N/A, Delegation of Acquisition Executive Authority for Capital Asset Projects at Portsmouth/Paducah Project Office

EMERS Phase I - 2011-022506 Please see also, "Followup on Delegation...," D. Chung, 05/13/2011 (2011-051301) 1 (02/2011) Department of Energy Washington, DC 20585 February 25, 2011 MEMORANDUM FOR WILLIAM E. MURPHIE MANAGER FROM: SUBJECT: PORTSMOUTH/PADUCAH PROJECT OFFICE INES R. TRIAY ~ ;;;c;:_7 ASSISTANT SECRETARY FOR ENVIRONMENT AL MANAGEMEN · Delegation of Acquisition Executive Authority for Capital Asset Projects at Portsmouth/Paducah Project Office In accordance with the guidelines of Department of Energy (DOE) Order (0) 413.3B, Program and Project Management of the Acquisition of Capital Assets, I delegate Acquisition Executive (AE) Authority for all Environmental Management (EM) Capital Asset Projects at the Portsmouth/Paducah Project Office (PPPO) with a Total Project Cost ofless than $100 million to you, as the PPPO Manager, with the exception of Critical Decision 0, "Approve Mission Need." You must demonstrate and affirm the ability to perform all duties of an AE as identified in DOE 0 413.3B. As such, your field element/organization must have a robust project management system and a functioning project management organization (including competent and ce11ified Federal Project Directors (FPD) as well as warranted Contracting Officers (CO)) that deliver acquisition quality, result in seamless integration with the management of the site's EM portfolio, and demonstrate due diligence and due process. AE authorities may not be delegated further. This delegation will remain in force until superseded or rt!scinded. As you execute your AE authorities, you must demonstrate within 120 days of the date of this memorandum: • A project management organization is in place to oversee contractor activities and assure compliance with DOE 0 413.3B; • At the appropriate certification level, FPD are assigned to, formally designated on, and fully empowered to direct EM capital asset projects; • Processes and procedures are in place to implement DOE 0 413.3B, including a functioning acquisition advisory board that advises and provides recommendations to you, as the AE, on the disposition of Critical Decisions (CD), Performance Baseline (PB) deviations, proposed PB changes, and associated modifications to or other actions taken on impacted contracts; @ Printed with soy ink on recycled paper Peggy Text Box 2011-022506 EMERS Phase I - 2011-022506 Please see also, "Followup on Delegation...," D. Chung, 05/13/2011 (2011-051301) 2 (02/2011) • The process of reviewing and dispositioning CDs, PB deviations, and PB changes is fully integrated with the procedures of contract administration such that potential contract modifications are coordinated with the CO, who is solely authorized to execute such changes as specified in the Federal Acquisition Regulation, Part 1.602-1 (Authority); • • All affected contracts have been modified to incorporate DOE 0 413.3B, including the Contractor Requirements Document; and You have received a briefing on the changes in DOE 0 413.3B (refer to briefing by Director, Office of Engineering and Construction Management). 2 In support of this delegation, it is my expectation that all projects will adhere to the requirements of DOE 0 413.3B. The FPD must also assure accurate and current information is reported in the Integrated Planning, Accountability, and Budgeting System, the Project Assessment and Reporting System II, and th:e Monthly/Quarterly Progress Reviews. Finally, copies of all AE actions taken at the site should be provided to Mr. Lowell Ely, Director, Office of Project Assistance and Assurance. This rescinds all previous delegation memoranduµis. If you have any further questions, please contact Dae Y. Chung, Principal Deputy Assistant Secretary for Environmental Management, at (202) 586-5216. cc: P. Bosco, MA-50 D. Chung, EM-2 C. Anderson, EM-3 M. Gilbertson, EM-50 J. Surash, EM-80 T. Harms, EM-4.1 L. Ely, EM-11 W. Whitley, EM-4.1 R. Rimando, EM-10