N/A, Delegation of Acquisition Executive Authority for Capital Asset Projects at the Oak Ridge Office

EMERS Phase I - 2012-0822 1 (08/2012) Department of Energy Washington, DC 20585 August 17, 2012 MEMORANDUM FOR MARK WHITNEY ASSIST ANT MANAGER FROM: SUBJECT: FOR ENVIRONMENTAL MANAGEMENT OAK IDGE OFFICE ~~~ .... ~HUIZENGA !OR ADVISOR FOR ENVIRONMENTAL MANAGEMENT Delegation of Acquisition Executive Authority for Capital Asset Projects at the Oak Ridge Office In accordance with the guidelines of Department of Energy (DOE) Order (0) 413 .3B, Program and Project Management oft he Acquisition of Capital Assets, I delegate Acquisition Executive (AE) Authority for all Office of Environmental Management (EM) Capital Asset Projects at the Oak Ridge Office with a Total Project Cost of less than $100 million to you, as the Assistant Manager for EM, Oak Ridge Office, with the exception of Critical Decision (CD)-0, Approve Mission Need. You must demonstrate and affirm the ability to perform all duties of an AE as identified in DOE 0 413 .3B. As such, your fie ld element/organization must have a robust project management system and a functioning project management organization (including competent and certified Federal Project Directors (FPD) as well as warranted Contracting Officers (CO)). Your system shou ld deliver acquisition quality, result in sean1less integration with the management of the site's EM po1tfolio, and demonstrate due diligence and due process. AE authorities may not be delegated further. This delegation will remain in force until superseded or rescinded. As the Assistant Manager for EM, Oak Ridge Office, you must verify, w ithin 30 days of receiving this memorandum, complete implementation of the below requirements and ensure that they are maintained: • A project management organization is in place to oversee contractor activities and assure compliance with DOE 0 413.3B; • At the appropriate certification level, FPO are assigned to, formally designated on, and fu lly empowered to direct EM capital asset projects; • Processes and procedures are in place to implement DOE 0 413.38, including @ Prinlcd wilh soy ink on recycled pape'. EMERS Phase I - 2012-0822 2 (08/2012) a functioning acquisition advisory board that advises and provides recommendations to you, as the AE, on the disposition of CDs, Performance Baseline (PB) deviations, proposed PB changes, and associated modifications to or other actions taken on impacted contracts; 2 • The process of reviewing and dispositioning CDs, PB deviations, and PB changes is fully integrated with the procedures of contract administration such that potential contract modifications are coordinated with the CO, who is solely authorized to execute such changes as specified in Federal Acquisition Regulation, Part 1.602-1 (Authority) and; • All affected contracts have been modified to incorporate DOE 0 413.3B, including the Contractor Requirements Document. In support of this delegation, it is my expectation that all projects will adhere to the requirements of DOE 0 413.3B. The FPD must also assure accurate and current information is reported in the: Integrated Planning, Accountability, and Budgeting System; Project Assessment and Reporting System II; and Monthly/Quarterly Progress Reviews. Finally, copies of all AE actions taken at the site should be provided to Mr. Lowell Ely, Director, Office of Project Assessment. This rescinds my delegation issued to Ms. Susan M. Cange, Acting Assistant Manager for EM, Oak Ridge Office, same subject, dated June 4, 2012. If you have any questions, please contact me or Mr. J. E. Surash, Deputy Assistant Secretary for Acquisition and Project Management, at (202) 586-6382. cc: I. Kolb, MA-1 P. Bosco, MA-60 T. Mustin, EM-2 A. Williams, EM-2. l M. Gilbertson, EM-10 K. Picha, Jr., EM-20 (Acting) F. Marcinowski, EM-30 J. Surash, EM-50 T. Tyborowski, EM-60 L. Ely, EM-53