education and Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 C.10.5 Mission Planning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 C.10.6 Operational Environment Considerations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 C.10.7 Aviation Life Support Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 C.10.8 Flight Following . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 C.10.9 Load Calculations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 C.10.10 Maintenance and Inspection Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 C.11 Aviation Safety Analysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 C.11.1 Aviation Safety Trend Analysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 C.11.2 Organization of Numerical Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 C.11.3 Portrayal of Numerical Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 C.11.4 Specific Purpose Analysis Techniques . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 C.12 Distribution of Aviation Safety Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 C.12.1 DOE-Wide Distribution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 C.12.2 Field-Level Distribution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

C.13 Aviation Safety Committees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 C.13.1 Purpose . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 C.13.2 Committee Level and Structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 C.13.3 Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 C.13.4 Committee Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 C.13.5 Schedule . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 C.13.6 Agenda . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 C.13.7 Draft Minutes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 C.13.8 Final Minutes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 C.13.9 Follow Up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 DOE GUIDE 440.2B-2 7-18-03 ix C.13.10 Chairing a Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 C.14 Aviation Safety Awards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 D. APPLICABLE STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 E. SUPPLEMENTAL GUIDANCE DOCUMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109 CHAPTER XXIII FLIGHT READINESS REVIEW BOARDS . . . . . . . . . . . . . . . . . . . . . . . . . 110 A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110 B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110 C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110 D. DISCUSSION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110 D.1 Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 E. APPLICABLE STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 F. SUPPLEMENTAL GUIDANCE DOCUMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 CHAPTER XXIV AVIATION ACCIDENT INVESTIGATION . . . . . . . . . . . . . . . . . . . . . . . . 112 A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

C.1 Notification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 C.2 Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 C.3 DOE Guidance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113 C.4 DOE Aviation Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113 C.5 DOE Aviation Accident Investigator Qualifications and Experience . . . . . . . . . . . . . . 113 D. APPLICABLE STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114 E. SUPPLEMENTAL GUIDANCE DOCUMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114 CHAPTER XXV AVIATION REPORTING REQUIREMENTS . . . . . . . . . . . . . . . . . . . . . . . 115 A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 C. GENERAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 D. APPLICABLE STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116 E. SUPPLEMENTAL GUIDANCE DOCUMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116 CHAPTER XXVI AVIATION SECURITY PROGRAMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 D. DISCUSSION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 D.1 Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 D.1.1 Field Element’s Aviation Manager (AM) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 D.1.2 Security Coordinators (ASC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 D.1.3 In-flight Security Coordinator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118 D.2 Recommended Program Elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118 D.2.1 Personnel with Direct Access to DOE-Federal Aircraft . . . . . . . . . . . . . . . . . . . . . 118 D.2.2 Personnel with Direct Access to Aircraft Employed by Contract Maintenance Facilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118 D.2.3 Acceptance and Screening of Individuals and Accessible Property . . . . . . . . . . . 119 D.2.4 Remote (off-airport) Operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 E. APPLICABLE STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

DOE GUIDE 440.2B-2 7-18-03 x CHAPTER XXVII ACQUISITION AND DISPOSAL OF AIRCRAFT . . . . . . . . . . . . . . . . . . . . 123 A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123 B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123 C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123 C.1 Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123 C.2 Accountability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123 C.3 Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123 C.4 Excess . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124 C.5 Controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124 C.6 Program Plans . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124 C.7 Cost Analysis . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124 D. APPLICABLE STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124 E. SUPPLEMENTAL GUIDANCE DOCUMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125 CHAPTER XXVIII AVIATION SAFETY AND MANAGEMENT AWARD PROGRAMS . . . . 126 A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126 B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126 C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126 C.1 Safety Awards Presented . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126 C.2 Safety Award Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126 C.3 Safety Award Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126 C.4 DOE Aviation Safety Awards Committee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127 C.5 Procedures for Aviation Safety Awards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127 C.6 Safety Award for In-Flight Actions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127 C.7 Award for Accident-Free Flying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128 C.8 Safety Award Categories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129 C.8.1 Award Categories for Pilots . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129 C.8.2 Award Categories for Aircrew Members and Qualified Non-crewmembers . . . . . 129 C.8.3 Award Categories for Aviation Managers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129 C.8.4 Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129 C.8.5 Exceptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

C.9 Award for Significant Contributions in Aviation Safety . . . . . . . . . . . . . . . . . . . . . . . . 130 C.9.1 Standard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130 C.9.2 Criteria . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130 C.9.3 Awards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130 C.9.4 Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130 C.10 Secretary's Award for Outstanding Contributions in Aviation Safety . . . . . . . . . . . . . . 131 C.10.1 Standard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 C.10.2 Criteria . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 C.10.3 Awards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 C.10.4 Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 C.11 DOE Organizational Aviation Safety Awards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 C.12 Aviation Management Awards Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132 C.12.1 Aviation Program Award . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132 C.12.2 Aviation Management Professional Award . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132 C.12.3 Process (How to Submit Nominations) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132 C.12.4 Criteria . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133 C.12.5 Areas to Address in the Nomination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133 C.12.6 The Awards Ceremony . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135 D. APPLICABLE STANDARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135 E. SUPPLEMENTAL GUIDANCE DOCUMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135 DOE GUIDE 440.2B-2 7-18-03 xi CHAPTER XXIX AVIATION PERFORMANCE INDICATORS . . . . . . . . . . . . . . . . . . . . . . . 136 A. PURPOSE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136 B. APPLICABILITY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136 C. GENERAL INFORMATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136 ATTACHMENT 1 — DOE F 1300.3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137 ATTACHMENT 2 — ACRONYMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 ATTACHMENT 3 — DEFINITIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139 APPENDIX A: Sample General Counsel Memorandum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145 APPENDIX B: Sample Chief Counsel Memorandum . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146 APPENDIX C: Sample General Counsel Memorandum (Local Coordination) . . . . . . . . . . . . . . . . . . 147 APPENDIX D: Travel Approval Workflow Diagrams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

DOE GUIDE 440.2B-2 7-18-03 1 CHAPTER I INTRODUCTION A. OVERVIEW OF THE DEPARTMENT’S AVIATION PROGRAM Government aircraft are used to support the four core programs; National Security, Environmental Quality, Science, and Energy Resources. The aircraft operations that support these programs are: cargo, hazardous materials, and personnel transportation; aerial patrol such as pipeline, powerline, and security; aerial photography; research and development; aerial survey such as atmospheric, biological, environmental, and radiological assessment; aerial applications; rotorcraft external load operations for construction; and operations with remotely operated aircraft (ROA) formerly known as unmanned air vehicles for atmospheric research. Additionally, a varying number of Commercial Aviation Services (lease, contract, rental, and charter) aircraft are used. Aviation operations range from the use of a single aircraft to complex missions involving numerous aircraft. The Secretary of Energy issued DOE O 440.2B, AVIATION MANAGEMENT AND SAFETY, to institutionalize a framework within which the aviation program of DOE and NNSA is conducted. The Order establishes requirements to assure the effectiveness, efficiency, security, and safety of the aviation program. These parameters are measured in terms of dollars, time, and the elimination of injuries and losses in the Department’s aviation operations. The responsibility for implementing the requirements of DOE O 440.2B is applicable to the requirements and rules governing DOE and NNSA elements and to contractors of DOE and NNSA elements that conduct aviation operations of any kind using DOE-Federal aircraft, Commercial Aviation Services providers, or military aircraft. These requirements are not applicable to official travel of individuals, or the shipment of cargo, on scheduled United States Flag air carriers. Most of the requirements are not applicable to aircraft under the operational control of other Federal and State agencies or the Department of Defense. To facilitate and improve communications within the Department, the Secretary of Energy appointed the Director, Office of Aviation Management (OAM) as the DOE Senior Aviation Management Official and an Aviation Board of Directors. The OAM Director is responsible for the policy, requirements, implementation guidelines, and technical standards of the Department’s aviation program. The OAM Director is also responsible for: providing technical assistance and guidance and is the focal point for the collection, retention, evaluation, and dissemination of aviation information; representing the Department to other government agencies concerning aviation operations, safety, airworthiness and reporting issues; and approving aviation implementation plans. In addition, the OAM Director exercises the decision authority on requests for variances to the mandatory directives within the program and the acquisition and disposal of Federal aircraft. The OAM Director chairs the Aviation Board of Directors. The members of the Aviation Board of Directors come from the Headquarters Program Offices and DOE/NNSA Field elements that are responsible for the day-to-day management of aviation. The Aviation Board of Directors recommends broad policy and procedures for the procurement, operations, safety, and disposal of DOE-Federal aircraft and aviation services to the Departmental policy review process.

The requirements in DOE O 440.2B are delineated in seven broad groups; management, training, aviation operations, airworthiness, safety, reporting, and official travel on aircraft. An aviation implementation plan (See Attachment 3, Definitions) detailing the procedures for complying with the Order is required to be submitted for review and approval. The aviation operations and airworthiness requirements pertain to civil and public aircraft operations. Departmental standards for civil and public aircraft are equal to or more stringent than those in Title 14 CFR, Chapter 1, the Federal Aviation Regulations. DOE GUIDE 440.2B-2 7-18-03 2 B. PURPOSE OF THE GUIDE This Guide provides detailed information to help all personnel, responsible for a part of the aviation program, understand and comply with the rules and regulations applicable to their assignments. By so doing, the goals and missions of the Department will be achieved. This Guide has been prepared to assist DOE Field elements in complying with DOE O 440.2B. It presents an acceptable way to comply with each of the requirements applicable to the various components of the aviation program of the Department. This Guide is formatted in broad and narrow areas because of the nature of the subject matter. It is not meant to be all inclusive. For those subjects not presented in detail, there are references that contain additional information. For additional information contact the Director, Office of Aviation Management or your local Federal Aviation Administration (FAA) office. C. SUGGESTIONS FOR IMPROVEMENT OF THE GUIDE To be useful, this Guide must be accurate, current, and complete. This Guide must be a living document and reflect the needs of the users and changes that occur with time. Users are urged to provide beneficial comments for improving this Guide. The comments should be sent to the Director, Office of Aviation Management (ME-2.4), U.S. Department of Energy, 1000 Independence Avenue, SW, Washington, DC 20585, by letter or by sending the pre-addressed Standardization Document Improvement Proposal (DOE F 1300.3) in Attachment 1 to this Guide. DOE GUIDE 440.2B-2 7-18-03 3 CHAPTER II APPLICATION A. DOE AND CONTRACTOR AVIATION ELEMENTS This Guide is applicable to the requirements and rules governing DOE/NNSA elements and to contractors of DOE/NNSA elements that conduct aviation operations of any kind using DOE-Federal aircraft, Commercial Aviation Service providers, or military aircraft not under the control of DoD. It is not applicable to the requirements governing travel by individuals, or the shipment of cargo, on scheduled U.S. Flag air carriers. B. SCOPE OF THE GUIDE This Guide encompasses the requirements for the operation of public and civil aircraft operations by DOE/NNSA elements and DOE contractors. One preferrable way to comply with each requirement is presented and discussed in "DISCUSSION" sections of this Guide, alternatives that achieve the same results or level of safety may be used. DOE and Federal Aviation Regulations (FAR) are both performance-oriented and specification-oriented. Methods to comply with the former are given in FAA Advisory Circulars. The circulars are referenced in this Guide, but not contained herein. References to other advisory and standards documents also are given. Sample manuals and documents may be requested from the Director, Office of Aviation Management (ME-2.4) or the FAA.

This Guide contains general principles and suggestions for all types of aviation missions. It does not, however, contain details specific to all of the types of aviation operations in the DOE program. Assistance for unique operations should be requested from the Director, Office of Aviation Management. DOE GUIDE 440.2B-2 7-18-03 4 CHAPTER III ALTERNATIVE APPROACHES AND METHODS A. DISCUSSION This Guide contains technical standards and preferrable methods necessary for complying with the requirements for DOE public and civil aircraft operations. The methods presented may not be entirely appropriate for the specific aviation operation conducted by a DOE or contractor element. In such cases, an alternate approach that meets the intent of this guide may be presented in the implementation plan of the DOE Field element. Each Field element should utilize established risk management protocols (Integrated Safety Management) for operations or maintenance, and for operations outside those recognized by this guide or established within the Field element's approved aviation implementation plan. Use of the alternate approach or method should result in at least an equivalent level of effectiveness, efficiency, security, and safety as the compliance methods given herein. B. GENERAL INFORMATION Aircraft in the DOE aviation program are used for Departmental purposes and are identified as "public" or "civil", depending on the operation the aircraft is performing. If it is a civil operation (e.g., carrying passengers) the organization must adhere to FAA regulations during that flight. Public aircraft operations (e.g., security patrol, transportation of mission personnel, emergency response) are self- regulated by DOE. In addition, operations in the National Airspace System, as defined by law, are regulated by the FAA regardless of the status of the aircraft. As a consequence of this diversity, several of the FAR are noted in DOE O 440.2B and this Guide. The "GENERAL" AND "DISCUSSION" sections of this Guide contain details on the requirements in DOE O 440.2B and the FAR. DOE GUIDE 440.2B-2 7-18-03 5 CHAPTER IV AVIATION PROGRAM MANAGEMENT A. PURPOSE The purpose of this section is to ensure that an adequate management structure exists for an effective, efficient, secure, and safe aviation operation. B. APPLICABILITY This section sets forth the recommendations for the establishment of an aviation management structure for all DOE/NNSA, and contractor elements. C. GENERAL The management structure of the DOE/NNSA aviation programs are modeled after Federal Aviation Administration certificated air carriers and most corporate aviation programs. The DOE and NNSA structure includes a designated Senior Aviation Management Official, a Board of Directors, and aviation staff at DOE Headquarters. In addition, the structure also includes designated Federal Aviation Program Managers and Aviation Safety Officers in the field, who conduct and/or oversee the day-to-day aviation operations, whether the operation is Federally operated or contracted. Federal aviation management personnel ensure that DOE and NNSA aviation operations are effective, efficient, secure and safe; that Departmental personnel are qualified and trained; that aircraft, whether Federal or Commercial Aviation Services are airworthy; and there is compliance with policy statements, regulations, requirements, and procedures. D. RESPONSIBILITIES

D.1 The Secretary of Energy: Is responsible for appointing a Senior Aviation Management Official and an Aviation Board of Directors. D.2 Administrator of Nuclear Security: Is responsible for approving aviation implementation plans (AIP) submitted by NNSA elements after receiving a recommendation from the Director, Office of Aviation Management. In addition, the Administrator implements effective aviation operations, airworthiness, security and safety programs that meet the requirements of the DOE O 440.2B. The Administrator also identifies the major facilities management contracts to which the DOE O 440.2B, Contractor Requirement's Document applies. D.3 Office of Aviation Management (OAM) Director: Serves as the DOE Senior Aviation Management Official and provides recommendations to the Secretary of Energy and the Administrator, NNSA, for the safe, efficient, secure and reliable management of aircraft used by DOE. In addition, the Director chairs the DOE Aviation Board of Directors and nominates candidates for Board membership to the Director, Office of Management, Budget and Evaluation/CFO for approval. The Director is responsible for implementing policies, procedures, practices, and systems that provide for the highest professional standards for aviation operations and airworthiness as well as for aviation safety, security, effectiveness and efficiency. The Director also approves the selections of the types of aviation assets or services required to carry out the respective aviation missions for DOE/NNSA elements and independent operating entities that are not part of the NNSA, based on OMB Circular A-76 studies and in collaboration DOE GUIDE 440.2B-2 7-18-03 6 with DOE program and Field elements. The OAM Director will review and make recommendations for or against selections to the Administrator for Nuclear Security submitted by NNSA elements. If a difference of opinion develops between the OAM Director, and the NNSA Administrator regarding selections of the types of aviation assets or services required, they will bring the issue to the Secretary or Deputy Secretary for resolution or direction. The OAM Director also provides for the final approval for the acquisition and disposal of Departmental aviation assets and approves AIPs for non-NNSA elements of DOE and makes recommendations to the Administrator for Nuclear Security on the AIPs submitted by NNSA elements. The OAM Director is the approving authority for any deviations from or waivers to or from the requirements of the DOE Order 440.2B for non- NNSA elements of DOE and makes recommendations regarding any deviations or waivers to the Administrator for Nuclear Security for NNSA elements. D.4 Aviation Board of Directors Membership: The OAM Director, acting as Senior Aviation Management Official, is designated as Chairperson of the Board of Directors. The Board consists of members appointed by the Director, Office of Management, Budget and Evaluation/CFO (ME-1) from a list of nominees submitted by the Senior Aviation Management Official. The Board may have a maximum of 20 members, consisting of one nominee for regular membership submitted from each of the following organizations: • Office of Management, Budget and Evaluation/CFO • Office of Aviation Management • Defense Programs Lead Program Secretarial Offices (LPSO) (Emergency Response

and Weapons Maintenance) • Science LPSO (Office of Biological and Environmental Research) • Office of Security LPSO (Site Security) • Office of Fossil Energy • Office of Nonproliferation and National Security • Bonneville Power Administration • Southwest Power Administration • Western Area Power Administration • Office of Transportation Safeguards • Chicago Operations Office • Idaho Operations Office • Nevada Site Office • Lawrence Livermore Site Office • Oak Ridge Operations Office • Richland Operations Office • Savannah River Site Office • Strategic Petroleum Reserve Program Management Office The DOE Aviation Board of Directors recommends broad policy, regulations, and procedures for the procurement, operations, airworthiness, safety, and disposal of DOE-Federal aircraft to the Department's policy approval process. Additionally, Operations Offices, Power Administrations, and independent offices of the Department are responsible for the day-to-day aviation operations, safety, security and maintenance programs. Lead Program Offices are responsible for broad program strategy, policy definition, evaluation and oversight (those LPSOS which are also assigned responsibility for one or more field locations also have site-wide Integrated Safety Management, business management and site service responsibilities). DOE GUIDE 440.2B-2 7-18-03 7 D.5 Headquarter Program Elements: Are responsible for developing and implementing effective aviation operations, airworthiness, security and safety programs that meet the requirements of DOE O 440.2B and ensure the effectiveness of contractor aviation operations, airworthiness, security and safety programs. D.6 Office of Assurance: Is responsible for conducting independent aviation safety oversight. D.7 Field Elements: Elements with DOE- Federal aircraft should have a Federal Aviation Manager appointed by the respective Head of a DOE or NNSA Field element that manages the day-to-day aviation operations for that element. The recommended minimum management positions responsible for DOE-Federal aircraft will be covered in the following paragraphs of this document. For recommended management qualification requirements refer to Chapter V. D.7.1 Recommended Aviation Program Personnel at the Field element level operating DOE- Federal aircraft. Each Field element that has Federal personnel managing and operating more than three DOE-Federal aircraft, should have enough qualified management personnel in the following or equivalent positions to ensure safety and effectiveness in its operations: (a) Aviation Program Manager (Federal) or Director of Operations (Federal); (b) Chief Pilot (Federal); (c) Director of Maintenance (Federal); and (d) Aviation Safety Officer (Federal). Each Field element that operates more than three DOE-Federal aircraft that has contractors operating and managing the aircraft, should have enough qualified management personnel in the following or equivalent positions to ensure safety and effectiveness in its operations: (a) Aviation Program Manager (Federal); (b) Aviation Safety Officer (Federal); (c) Aviation Program Manager (Contractor) or Director of Operations (Contractor); (d) Chief Pilot (Contractor); (e) Director of Maintenance (Contractor); and (f) Aviation Safety Officer (Contractor). Each Field element that has Federal personnel managing and operating more than one but less than three DOE-Federal aircraft, should have enough qualified management personnel in the following or equivalent positions to ensure safety and effectiveness in its operations:

(a) Aviation Program Manager (Federal) and/or (b) Aviation Safety Officer (Federal). Each Field element that has contractors managing and operating more than one but less than three DOE-Federal aircraft, should have enough qualified management personnel in the following or equivalent positions to ensure safety and effectiveness in its operations: DOE GUIDE 440.2B-2 7-18-03 8 (a) Aviation Program Manager (Federal) and/or (b) Aviation Safety Officer (Federal); and (c) Director of Operations (Contractor); or (d) Chief Pilot (Contractor); and (e) Director of Maintenance (Contractor). D.7.2 Recommended Aviation Program Personnel at the Field element level that util izes only Commercial Aviation Service providers. A DOE or NNSA Field element procuring Commercial Aviation Service providers, on an occasional basis or frequent basis, should appoint a collateral duty Aviation Manager and/or Aviation Safety Officer or request support from the Director, Office of Aviation Management or a field element with experienced aviation management staff. D.7.3 Each Field element should: (a) Set forth the duties, responsibilities, and authorities of the personnel required by this section in the Field element's Aviation implementation plan or aviation operations manual as required by DOE O 440.2B; (b) List in the plan or manual as required by DOE O 440.2B, the name of the person or persons assigned to those positions; and (c) Within a reasonable time, notify the Director, Office of Aviation Management of any change made in the assignment of persons to the listed positions. E. DISCUSSION Upon request by the Field element manager, the OAM Director may concur with and recommend approval of different positions or numbers of positions than those listed in paragraphs D.7.1 and D.7.2, of this section for a particular operation, if the Field element manager shows that it can perform its operations safely and effectively under the direction of fewer or different categories of management personnel. F. APPLICABLE STANDARDS • DOE Order 440.2B, Aviation Management and Safety • 14 CFR Chapter 1, Part 119 G. SUPPLEMENTAL GUIDANCE • NBAA Aircraft Management Guide • HAI SAFETY MANUAL DOE GUIDE 440.2B-2 7-18-03 9 CHAPTER V MANAGEMENT PERSONNEL QUALIFICATIONS A. PURPOSE The purpose of this section is to ensure that management personnel are adaquately qualified to ensure the effectiveness, efficiency, security and safety of aviation operations. B. APPLICABILITY This section is applicable to all DOE/NNSA and contractor elements that operate government aircraft. C. GENERAL The qualifications of management and safety personnel of the DOE and NNSA aviation programs are modeled after Federal Aviation Administration certificated air carriers and most corporate aviation programs. The minimum Federal management positions listed in Chapter IV, Section D.7 responsible for DOE-Federal aircraft or CAS providers are covered in the approved DOE Technical Qualification Standard for DOE Aviation Managers and Aviation Safety Officers which require compliance within 18 months of assignment in accordance with DOE O 440.2B. C.1 Recommended Management Qualifications C.1.1 Federal Aviation Program Manager

A person should not serve as an Aviation Program Manager unless he knows the contents of the Field element’s policies and procedures manual and/or aviation implementation plan required by DOE O 440.2B, applicable DOE and NNSA policies, the provisions of this guide and other applicable regulations necessary for the proper performance of the person’s duties and responsibilities. The person should have completed or be able to complete the Technical Qualification Standard for DOE Aviation Managers within 18 months of assignment. This person will have the overall responsibility for ensuring the aircraft operations conducted by the Field element are effective, efficient, secure and safe and in compliance with DOE O 440.2B, applicable Federal Aviation Regulations, Federal Management Regulations, Federal Travel Regulations, and Federal Property Management Regulations. C.1.2 Director of Operations (Federal or Contractor) A person should not serve as Director of Operations unless that person knows the contents of the Field element’s policies and procedures manual and/or aviation implementation plan required by DOE O 440.2B, the provisions of this guide and other applicable regulations necessary for the proper performance of the person’s duties and responsibilities and: C.1.2.1 The Director of Operations of a Field element conducting any operations for which the pilot-in-command is required to hold an Airline Transport Pilot certificate under 14 CFR Part 61 or required by the Field element should: (a) Hold or have held an Airline Transport Pilot certificate; or DOE GUIDE 440.2B-2 7-18-03 10 (b) Have at least 3 years of experience as pilot-in-command of an aircraft in the civil government, military, or operated under parts 121, 125, or 135 of the FAR; or (c) Have at least 3 years of experience as Director of Operations in civil government, military or with a certificate holder operating under parts 121, 125, or 135 of the FAR. C.1.2.2 The Director of Operations of a Field element who is not conducting any operation for which the pilot-in-command is required to hold an Airline Transport Pilot certificate under 14 CFR Part 61 or required by the Field element should: (a) Hold or have held a commercial pilot certificate; or (b) Have at least 3 years of experience as a pilot-in-command of an aircraft operated in the civil government, military, or operated under parts 121, 125, or 135 of the FAR; or (c) Have at least 3 years of experience as Director of Operations in civil government, military or with a certificate holder operating under parts 121, 125, or 135 of the FAR. C.1.3 Chief Pilot (Federal or Contractor) A person should not serve as Chief Pilot unless that person knows the contents of the Field elements’s policies and procedures manual and/or aviation implementation plan required by DOE O 440.2B, DOE and NNSA policies, the provisions of this guide and other applicable regulations necessary for the proper performance of the person’s duties and responsibilities, and: C.1.3.1 The Chief Pilot of a Field element conducting any operation for which the pilot- in-command is required to hold an Airline Transport Pilot certificate under 14 CFR Part 61 or required by the Field element should: (a) Hold a current Airline Transport Pilot certificate with appropriate ratings for at least one of the types of aircraft used; (b) Hold a current Flight Instructors Rating in the category and class of aircraft to be operated and hold an Instrument Instructors Rating, if flight operations are conducted under instrument conditions; and

(c) Have at least 3 years of experience as a pilot-in-command of an aircraft under parts 121, 125, or 135 of the FAR or military or civil government service. C.1.3.2 The Chief Pilot of a Field element who is not conducting any operation for which the pilot-in-command is required to hold an Airline Transport Pilot certificate under 14 CFR Part 61 or required by the Field element should: (a) Hold a current, commercial pilot certificate with an instrument rating. If an instrument rating is not required for the pilot-in-command, the Chief Pilot must hold a current, commercial pilot certificate; (b) Hold a current Flight Instructors Rating in the category and class of aircraft to be operated and hold an Instrument Instructors Rating, if flight operations are conducted under instrument conditions; and DOE GUIDE 440.2B-2 7-18-03 11 (c) Have at least 3 years of experience as a pilot-in-command of an aircraft under parts 121, 125, or 135 of the FAR or military or civil government experience. C.1.4 Director of Maintenance (Federal or Contractor) A person should not serve as a Director of Maintenance unless that person knows the maintenance sections and contents of the Field element’s policies and procedures manual and/or aviation implementation plan required by DOE O 440.2B, DOE and NNSA policies, the provisions of this guide and other applicable regulations necessary for the proper performance of the person’s duties and responsibilities, and: (a) Hold a mechanic certificate with both airframe and power plant ratings; (b) Have at least three years of maintenance experience as a certificated mechanic on aircraft, including, at the time of appointment as Director of Maintenance, the recent experience requirements of Part 65, Section 65.83 of the FAR in the same category and class of aircraft used by the Field element, or at least three years of experience with a certificated airframe repair station, including one year in the capacity of approving aircraft for return to service;and (c) Have at least 3 years of experience as Director of Maintence in civil government, military or with a certificate holder operating under parts 121, 125, or 135 of the FAR. C.1.5 Aviation Safety Officer (Federal or Contractor) A person should not serve as an Aviation Safety Officer unless that person knows the operations and maintenance sections of the contents of the Field element’s polices and procedures manual and/or aviation implementat ion plan required by DOE O 440.2B, DOE and NNSA policies, the provisions of this guide and other applicable regulations necessary for the proper performance of the person’s duties and responsibilities. The person must have completed or be able to complete the Technical Qualification Standard for DOE Aviation Safety Officer within 18 months of assignment. In addition, the person should: (a) Hold or have held an Airline Transport Pilot or Commercial Pilot certificate; (b) Have at least 3 years of experience as a safety professional, or (c) Has completed an approved aviation safety management training program. C.1.6 Incidental Pilot Qualifications (Federal Personnel Only) C.1.6.1 An organization may use the Field element’s designated Federal Aviation Manager or Aviation Safety Officer, but not both, as an incidental pilot (DOE O 440.2B). An incidental pilot must be a full-time Federal employee of DOE that is responsible for managing and/or operating DOE-Federal aircraft. The assigned aviation manager or safety professional must be responsible for the direct management or oversight of DOE-Federal aircraft. The requirements of Section 4.h., 2.d of the Order 440.2B and this section of the guide do not apply to a Federal Aviation Manager or Aviation Safety Officer who’s position description and primary duty is that of a Pilot , GS 2181.

DOE GUIDE 440.2B-2 7-18-03 12 C.1.6.2 The use of incidental pilots should be on a closely controlled and limited basis, to supplement or assess flight operations. The direction given in the Order was meant to limit the use of incidental pilots in flight programs that have a limited amount of annual flying. OAM is an advocate for aviation managers actively flying to ensure the operations are effective, efficient, secure and safe. However, because some of the emergency response and security programs are limited in the amount of annual flight hours, the intent of the Order was to have each manager or safety professional weigh the need to fly against that of impacting the full-time pilot’s ability to maintain proficiency. Therefore, each organization should determine the impact and benefit of using incidental pilots before deciding to do so. C.1.6.3 The qualifications and processes for using these staff members must be included in the Field element’s AIP and, if applicable, the contractor’s aviation procedures or operations manual, refer to the Order 440.2B Section 4.h., 2.d. C.1.6.4 As stated in the Order, the use of the Aviation Manager or Safety Officer is prohibited unless the pilot(s) meet the following criteria: (a) holds an appropriate pilot rating for the operation being conducted and a type rating, if required; (b) has a valid FAA Class II or Class I medical certificate, as prescribed by Title 14 CFR, Chapter 1; (c) for instrument ratings: 1) airplane pilots must hold a current airplane instrument rating; and 2) helicopter pilots must hold a helicopter instrument rating, if the operation requires flight under instrument conditions; (d) has a minimum 1200 hours as a pilot in the category and class of aircraft to be flown; (e) has a minimum 500 hours as pilot-in-command in the category and class of aircraft to be flown; (f) logs at least 15 hours as a pilot in the make and model of aircraft to be flown during the 45 days preceding assignment as a flight crew member or complete a formal initial qualification training course in the make and model of aircraft to be flown; (g) completes a training course, conducted by the organization, that includes orientation flights in the type of mission to be flown that addresses crew resource management and any identified hazards associated with the area or type of operation and the flight mission profile to be performed; (h) passes an initial check ride given by the Field element before any flight operations; (i) maintains pilot proficiency and qualifications in accordance with the Field element’s requirements; (j) has a minimal impact on the ability of the full-time flight crew members to maintain proficiency; and (k) is limited to a flight crew member assignment commensurate with the pilot’s qualifications and currency; and as approved by the OAM Director. C.1.6.5 Deviation from this section may be authorized if the person has had equivalent aeronautical experience. The OAM Director may authorize a deviation for the Federal employees who are appointed as an Aviation Program Manager, Director of Operations, Chief Pilot, Director of Maintenance or the Aviation Safety Officer. If an DOE GUIDE 440.2B-2 7-18-03 13 organization needs to submit a deviation request to the Director, the organization should ensure the following: (a) All documentation submitted should be verifiable and accurately state the experience and qualifications of the person;

(b) Explain what additional training, if any, the organization intends to provide; and (c) Provide any other pertinent information that may be necessary to assist the Director in deciding to grant the deviation. D. DISCUSSION It is the position of OAM that Federal Aviation Managers and Federal Aviation Safety Officers be involved with the aviation programs operationally as much as possible. The best method of evaluating the policies, processes, and procedures is to participate during actual operations. That is the purpose of DOE O 440.2B Section 4. h. (2) (d), establishing a baseline qualification for Federal management personnel who may participate as an incidental pilot. The Field element should evaluate its full-time pilot flying program and conduct an analysis to determine whether or not an incidental pilot would adversely impact the ability of the full-time pilot(s) to meet monthly, quarterly, semi-annual, or annual proficiency goals. In addition, since an incidental pilot must meet the same proficiency and currency requirements as those of the full-time pilots, programs that have a limited flying program may be impacted substantially by using an incidental pilot. Other considerations prior to using an incidental pilot, would be contacting the Contracting Officer to determine, if the Federal Management Regulations, Federal Acquisition Regulations, Department of Energy Procurement Regulations, or the contract will allow an incidental pilot to operate the aircraft or act in the capacity as a Flight crewmember for operations that have contractors managing, operating, and maintaining Federal aircraft. E. APPLICABLE STANDARDS • Title 41 CFR Part 102-33, Federal Management Regulations • Title 14 CFR Parts 119.65, 119.67, 119.69, and 119.71 • Classification Act of 1949, which has been codified in Chapter 51 of Title 5, United States Code • DOE O 360.1B, Federal Employee Training • DOE P 426.1, Federal Technical Capability for Defense Nuclear Facilities • DOE M 426.1-1, Federal Technical Capability Manual • DOE O 440.2B, Aviation Management and Safety • DNFSB Approved Technical Qualification Standards for Aviation Managers and Aviation Safety Officers F. SUPPLEMENTAL GUIDANCE • Energy On-Line Learning Center Training for Aviation Managers and Safety Officers • Chapter VI and VII, DOE G 440.2B-X DOE GUIDE 440.2B-2 7-18-03 14 CHAPTER VI FEDERAL AVIATION MANAGER AND FEDERAL AVIATION SAFETY OFFICER TRAINING PROGRAM A. PURPOSE The purpose of this section is to ensure qualification standardization, and to enhance the safety of aviation operations through the appropriate training of key Federal personnel. B. APPLICABILITY This section is applicable to all DOE/NNSA elements that operate government aircraft. C. GENERAL This document sets forth the recommended standards for the establishment and maintenance of a training program for DOE/NNSA Aviation Managers (AMs) and Aviation Safety Officers (ASOs). No personnel should serve as a DOE/NNSA ASO or AM unless he/she has completed the appropriate initial or recurrent training phase appropriate to the position they are assigned. There are three basic categories of training applicable to DOE/NNSA AMs and ASOs. The appropriate category of training is determined by the individual's previous experience, and duty position. At the conclusion of any category training curriculum, the individual involved should be able to successfully demonstrate his knowledge of the regulations, policies, and procedures applicable to the specific block of instruction by correctly answering 90 percent of the questions on written tests.

C.1 Initial Assignment Training This training category is for personnel who have not had previous experience with DOE (newly-hired personnel). It also applies, however, to personnel employed by DOE who have not previously held an AM or ASO position within DOE. Initial assignment training includes basic indoctrination training and training for a specific duty position. Since initial assignment training is usually the employee’s first exposure to specific organization methods, systems, and procedures, it is also the most comprehensive of the three categories of training. The requirements of the Technical Qualification Standards can be found on the internet at http://cted.inel.gov/cted/qualstd.html. The initial assignment training for Aviation Managers and Aviation Safety Officers can be found on the DOE On-line Learning Center under DOE courses. This course satisfies most of the training needs of the Technical Qualification Program for an Aviation Manager or Aviation Safety Officer of the Department. Those areas unique to your organization such as aviation implementation plans, aircraft operations, etc., need to be assessed locally by the person’s supervisor or call the Office of Aviation Management for assistance. The course is presented in three sections, called Modules, with a post-test at the end. Module 1 presents the history and mission of the DOE aviation program and some of the management systems in place within the Department. Module 2 will provide training on the Directives System along with the newest Directive, DOE Order 440.2B, Aviation Management and Safety. Module 3 covers the aviation-specific parts of the Code of Federal Regulations. Once an individual has viewed all three modules, the person will complete a "post-test" that must be passed with 90% accuracy in order to receive credit for the course. The training information will automatically be forwarded to the CHRIS system for inclusion with the AM or ASO’s training records. Here is how to access the course: DOE GUIDE 440.2B-2 7-18-03 15 (1) Open your browser (Internet Explorer is preferred). (2) Type http://www.energyolc.com/ into the "address" line (or clicking from here will also work). (3) When the site appears, choose Add to Favorites from your Favorites menu to remember the website location for future use. (4) Enter your login information: • Your login is first name. last name as it appears in your DOE employee record; • Your password initially is the last four digits of your social security number; and • At this point, a prompt will ask the individual to change his or her password. All personnel must comply with DOE security regulations when choosing a new password, which will be explained in detail on the website. Remember the password because you will need it each time you visit the site. (5) The Campus Map will appear next. The AM and ASO course is located in the Learning Center. Click this building (located above the flag) to continue. (6) Choose DOE Courses from the list that appears next. (For future visits, choose Your Most Recent Course as a shortcut here) (7) Choose Training for Aviation Managers and Safety Officers from the list of courses on the left. (8) The main course page will appear. Click the Take Course button to launch the course. (9) The Module menu will appear on the left broken down into lessons. Clicking a lesson will display a menu on the right containing that lesson's learning topics. (10) Before beginning the training, you should view the Introduction to this Course lesson at the

top of the menu for an overview of how to maximize your training experience and utilize all the features available in the course. C.2 Recurrent Training This category of training is for an AM or ASO who has been previously trained and qualified by DOE. The AM/ASO should receive recurrent training annually. If recurrent training has not been completed within 18 months of the AM or ASO's last training period, that individual must complete re-qualification training to maintain his/her qualification status. The recurrent training for Aviation Managers and Aviation Safety Officers can be found on the DOE On- line Learning Center under DOE courses. The identified training satisfies most of the recurrent training for an Aviation Manager or Aviation Safety Officer of the Department. Areas unique to an organization such as aviation implementation plans, aircraft operations, etc., need to be assessed locally by the person’s supervisor or call the Office of Aviation Management for assistance. C.3 Re-qualification Training This category of training is for personnel who have been trained and qualified by DOE, but have become unqualified to serve in a particular duty position due to not receiving recurrent training or a competency test within an 18 month period. The re-qualification training curriculum is identical to the initial assignment training. C.4 Record Keeping Record keeping is an integral part of training. Without adequately documented records, auditors may question whether the training ever took place. It is imperative that DOE Aviation Managers and Safety Officers maintain well-organized training records. DOE GUIDE 440.2B-2 7-18-03 16 C.5 Other Suggested Training • University of Southern California, Aviation Safety Officer Course • Emory Riddle College, Aviation Management and Safety Course • Helicopter Association International, Aviation Safety Officer Course • Helicopter Association International, Aviation Manager’s Course • Helicopter Association International, Human Factors Course • University of Southern California, Human Factors Course • Transportation Safety Institute, Risk Management • Transportation Safety Institute, Accident Investigation • Transportation Safety Institute, Accident Investigation (Rotorcraft) • Transportation Safety Institute, Accident Investigation (Airplane) • National Transportation Safety Board, Accident Investigation • National Transportation Safety Board, Accident Investigation (Airplane) C.6 Aviation Program Manager/Safety Officer Curriculum (Refer to Tables) C.6.1 Initial Training Curriculum Table MODULE SUBJECT TRAINING HOURS 1 History/Mission DOE Aviation Program History 3 2 Directives System 2 2.1 Introduction to Directives System 3 3 CFRs 2 3.1 Introduction to CFRs 8 4 Applicable Property Regulations/Reporting Requirements 3 5 Accident /Incident Scenarios, AAIRS, and the DOE Safety Award Program 2 6 Typical Aviation Organizational Structures/Manuals/Operating Policies 5 7 Charter Operations - Types and Evaluation Techniques 3 8 Implementation Plan-Specific Training 3 9 Mission/Aircraft-Specific Training (as applicable) TBD by FIELD TOTAL 34 DOE GUIDE 440.2B-2 7-18-03 17 C.6.2 Recurrent Training Curriculum Table MODULE SUBJECT TRAINING HOURS 1 Changes/Updates Applicable to DOE Policy/Orders/Regulations/Reporting Requirements 4 2 Changes/updates in Non-Doe Regulations 1 3 Accident Prevention Review 1 4 Previous Year Lessons-Learned Forum 1 5 To Be Determined (alternate training subjects annually) 4

TOTAL 11 D. APPLICABLE STANDARDS • Classification Act of 1949, which has been codified in Chapter 51 of Title 5, United States Code • DOE O 360.1B, Federal Employee Training • DOE P 426.1, Federal Technical Capability for Defense Nuclear Facilities • DOE M 426.1-1, Federal Technical Capability Manual • DOE O 440.2B, Aviation Management and Safety • DNFSB Approved Technical Qualification Standards for Aviation Managers and Aviation Safety Officers E. SUPPLEMENTAL GUIDANCE • Energy On-Line Learning Center Training for Aviation Managers and Safety Officers • Chapter V and VII, DOE G 440.2B-X DOE GUIDE 440.2B-2 7-18-03 18 CHAPTER VII FLIGHT CREWMEMBER, CREWMEMBER, QUALIFIED NON- CREWMEMBER AND MAINTENANCE TECHNICIAN TRAINING PROGRAMS A. PURPOSE The purpose of this section is to ensure qualification standardization, and to enhance the safety of aviation operations through the appropriate training of flight, mission, and maintenance personnel. B. APPLICABILITY This section is applicable to all DOE/NNSA and contractors elements that operate DOE-Federal aircraft. C. GENERAL This section sets forth minimum recommendations for establishment and maintenance of training programs for flight crewmembers, crewmembers, qualified non-crewmembers, and maintenance technicians who operate, perform duties during missions, and maintain DOE-Federal aircraft. Personnel should not serve as a flight crewmember, crewmember, qualified non-crewmember, or perform maintenance on DOE-Federal aircraft unless he/she has completed the appropriate initial or recurrent training phase appropriate to the position they are assigned and is current and proficient. There are six basic categories of training applicable to flight crewmembers and crewmembers and there are three basic categories of training for qualified non-crewmembers and maintenance technicians. The appropriate category of training is determined by the individual's previous experience and duty position. C.1 Categories of Training Flight Crewmembers and Crewmembers C.1.1 Initial Training: The training required for flight crewmembers who have not qualified and served in the same capacity on an aircraft. C.1.2 Transition Training: The training required for flight crewmembers who have qualified and served in the same capacity on another aircraft. C.1.3 Upgrade Training: The training required for crewmembers who have qualified and served as second-in-command or other duties on a particular aircraft type, before they serve as pilot-in-command or other crewmember duties on that aircraft. C.1.4 Differences Training: The training required for flight crewmembers who have qualified and served on a particular type aircraft, when the Aviation Program Manager or Safety Officer finds differences training is necessary before a crewmember serves in the same capacity on a particular variation of that aircraft. C.1.5 Recurrent Training: The training required for flight crewmembers to remain trained in each aircraft, crewmember position, and type of operation in which the crewmember serves. C.1.6 Flight Proficiency Training: The number of maneuvers, procedures, or functions that must be conducted in the aircraft to maintain mission proficiency within a specified time period. DOE GUIDE 440.2B-2 7-18-03 19 C.2 Categories of Training Qualified Non-crewmembers and Maintenance Technicians C.2.1 Initial Training: The training required for maintenance technicians or qualified non- crewmembers who have been recently hired or not served in the same capacity within the maintenance or flight organization.

C.2.2 Differences Training: The training required for maintenance personnel or qualified non- crewmembers who have qualified and performed maintenance or performed mission duties on a particular type aircraft, when the Aviation Program Manager, Safety Officer or Director of Maintenance finds differences training is necessary before performing maintenance or conducting mission duties on a particular variation of that aircraft or a different type of aircraft. Refer to Chapter VII C.4. C.2.3 Recurrent Training: The training required for maintenance personnel or qualified non- crewmembers to remain adequately trained and currently proficient in the processes, procedures, and equipment necessary to maintain and inspect each aircraft or perform mission duties while on board an aircraft. C.3 Training Program C.3.1 General C.3.1.1 Each DOE/NNSA element should establish or ensure a written training program is established, the program should: (a) Ensure that each flight crewmember, flight instructor, check airman, maintenance technician, qualified non-crewmember, and each person assigned duties for the carriage and handling of hazardous materials (as defined in 49 CFR 171.8) is adequately trained to perform their assigned duties. (b) Describe the ground and flight training facilities and/or where the organization obtains the facilities, including the process used to ensure the adequacy of the facilities. (c) Establish qualifications for the ground instructors used for the training. (d) Provide and keep current for each aircraft type used and, if applicable, the particular variations within the aircraft type, appropriate training material, examinations, forms, instructions, and procedures for use in conducting the training and checks recommended in this guide. (e) Describe the number of flight instructors, check airmen, maintenance instructors and simulator instructors used to conduct the flight training, flight checks, ground and maintenance training, simulator training courses or identify what organization provides the flight instructors, check airmen, maintenance instructors and simulator instructors recommended by the guide. (f) Identify each instructor, supervisor, or check airman who is responsible for a particular ground training subject, segment of flight training, course of training, flight check, or competence check under the organization’s program: DOE GUIDE 440.2B-2 7-18-03 20 (1) Should certify as to the proficiency and knowledge of the flight crewmember, crewmember, qualified non-crewmember, flight instructor, check airman, or maintenance technician concerned upon completion of that training or check. That certification should be made a part of the flight crewmember's, crewmember’s, qualified non-crewmember’s, or maintenance technician’s record. (2) When the certification recommended by this paragraph is made by an entry in a computerized record keeping system, the certifying instructor, supervisor, or check airman, must be identified with that entry. However, the signature of the certifying instructor, supervisor, or check airman, is not required for computerized entries. (g) Identify all proficiency checks and knowledge tests which should be performance based using a measurable scale to determine the flight crewmember’s, crewmember’s, qualified non-crewmember’s or maintenance technician’s mastery of the subject or task.

(h) Identify training subjects that apply to more than one aircraft or flight crewmember, crewmember, qualified non-crewmember or maintenance position and that have been satisfactorily completed and identify previous training while employed by the organization for another aircraft or another flight crewmember, crewmember, qualified non-crewmember or maintenance position. That training need not be repeated during subsequent training other than recurrent training. (i) Identify aircraft simulators and other training devices that may be used in the organization’s training program, if approved by the FAA. Simulators or other training devices used for qualified non-crewmember training are not required to be FAA approved. (j) Ensure whenever a flight crewmember, crewmember, qualified non-crewmember or maintenance technician, who is required to take training under the organization’s program, completes the training during the month or in the calendar month before, or after in which that training is required, the flight crewmember, crewmember, qualified non-crewmember or maintenance technician is considered to have completed it in the calendar month in which it was required. C.3.2 Training Program Curriculum C.3.2.1 Each organization should prepare and keep current a written training program curriculum for each type of aircraft, mission profile, or maintenance function for each flight crewmember, crewmember, qualified non-crewmember, and maintenance technician required for that type aircraft or maintenance program. C.3.2.2 The curriculum should include ground and flight training for flight crewmembers, crewmembers, qualified non-crewmembers, if applicable and the maintenance training recommended by this guide in VII C.4. DOE GUIDE 440.2B-2 7-18-03 21 C.3.2.3 Each training program curriculum should include the following: (a) A list of principal ground training subjects, including emergency training subjects and learning objectives that are to be accomplished. (b) A list of all the training devices, mockups, systems trainers, procedures trainers, or other training aids that the organization will use. (c) For flight crewmembers, detailed descriptions and/or pictorial displays of the approved normal, abnormal, and emergency maneuvers, procedures, and functions that will be performed during each flight training phase or flight check, indicating those maneuvers, procedures and functions that are to be performed during the inflight portions of flight training and flight checks. (d) For crewmembers or qualified non-crewmembers, detailed descriptions and/or pictorial displays of the approved normal, abnormal, emergency procedures and functions that will be performed by crewmembers or qualified non-crewmembers during each fl ight phase and flight check. (e) For maintenance technicians, detailed descriptions or pictorial displays of the approved maintenance processes, procedures, and special inspection procedures, if any. If the maintenance technician acts in a capacity onboard the aircraft, then the normal, abnormal, emergency maneuvers, procedures and functions they would be expected to perform. C.3.3 Flight Crewmember Training Requirements C.3.3.1 Each organization should include in its training program the following initial, recurrent and transition ground training as appropriate to the particular assignment of the flight crewmember: (a) Basic indoctrination ground training for newly hired flight crewmembers including instruction, in at least the:

(1) duties and responsibilities of flight crewmembers as applicable; (2) appropriate provisions of DOE O 440.2B, applicable DOE and NNSA policies, and applicable parts and sections of 14 CFR Chapter 1; and (3) contents of the organization’s aviation implementation plan operations manual or procedures manual. (b) The initial, upgrade, recurrent and transition ground training should include, but is not limited to: (1) General subjects: i. The organization's flight locating procedures; ii. Principles and methods for determining weight and balance, and runway limitations for takeoff and landing, if applicable; iii. Enough meteorology to ensure a practical knowledge of weather phenomena, including the principles of frontal systems, icing, fog, thunderstorms, windshear and, if appropriate, high altitude weather situations; DOE GUIDE 440.2B-2 7-18-03 22 iv. Air traffic control systems, procedures, and phraseology; v. Navigation and the use of navigational aids, including instrument approach procedures; vi. Normal and emergency communication procedures; vii. Visual cues before and during descent below DH or MDA; viii. Crew resource management initial training; and iv. Other instructions as necessary to ensure competence. (2) For each aircraft type: i. General description; ii. Performance characteristics; iii. Engines and propellers; iv. Major components; and v. Major aircraft systems (i.e., flight controls, electrical, and hydraulic), other systems, as appropriate, principles of normal, abnormal, emergency operations, appropriate procedures and limitations. (3) Knowledge and procedures for: i. Recognizing and avoiding severe weather situations; ii. Escaping from severe weather situations, in case of inadvertent encounters, including low-altitude windshear (except that rotorcraft pilots are not required to be trained in escaping from low-altitude windshear); iii. Operating in or near thunderstorms (including best penetrating altitudes), turbulent air (including clear air turbulence), icing, hail, and other potentially hazardous meteorological conditions; and iv. Operating aircraft during ground icing conditions, (i.e., any time conditions are such that frost, ice, or snow may reasonably be expected to adhere to the aircraft), if the organization expects to authorize takeoffs in ground icing conditions, including: a. The use of holdover times when using deicing/anti-icing fluids; b. Aircraft deicing/anti-icing procedures, including inspection and check procedures and responsibilities; c. Communications; d. Aircraft surface contamination (i.e., adherence of frost, ice, or snow) and critical area identification, and knowledge of how contamination adversely affects airplane performance and flight characteristics; e. Types and characteristics of deicing/anti-icing fluids, if used by the organization; f. Cold weather preflight inspection procedures; g. Techniques for recognizing contamination on the airplane; h. Operating limitations; i Fuel consumption and cruise control; j. Flight planning; k. Each normal and emergency procedure; and l. The approved aircraft or rotorcraft flight manual or equivalent. C.3.4 Emergency Training C.3.4.1 Each training program must provide emergency training for each aircraft type, model, and configuration, each crewmember, and each kind of operation conducted, as appropriate for each crewmember and the organization’s mission. DOE GUIDE 440.2B-2 7-18-03 23 (a) Emergency training should provide the following:

(1) Instruction in emergency assignments and procedures, including coordination among crewmembers; (2) Individual instruction in the location, function, and operation of emergency equipment including: i. Equipment used in ditching and evacuation; ii. First aid equipment and its proper use; and iii. Portable fire extinguishers, with emphasis on the type of extinguisher to be used on different classes of fires. (3) Instruction in the handling of emergency situations including: i. Rapid decompression; ii. Fire in flight or on the surface and smoke control procedures with emphasis on electrical equipment and related circuit breakers found in cabin areas; iii. Ditching and evacuation; iv. Illness, injury, or other abnormal situations involving passengers, crewmembers or qualified non-crewmembers; and v. Hijacking and other unusual situations. (4) Review of the organization's or other DOE previous aircraft accidents and incidents involving actual emergency situations. (5) Performance by each crewmember of at least the following emergency drills, using the proper emergency equipment and procedures, unless the organization finds that, for a particular drill, the crewmember can be adequately trained by demonstration: i. Ditching, if applicable; ii. Emergency evacuation; iii. Fire extinguishing and smoke control; iv. Operation and use of emergency exits, including deployment and use of evacuation chutes, if applicable; v. Use of crew and passenger oxygen; vi. Removal of life rafts from the aircraft, inflation of the life rafts, use of life lines, and boarding of passengers and crew, if applicable; and vii. Donning and inflation of life vests and the use of other individual flotation devices, if applicable. (6) Instruction to crewmembers who serve in operations above 25,000 feet in the following: i. Respiration; ii. Hypoxia; iii. Duration of consciousness without supplemental oxygen at altitude; iv. Gas expansion; v. Gas bubble formation; and vi. Physical phenomena and incidents of decompression. DOE GUIDE 440.2B-2 7-18-03 24 C.3.5 Emergency and Emergency Evacuation Duties C.3.5.1 Each Field element should, for each type and model of aircraft, assign to each category of crewmember, as appropriate, the necessary functions to be performed in an emergency or a situation requiring emergency evacuation. The Field element should show those functions are realistic, can be practically accomplished, and will meet any reasonably anticipated emergency, including the possible incapacitation of individual crewmembers or their inabil ity to reach the crewmember cabin because of shifting cargo or mission equipment. C.3.5.2 The Field element should describe in its aviation implementation plan, operations manual or procedures manual, or other ruling document, the functions of each category of required crewmembers. C.3.6 Demonstration of Emergency Evacuation Procedures C.3.6.1 Each Field element should show, by actual demonstration, that the emergency evacuation procedures for each type and model of aircraft that is used in law enforcement, security missions, or research and development operations, allow the evacuation of the full seating capacity, in 90 seconds or less, in each of the following circumstances: (a) A demonstration should be conducted by the Field element upon the initial introduction of a type and model of aircraft applicable to this section. However, the demonstration need not be repeated for any aircraft type or model that has the same number and type of exits, the same cabin configuration, and the same emergency equipment as any other aircraft used by the Field element in successfully demonstrating emergency evacuation in compliance with this paragraph.

(b) A demonstration should be conducted: (1) Upon increasing by more than 5 percent the crewmember seating capacity for which successful demonstration has been conducted; or (2) Upon a major change in the crewmember cabin interior configuration that will affect the emergency evacuation of crewmembers. (3) If a Field element has conducted a successful demonstration required by 14 CFR Part 121, Section 121.291(a) in the same type aircraft as a Part 121, or Part 125 certificate holder, it need not conduct a demonstration under this paragraph in that type aircraft. (4) When operating or proposing to operate one or more landplanes in extended overwater operations, or otherwise required to have certain equipment under Chapter VIII of the Guide, should show, by a simulated ditching conducted that it has the ability to efficiently carry out its ditching procedures. (5) If a Field element has conducted a successful demonstration required by 14 CFR Part 121, Section 121.291(b) in the same type aircraft as Part 121, or Part 125 certificate holder, it need not conduct a demonstration under this paragraph in that type aircraft. C.3.6.2 Each training program should provide the initial, upgrade, recurrent, transition flight, and proficiency training, as applicable in the following maneuvers: DOE GUIDE 440.2B-2 7-18-03 25 (a) Airplanes: (1) Takeoffs and landings (normal, crosswind, short and soft-field) (2) Rejected Take-offs (3) Go-arounds (4) Maneuvering during slow flight (5) Stalls (6) Constant altitude turns (7) Simulated forced landings and other emergency operations (8) Flight by reference to instruments (9) Simulated engine-out procedures and performance (10) Mission profile and maneuvers (b) Rotorcraft-Helicopters: (1) Normal takeoffs and landings to a hover and to the ground (2) Rejected Take-offs (3) Confined area operations (4) Maximum performance takeoffs (5) Pinnacle operations (6) Slope operations (7) Quick stops (8) Running landings (9) Autorotative approaches from altitude (10) Hovering autorotations (11) Forced landings (12) Settling with power (demonstration) (13) Loss of tail rotor effectiveness (14) System failures, e.g., anti-ice, hydraulics, electrical, etc. (15) Mission profile and maneuvers (c) Instrument flight, if applicable: (1) Instrument cockpit check (2) Intercepting/tracking VOR/NDB (3) Intercepting/tracking GPS (4) Steep turns (5) Recovery from unusual attitudes (6) Basic attitude instrument flying (7) VOR approach (8) ILS Front course approach (9) ILS Back course approach (10) Holding procedures (11) Missed approach procedures (12) Circling approach procedures (13) Simulated engine-out (14) Other areas DOE GUIDE 440.2B-2 7-18-03 26 C.3.7 Differences Training: The DOE/NNSA element should establish or ensure, the differences training includes for each aircraft type: (a) A general description; (b) Performance characteristics; (c) Engines and propellers; (d) Major components; (e) Major airplane systems (i.e., flight controls, electrical, hydraulic); other systems as appropriate; principles of normal, abnormal, and emergency operations; appropriate procedures and limitations; (f) Procedures for: 1. Recognizing and avoiding severe weather situations; 2. Escaping from severe weather situations, in case of inadvertent encounters, including low-altitude windshear; and 3. Operating in or near thunderstorms (including best penetrating altitudes), turbulent air (including clear air turbulence), icing, hail, and other potentially hazardous meteorological conditions.

(g) Operating limitations; (h) Fuel consumption and cruise control; (i) Flight planning; (j) Each normal and emergency procedure; and (k) The approved airplane or rotorcraft flight manual. C.4 Initial and Recurrent Training Maintenance Personnel and Qualified Non-crewmembers C.4.1 Maintenance Technician Training Programs C.4.1.1 Each person performing maintenance, inspection, preventive maintenance or alteration on a DOE-Federal aircraft, propeller, powerplant, appliance, system or accessory shall be trained and qualified in the manufacturer’s or supplemental type certificate holders methods, techniques, and practices prescribed in the current manufacturer’s maintenance manual or instructions for continued airworthiness, and the practices and techniques acceptable to the FAA. C.4.1.2 The initial training should include, but is not limited to, the following: (a) The operation of the test equipment, special tools, or other equipment required to maintain or test an aircraft, propeller, powerplant, appliance, system or accessory. (b) The procedures and requirements for conducting any tests as described in the manufacturer’s or Supplemental Type Certificate holders methods, techniques, and practices prescribed in the current manufacturer’s maintenance manual, or instructions for continued airworthiness. C.4.1.3 Recurrent and Proficiency Training: (1) Each organization should ensure that each maintenance technician receives recurrent training and is adequately trained and currently proficient for the type aircraft and inspection procedures that the maintenance technician is involved. DOE GUIDE 440.2B-2 7-18-03 27 (2) Each organization should ensure the recurrent training for maintenance technicians should include at least a quiz or other review to determine the maintenance technician's knowledge of the aircraft and inspection procedures that the maintenance technician is involved. C.4.2 Qualified Non-crewmember Training Program (a) General subjects: (1) The authority of the pilot-in-command; (2) Personnel handling, including procedures to be followed in handling deranged persons or other persons whose conduct might jeopardize safety; and (3) DOE and the Field element's policies, pertinent Federal regulations, and the organization’s flight and safety procedures. (b) For each aircraft type: (1) A general description of the aircraft emphasizing physical characteristics that may have a bearing on ditching, evacuation, and inflight emergency procedures and on other related duties; (2) The use of both the intercommunication or public address system and the means of communicating with flight crewmembers, including emergency means in the case of attempted hijacking or other unusual situations; and (3) Proper use of electrical equipment, mission equipment and the controls for cabin heat and ventilation. (c) Emergency training to include: emergency training for each aircraft type, model, and configuration, each crewmember, and each kind of operation conducted, as appropriate for each crewmember and the Field element's mission. (d) Emergency training should provide the following: (1) Instruction in emergency assignments and procedures, including coordination among crewmembers. (2) Individual instruction in the location, function, and operation of emergency equipment including: i. Equipment used in ditching and evacuation; ii. First aid equipment and its proper use; and iii. Portable fire extinguishers, with emphasis on the type of extinguisher to

be used on different classes of fires. (3) Instruction in the handling of emergency situations including: i. Rapid decompression; ii. Fire in flight or on the surface and smoke control procedures with emphasis on electrical equipment and related circuit breakers found in cabin areas; iii. Ditching and evacuation; iv. Illness, injury, or other abnormal situations involving passengers, crewmembers or qualified non-crewmembers; v. Hijacking and other unusual situations; and DOE GUIDE 440.2B-2 7-18-03 28 vi. Review of the organization's or other DOE previous aircraft accidents and incidents involving actual emergency situations. (e) Each crewmember and qualified non-crewmember should perform at least the following emergency drills, using the proper emergency equipment and procedures, unless the organization finds that, for a particular drill, the crewmember or qualified non-crewmember can be adequately trained by demonstration: (1) Ditching, if applicable. (2) Emergency evacuation. (3) Fire extinguishing and smoke control. (4) Operation and use of emergency exits, including deployment and use of evacuation chutes, if applicable. (5) Use of crew and passenger oxygen. (6) Removal of life rafts from the aircraft, inflation of the life rafts, use of life lines, and boarding of passengers and crew, if applicable. (7) Donning and inflation of life vests and the use of other individual flotation devices, if applicable. (f) Qualified non-crewmembers who serve in operations above 25,000 feet must receive instruction in the following: (1) Respiration. (2) Hypoxia. (3) Duration of consciousness without supplemental oxygen at altitude. (4) Gas expansion. (5) Gas bubble formation. (6) Physical phenomena and incidents of decompression. (g) Recurrent Training: Each organization should ensure that each qualified non- crewmember receives recurrent training and is adequately trained and currently proficient for the type aircraft and crewmember position involved. (h) Recurrent ground training for qualified non-crewmembers must include at least the following: (1) A quiz or other review to determine the crewmember's knowledge of the aircraft and qualified non-crewmember position involved, and (2) Emergency procedures. C.5 Establishing Proficiency Events The purpose of this paragraph is to establish guidelines to the Field element for establishing pilot, maintenance technician, and qualified non-crewmember proficiency events to meet the requirement in DOE O 440.2B. DOE recognizes that in many cases DOE’s diverse flying programs provide for limited monthly or annual flying hours for each crewmember or maintenance technician to maintain a satisfactory level of proficiency. Using information gathered from other Federal agencies, Department of Defense, NTSB accident causal factors, and the civil industry regarding crewmember and maintenance technician proficiency, it was determined a need exists, above that established in Title 14 CFR Parts 61, 91, 121 and 135, to establish proficiency events to enhance the safety and effectiveness of operations. DOE GUIDE 440.2B-2 7-18-03 29 C.5.1 Flight Crewmembers C.5.1.1 Each Field element should evaluate the types of flight operations necessary to perform the aircraft’s mission profile, such as low altitude radiological survey, power line patrol, Night Vision Goggle operations, etc., to determine the types of events that the pilot executes to conduct the mission. Identify the key maneuvers involved and establish a baseline number to be completed within the preceding 30, 45, 90, 180 days or annually to document the pilot’s proficiency. As an example the Aviation Manager or Chief Pilot involved with powerline patrols could:

(a) Identify the maneuvers involved with a powerline patrol in mountainous terrain, such as: (1) Hovering near an obstacle; (2) Approach to an out-of-ground hover; (3) Turns—transition from up-wind to down-wind; (4) Steep approach; (5) Confined area take-off, normal; (6) High-altitude (above 5000 feet MSL) confined area take-off; (7) Slow flight (down-wind); and (8) Snow field operations. (b) Then establish a baseline proficiency for each key maneuver within the previous 30, 45, 90, 180 days, or annually. C.5.2 Recording Events C.5.2.1 At the end of each flight the pilot should enter the number of events completed for that days mission. This will ensure the pilot has a record of his/her proficiency. If the pilot fails to maintain proficiency then the Field element's check pilot or chief pilot can conduct a training flight with the pilot to evaluate the pilot’s proficiency in the identified maneuvers and recommend the pilot for further training or release him/her for operations. C.5.3 Maintenance Technicians C.5.3.1 Each Field element should evaluate the types of maintenance activities performed by the organization (component overhaul, flight control rigging, weighing of aircraft, sheet metal repairs, etc.,) to determine the types of events that a maintenance technician should perform to stay proficient. It is not the expectation of DOE to have every single maintenance activity performed and identified (i.e., proper technique in using a torque wrench, removing screws, etc.,) the process is focused on the larger tasks such as disassembly of main gearbox, inspection of main gearbox, removal and installation of flight controls, etc. Once the major proficiency events are identified establish a baseline number to be completed within a specified time such as six months, annually, or whatever time period the Field element determines is best for their operation/mission. D. DISCUSSION DOE GUIDE 440.2B-2 7-18-03 30 Many of the suggested training elements in this Chapter are required when operating under a 14 CFR Part 121 or 135 Air Carrier certificate, but each Field element should evaluate their mission and operating environment to determine if other training may be required. A properly trained workforce is key to maintaining safe and effective operations. E. APPLICABLE STANDARDS • Title 14 CFR Part 61.56; 61.57; 61.58; 61.65; 61.67; 61.68; 61.127; and 61.157 • Title 14 CFR Parts 43.3, 65.81 and 65.83 • Title 14 CFR Part 135. 293 through 135.351 • Title 14 CFR Part 121.400 through 121.465 • DOE O 360.1B, Federal Employee Training • DOE P 426.1, Federal Technical Capability for Defense Nuclear Facilities • DOE M 426.1-1, Federal Technical Capability Manual • DOE O 440.2B, Aviation Management and Safety F. SUPPLEMENTAL GUIDANCE • Chapter V, VI and VII, DOE G 440.2B-X • FAA Advisory Circular (AC) 120-46A Use of Airplane Flight Training Devices (Inflight Training and Checking for Airman Qualification and Certification) • FAA AC 120-45A Airplane Flight Training Device Qualification • FAA Advisory Circular (AC) 120-51D Crew Resource Management Training • FAA AC 120-61 Crewmember Training on In-flight Radiation Exposure • FAA AC 120-62 Takeoff Safety Training Aid Announcement of Availability • FAA AC 120-63 Helicopter Simulator Qualification • FAA AC 120-68B Pilot Records Improvement Act of 1996, as Amended • FAA AC 120-50 Guidelines for Operational Approval Of Windshear Training Programs • FAA AC 120-72 Maintenance Resource Management Training • FAA AC 121-32 Dispatch Resource Management Training

DOE GUIDE 440.2B-2 7-18-03 31 CHAPTER VIII AIRCRAFT AND EQUIPMENT A. PURPOSE The purpose of the Chapter is to state the basic minimum certification requirements for aircraft, engines, propellers, appliances and mission equipment so that program planning efforts, procedures, and evaluations support the effectiveness and safety of the aviation program. B. APPLICABILITY This section is applicable to all DOE/NNSA elements operating Federal aircraft and contains airworthiness standards acceptable for Departmental aviation services. Other Government agency aircraft, including those of the Department of Defense (DOD) that are not under DOE operational control, are not required to meet these standards. C. GENERAL INFORMATION C.1 Civil Airworthiness Standards DOE-Federal aircraft on occasion fly personnel for other than mission travel purposes; because of these operations the aircraft must meet the civil airworthiness standards for certification of aircraft. This includes the aircraft's engines and propellers, as well as the aircraft as a whole. A civil aircraft must have a current airworthiness certificate to operate in the National Airspace System. Additionally, all civil aircraft must meet the following requirements: (a) The aircraft must have an effective U.S. registration certificate on board during all operations as required by 14 CFR Chapter 1, Section 91.203. (b) An appropriate and current airworthiness certificate must be displayed in accordance with 14 CFR Chapter 1, Section 91.203(c). An airworthiness certificate is effective as long as the maintenance, preventative maintenance, and alterations are performed in accordance with 14 CFR Chapter 1, Parts 21, 43, and 91, as appropriate, and the aircraft is registered in the United States. (c) The aircraft must have been inspected in accordance with FAR Section 91.409 within the preceding 12-calendar months. (d) If the Field element plans to use a progressive inspection program, it must submit a written request to the FAA. The request must be sent to the Flight Standards District Office (FSDO) having jurisdiction over the area in which the applicant is located and the applicant must be able to meet the requirements identified in FAR Section 91.409(d). (e) Large airplanes, turbojet multiengine airplanes, turbopropeller-powered multiengine airplanes, and turbine-powered rotorcraft must have a program approved that meets the requirements of FAR Section 91.409(e). (f) All maintenance and required inspections must have been completed by a person authorized under FAR Sections 43.3 and 43.7. Additionally, the maintenance and inspections performed must be recorded in accordance with FAR Sections 43.9 and 43.11. FAR Part 43 prescribes the rules governing the maintenance, preventative maintenance, rebuilding, and alteration of civil U.S. registered aircraft. DOE GUIDE 440.2B-2 7-18-03 32 (g) Any alterations to the aircraft must have been accomplished and returned to service by an appropriately certified and authorized person under FAR Part 43. (h) Federal aircraft operations that receive funding from other than DOE funding accounts or outside the Federal Treasury are considered for compensation or hire. Therefore, during that operation, the aircraft and operator must comply with the appropriate Air Operations Certificate issued under 14 CFR Part 119, e.g., FAR part 125, 135, etc. C.2 Type Certification

Prior to airworthiness certification, the type design must be certificated by the FAA. Section 603(c) of the Federal Aviation Act of 1958 makes a type certificate a prerequisite for issuance of airworthiness certificates. Each Field element who wishes to determine the eligibility of its aircraft for civil operations must contact the responsible geographic Aircraft Certification Office (ACO) for assistance in seeking either: • design approval for aircraft that have been type certificated in the past; or • type certification approval of aircraft that have been operated in the past under public aircraft status without a type certificate. C.3 Aircraft Previously Type Certificated If a DOE-Federal aircraft was originally built to an FAA type certificate, the Aircraft Certification Office will review the type certificate data and make a comparison with the aircraft's current design and condition. (a) The applicant should provide the FAA Aircraft Certification Office with the technical information to assist in the following: (1) A review of type design for any engineering changes or modifications; (2) A review of replacement parts and technical data on the replacement parts; (3) A review of applicable Airworthiness Directives (AD); (4) A review of previous operating regimes; and (5) If needed, application of later regulatory amendments or special conditions for any changes found necessary to establish current airworthiness standards for safe design. (b) The applicant must provide accurate records of any changes from the approved type design that are necessary to establish the current design. The applicant should update all maintenance manuals as necessary. If there has been a substantial change in the type design, e.g., in the configuration, power, power limitations, speed limitations, or weight that have proven so extensive that a substantially complete investigation of compliance with the applicable regulations is required, DOE/NNSA will be required to apply for a new type certificate. C.4 DOE-Federal Helicopters – Minimum Equipment Aviation accident reports and improvements in helicopter safety equipment have led to the realization that enhanced safety equipment should be installed on DOE-Federal helicopters. DOE-Federal helicopters may be used for operations that involve a significant degree of risk. These operations make it imperative that precautions be taken to preserve the health of employees, the public, and to prevent damage to property. The following equipment, if available and certified for the model in use, should be installed on DOE-Federal helicopters: DOE GUIDE 440.2B-2 7-18-03 33 (a) A wire strike protection system (for new purchases and leased aircraft); (b) A crash resistant fuel system (for new purchases and leased aircraft); (c) Shoulder restraints for each seat (for new purchases and leased aircraft); (d) A cockpit voice recorder (if required by 14 CFR Part 135.151); (e) A digital flight data recorder (if required by 14 CFR Part 135.152); (f) Energy attenuating seats (new purchases); and (g) At least one radar altimeter with aural and visual warning systems available to both pilots, if two pilots are used, and the helicopters are used for IFR and Night Vision Goggle operations. This equipment is not suggested or expected to be installed in helicopters engaged in VFR operations only. C.5 DOE-Federal Aircraft C.5.1 Equipment Requirements, General: The Field element should ensure aircraft operated by the organization are not operated unless equipped with:

(a) A sensitive altimeter that is adjustable for barometric pressure; (b) Heating or deicing equipment for each carburetor or, for a pressure carburetor, an alternate air source; (c) For turbojet airplanes, in addition to two gyroscopic bank-and-pitch indicators (artificial horizons) for use at the pilot stations, a third indicator that is installed in accordance with the instrument requirements prescribed in Title 14 CFR Chapter 1 Part 121, Section 121.305(j); (d) The equipment required by Part 91.205, paragraphs (b) and (c) for all aircraft, and paragraph (d) if operating under Instrument Flight rules or Night Vision Goggle operations; and (e) For turbine-powered aircraft, any other equipment as the Field element may require. C.5.2 Small Aircraft, Crewmember Interphone Systems (a) The Field element should ensure that no person operates an aircraft having a crewmember seating configuration, excluding any pilot seat, of less than nine unless it is equipped with: (1) Operational crewmember intercommunication system including handsets, headsets, microphones, and selector switches; and (2) Is approved in accordance with Title 14 CFR Chapter 1, Section 21.305. (b) The Field element should provide a means of two-way communication between the pilot compartment and: (1) Each crewmember or qualified non-crewmember; and (2) Each station located on other than the main crewmember deck level. DOE GUIDE 440.2B-2 7-18-03 34 C.5.3 Large Aircraft, Public Address and Crewmember Interphone Systems The Field element should ensure that no person operates an aircraft having a crewmember seating configuration, excluding any pilot seat, of more than 19 unless it is equipped with: (a) A public address system which [14 CFR 121.318]: (1) Is capable of operation independent of the crewmember interphone system required by paragraph (b) of this section, except for handsets, headsets, microphones, selector switches, and signaling devices; (2) Is approved in accordance with Section 21.305 of this chapter; (3) Is accessible for immediate use from each of two flight crewmember stations in the pilot compartment; (4) For each required floor-level crewmember emergency exit which has an adjacent flight attendant or crewmember seat, has a microphone which is readily accessible to the seated flight attendant, except that one microphone may serve more than one exit, provided the proximity of the exits allows unassisted verbal communication between seated flight attendants or crewmembers; (5) Is capable of operation within 10 seconds by a flight attendant at each of those stations in the passenger compartment from which its use is accessible; (6) Is audible at all crewmember seats, lavatories, and flight attendant seats and work stations; and (7) For transport category airplanes manufactured on or after November 27, 1990, meets the requirements of Title 14 CFR Chapter 1, Part 25, Section 25.1423. (b) A crewmember interphone system which [14 CFR 121.319]: (1) Is capable of operation independent of the public address system required by paragraph (a) of this section, except for handsets, headsets, microphones, selector switches, and signaling devices; (2) Is approved in accordance with Section 21.305 of this chapter; (3) Provides a means of two-way communication between the pilot compartment; i. Each crewmember compartment; ii. Each galley located on other than the main crewmember deck level; (4) Is accessible for immediate use from each of two flight crewmember stations in the pilot compartment;

(5) Is accessible for use from at least one normal flight attendant station in each crewmember compartment; and (6) Is capable of operation within 10 seconds by a flight attendant at each of those stations in each crewmember compartment from which its use is accessible; and (7) For Large Turbojet-powered Airplanes: i. Is accessible for use at enough flight attendant or crewmember stations so that all floor-level emergency exits (or entryway to those exits in the case of exits located within galleys) in each crewmember compartment are observable from one or more of those stations so equipped; ii. Has an alerting system incorporating aural or visual signals for use by flight crewmembers to alert flight attendants and for use by flight attendants to alert flight crewmembers; DOE GUIDE 440.2B-2 7-18-03 35 iii. For the alerting system required by paragraph (c)(2) of this section, has a means for the recipient of a call to determine whether it is a normal call or an emergency call; and iv. When the airplane is on the ground, provides a means of two-way communication between ground personnel and either of at least two flight crewmembers in the pilot compartment. The interphone system station for use by ground personnel must be so located that personnel using the system may not avoid visible detection from within the airplane. C.5.4 Flight Navigator and Long-range Navigation Equipment [14 CFR 125.267] (a) No Field element should allow anyone to operate an aircraft outside the 48 conterminous States and the District of Columbia when its position cannot be reliably fixed for a period of more than one hour, without: (1) A flight crewmember who holds a current flight navigator certificate; or (2) Two independent, properly functioning, and approved long-range means of navigation which enable a reliable determination to be made of the position of the aircraft by each pilot seated at that person's duty station. (3) Operations where a flight navigator or long-range navigation equipment, or both, are specified by the FAA in the operations specifications issued to an operator. C.5.5 Equipment Requirements: Aircraft Operating Under IFR [14 CFR 91.205] (a) No Field element should allow anyone to operate an aircraft under IFR, unless it has: (1) A vertical speed indicator; (2) A free-air temperature indicator; (3) A heated pitot tube for each airspeed indicator; (4) A power failure warning device or vacuum indicator to show the power available for gyroscopic instruments from each power source; (5) An alternate source of static pressure for the altimeter and the airspeed and vertical speed indicators; (6) For a single-engine aircraft, a generator or generators able to supply all probable combinations of continuous inflight electrical loads for required equipment and for recharging the battery; (7) For multiengined aircraft, at least two generators each of which is on a separate engine, of which any combination of one-half of the total number are rated sufficiently to supply the electrical loads of all required instruments and equipment necessary for safe emergency operation of the aircraft except that for multiengined helicopters, the two required generators may be mounted on the main rotor drive train; and

(8) Two independent sources of energy (with means of selecting either), of which at least one is an engine-driven pump or generator, each of which is able to drive all gyroscopic instruments and installed so that failure of one instrument or source does not interfere with the energy supply to the remaining instruments or the other energy source unless, for single-engine aircraft, the rate-of-turn indicator has a source of energy separate from the bank and pitch and direction DOE GUIDE 440.2B-2 7-18-03 36 indicators. For the purpose of this paragraph, for multiengined aircraft, each engine-driven source of energy must be on a different engine. (b) For the purpose of paragraph (8) of this section, a continuous inflight electrical load includes one that draws current continuously during flight, such as radio equipment, electrically driven instruments, and lights, but does not include occasional intermittent loads. C.5.6 Radio and Navigational Equipment: Extended Overwater or IFR Operations [14 CFR 125.203] (a) No Field element should allow anyone to operate a turbojet airplane or multiengined airplane having a crewmember seating configuration, excluding any pilot seat, of 10 seats or more, under IFR or in extended overwater operations unless it has at least the following radio communication and navigational equipment appropriate to the facilities to be used which are capable of transmitting to, and receiving from, at any place on the route, at least one ground facility: (1) two transmitters, (2) two microphones, (3) two headsets or one headset and one speaker, (4) a marker beacon receiver, (5) two independent receivers for navigation, and (6) two independent receivers for communications. (b) No Field element should allow anyone to operate an aircraft other than that specified in paragraph (a) of this section, under IFR or in extended overwater operations, unless it has at least the following radio communication and navigational equipment appropriate to the facilities to be used and which are capable of transmitting to, and receiving from, any place on the route, at least one ground facili ty: (1) A transmitter, (2) two microphones, (3) two headsets, or one headset and one speaker, (4) a marker beacon receiver, (5) two independent receivers for navigation, (6) two independent receivers for communications, and (7) for extended overwater operations only, an additional transmitter. (c) For the purpose of paragraphs (a)(5), (a)(6), (b)(5), and (b)(6) of this section, a receiver is independent if the function of any part of it does not depend on the functioning of any part of another receiver. However, a receiver that can receive both communications and navigational signals may be used in place of a separate communications receiver and a separate navigational signal receiver. C.5.7 Reduced Vertical Separation Minimum (a) The Field element must contact the regional FAA RVSM coordinator for application and implementation guidance. DOE GUIDE 440.2B-2 7-18-03 37 C.6 Aviation Life Support Equipment [14 CFR 125.209] (a) Each Field element should require the carriage of all or any specific items of the equipment listed below for any overwater operation: (1) A life preserver equipped with an approved survivor locator light, for each occupant of the airplane.

(2) Enough life rafts (each equipped with an approved survivor locator light) of a rated capacity and buoyancy to accommodate the occupants of the airplane. Unless excess rafts of enough capacity are provided, the buoyancy and seating capacity beyond the rated capacity of the rafts must accommodate all occupants of the airplane in the event of a loss of one raft of the largest rated capacity. (3) At least one pyrotechnic signaling device for each life raft. (4) An FAA approved survival type emergency locator transmitter. Batteries used in this transmitter must be replaced (or recharged, if the battery is rechargeable) when the transmitter has been in use for more than one cumulative hour, or when 50 percent of their useful life (or for rechargeable batteries, 50 percent of their useful life of charge) has expired, as established by the transmitter manufacturer under its approval. The new expiration date for replacing (or recharging) the battery must be legibly marked on the outside of the transmitter. The battery useful life (or useful life of charge) requirements of this paragraph do not apply to batteries (such as water- activated batteries) that are essentially unaffected during probable storage intervals. (5) The required life rafts, life preservers, and survival type emergency locator transmitter must be easily accessible in the event of a ditching without appreciable time for preparatory procedures. This equipment must be installed in conspicuously marked, approved locations. (6) A survival kit, appropriately equipped for the route to be flown, must be attached to each required life raft. (b) Each Field element should, require the carriage of all or any specific items of the equipment listed below for winter operation, if applicable: (1) Survival tent; (2) Sleeping bag for each occupant; (3) Enough rations to survive for a 48 hour period; (4) Matches in a water proof container; (5) Saw; (6) Flare gun or flares; (7) An FAA approved survival type emergency locator transmitter; and (8) One pair of snow shoes. D. APPLICABLE STANDARDS: • Title 14 CFR Parts 21, 91, 121, 125 and 135 • DOE Order 440.2B, Aviation Management and Safety • Helicopter Association Aviation Safety Manual • Airman’s Information Manual DOE GUIDE 440.2B-2 7-18-03 38 E. SUPPLEMENTAL GUIDANCE • FAA Advisory Circular (AC) 00-1.1 Government Aircraft Operations • FAA AC 20-62D Eligibility, Quality, and Identification of Aeronautical Replacement Parts • FAA AC 20-96 Surplus Military Aircraft • FAA AC 20-132 Public Aircraft • FAA AC 20-142 Eligibility and Evaluation of U.S. Military Surplus Flight Safety Critical Aircraft Parts, Engines, and Propellers • FAA AC 21-13 Standard Airworthiness Certification of Surplus Military Aircraft and Aircraft Built from Spare and Surplus Parts • FAA AC 21-23A Airworthiness Certification of Civil Aircraft, Engines, Propellers, and Related Products Imported to the United States • FAA AC 21-29B Detecting and Reporting Suspected Unapproved Parts • FAA AC 21-40 Application Guide for Obtaining a Supplemental Type Certificate DOE GUIDE 440.2B-2 7-18-03 39 CHAPTER IX AVIATION OPERATIONS A. PURPOSE The purpose of the Chapter is to standardize flight operations so that planning efforts, procedures, and evaluations support strict internal controls, safety, cost effective operations, compliance with laws, regulations, policies, and other requirements. B. APPLICABILITY

This section contains operational procedures and systems acceptable for Departmental aviation services. The operation of other Government agency aircraft, including those of the Department of Defense (DOD) that are not under DOE operational control, is the responsibili ty of the respective agency. C. GENERAL INFORMATION The use of aircraft other than scheduled U.S. Flag Air Carriers or other Federal agency aircraft to include DOD, is subject to the policies, rules, orders, and management controls of the Department. An aircraft owned (Federal aircraft) or Commercial Aviation Service providers (leased, chartered, contracted, or rented aircraft) solely for the use of the Department is designated a government aircraft. Government aircraft are subject to Departmental requirements. C.1 Department Requirements–Operating Government Aircraft (a) Field elements operating Government aircraft should show a clear line of accountability and delegation of authority from the Secretary of Energy to the person with authority to dispatch the aircraft. (1) The authority to approve a Government aircraft flight for mission requirements should be delegated, but not limited to the following: i. DOE Field element managers using aircraft in support of their respective programs; ii. Aviation managers, so designated by position description; iii. Designated flight dispatchers or schedulers; and/or iv. Pilot-in-Command (PIC) of the respective aircraft. (2) The authority to approve a Government aircraft flight for other official travel is the responsibility of the: i. Aviation Manager; and/or ii. Program Officer (3) The authority to approve the Traveler onboard a Government aircraft flight for official travel involving required use travel and travelers who are Senior Federal Officials, Senior Executives and Non-Federal employees, is the responsibility of the: i. Travel approving official; and ii. Office of General Counsel, DOE. (4) The authority to approve the Traveler onboard a Government aircraft flight for official travel, other than required use travel and travel involving GM/GS-15 or below, is the responsibility of the: DOE GUIDE 440.2B-2 7-18-03 40 i. Travel approving official; and ii. Chief Counsel of the Field element. C.2 Mission Authorization Some DOE missions require routine operations outside the provisions of Title 14 CFR Chapter 1 (e.g., aerial gunnery operations; research and development). The Field element manager or designee may grant initial authorization for such routine operations. In addition, concurrence of the Director, Office of Security Affairs, should be obtained for aircraft used in aviation missions involving Protective Forces (e.g., security helicopters). After initial authorization for these operations is granted by the appropriate authority, no further authorization is required for conducting such operations, unless the area of operations change or other circumstances exist requiring additional risk management protocols to be exercised by management. Each mission, even "routine," should have a designated approval authority, in writing, from the responsible DOE Field element manager. C.3 DOE Pre-flight Actions and Operating Information Required (a) The Field element operating a DOE-Federal aircraft should provide the following materials, in current and appropriate form, accessible to the pilot at the pilot station, and the pilot should use them: (1) A cockpit checklist; (2) An emergency cockpit checklist containing the procedures required by paragraph (c)

of this section, as appropriate; (3) Pertinent aeronautical charts; (4) Current hazard assessment map, if applicable; (5) Pertinent sections of the Field element’s Operations Manual or an Aviation Safety Document applicable to the mission; (6) For IFR operations, each pertinent navigational en route, terminal area, and approach and letdown chart; and (7) One-engine-inoperative climb performance data and, if the aircraft is approved for use in IFR or over-the-top operations, that data must be sufficient to enable the pilot to determine that the aircraft is capable of carrying crewmembers over-the-top or in IFR conditions at a weight that will allow it to climb, with the critical engine inoperative, at least 50 feet a minute when operating at the MEA's of the route to be flown or 5,000 feet MSL, whichever is higher. (b) Each cockpit checklist required by paragraph C.3 (a) (1) of this section should contain the following procedures: (1) Before starting engines; (2) Before take-off (to include any mission equipment); (3) Climb; (4) Cruise; (5) Descent; (6) Before landing (to include any mission equipment); (7) After landing; and (8) Stopping engines (to include any mission equipment). (c) Each emergency cockpit checklist required by paragraph C.3 (a) (2) of this section must contain the following procedures, as appropriate: DOE GUIDE 440.2B-2 7-18-03 41 (1) Emergency operation of fuel, hydraulic, electrical, and mechanical systems; (2) Emergency operation of instruments and controls; (3) Engine inoperative procedures; (4) Any other emergency procedures necessary for safety; and (5) Failure of mission equipment during flight and emergency operation of any controls. (d) The Field element should have policies that limit the pilot from taking off an aircraft that has frost, ice, or snow adhering to any rotor, propeller, windshield, wing, stabilizing or control surface, to a powerplant installation, or to an airspeed, altimeter, rate of climb, or flight attitude instrument system, except under the following conditions: (1) Takeoffs may be made with frost adhering to the wings, rotors, stabilizing or control surfaces, if the frost has been polished to make it smooth; and (2) Takeoffs may be made with frost under the wing in the area of the fuel tanks if authorized by the FAA. (Section 121.629(c) of Title 14 CFR Chapter 1) (e) The Field element may not authorize an aircraft to takeoff and no pilot may takeoff an aircraft any time conditions are such that frost, ice, or snow may reasonably be expected to adhere to the aircraft unless the pilot has completed the training required in Chapter VII paragraph C.3.3.1 (b) (3) and unless one of the following requirements is met: (1) A pre-takeoff contamination check, that has been established by the Field element and approved by the FAA for the specific aircraft type, has been completed within 5 minutes prior to beginning takeoff. A pre-takeoff contamination check is a check to make sure the wings and control surfaces are free of frost, ice, or snow. (2) The Field element has an FAA approved alternative procedure and under that procedure the aircraft is determined to be free of frost, ice, or snow. (3) The Field element has an FAA approved deicing/anti-icing program that complies with Section 121.629(c) of Title 14 CFR Chapter 1 and the takeoff procedures comply with that program. (f) Except for an aircraft that has ice protection provisions that meet Appendix C of Part 125 of Title 14 CFR Chapter 1 or rotorcraft or transport category aircraft type certification, no pilot should fly:

(1) Under IFR into known or forecast light or moderate icing conditions; or (2) Under VFR into forecast light or moderate icing conditions, unless the aircraft has functioning deicing or anti-icing equipment protecting each propeller, rotor, powerplant, windshield, wing, stabilizing or control surface, and each airspeed, altimeter, rate of climb, or flight attitude instrument system. (g) If current weather reports and briefing information, relied upon by the pilot-in-command, indicate that the forecast icing condition that would otherwise prohibit the flight will not be encountered during the flight because of changed weather conditions since the forecast, the restrictions in paragraph (f) of this section based on forecast conditions do not apply. (h) The Field element should establish a policy that before each takeoff, each pilot-in- command of an aircraft carrying passengers should ensure that all personnel have been orally briefed on: DOE GUIDE 440.2B-2 7-18-03 42 (1) Smoking. Each person should be briefed on when, where, and under what conditions smoking is prohibited. This briefing should include a statement that the Federal Aviation Regulations require crewmember compliance with the lighted passenger/crewmember information signs, posted placards, areas designated for safety purposes as no smoking areas, and passenger/crewmember instructions with regard to these items; (2) The use of safety belts, including instructions on how to fasten and unfasten the safety belts. Each person should be briefed on when, where, and under what conditions the safety belt must be fastened about him or her. This briefing should include a statement that the Federal Aviation Regulations require passenger/crewmember compliance with lighted passenger crewmember information signs and passenger/crewmember instructions concerning the use of safety belts; (3) The placement of seat backs in an upright posi tion before takeoff and landing; (4) Location and means for opening the entry door and emergency exits; (5) Location of survival equipment; (6) If the flight involves extended over-water operation, ditching procedures and the use of required flotation equipment; (7) If the flight involves operations above 12,000 feet MSL, the normal and emergency use of oxygen; (8) Location and operation of fire extinguisher(s); use and operation of mission equipment; (9) Mission objectives; and (10) Any known hazards. (i) Before each takeoff, the pilot-in-command should ensure that each person who may need the assistance of another person to move expeditiously to an exit if an emergency occurs and that person's attendant, if any, has received a briefing as to the procedures to be followed if an evacuation occurs. (j) Paragraphs (h) and (i) do not apply to a person who has been given a briefing before a previous leg of a flight in the same aircraft. (k) The oral briefing required by paragraph (h) should be given by the pilot-in-command or a member of the flight crew. It should be supplemented by printed cards for the use of each passenger/crewmember containing: (1) A diagram and method of operating the emergency exits; and (2) Other instructions necessary for the use of emergency equipment on board the aircraft. (l) Each card used under this paragraph should be carried in the aircraft in locations convenient for the use of each passenger/crewmember and must contain information that is appropriate to the aircraft on which it is to be used. The Field element should describe in its AIP, operations manual or policy document the procedure to be followed in the briefing required by paragraph (h) of this section.

(m) If the aircraft does not proceed directly over water after takeoff, no part of the briefing required by paragraph (h) (6) of this section has to be given before takeoff but the briefing required by paragraph (h) (6) should be given before reaching the over water part of the flight. DOE GUIDE 440.2B-2 7-18-03 43 (n) The briefing required by paragraph (h) (1) through (8) of this section should be part of the initial and recurrent training program for crewmembers and qualified non-crewmembers and is not required before each flight, if the pilot-in-command ensures the crewmember or qualified non-crewmember understand their responsibilites. However, the briefing elements (h) (9) and (10) must be briefed prior to flight by the pilot-in-command. (o) The Field element must develop a method or process for disseminating the briefing information required by National Transportation Safety Board (NTSB) document Federal Plan for Aviation Accidents Involving Aircraft Operated by or Chartered by Federal Agencies, Appendix F (NTSB/SPC-99-04), to all personnel who are onboard a DOE government aircraft. (p) The Field element should ensure policies and processes are established to address the recording of maintenance decsrepencies found during pre-flight and how the pilot-in- command determines if maintenance descrepencies from the previous flight, if any, are corrected prior to departure. (q) The Field element should ensure policies and processes are established to address security as recommended in Chapter XXVI of this guide. C.4 DOE Pre-flight Actions–Flight Plans (a) An FAA flight plan appropriate to the conditions of flight (Instrument Flight Rules [IFR], Visual Flight Rules [VFR]) should be filed with a responsible party for each flight of a DOE-Federal aircraft or in accordance with the Field element's flight locating procedures, unless required by 14 CFR Chapter 1, Part 91. (b) A pilot departing a location without communications facilities may file a flight plan as soon as practical after he/she becomes airborne. (c) A pilot remaining within 25 statute miles of the point of departure need not file a flight plan if he/she notifies air traffic controllers or an appropriate responsible DOE official of his/her location, estimated flight time, and intent. (d) A manifest with the name(s) of all crewmembers and any personnel on-board should be given to the DOE representative or left with the contractor’s organization. The manifest will consist of the full name of each person for each leg of the flight, a person to be contacted in the event of an emergency (who is not aboard the flight), and a telephone number for the emergency contact. C.5 DOE Pre-flight Actions–Flight Locating Information (a) A Field element should establish a process or procedure when VFR flight plans are not practical. The Field element’s flight locating processes or procedures should ensure: (1) A planned route of flight is filed; (2) The Estimated Time Enroute (ETE); (3) Estimated Time of Arrival (ETA); (4) Number and identity of individuals on board the aircraft; (5) Person to be contacted in the event of an emergency (who is not aboard the flight); (6) Telephone number for the emergency contact; DOE GUIDE 440.2B-2 7-18-03 44 (7) At least the information required to be included in a VFR flight plan; (8) For timely notification of an FAA facility or search and rescue facility, if an aircraft is overdue or missing; and (9) The location, date, and estimated time for reestablishing radio or telephone

communications, if the flight will operate in an area where communications cannot be maintained. (b) Flight locating information shall be retained at the Field element’s principal operations base, or at other places designated by the Field element in the flight locating procedures, until the completion of the flight. (c) Each Field element should furnish the representative of the FAA, if applicable, with a copy of its flight locating procedures and any changes or additions, unless those procedures are included in a manual required by the FAA. (d) The flight crew should update the ETA if they expect to arrive more than 30 minutes after the planned ETA. (e) The flight crew of a security helicopter operating within the boundary of a site should update their ETA if they expect to arr ive more than 15 minutes after their planned ETA. (f) The flight crew should notify the responsible personnel when the aircraft has landed. If the flight crew has not made notification of their landing within the appropriate amount of time following the planned ETA, the responsible personnel should initiate a search for the aircraft. (g) Initiating Search and Rescue: A Field element should establish processes or procedures for initiating search and rescue for aircraft that are overdue or missing. Processes or procedures should ensure essential personnel are notified, including the FAA, and that a record is kept of the steps taken and time of each event during the search and rescue. C.6 DOE Pre-flight Actions–Weight and Balance DOE/NNSA elements should ensure that a Flight crewmember or Flight Dispatcher perform weight and balance calculations to ensure that aircraft are within manufacturer’s and FAA- or military-established weight and balance limitations for each operation, flight, or mission profile for which the aircraft are to be operated. Where mission profiles remain constant (e.g., emergency medical evacuation, aerial patrols, etc.) then a single mission weight and balance may be kept for that mission profile. C.7 DOE Pre-flight Actions–Airport Requirements (a) The Field element should ensure policies establish that Flight crewmembers should not use any landing site or airport unless it is adequate for the proposed operation, considering such items as size, aircraft weight and performance, surface, altitude, density altitude, obstructions, and lighting. An effective takeoff plan shall be developed which allows a considered sequence of actions to be implemented without delay if an emergency arises. Performance charts can be used to compute aircraft response resulting from various types of engine failures, environmental conditions, aircraft loading, and other factors affecting aircraft performance upon takeoff. DOE-Federal aircraft should be capable of maintaining a minimum climb gradient of 200 feet per nautical mile at airports for which there are no published IFR departure procedures or nonstandard IFR takeoff minimums. The aircraft DOE GUIDE 440.2B-2 7-18-03 45 must also be capable of maintaining any climb gradient established in the Standard Instrument Departures or in published IFR takeoff procedures. With regard to fixed wing aircraft, takeoffs will be accomplished only when runway lengths are sufficient to provide for a balanced field condition. (b) The pilot of an airplane at night may not take off from, or land on, any landing site or airport unless:

(1) That pilot has determined the wind direction from an illuminated wind direction indicator or local ground communications, or in the case of takeoff, that pilot's personal observations; and (2) The limits of the area to be used for landing or takeoff are clearly shown by boundary or runway marker lights. For the purposes of paragraph (b) of this section, if the area to be used for takeoff or landing is marked by flare pots or lanterns, their use must be approved by the FAA. (c) No pilot of a helicopter at night may take off from, or land on, any landing site or airport unless: (1) That pilot has determined the wind direction from an illuminated wind direction indicator or local ground communications, or that pilot's personal observations; and (2) That pilot has determined the limits of the area to be used for landing or takeoff are sufficient considering gross weight, density altitude, and performance of the aircraft. (d) Standard Instrument Departures (SID)/IFR Departure Procedures: At those locations where SIDs are available, pilots are encouraged to utilize them for each IFR departure, provided no unacceptable flight delays ensue. Appropriate SID and IFR departure procedures should be reviewed and utilized for IFR departure to ensure separation from aircraft and obstacles during takeoff. C.8 DOE Pre-flight Actions–Cargo Operations Cargo operations conducted under Departmental operational control should be done in accordance with the Federal Aviation Regulations and applicable regulations governing the movement of hazardous materials. (a) At all times it is important to ensure that cargo is secured and prevented from any unplanned movement on board the aircraft. Cargo should be appropriately secured prior to and during flight. (b) Only approved items, under 49 CFR Subchapter C, should be transported by air. DOE/NNSA elements should have appropriate manuals for conducting cargo operations in accordance with 14 CFR and 49 CFR. (c) Hazardous materials operations should be reviewed annually, and policy statements, regulations, and procedures should be followed by DOE employees and DOE contractors. (d) Title 49 Parts 171 through 175 and the Convention on International Civil Aviation "Technical Instructions for the Safe Transport of Dangerous Goods by Air" require a DOE GUIDE 440.2B-2 7-18-03 46 program to ensure that no employee or agent of DOE will accept or cause to be transported any hazardous materials without following appropriate procedures. (e) The hazardous materials program should ensure that DOE complies with the requirements of the FAA approved Hazardous Materials Recognition Program for all individuals that perform duties involving passengers' carry-on or checked baggage or have responsibilities involving the acceptance, handling, storage or transport of freight or packages. (Refer to Chapter VII, C.3.1.1 (a)) (f) DOE should ensure that hazardous materials information warning signs as required by 49 CFR are posted at appropriate locations advising shippers and passengers of DOE policy and of the potential hazards associated with the offering and/or carriage of such materials onboard an aircraft if the shipper and/or the operator fail to comply with the requirements of 49 CFR Parts 172.25 and 175.26. (g) DOE should advise the proper authorities of incidents or discrepancies that are discovered as described in 49 CFR Part 175.

(h) DOE should ensure that hazardous materials recognition training of employees and/or agents should be satisfactorily completed. A copy of this training documentation should be maintained until 90 days after the employee's termination date. C.9 DOE Departure Actions and Operations–Airman: Limitations on Use of Services (a) Field elements should establish policies that ensure flight crewmember(s): (1) Hold(s) an appropriate current airman certificate issued by the FAA; (2) Has any required appropriate current airman and medical cert ificates in that person's possession while engaged in flight operations; and (3) Is otherwise qualified for the operation for which that person is to be used. (b) Each flight crewmember covered by paragraph C.9 (a) of this section should present the certificates for inspection upon the request of the FAA or DOE official. C.10 DOE Departure Actions and Operations–Airman: Composition of Flightcrew (a) Field elements should establish policies that ensure no aircraft is operated with less than the minimum flightcrew specified in the type certificate data sheet, supplemental type certificate data sheet, FAA approved Aircraft Flight Manual, Rotorcraft Flight Manual, or military operations manual for that type aircraft and for the kind of operation being conducted. (b) In any case in which the Title 14 CFR Chapter 1, Part 91 requires the performance of two or more functions for which a flight crewmember certificate is necessary; that requirement is not satisfied by the performance of multiple functions at the same time by one flight crewmember. (c) On each flight requiring a flight engineer, at least one flight crewmember, other than the flight engineer, must be qualified to provide emergency performance of the flight engineer's functions for the safe completion of the flight if the flight engineer becomes ill DOE GUIDE 440.2B-2 7-18-03 47 or is otherwise incapacitated. A pilot need not hold a flight engineer's certificate to perform the flight engineer's functions in such a situation. C.11 DOE Departure Actions and Operations–Flight Crewmembers at Controls (a) Field elements should establish policies that ensure, except as provided in paragraph (b) of this section, each required flight crewmember on flight deck duty must remain at the assigned duty station with seat belt fastened while the aircraft is taking off or landing and while it is enroute. (b) A required flight crewmember may leave the assigned duty station: (1) If the crewmember's absence is necessary for the performance of duties in connection with the operation of the aircraft; (2) If the crewmember's absence is in connection with physiological needs; or (3) If the crewmember is taking a rest period and relief is provided: i. In the case of the assigned pilot-in-command, by a pilot qualified to act as pilot- in-command. ii. In the case of the assigned second-in-command, by a pilot qualified to act as second-in-command of that aircraft during enroute operations. C.12 DOE Departure Actions and Operations–Dual Controls Required Field elements should establish policies that ensure no person may operate an aircraft in operations requiring two pilots unless it is equipped with functioning dual controls. However, if the aircraft type certification operating limitations do not require two pilots, a throw-over control wheel may be used in place of two control wheels. C.13 DOE Departure Actions and Operations–Crewmember Information

(a) Field elements should establish policies that ensure no person should operate a large aircraft carrying personnel unless it establishes procedures in the Field elements AIP, Flight Operations Manual or policy document, or is equipped with signs that meet the requirements of Title 14 CFR Chapter 1, Part 25, Section 25.791 that are visible to crewmembers to notify them when smoking is prohibited and when safety belts must be fastened. The signs must be constructed so that the crew can turn them on and off. They must be turned on during aircraft movement on the surface, for each takeoff, for each landing, and when otherwise considered to be necessary by the pilot-in-command. (b) No passenger/crewmember may smoke while any “No Smoking” sign is lighted or the instruction “No Smoking” has been given by the pilot-in-command; nor may any crewmember smoke in any lavatory. (c) Each passenger/crewmember required on board an aircraft must occupy a seat or berth and shall fasten his or her safety belt about him or her and keep it fastened while any “Fasten Seat Belt” sign is lighted. (d) Each passenger/crewmember shall comply with instructions given him or her by the Pilot- in-command or second-in-command regarding compliance with paragraphs (b) and (c) of this section. DOE GUIDE 440.2B-2 7-18-03 48 (e) Carriage of cargo or test equipment in crewmember compartments. Field elements should establish policies that ensure no pilot-in-command permits cargo to be carried in any aircraft unless: (1) It is carried in an approved cargo rack, bin, or compartment installed in the aircraft; (2) It is secured by means approved by the FAA; or (3) It is carried in accordance with each of the following: i. It is properly secured by a safety belt or other tie-down having enough strength to eliminate the possibility of shifting under all normally anticipated flight and ground conditions. ii. It is packaged or covered to avoid possible injury to crewmembers or passengers. iii. It does not impose any load on seats or on the floor structure that exceeds the load limitation for those components. iv. It is not located in a position that restricts the access to or use of any required emergency or regular exit, or the use of the aisle between the crew and the passenger compartment. v. It is not carried directly above seated crewmembers or personnel. (f) Carriage of cargo in cargo compartments. Field elements should establish policies that ensure when cargo is carried in cargo compartments that are designed to require the physical entry of a crewmember to extinguish any fire that may occur during flight, the cargo must be loaded so as to allow a crewmember to effectively reach all parts of the compartment with the contents of a hand-held fire extinguisher. (g) Stowage of food, beverage, and crewmember service equipment during aircraft movement on the surface, takeoff, and landing. Field elements should establish policies that state: (1) No Field element should allow any movement of an aircraft on the surface, take off, or land when any food, beverage, or tableware, furnished by the Field element or crew, is located at any crewmember seat. (2) No Field element should allow any movement of an aircraft on the surface, take off, or land unless each food and beverage tray and seat back tray table is secured in its stowed position. (3) No Field element should permit an aircraft to move on the surface, take off, or land unless each crewmember serving cart and loose mission equipment is secured and stowed.

(4) Each crewmember, passenger, or qualified non-crewmember should comply with instructions given by the pilot-in-command with regard to compliance with this section. C.14 DOE Departure Actions and Operations–Crewmembers Other Than Airmen (Essential Crew) (a) The number of crewmembers authorized on board an aircraft will be determined by: (1) Type certificate; (2) Number of approved seats installed; or (3) Set forth in the mission specifications, for the specific mission being flown. DOE GUIDE 440.2B-2 7-18-03 49 (b) During takeoff and landing, the pilot-in-command will ensure that crewmembers are located as near as practicable to exits and shall be uniformly distributed throughout the aircraft to provide the most effective egress of crewmembers in event of an emergency evacuation. C.15 DOE Departure Actions and Operations–Weather Minimums C.15.1 Fixed-wing Takeoff Minimums (a) A pilot-in-command of a DOE-Federal airplane should not take off an airplane from an airport where weather conditions are at or above takeoff minimums but are below authorized IFR landing minimums unless there is an alternate airport within 1 hour's flying time (at normal cruising speed, in still air) of the airport of departure. (b) A pilot-in-command of a DOE-Federal airplane should not takeoff an airplane under IFR or begin an IFR or over-the-top operation unless the latest weather reports or forecasts, or any combination of them, indicate that weather conditions at the estimated time of arrival at the next airport of intended landing will be at or above authorized IFR landing minimums. C.15.2 Helicopter Takeoff Minimums Single pilot helicopter operations should require takeoff weather minimums of 500 feet ceiling and 1/2 mile visibility. The pilot-in-command of a DOE-Federal helicopter is authorized to depart under terms of a Special VFR clearance when takeoff weather is below these minimums when, in the judgment of the pilot-in-command, such operations are necessary and can be safely accomplished, in accordance with 14 CFR Part 91. Dual-pilot helicopter operations may use Special VFR weather criteria without restriction. C.15.3 Destination with Alternate No pilot-in-command may designate an alternate airport unless the weather reports or forecasts, or any combination of them, indicate that the weather conditions will be at or above authorized alternate airport landing minimums for that airport at the estimated time of arrival. C.15.4 Destination with Two Alternates Pilot-in-command may be cleared to a destination when prevailing ceiling and visibility are forecast to be below minimums for precision or non-precision approaches at the estimated time of arrival if two alternates are named in the clearance, and if the second alternate meets the appropriate criteria. C.15.5 Destination with No Alternate Required No alternate airport is required if for at least one hour before and after the estimated time of arrival at the destination, the appropriate weather reports or forecasts, or any combination thereof, indicate that: (a) The ceiling will be at least 2,000 feet above the airport elevation, and (b) Visibility will be at least three miles. C.15.6 Destination with No Alternate Available DOE GUIDE 440.2B-2 7-18-03 50 The destination must meet the weather minimums stated in paragraph 15.5 (a). This requirement is intended to address operations into remote, foreign, arctic or island destinations where an alternate does not exist or is beyond practical fuel range.

C.15.7 Alternate Weather Minimums (a) Except as provided in paragraph (b) of this section, a pilot-in-command of a DOE-Federal aircraft should not operate an aircraft in IFR conditions unless it carries enough fuel (considering weather reports or forecasts or any combination of them) to: (1) Complete the fl ight to the first airport of intended landing; (2) Fly from that airport to the alternate airport; and (3) Fly after that for 45 minutes at normal cruising speed or, for helicopters, fly after that for 30 minutes at normal cruising speed. (b) Paragraph (a)(2) of this section does not apply if Part 97 of Title 14 CFR Chapter 1 prescribes a standard instrument approach procedure for the first airport of intended landing and, for at least one hour before and after the estimated time of arrival, the appropriate weather reports or forecasts, or any combination of them, indicate that: (1) The ceiling will be at least 1,500 feet above the lowest circling approach MDA; or (2) If a circling instrument approach is not authorized for the airport, the ceiling will be at least 1,500 feet above the lowest published minimum or 2,000 feet above the airport elevation, whichever is higher; and (3) Visibility for that airport is forecast to be at least three miles, or two miles more than the lowest applicable visibility minimums, whichever is the greater, for the instrument approach procedure to be used at the destination airport. C.15.8 Alternate Airports Outside CONUS For an airfield to qualify as an alternate for destination outside CONUS, the pilot-in-command should use the worst prevailing weather forecast for the estimated time of arrival, plus or minus one hour, but in no case may an airfield be named as an alternate if the forecast weather is below published approach minimums. C.16 DOE Enroute Actions and Operations–Oxygen for Medical Use by Crewmembers (a) Except as provided in paragraphs (h) and (i) of this section, each Field element should not allow the carriage or operation of equipment for the storage, generation, or dispensing of medical oxygen unless the unit to be carried is constructed so that all valves, fittings, and gauges are protected from damage during that carriage or operation and unless the following conditions are met: (a) The equipment should be: i. Of an approved type or in conformity with the manufacturing, packaging, marking, labeling, and maintenance requirements of Title 49 CFR Parts 171, 172, and 173, except Section 173.24(a)(1); ii. When owned by the Field element, maintained under the Field element’s maintenance program; iii. Free of flammable contaminants on all exterior surfaces; and iv. Appropriately secured. DOE GUIDE 440.2B-2 7-18-03 51 (b) When the oxygen is stored in the form of a liquid, the equipment should be under the Field element’s maintenance program since i ts purchase new or since the storage container was last purged. (c) When the oxygen is stored in the form of a compressed gas as defined in Title 49 CFR 173.300(a): i. When owned by the Field element, it should be maintained under the Field element’s maintenance program; and ii. The pressure in any oxygen cylinder should not exceed the rated cylinder pressure. (d) The pilot-in-command must be advised when the equipment is on board and when it is intended to be used. (e) The equipment should be stowed, and each person using the equipment should be seated so as not to restrict access to or use of any required emergency or regular exit or of the aisle in the crewmember/passenger compartment.

(f) When oxygen is being used, no person may smoke and no Field element may allow any person to smoke within 10 feet of oxygen storage and dispensing equipment carried under paragraph (a) of this section. (g) The Field element should not allow any person other than a person trained in the use of medical oxygen equipment to connect or disconnect oxygen bottles or any other ancillary component while any crewmember is aboard the aircraft. (h) Paragraphs (2), (3), and (4) of this section do not apply when that equipment is furnished by a professional or medical emergency service for use on board an aircraft in a medical emergency when no other practical means of transportation (including any other properly equipped commercial service provider) is reasonably available and the person carried under the medical emergency is accompanied by a person trained in the use of medical oxygen. (i) Each Field element, under the authority of paragraph (C.16) of this section, deviates from paragraphs (b), (c), and (d) of this section under a medical emergency should establish a procedure for notifying DOE management, after the deviation, with a complete report of the operation involved, including a description of the deviation and the reasons for it. C.17 DOE Enroute Actions and Operations–Manipulation of Controls Field elements should establish a policy that states: (a) That no pilot-in-command should allow any person to manipulate the controls of an aircraft during flight, nor should any person manipulate the controls during flight, unless that person is a qualified and current pilot of the Field element operating that aircraft; or (b) The Field element is conducting training under Part 61 of this chapter; or DOE GUIDE 440.2B-2 7-18-03 52 (c) Flight crewmember training is being conducted in accordance with the Field element’s training program. C.18 DOE Enroute Actions and Operations–Admission to Flight Deck Field elements should establish a policy that states: (a) No person should admit any person to the flight deck of an aircraft unless the person being admitted is: (1) A Flight crewmember; (2) A crewmember; (3) An FAA inspector or an authorized representative of the National Transportation Safety Board who is performing official duties; (4) A DOE representative who is performing official duties; or (5) Any person who has the permission of the pilot-in-command. (b) No person should admit any person to the flight deck during ground or airborne operation unless there is a seat available for the use of that person in the crewmember compartment, except: (1) An FAA inspector or an authorized representative of the FAA Administrator or National Transportation Safety Board who is checking or observing flight operations; or (2) A certificated airman employed by the Field element whose duties require an airman certificate. C. 19 DOE Enroute Actions and Operations–Inspector's Credentials / Admission to Pilots' Compartment (a) Whenever, in performing the duties of conducting an inspection, an FAA inspector presents an Aviation Safety Inspector credential, FAA Form 110A, to the pilot-in- command of an aircraft operated by a Field element, the inspector must be given free and uninterrupted access to the pilot compartment of that aircraft. However, this paragraph does not limit the emergency authority of the pilot-in-command to exclude any person from the pilot compartment in the interest of safety.

(b) A forward observer's seat on the flight deck, or forward crewmember seat with headset or speaker, must be provided for use by the FAA or DOE representative that is a certificated airman while conducting en route inspections. The suitability of the location of the seat and the headset or speaker for use in conducting enroute inspections is determined by the FAA. C.20 DOE Enroute Actions and Operations–Emergencies Field elements should establish a policy that states: (a) In an emergency situation that requires immediate decision and action, the pilot-in- command may take any action considered necessary under the circumstances. In such a case, the pilot-in-command may deviate from prescribed operations, procedures and methods, weather minimums, and the Federal Aviation Regulations, to the extent required in the interests of safety. DOE GUIDE 440.2B-2 7-18-03 53 (b) In an emergency situation arising during flight that requires immediate decision and action by appropriate management personnel in the case of operations conducted with a flight following service and which is known to them, those personnel should advise the pilot-in-command of the emergency, should ascertain the decision of the pilot-in-command, and should have the decision recorded. If they cannot communicate with the pilot, they should declare an emergency and take any action that they consider necessary under the circumstances. (c) Whenever emergency authority is exercised, the pilot-in-command or the appropriate management personnel shall keep the appropriate ground radio station fully informed of the progress of the flight. The person declaring the emergency should send a written report of any deviation, through the Field element's Aviation Manager or the Director of Operations, to the FAA and the Office of Aviation Management within 10 days, if requested, exclusive of Saturdays, Sundays, and Federal holidays, after the flight is completed or, in the case of operations outside the United States, upon return to the home base. (d) Reporting potentially hazardous meteorological conditions and irregularities of ground and navigation facilities. Field elements should establish a policy that states: Whenever the pilot-in-command encounters a meteorological condition or an irregularity in a ground or navigational facility in flight, the knowledge of which the pilot-in-command considers essential to the safety of other flights, the pilot-in- command should notify an appropriate FAA ground station as soon as practicable. C.21 DOE Enroute Actions and Operations–VFR: Minimum Altitudes for Special Operations Field elements should establish a policy that states: (a) The Field element must comply with Title 14 CFR Chapter 1, Part 91, Section 91.119 unless conducting the following special operations; (1) Law Enforcement: except when necessary for takeoff and landing, no person should operate under VFR unless: i. An airplane complies with 14 CFR Chapter 1, Section 91.119. ii. A Helicopter operated over a congested area at an altitude less than 300 feet above the surface, or at an altitude approved by the FAA. (2) Biological or Radiological survey or game count activities; except when necessary for takeoff and landing, no person should operate under VFR unless: i. Airplane - At an altitude that allows the pilot-in-command to safely land

the aircraft in the event of an emergency without presenting a hazard to persons or property on the ground, and has established written safety procedures including; low level flight training, coll ision avoidance, high and low reconnaissance procedures, and any other procedures the Field element deems necessary. ii. Helicopter - At an altitude that allows the pilot-in-command to safely land the aircraft in the event of an emergency without presenting a hazard to persons or property on the ground, and established written safety procedures including; low level flight training, coll ision avoidance, high and low reconnaissance procedures, and any other procedures the Field element deems necessary. DOE GUIDE 440.2B-2 7-18-03 54 (3) Fire fighting and/or forest management activities; except when necessary for takeoff and landing, no person may operate under VFR unless: i. Airplane - At an altitude that allows the pilot-in-command to safely land the aircraft in the event of an emergency without presenting a hazard to persons or property on the ground, and has established written safety procedures including; low level flight training, coll ision avoidance, high and low reconnaissance procedures, multiple aircraft in close proximity operations procedures, minimum visibility requirements, and any other procedures the Field element deems necessary. ii. Helicopter - At an altitude that allows the pilot-in-command to safely land the aircraft in the event of an emergency without presenting a hazard to persons or property on the ground, and has established written safety procedures including; low level flight training, coll ision avoidance, high and low reconnaissance procedures, multiple aircraft in close proximity operations procedures, minimum visibility requirements, and any other procedures the Field element deems necessary. C.22 DOE Enroute Actions and Operations–VFR: Visibility Requirements Field elements should establish a policy that states: (1) No person may operate an airplane under VFR in Class G airspace contrary to Title 14 CFR Chapter 1, Part 91, Section 91.155. (2) No person may operate a helicopter under VFR in Class G airspace at an altitude of 1,200 feet or less above the surface or within the lateral boundaries of the surface areas of Class B, Class C, Class D, or Class E airspace designated for an airport unless the visibility is at least: i. During the day - ½ mile; ii. At night - 1 mile; or iii. Meets the requirments of 14 CFR Chapter 1, Part 91, Section 91.155. C.23 DOE Enroute Actions and Operations–VFR: Over-the-Top Operating Limitations: Field elements should establish a policy that states: (a) Subject to any additional limitations in paragraph (a) (1) below, no person should operate an aircraft under VFR over-the-top, unless: (1) Weather reports or forecasts, or any combination of them, indicate that the weather at the intended point of termination of over-the-top flight: a. Allows descent to beneath the ceiling under VFR and is forecast to remain so until at least 1 hour after the estimated time of arrival at that point; or b. Allows an IFR approach and landing with flight clear of the clouds until reaching the prescribed initial approach altitude over the final approach facility, unless the approach is made with the use of radar under Title 14 CFR Chapter 1, Part 91, Section 91.175(f); or (2) It is operated under conditions allowing: a. For multi-engine aircraft, descent or continuation of the flight under VFR if its

critical engine fails; or DOE GUIDE 440.2B-2 7-18-03 55 b. For single-engine aircraft, descent under VFR if its engine fails. C.24 DOE Enroute Actions and Operations–Low Level Operation Field elements should establish a policy that states: (a) Flight operations conducted less than 500 feet Above Ground Level (AGL), should have hazard maps that are updated at least every 60 days (except those involved in pipeline and powerline patrols). (b) The maps should indicate height AGL of all existing obstacles and/or hazards to a flight on: 1. The DOE site on which the operations occur; and 2. Along commonly used flight paths. (c) A FAA waiver from 14 CFR Part 91.119, (b) and (c) is required for airplanes over any congested area of a city, town, or settlement, or over any open air assembly of persons, an altitude of 1,000 feet above the highest obstacle within a horizontal radius of 2,000 feet of the aircraft or when an airplane is operated over open water or sparsely populated areas closer than 500 feet to any person, vessel, vehicle, or structure. (d) The operator is solely responsible for filling out and submitting a FAA Form 7711-2. (If the operator has any questions refer to the FAA Operations Inspector Handbook, 8300.1.2, Chapter 51. Issue a Certificate of Waiver or Authorization: 14 CFR Part 91, Section 91.119(b) and/or (c) Minimum Safe Altitudes). (e) Where practical, the conduct of pipeline and powerline patrols less than 500 feet AGL should use a system of warning signs and marker balls, supplemented with a current VFR sectional map, to alert pilots to hazards within pipeline and powerline rights of way. Field elements or commercial aviation service providers operating airplanes in pipeline or powerline patrols must have the required waiver referred to in paragraph (c) of this section. C.25 DOE Enroute Actions and Operations–IFR Flight Field elements should establish a policy that states: (a) All IFR operations must comply with 14 CFR Chapter 1, Part 91, except where more stringent recommendations are defined in this document; and (b) Operations flown in Instrument Meteorological Conditions (IMC) should be conducted in multi-engine turbine-jet or turbine-propelle